Internal Health and Safety Report 2011-2012

Exeter City Council Internal Health and Safety Report 2011 - 2012
Internal Health and Safety Report

2011 2012

Robert Norley
Assistant Director (Environment)

Author: Paul Barton, Principal Health & Safety Officer

Issue Date: April 2012


S:\CE\DSS\EHS\Internal H&S Reviews\Internal Health and Safety Report 2011 -2012
Contents

Introduction

Section

1 Policy & Organisation
1.1 Statement of general policy
1.2 Procedures

2 Planning
2.1 Planning for active monitoring
2.2 Planning for employee health

3 Measuring performance
3.1 Corporate health & safety action plan (Key tasks)
3.2 Corporate health & safety performance monitoring matrix
3.3 Accident & incident monitoring & investigation

4 Auditing & Reviewing Performance
4.1 Internal audit
4.2 Insurers audit
4.3 A selection of other salient points from the past year
4.4 Towards OHSAS 18001
4.5 Conclusion

Appendices

I Corporate H&S Action Plan at 31
st
March 2012

II Health and Safety Monitoring Matrix at 31
st
March 2012

III Accidents and Incidents at 31
st
March 2011: Notification by type

IV Accidents and Incidents at 31
st
March 2012: Notification by detail


INTRODUCTION

This document is Exeter City Councils Internal Health & Safety Report for the financial year 2011-
2012.

The Councils management of health & safety at work during this period is examined via the
components of successful health & safety management as determined by the Health & Safety
Executive (HSE)
1
.

KEY FACTS

No safety enforcement notices were served on the Council
Ten injuries were reported that kept staff off work for more than three days
Four members of the public were conveyed to hospital from the scene of an accident on
Council property
Two releases of a substance hazardous to health were reported at Council premises
Two employees were physically assaulted in the course of their duties
A base line audit of the council was completed

KEY TASKS

The Corporate Health & Safety Action Plan, included at Appendix I, identifies key tasks for the
Council during this period and shows progress made as appropriate.

Further key tasks of a proactive nature were identified throughout this period. These are shown on
the Health & Safety Monitoring Matrix at Appendix II.

Tasks of a reactive nature that have arisen during the period covered by this report are also shown
on the Health & Safety Monitoring Matrix at Appendix II.

Key tasks are discussed in detail in Section 3, Measuring Performance.

Key Tasks for the forthcoming year, 2012 / 2013, are summarised as follows:

maintain commitment to the Corporate Health & Safety Action Plan;
update the Councils Health & Safety Policy to reflect the new structure;
maintain commitment to the Exeter City Council Health & Safety Management System;
reduce the incidence of accidents & injuries through ongoing risk assessment & safety
management commitment.

1
HSE Guidance HSG65 refers.

SECTION 1 - POLICY & ORGANISATION

1.1 STATEMENT OF GENERAL POLICY

1.1.1 The Councils Statement of General Policy and the organisation & arrangements necessary
to carry it out are available for viewing on the Councils websites external internet page
http://www.exeter.gov.uk/index.aspx?articleid=4833 and intranet link on
http://intranet/index.aspx?articleid=2629.

1.1.2 The Statement of General Policy, plus the organisation and arrangements to carry out the
policy were reviewed in July 2011. A further review of the policy itself is required to reflect
the new organisation structure. The policy statement however remains valid. The Principal
Health & Safety Officer (PHSO) has submitted a draft revised policy to Assitant Director
Environment .

1.2 PROCEDURES

1.2.1 Procedures are identified through various Safe Working Practices that are in place
throughout the Council. Safe Working Practices (SWP) are arrived at through risk
assessment.

1.2.2 Within Exeter City Council SWPs have facilitated specific risk management across a
diverse range of services. This arrangement has proved more flexible for day to day safety
risk management than blanket procedures to cover everything. This approach to health &
safety management of medium and high risks will continue.

SECTION 2 - PLANNING

2.1 PLANNING FOR ACTIVE MONITORING

2.1.1 Team Health & Safety reviews take place as part of the active monitoring process and are
carried out by the PHSO.

2.1.2 Health & Safety audits are carried out by Internal Audit and planned into their work
schedule accordingly.

2.2 PLANNING FOR EMPLOYEE HEALTH

2.2.1 A programme of low key health surveillance for the Materials Reclamation Facility (MRF)
employees has commenced. A schedule of health monitoring activities has been
implemented: lung function (lower level); general health questionnaire; hand skin health
inspection. This is led by the Environment Directorate.

2.2.2 The Council has employed the services of a Radiation Protection Adviser (Radon) with
regard to monitoring and mitigation of radon gas in the Underground Passages. Advice
from the Adviser has led to increased training and information sessions for staff, increased
monitoring of mitigation trials, nomination and training of two employees - one as a Radon
Protection Supervisor and the other as Deputy Radon Protection Supervisor. This is led by
the Economy Directorate.

2.2.3 Parks and Open Spaces have now fully implemented monitoring of exposure employees
have to vibration. Hand arm vibration (HAV) data on tools has been incorporated into a
database controlled by the Fleet Office and Parks and Open Spaces. Operatives are
issued with machine time log books and machinery is risk rated via a tag system. Detailed
training sessions have taken place and health records are retained by the unit. A
recommendation was made, via the Key Partner Group for Health and Safety, to extend

this level of monitoring to other areas of the Council where risk assessment identifies
relevant control measures. This was adopted by a number of teams including
Bereavement Services, Building and Electrical Services and River and Canal. This is jointly
led by the Public Realm Directorate (Parks) and the Environment Directorate (Fleet).

2.2.4 In the coming year a recommendation has been made to assess Council employed
tradesmen in relation to health surveillance under the revised regulations for the control of
asbestos: The Control of Asbestos Regulations 2012. This is led by action 8d of the
Corporate Health and Safety Action Plan.

SECTION 3 - MEASURING PERFORMANCE

3.1 CORPORATE H&S ACTION PLAN (KEY TASKS)

3.1.1 The Corporate H&S Action Plan at Appendix I contains four updates that plot progress
throughout the year: August 2011, November 2011, December 2011 and March 2012.

3.1.2. Actions completed during the year include base line audits across all Council teams,
training of current managers and supervisors in stress risk assessment and managing
change, a new electronic induction training package for all employees, WISH Forum (HSE)
sickness absence data submission, full establishment and support of the work of the First
Aid Group and the health surveillance items mentioned in 2.2.

3.1.3. Actions ongoing into next year include management of asbestos in council houses, control
of contractor policy and procedures, reporting on proactive (and statutory) maintenance of
safety critical equipment and systems, review of refuse collection vehicle working practices
on the rounds, ongoing completion of C actions asbestos removals, formulation of a
corporate risk based approach policy on workplace inspection regimes.

3.1.4. Actions not completed during this year include replacement of the COSHH assessment
system on Cubs/Maple and promotion of accident / incident investigation outcomes at SMT.
With regard to the former, the action will be revisited during the forthcoming year. With
regard to the latter, SMT will advise further in due course.

3.2 CORPORATE H&S PERFORMANCE MONITORING MATRIX

3.2.1 The Corporate H&S Matrix is sent to the Strategic Directors, Assistant Directors, Corporate
Managers and Unison every quarter.

3.2.2 Entries onto the matrix are primarily arrived at through the health and safety audit and
review process; this is termed active monitoring. Other types of active monitoring reach
the matrix via routes such as Key Partner Group for Health and Safety, Joint Consultative
Group or Employee Liaison Forum. Similarly, an Assistant Director or a Corporate / Team
Manager may identify (usually through risk assessment) a safety control measure that
requires action to eliminate or reduce risk. If the PHSO concurs with the risk control
measure then this too may appear on the matrix under active monitoring.

3.2.3 Conversely, some entries arrive onto the matrix through accidents, incidents and near
misses. These are termed reactive monitoring. Reactive monitoring will usually seek to
implement risk management measures to prevent recurrence of an accident, or provide a
target date for investigation into a particular trend in accident and injury patterns.

3.2.4 A copy of the matrix at the final quarter 2011/2012 is attached at Appendix II. The matrix
shows two-hundred and forty-two entries, seventeen of which were new entries during the
quarter. Seventeen were partly completed and thirty-four fully completed. Of the two-

hundred and forty-two entries sixteen were reactive monitoring. This demonstrates the
predominantly proactive (active monitoring) nature of the matrix.

3.2.5 Managers and Assistant Directors are encouraged to use the matrix as a support
mechanism in their health and safety management. Timely confirmation to PHSO of
actions that have been completed, in part or whole, help to demonstrate at a glance the
current corporate status of health and safety management within the Council.

3.2.6 Comparison with last years matrix data can be made to gauge progress in areas such as,
for instance, completion time in relation to target dates on high risk issues. Officers or
Members wishing to do this i.e. for audit or performance purposes should approach the
PHSO for past data.

3.2.7 The matrix may also be used by Assistant Directors and Corporate Managers to inform and
assist compilation of the required end of year Checklist (formerly heads of Service
checklist), which forms part of the appraisal process, if this procedure is to be continued
under the forthcoming revised health and safety policy .

3.3 ACCIDENT & INCIDENT MONITORING AND INVESTIGATION

3.3.1 The accident and incident spreadsheets at Appendix III (notifications by type) and Appendix
IV (notifications by detail) show that there were one-hundred and five accidents (29% less
than last year), with forty-one incidents (30% less than last year). Of this sum total sixteen
(16% less than last year) were reportable to HSE under the Reporting of Injuries, Diseases
and Dangerous Occurrences Regulations (RIDDOR).

3.3.2 The RIDDOR sixteen comprised of ten injuries to employees that caused them to be absent
from work for over-three-day absences, four members of the public conveyed to hospital
from the scene of an accident on our premises and two releases of a substance hazardous
to health. Table 1 provides details.

Table 1: A breakdown of the RIDDOR incidents 2011-2012 and management response

Type Injury Employment
Group
Date Location & details Remedial Action / Response
+ 3 Fingers
injured
Refuse
Loader
29/04/11 On refuse
collection: Fingers
bend backwards
when picking up
heavy bag.
Employee sent on Manual Handling
refresher and Postural Awareness
course
+ 3 Lower back
strain
Street
Sweeper
23/05/11 Pushing barrow with
heavy bags up
Western Way
strained back
course. Employee reminded not to
over load barrows and call for Alpha
assistant when necessary.
+ 3 Lower back
strain
Refuse
Loader
07/06/11 High Street rear of
Boots strained back
picking up bulk of
cardboard
course. Emphasis on assessment of
load size and not necessarily weight.
+ 3 Lower back
strain
Hot Wash
Operative /
Driver
04/07/11 Yard when
climbing into van
operative
experienced sudden
back pain
course.
Release of
a substance
hazardous
to health
Immediate
minor
exposure
Two
contractors
25/07/11 An external canopy
containing asbestos
collapsed on top of
the contractors that
were removing it.
Decontamination carried out
immediately; meeting with directors
of contractor firm, full internal
investigation; documents submitted
to HSE on their request; NFA from
HSE to date.
Public to Head injury Public 31/07/11 Fell down steps to Improvements to steps; Full internal

Type Injury Employment
Group
Date Location & details Remedial Action / Response
hospital portacabin loos at
Matford Car Boot.
investigation and review of Car Boot
site safety by PHSO.
Public to
hospital
Head injury
and
lacerations
to right arm
Public 12/09/11 Fell on steps up to
the office cabin at
the Weighbridge
Hazard signs were already in place
for cabin step. Notwithstanding, a
full safety review of safety signage
and pedestrian routes was carried
out.
+ 3 Lower back
minor injury
Mechanical
Sweeper
driver
07/09/11 Driving over dip in
road (Water Lane)
operative was
elevated in seat and
on coming down
jarred his back
Investigation of vehicle suspension,
road at scene of accident etc.
+ 3 Ankle / heel Mechanical
Sweeper
driver
16/09/11 Water Lane depot:
When alighting
vehicle to empty
hopper, twisted
ankle on contact
with surface
Operative to take visual note of
ground surface when alighting
vehicle away from highway. Water
Lane depot no longer used for
garden waste tipping.
+ 3 Whiplash
type injury to
neck
Mechanical
Sweeper
driver / Van
Driver / Toilet
Cleaner
01/11/11 Rear end shunt to
Council van junction
Whipton Barton Rd /
Hill Barton Rd
Third party driver details passed to
Fleet.
+ 3 Fractured
bone in
finger
Refuse driver 05/12/11 Hand was in fire
door jamb when
door closed on
finger in Rennes
House
Building manager to risk assess if
restrictors were/ should be fitted.
+ 3 Lower back
strain

Civil
Enforcement
(Parking)r
12/12/11 Carrying boxes of
tickets from one
level of MSCP to
another.
course. Officers advised to split the
load in future and/or consider use of
a sack trolley.
+ 3 Contusions
and mild
haemorrhag
e to the eye
Pest Control
Officer
03/01/12 Bunjee rope slipped
and struck eye
Bunjee ropes replaced with Velcro
straps or similar non- projectile risk
type.
Public to
hospital
Long bone
fracture to
fibula and
tibia
Public 26/01/12 Fell from play area
equipment when
being pushed at
great speed, landed
badly
Informed equipment manufacturer,
RP11 inspection carried out, risk
assessment reviewed.
Release of
a substance
hazardous
to health
1. Immediate
minor
exposure
2. Prolonged
sporadic
exposure

1. Contractors
(one
unidentified in
2007 and one
on date of
discovery)
2. Occupant
22/02/12 A hole had been
drilled in AIB in
airing cupboard for
heating pipework in
2007. Was found in
2012.
Full decontamination, investigation
and meeting with contractors.
Ongoing liaison with Housing,
Contracts and Legal regards
provision of information to tenants in
these situations. Risk assessment
undertaken to determine future
likelihood of such occurrences. No
follow up from HSE so far.
Public to
hospital
Head injury Public 12/03/12 When closed on a
Monday an elderly
man opened the
front grille gate at
RAMM main
entrance and
climbed to the
entrance doors.
When returning he
fell during the
ascent.
Full investigation. Building manager
investigated provision of info to
public on closed Mondays and found
it largely suitable and sufficient.
Exploring whether additional signage
is needed as grille door needs to be
open for staff entrance and
emergency exit



3.3.3 Manual handling injuries were higher than last year at twenty-three, compared to nineteen
previously, but slips-trips-fall injuries were slightly lower at twenty-five, compared to twenty-
seven last year. The number of incidents involving contractors and asbestos rose.

3.3.4 The rate for all sixteen RIDDOR reports equate to an incidence of 2,210 injuries per
100,000 employees. Excluding injuries to members of the public i.e. strictly speaking
employees the twelve RIDDOR reports equate to an incidence of 1,657 injuries per
100,000. Further excluding the two dangerous occurrences the ten RIDDOR reports
equated to an incidence of 1,381injuries per 100,000. These figures are calculated on a
full-time equivalent establishment of 724 employees.

3.3.5 The incidence rate is higher than the South West average of 910 injuries per 100,000
employees for 2009/2010 (latest figures available), but it should be borne in mind that we
incorporate the Refuse, Cleansing and Recycling employment group, which is a high risk
sector second only to the construction industry nationally.

3.3.6 Indeed, 50 % of RIDDORs were in Refuse, Cleansing and Recycling and this is an increase
on last years 43%. Furthermore, fifty-one of the one-hundred and five general accidents
were in Refuse, Cleansing and Recycling, which equates to around 49% of all accidents in
the Council.

3.3.7 The continued close monitoring of Refuse, Cleansing and Recycling aims to reduce
accidents and incidents. Rounds monitoring for safety compliance were undertaken during
2011/2012 by the Supervisors, PHSO and Assistant Director Environment. Ongoing
membership of the WISH forum also ensures we learn of any new techniques or equipment
available to assist as soon as possible. HSE have commenced a waste intervention
programme with local authorities. The first meeting between Exeter City Council and HSE
took place 21
st
March 2012 and further meetings will take place during the forthcoming
year.

3.3.8 There were again many incidents of personal threat towards Civil Enforcement Officers
(CEOs) this year. There was one injury assault on a CEO and another non-injury assault
on a CEO. Elsewhere in the Council, a Street Sweeper was assaulted by a youth and
required hospital treatment afterwards for a perforated eardrum and other injuries. An
Elected Member was assaulted with a glass bottle during duties assisting licensing. All of
these incidents are of great concern and highlight the need to keep safety monitoring and
risk control methods under continual review in order to reduce risk further where reasonably
practicable.

3.3.9 Where risk assessments and safe working practices are reviewed, all employees involved
must be consulted on any changes proposed to reduce risk. Indeed, employees are often
the most valuable source of information on how tasks are progressing and are best placed
to contribute ideas for improvements in safety. Team meetings must always include health
and safety.


SECTION 4 - AUDITING AND REVIEWING PERFORMANCE

4.1 INTERNAL AUDIT

4.1.1 Internal Audit carried out a personal protective equipment audit of teams during this period.
This was part of a process audit and followed on from the inspection regimes (safety) audit
by Zurich Ltd. Actions from the personal protective equipment audit have been
incorporated into the Corporate Health and Safety Action Plan 2012 / 2013.

4.1.2 It is anticipated that the Council will continue to resource the Internal Audit team to enable
internal health and safety audits to continue.

4.2 INSURERS AUDIT

4.2.1 Following an audit on inspection (safety) regimes, the Councils insurers, Zurich Municipal,
delivered training sessions to a number of key managers and supervisors. This took place
on 27
th
and 28
th
March 2012. A policy to capture and formalise the essence and
recommendations of this exercise will be formatted during the coming year under the
Corporate Health and Safety Action Plan.

4.3 A SELECTION OF OTHER SALIENT POINTS FROM THE PAST YEAR

4.3.1 Fire safety training was streamlined into a central training policy.
4.3.2 Training in Event Risk Assessment was organised during September 2011.
4.3.3 First Aid practical refreshers were undertaken in October 2011 and March 2012.
4.3.4 Housing concentrated on their lone working policy and procedures.
4.3.5 Parks and Open Spaces had extensive risk reviews of the Citys paddling pools
undertaken.
4.3.6 Car Parks have made very favourable progress with ongoing completion of their fire risk
assessment reviews. They commenced City incident drill practices in March 2012.
4.3.7 A corporate approach to order and purchase of personal attack alarms was established.
4.3.8 A detailed review of the control of contractors policy has begun and is due for completion in
the forthcoming year.
4.3.9 A detailed review of the asbestos management policy has begun and is due for completion
in the forthcoming year.
4.3.10 A trial to provide improved quality gloves to Refuse and Cleansing crews is in progress. A
survey was conducted by PHSO and Environment.
4.3.11 An electronic induction training package for all employees called Learning Pool was
completed by PHSO and HR.

4.4 TOWARDS OHSAS 18001

4.4.1 OHSAS 18001 has been developed to be compatible with the ISO9001 (Quality) and ISO
14001 (Environmental) management systems standards. This was developed in order to
facilitate the integration of quality, environmental and occupational health and safety
management systems into organisations, should they wish to attain this accreditation.

4.4.2 The specification gives requirements for an occupational health and safety management
system that enables an organisation to control its health and safety risks and improve its
performance. It does not state specific performance criteria, nor does it give detailed
specifications for the design of a management system.

4.4.3. Within the Corporate Risk Register the Councils stated intention is to aim for attaining the
standard for OHSAS 18001 by the end of 2017. Should the Council wish to gauge its

current health and safety culture, the Council may choose to seek an external audit in order
to attain RoSPA gold/silver/bronze or the British Safety Council Five Star rating; by the end
of 2014, the Council would be in a position to decide whether to proceed with external audit
for OHSAS 18001.

4.5 CONCLUSION

4.5.1 One aim of the Health and Safety Management System is to ensure a more consolidated
centralised approach to protect the Council and its employees alike. This is the first year
that comparative data has been available since the system was revised.

4.5.2 Moderate improvements are noted in areas like accident and incident trends. However, this
should be kept in perspective when considering the reduction in the employee full-time
equivalent establishment from that of last year and may signify no real change. Indeed, the
incidence rate for injuries amongst employees is still higher than average for the South
West.

4.5.3 Similarly, assaults on staff and incidents where staff have been threatened have risen
slightly.

4.5.4 Notwithstanding the above, the Council over the last tow years has achieved a very good
reporting culture in health and safety and this is reflected in the minutes of the key health
and safety committees: Key Partners Group, Employee Liaison Forum and Joint
Consultative Group.

APPENDIX I

Appendix I Corporate Health and Safety Action Plan with updates at March 31
st
2012

ISSUE TO DO LEAD WITH BY
1. Health and Safety
Audit Process
1a. Review health and safety practice by way of unit
audit programme.

1b. File HoS checklist as part of Annual Audit
reviews. Copy to PHSO for KPG collation.

1c. Complete H&S Unit Reviews (1
st
round)
November update: On target
December update: Complete
HoAudit
HoS

PHSO
PHSO
KPG

PHSO
KPG

On going

On going

Dec 2011
2. Management of
Asbestos in
Council premises

Council Housing
2a. Carry out the second annual review of the 2008
asbestos policy and procedures. Carry out ongoing
programme of C risk actions
March update: original list of C Actions complete.
New C Actions to carry over to next year

2b. Check works complete at certain locations to
ensure contractor compliance.
March update: This is being done and will be
ongoing to next year. It will include non-licensed
work too.

2c. Ensure incidents are followed up with
contractors. August update: There had been a
meeting request with Mears. Neil Shire would
speak further to Paul about this.
November update: Meeting with Mears took place.
December update: From liaison with Insurance
regards PL, a situation report on the current risk to
the Council will compiled by ACM
March update: This will be ongoing due to recent
RIDDOR incident, although trends suggest risk is
reducing over time.

HC&DS
HoH

HC&DS

HC&DS

PHSO KPG
HoS

HoS
PHSO

HoH
PHSO
Oct 11

On going

On going
APPENDIX I

3. Proactive
maintenance
Provide an update to KPG of issues on proactive
maintenance inc. testing of: lifts, fixed electrical
wiring and portable appliances (PAT), gas system
and appliance safety, water systems (Legionella)
November update: PHSO has evidenced that PAT
is still being generated through teams & BEST.
March update: ongoing into next year. Six monthly
updates recommended

HC&DS

Connaught
Rentokil
KPG

On going
reports
Oct 11
Mar 12
4. Management of
Contractors/
Suppliers
4a. Promote completion of contractor checklist by
reviewing facilities managers.
November update: PHSO, ACM Safety Officer and
Contracts Mngr are meeting to discuss revised
contractors H&S requirements policy
December update: Meeting decided on scoring
system during contract work. PHSO to draft and
meet again with Mel and Andrew.
March update: Meeting has taken place. Amended
document for discussion sent 14/12/2011. Await
ratification of new H&S policy before taking forward
next year

4b. Ensure by way of the procurement process that
contractors and suppliers satisfactorily discharge
their health and safety duties. November update:
as per 4a
March update: Seek action updates from relevant
services during next year, Suggested interval is
every 3 months

4c. Ensure you contact the Procurement Manager
for all contracts.
December update: NB there is no defined PM
within ECC at the moment.
March update: Who sees this action? Suggest next
year KPG format policy to address this.
KPG
PHSO

HoS

HoS

HoS

HC&DS
PHSO

On going

On
going

Dec 11
APPENDIX I

5. Managing work
related road
safety

5a. Build on the policy, assessment work and Driver
Handbook by regular consideration at Fleet User
Group. August update: Haydn reported that he
was working on a revised Driver Handbook to
include journey planning.
November update: HD is working on ongoing policy
update in the face of regular legislative changes.
March update: awaiting policy change to reflect
change of Directorate for Fleet

5b. Have regard to best practice with regard to
journey planning to reduce the work related death
risk. November Update: As per 5a

5c. Risk assess management of the fleet/plant
maintenance contractors. August update - The risk
assessments for management of the fleet/plant
maintenance contractors were reviewed on a daily
basis.

5d. Review vehicle working practices on RCV
rounds. November update: PHSO has reviewed
during Summer & Autumn winter remaining
March update: HoS has carried out monitoring of
rounds. HSE will do the same under waste
intervention programme 2012. Carry over into next
year

5e.. Promote discussion of the need for a drink/drug
policy with regard to driving vehicle and plant.
August update - The issue of the drink/drug policy
was currently on hold. Ian Walker was running a
session in October on drug and alcohol awareness.
November update: HD attended a meeting and
handed over to HR
March update: Extend to include general staff
Fleet Mgr

HC&DS

HC&DS

PHSO

HC&DS

Fleet User Grp
HoS
KPG

HoHR PHSO

Fleet Mngr

Cleaning Ops
Mngr / Spvrs

Fleet User Grp
On going

On going

Mar 2012

Mar 2012

Mar 2012
APPENDIX I

awareness, especially other employment groups
that operate safety critical machinery
6. Workplace
Transport (WPT)

WISH - Waste
Industry Safety
and Health
Group)
6a. Have regard to HSE guidance on WPT, in
particular WISH advice with regard to waste
collection, recycling and reversing assistants.
Review risk assessment needs. August update -
Paul advised that he would be reviewing the risk
assessment needs tomorrow.
November update: PHSO reviews refer
December update: Cyclist warning reviewed by
Fleet and PHSO etc. and no further action at the
moment

6b. Review rounds safety monitoring. August
update - Haydn was working with Louise on the
review of vehicle working practices on RCV rounds.
November update: as per 5d
March update: Fleet Manager and Cleansing Ops
Manager meet every month to review.

HoEH

PHSO
PHSO JCG staff
side
KPG

PHSO
On going

Mar 12
7. Musculoskeletal
disorders.

Focus on
workplace back
pain from manual
handling
7a. Bring display screen equipment assessments up
to date via the new electronic assessment system.
November update: See PHSO team reviews via
matrix for actions to teams.
March update: base line reviews complete. All
services advised to use on-line DSE assessment
system. Audit awaiting to see if automated annual
reminders are working throughout the Council

7b. Maintain postural awareness workshops and
other manual handling initiatives. August update -
a course was held on 12 May at Exton Road.
November update: next session programmed for
6
th
December.
HoS

KPG

-
PHSO with
support from HR
Training

PHSO
KPG

PHSO
JCG staff side

Mar 12
Will be complete
by Dec 11

On going

APPENDIX I

December update: Sessions to expand to other
areas of ECC in early 2012. Also drive to make
proactive to all relevant rather than reactive to those
injured.
March update: P&OS sessions programmed for
Spring. Next year move to proactive throughout
Council.

7c. Include review of DSE assessment completions
for 2
nd
round of reviews

PHSO

From Jan Apr 12
8. Managing work
related sickness
absence
8a. Continue to monitor the extent and causes of
work related sickness absence. November update:
PSO will reply to HSL with regards WISH by end of
this month.

8b.Producing with the information available a
suitable range of statistical analysis to enable
targeting of interventions.

8c. Complete awareness training on stress risk
management for current managers. November
update: Completed

8d. Strengthen occupation health service provider
involvement with PHSO and line managers. This
year MRF strategy will be implemented. November
update: Completed
HoHR
KPG

HoHR

HoHR
HoS

HoHR
HoEH

HoEH
HoS
PHSO

PHSO

PHSO

PHSO

On going

Mar 12

Dec 11

Mar 12
9. Prevention of
persons falling
Promote an initiative during the year to raise
awareness of slip, trip and fall accidents - a major
contributor to ECC sickness absence/injury.
Key Partners to drive issue. November update:
considering carrying into next year from Apr 2012 as
no initiative forthcoming so far. (JCG 1
st
Dec
narrow to outdoor staff)
March update: Ensure Vocam DVDs are taken to
KPG
PHSO
HoS
JCG staff side
Mar 12
APPENDIX I

departmental team meetings as an action next year.
10. First Aid at Work 10.a Support the work of the First Aider Group
November update: Completed for this year

10.b Include review of first aid risk assessments for
2
nd
round of reviews
December update: Group made aware of the new
BS on kit contents
March update: carried out where necessary
updates for Customer Service Centre in draft and
MRF AED on order
HoHR
Trng DM

PHSO

PHSO

On going

From Jan Apr 12
11. Accident /Incident
Investigation and
Reporting
11a. Complete the IT based ECC Accident/Incident
analysis tool and new paper form, to replace paper
system. November update: Completed bar a few
minor alterations to the M3 type criteria.
March update: names changed to reflect
reorganisation.

11b. Promote regular sampling at SMT of
investigation outcomes. March update: Awaiting
new SMT meetings structure regards H&S
monitoring at director level.
HoEH
HoIT
KPG

PHSO
KPG
PHSO HoS

HoS

Oct 11

Oct 11
12. Fire Ensure specific fire safety risk assessments cover all
operational premises and sites, and ECC promoted
events. November update: PHSO had met with
BCM and discussed FRA assessor competence at
corporate level.
December 2012: Ongoing reviews include Custom
Hse and Higher Cemetery
March update: database of Council fire risk
assessors recommended by KPG
HoS

PHSO
Building Cont
Mgr PHSO
KPG

HoS / ADs
On going

On going

13. Lone worker
technology
Examine current lone worker technology benefit in
proportion to any need identified through current
employment group risk assessments. November
update: Housing has done much work on their
HoS KPG
PHSO
Mar 12
APPENDIX I

policy. None of the services has thus far identified
through RA whether additional or supplementary
technology is required for LW. PHSO continues to
review LW safety amongst teams.
December 2012: Corporate PA alarms under trail
March update: Final call for any risk assessment
findings that identify over and above HCLW (bar
Orbis in Public Realm CEO, already in place).
14. Risk assessment
process

(CoSHH)
14.a Review new format approach
Consider need for additional training of risk
assessors. November update: Review underway by
PHSO & Audit. Annual automated reminders to
review do not appear to be working. PHSO is
investigating.
March update: Awaiting confirmation that
automated annual reminder works

14b. Introduce new electronic CoSHH assessment
system to replace CUBS/Maple. November
update: PHSO will review CoSHH 365.
March update: COSHH assessors to reply to 365
trial by end of this month.
PHSO

HoEH
Trng DM

PHSO
Mar 12

Mar 12
15. Corporate Health
and Safety
Training
Programme
Review
15a. Complete electronic H&S Induction Training
package to level 2 syllabus. November update:
testing system in December for roll out targeted from
April 2012.
December 2012: test complete return for re-draft in
February
March update: Complete

15b. Complete review of H&S training.
November update: planned for early 2012 and
before 2
nd
round of reviews commence April 2012
March update: Raise at new SMT. Consider the
two day course for all middle managers and
Managing Safely (4 days) for certain officers &
PHSO

PHSO & Trng DM
Trng DM
KPG
HoS
JCG staff side
Dec 11

Mar 12
APPENDIX I

managers as a minimum.
16. Workplace
Inspection
Regimes
Format a corporate approach to workplace
inspection regimes: formulating approaches to
inspections, keeping records of inspections and
evidencing prioritising of remedial actions. This will
include training of managers and operatives
November update: Final call for interested team
supervisors to contact L&D to book place for early
next year: After training we will discuss merits of a
corporate form or not. JCG 1
st
Dec ensure Unison
are involved in inspections
March update: Training takes place 27
th
& 28
th

March 2012
HoS PHSO & JCG Mar 12

APPENDIX II

Appendix II
HEALTH AND SAFETY MONITORING MATRIX AT 31
ST
MARCH 2012

The Health and Safety Monitoring Matrix is sent to all Strategic Directors, Assistant Directors and Corporate Managers each quarter.

Entries in italics are new this quarter
Entries in normal case are from the previous quarter
Entries shaded grey have been completed within this quarter
Entries in italics and shaded in grey are new this quarter and have been completed

If you have any questions please contact Paul Barton on extension 5456.

Reference Type Dir. Service function Loc / Ref Observation Risk Target Responsibility Completed Note
27/01/2010 Active Pub Rlm Car Parks Mary Arches CP Improve EAP for Fire Brigade TIP M 01/09/2010 Team Manager
01/02/2010 Active Pub Rlm Car Parks King Billy CP Update EAP to include Wat Tyler & shop M 01/10/2010 Team Manager
01/02/2010 Active Pub Rlm Car Parks King Billy CP Fire drill overdue M 01/10/2010 Team Manager check lift shutdown pro
01/02/2010 Active Pub Rlm Car Parks King Billy CP Improve EAP for Fire Brigade TIP M 01/10/2010 Team Manager
02/02/2010 Active Pub Rlm Parks/OS Countryside Ensure BTCV notify us of any incidents L 07/09/2012 Team Manager 29/03/2012 Chris has written to the
02/02/2010 Active Pub Rlm Parks/OS Countryside CoSHH assess anti-climb paint L 07/09/2012 Team Manager
02/02/2010 Active Pub Rlm Parks/OS Countryside Obtain H&S policy & Risk assmnts from BTCV M 07/09/2012 Team Manager Request sent March 2
16/02/2010 Active Corp Ms Democratic / Civic Customer Svcs Keep signed record of visual safety cheks L 15/05/2010 Team Manager
18/02/2010 Active Pub Rlm Car Parks
Cathedral &
Quay Fire drill overdue M 31/12/2011 Team Manager 28/11/2011
19/02/2010 Active Pub Rlm Car Parks Guildhall MSCP CoSHH assess CO levels in office M 31/12/2010
PHSO & Team
M partly
improve extraction & re
summer
Review
2.10 Active Pub Rlm Parks/OS
P&OS Paddling
Pls Transfer risk assessments to intranet L 19/07/2012 TM & PHSO
14/04/2010 Reactive Pub Rlm Car Parks Dix's Field CP consider long term repair for water ingress L 13/04/2011 HoS 20/10/2011
29/04/2010 Active Pub Rlm Parks/OS
P&OS
Operations Send FA@W & FW records to HR for central recs M 28/10/2010 Team Manager Also see 3.8 from inter
Allots & Play
Areas Ensure ACM is listed on inspection sheets M 13/05/2012 Team Manager
04/05/2010 Active Pub Rlm Parks/OS P&OS Facilities ACM registers and management plans to all sites M 13/05/2012 Team Manager Partly
04/05/2010 Active Pub Rlm Parks/OS P&OS Facilities Check RPE rating & fit test for ACM outdoor coll M 03/11/2010 Team Manager
05/05/2010 Active Envirnmnt Cleansng & Rfuse Refuse Is there a SWP for conf space cleaning of packer M 04/03/2012 Team Manager in hand Target date changed O
05/05/2010 Active Envirnmnt Cleansng & Rfuse Clnsng & Rcycl Read updated HSE site on collection & disposal M 04/01/2012
PHSO & Team
M 29/03/2012 Draft response to HSE
13/05/2010 Active Economy Museum Ark Check what legionella testing, if any, is scheduled L 12/02/2011 Facilities Manager Check with contracts
13/05/2010 Active Economy Museum Ark Toluene drum corroding - consider disposal M 12/09/2010 TM / FM
13/05/2010 Active Corp Ms Democratic / Civic
Guildhall
Mayoralty Risk assessments required for this unit H 12/05/2011 TM / FM Partly
13/05/2010 Active Corp Ms Democratic / Civic Guildhall Check copies of H&S documents from Pickerings M 12/05/2011 Contracts Team Manager to con
APPENDIX II

Mayoralty
17/06/2010 Active Pub Rlm River & Canal River & Canal Topsham Qy: improve hazard marking and signage M 16/06/2011 Team Manager
17/06/2010 Active Pub Rlm River & Canal River & Canal Topsham Qy: shared usage risk assessment L 16/06/2011 Team Manager
17/06/2010 Active Pub Rlm River & Canal River & Canal
Topsham Qy: consider gangway or improve signage
min M 16/06/2011 Team Manager
23/06/2010 Active Pub Rlm Community Patrol
Community
Patrol Review COSHH for chlorination duties L 22/12/2010 29/03/2012
25/06/2010 Active Envirnmnt Cleansng & Rfuse Public toilets Supply CoSHH assessment to PHSO to check M 24/12/2012 Team Manager in hand target extended (Nb al
25/06/2010 Active Envirnmnt Cleansng & Rfuse Public toilets Can cubicles be opened from the outside (F&RS) M 24/12/2011 Team Manager 19/01/2012
25/06/2010 Active Pub Rlm Parks/OS Belle Isle Depot Improve FAP. signs etc. on order 28/06/10 H 24/09/2010 FM 29/03/2012 Also see 4.9 from inter
25/06/2010 Active Pub Rlm Parks/OS Belle Isle Depot Compile and maintain log book for record keeping M 24/12/2010 FM 29/03/2012 Also see 4.9 from inter
28/06/2010 Active Pub Rlm Engineering
Eng &
Construction Formalise (write) procedures for lone working L 27/12/2010 Team Manager
Eng &
Construction Train all team members in risk assessment M 27/03/2011 Team Manager in hand
Eng &
Construction Keep a register/record of PPE issue L 27/12/2010 Team Manager
02/07/2010 Reactive Pub Rlm Car Parks Dix's Field CP Replace vandalised lamp at 3 Manor Crt fire exit M 01/12/2010 Team Manager 01/01/2012
02/07/2010 Reactive Pub Rlm Car Parks Dix's Field CP Is grille over transom our responsibility? 3 Manor L 01/04/2011 Team Manager 01/01/2012
28/07/2010 Active H and C Housing LL Tenancy Svcs Ensure staff roles are covered in generic risk ass M 27/01/2011 Team Manager partly Housing risk assessme
28/07/2010 Active H and C Housing LL Tenancy Svcs Team manager to attend H&S course as detailed M 27/07/2011 Team Manager
28/07/2010 Active H and C Housing LL Tenancy Svcs Assess for extent of manual handling tasks L 27/01/2011 Team Manager
Manager requires clari
point
28/07/2010 Reactive H and C Housing LL Tenancy Svcs Consider risk assessor for the team L 27/07/2011 Team Manager
30/07/2010 Active Economy Estates Corn Exc Complete roof edge protection M 29/07/2012 HoS 04/02/2012
03/08/2010 Active H and C Housing Needs Housing Needs Are large buildings on current Legionella prog? M 02/10/2010
PHSO & Team
M partly Risk assessments bein
11/08/2010 Active Economy Tourism Quay House VC Confirm fire rating of adjoining boarded up doors M 10/02/2011 Estates
11/08/2010 Active Economy Tourism Quay House VC Remove all obstructions from common part exit M 10/12/2010 Facilities Manager hang bike on rack
11/08/2010 Active Economy Tourism Quay House VC Fire drill and action notice required H 10/12/2010 Facilities Manager PHSO will assist
11/08/2010 Active Economy Tourism Quay House VC Self closing FSD to separate GF from 1st flr exit? M 10/04/2011 Estates consider asking FO for
11/08/2010 Active Economy Tourism Quay House VC Confirm action plan for common parts exit M 10/12/2010 FM & Estates
11/08/2010 Active Economy Tourism Quay House VC Commence records of periodic safety inspections M 10/12/2010 Facilities Manager
Guildhall
Mayoralty Extra exit sign for backyard M 08/03/2011 Team Manager Feb 11 - quote receive
Guildhall
Mayoralty Rear passageway requires EL M 08/06/2011 Team Manager Feb 11 - quote receive
Guildhall
Mayoralty Format briefing board M 08/06/2011 TM & PHSO Feb 11 - in hand
Guildhall
Mayoralty Consider arson prevention measures detailed M 08/06/2011 Team Manager
13/09/2010 Active H and C Housing LL Tenancy Svcs H&S refresher training as detailed M 12/03/2011 Team Manager
27/09/2010 Active all All All Provide update on FRA competence within ECC M 31/03/2011 PHSO 10/01/2012 planned 03/02/2011
APPENDIX II

29/09/2010 Reactive Pub Rlm CCTV/Home Call Control Cntr Reduce volume of alarm sounders M 28/03/2011 Team Manager in hand
Contracts awaiting adv
Officer in relation to co
assessment to replace
beacons. To be resolv
03 00 47
23 Reactive H and C Contracts Contracts Include fixings and grab handles in risk ass M 28/03/2011
Contract
Manager 02/04/2012
08/10/2010 Active Pub Rlm Parks/OS Parks & OS Retakes of unit 2 Op after 5 or 3 years TBC M 07/10/2011 Team Manager Also see 3.8 from inter
08/10/2010 Active Pub Rlm Bereavement
Bereavement
Svcs Review new BS8415 M 07/10/2011 TM & PHSO in hand July 2011 still awaitied
08/10/2010 Active Pub Rlm Bereavement
Bereavement
Svcs Check fire action plans are sufficient M 01/05/2012 TM & PHSO in hand Extended to Summer 2
15/10/2010 Active Finance Treasury Benefits Clarendon House: Enquire various as listed M 14/01/2011 Team Manager FM; Fire action plan; d
15/10/2010 Active Finance Treasury Benefits Make records of exisitng office safety checks L 14/04/2011 Team Manager
15/10/2010 Active Finance Treasury Benefits Risk assess surveillance duties M 14/04/2011 Team Manager include posture, PHSO
15/10/2010 Active Finance Treasury Benefits Reinstate risk assessor named in 2.10 M 14/04/2011 Team Manager
19/10/2010 Active City Dev Design / Dev Teams Record basic periodic safety inspections L 18/10/2011 Team Manager
19/10/2010 Active City Dev Design / Dev Teams Format general risk assessments M 18/07/2011 Team Manager PHSO will assist as re
19/10/2010 Active City Dev Design / Dev Teams Complete DSE assessments M 18/07/2011 Team Manager when new system is la
19/10/2010 Active City Dev Design / Dev Planning Conflict resolution training for PEO M 18/04/2011 Team Manager
Guildhall
Mayoralty Consider general items from FRA and 02/11 rev M 01/02/2011 Team Manager Feb 11 - in hand
24/11/2010 Active Pub Rlm River & Canal River & Canal Commence basic records of safety inspections M 23/05/2011 Team Manager
24/11/2010 Active Pub Rlm River & Canal River & Canal Fire action plans as listed in review M 23/05/2011 Team Manager PHSO will assist as ne
24/11/2010 Active Pub Rlm River & Canal River & Canal Fire risk assessments are required for buildings M 23/05/2011 Team Manager PHSO will assist as ne
24/11/2010 Active Pub Rlm River & Canal River & Canal Record periodic ladder inspections M 23/05/2011 Team Manager
24/11/2010 Active Pub Rlm River & Canal River & Canal Register staff with Control Centre LW call system M 23/02/2011 Team Manager
24/11/2010 Active Pub Rlm River & Canal River & Canal Review RA and SWP for lock operations M 23/05/2011 Team Manager PHSO will assist as ne
24/11/2010 Active Pub Rlm River & Canal River & Canal Establish agreement with HSE re transformers M 23/05/2011
Team
Manager
24/11/2010 Active Pub Rlm River & Canal River & Canal Ensure RAs cover boat clearance (i.e.needles ) M 23/05/2011 Team Manager
24/11/2010 Active Pub Rlm River & Canal River & Canal Review CoSHH assessments L 23/11/2011 Team Manager PHSO will assist as ne
24/11/2010 Active Pub Rlm River & Canal River & Canal Consider boat hoist as per PHSO report M 23/11/2011 Head of Svc 23/02/2012
29/11/2010 Active Economy Museum St Nix Update fire action plan as detailed in review M 28/05/2011 Facilities Manager
29/11/2010 Active Economy Museum St Nix Explore alternative to jet wash M 28/08/2011 FM & Engineering
29/11/2010 Active Economy Museum St Nix Keep basic records of safety checks M 28/05/2011 Facilities Manager
29/11/2010 Active Economy Museum St Nix Consider minor improvements to info prov L 28/05/2011 Facilities Manager
29/11/2010 Reactive Economy Museum St Nix Consider railing at platform/priory foundations M 28/11/2011 Facilities Manager
29/11/2010 Active Economy Museum St Nix SWP for lamp change in Education Attic M 28/05/2011 Facilities Manager
or remove temptation f
etc.
29/11/2010 Active Pub Rlm Parks/OS P&OS GVP Affix hooks etc to improve storage & tidiness M 07/05/2011 TM & FM
29/11/2010 Active Pub Rlm Parks/OS P&OS GVP Confirm maintenance arrangements for items listed M 07/05/2011 Team Manager partly some items confirmed
APPENDIX II

29/11/2010 Active Pub Rlm Parks/OS P&OS GVP Confirm statutory checks for items listed M 07/05/2011 Team Manager partly see emails 6th Dec
29/11/2010 Active Pub Rlm Parks/OS P&OS GVP Confirm LOLER on JCB attachments (contractor) M 07/05/2011 Team Manager partly Ask contractor
29/11/2010 Active Pub Rlm Parks/OS P&OS GVP Finalise fire action plan (only when site occupied) M 07/02/2011 Facilities Manager Also see 4.9 from inter
01/12/2010 Active Economy Tourism IC & Redcoats Keep basic records of IC safety inspections L 31/03/2011 Team Manager
01/12/2010 Active Economy Tourism IC & Redcoats Ensure staff have taken part in a drill M 30/11/2011 Team Manager
01/12/2010 Active Economy Tourism IC & Redcoats Improve prominence of fire action plan M 31/03/2011 Team Manager
01/12/2010 Active Economy Tourism IC & Redcoats Staff DSE assessments recommended (on line) M 30/09/2011 Team Manager
02/12/2010 Active Economy Tourism
Underground
Pass For clarity, separate the FAP from the SWPs M 01/03/2011 Facilities Manager PHSo can assist
Underground
Pass Review cascade list on block's phased alarm M 01/06/2011 Facilities Manager
Underground
Pass Identify risk of arson on FRA L 01/03/2011 Facilities Manager
Underground
Pass Review lamp change task consider taller ladder M 01/03/2011 Team Manager
Underground
Pass Selected staff to attend ladder safety training M 01/12/2011 Team Manager PHSO will advise next
Underground
Pass Confined spaces awareness training recommend M 01/12/2011 Team Manager
Underground
Pass Install drain to eliminate risks from puddles M 01/12/2011 Facilities Manager
03/12/2010 Active Custom House Record basic safety inspections of Custom Hse L 02/06/2011
Facilities
Manager 08/02/2012 Closing down 31st Ma
03/12/2010 Active to be advised Custom House Review fire risk assessment of Custom Hse. M 02/06/2011
Facilities
Manager 09/12/2011
13/12/2010 Active Economy Tourism IC & Redcoats IC - Maintenance reqd for ELs, Dets & sprinkler M 12/03/2011 Facilities Manager
13/12/2010 Active Economy Tourism IC & Redcoats IC- combustibles and elec near foot of stairs M 12/06/2011 Facilities Manager
20/12/2010 Active Economy Museum RAMM Vols Consider lone worker system if applicable L 19/12/2012 Team Manager extended until Dec 201
20/12/2010 Active Economy Museum RAMM Vols Capture previous H&S training & formalise 'PDP' L 19/12/2012 Team Manager extended until Dec 201
17/02/2011 Active H and C Contracts BM & CD Format basic safety check sheet for workshop L 16/11/2011 Team Manager
17/02/2011 Active H and C Contracts BM & CD Compile equipmnt inventory: svc/ appendage etc. M 16/11/2011 Team Manager
17/02/2011 Active H and C Contracts BM & CD Carry out workshop fire drill M 16/08/2011 Team Manager PHSO will attend too if
17/02/2011 Active H and C Contracts BM & CD Should compressor be ZM inspected? M 16/05/2011 Team Manager ZM inspector will advis
17/02/2011 Active H and C Contracts BM & CD Review CoSHH assessments M 16/02/2012 Team Manager PHSO will assist
17/02/2011 Active H and C Contracts BM & CD Check guarding requirement on Tormek 2000 M 16/05/2011 Team Manager
17/02/2011 Active H and C Contracts BM & CD Improve lone working SSoW on machinery M 16/11/2011 Team Manager
17/02/2011 Active H and C Contracts BM & CD Focus on central control of contractors in policy M 30/05/2012 PHSO & KPG extended until May 20
17/02/2011 Active H and C Contracts BM & CD Review provision of info on socket overloading M 16/08/2011 Team Manager Should also be review
25/02/2011 Active Envirnmnt Env Health
Private Sec
Hsing Nominate team member as a risk assessor L 24/08/2011 Team Manager
25/02/2011 Active Envirnmnt Env Health
Private Sec
Hsing Keep register of PPE issue L 24/08/2011 Team Manager
28/02/2011 Active H and C Housing Needs Housing Needs Weirfield: Provide fire action plan to tenants M 27/05/2011 Team Manager
08/03/2011 Active H and C Housing LL
Income
Recovery Format risk assessments for VOs M 07/12/2011 Team Manager Partly Housing risk assessme
APPENDIX II

10/03/2011 Active Envirnmnt Recycling MRF Change FRA to PAS79 format L 09/12/2011
Building
Manager in hand PHSO will assist
17/03/2011 Active Economy Tourism Red Coats Consider wider beam torch for catacomb tour L 16/07/2011 Team Manager
21/03/2011 Active Pub Rlm Parks/OS Parks & OS Risk assess provision and training of first aid M 20/03/2012 Team Manager 3.4 of internal audit
21/03/2011 Active Pub Rlm Parks/OS Parks & OS Review W@H PPE harness & SWPs M 20/03/2012 Team Manager 3.6 of internal audit
21/03/2011 Active Pub Rlm Parks/OS Parks & OS Confirm access equip insp. Competence M 20/03/2012 Team Manager 3.7 of internal audit
21/03/2011 Active Pub Rlm Parks/OS Parks & OS Keep inspection records of PPE & SWPs M 20/03/2012 Team Manager 3.11 of internal audit
21/03/2011 Active Pub Rlm Parks/OS Parks & OS Check insurance renewal on contractors L 20/03/2012 Team Manager 4.3 of internal audit
21/03/2011 Active Pub Rlm Parks/OS Parks & OS Improve distribution of H&S info L 20/03/2012 Team Manager 4.4 of internal audit
21/03/2011 Active Pub Rlm Parks/OS Parks & OS Update ladder tag inventory L 20/03/2012 TM & BEST 4.7 of internal audit
21/03/2011 Active Pub Rlm Parks/OS Parks & OS Improve general reporting culture L 20/03/2012 Team Manager 4.15 of internal audit
28/03/2011 Active Pub Rlm CPE CEOs Periodic replacement programme for DSE screen L 27/12/2011 Team Manager
28/03/2011 Active Pub Rlm CPE CEOs Tool box talk on posture recommended L 27/03/2012 PHSO &TM 29/02/2012
Eng &
Construction Check H&S on drainage contractor review M 27/03/2012 Drainage Eng PHSO can assist
20/04/2011 Active H and C Contracts Architectural Review general risk assessments M 19/01/2011 Team Manager PHSO can assist
20/04/2011 Active H and C Contracts Architectural Consider items listed in safety review L 19/04/2012 Team Manager
20/04/2011 Active Corp Ms Democratic / Civic Mayoralty Copy civic diary to Control Centre (LW safety) M 19/07/2011 Team Manager
21/04/2011 Active Envirnmnt Env Health Comm / BS / Lic Review MH RA for sampling kits L 20/10/2011 Team Manager
21/04/2011 Active Envirnmnt Env Health Comm / BS / Lic Merge general RA for EH Comm & Licensing L 20/01/2012 Team Manager some hazards will be d
21/04/2011 Active Envirnmnt Env Health Comm / BS / Lic EHO contractor to confirm our H&S docs read L 20/01/2012 Team Manager
23/05/2011 Active Envirnmnt Health & Safety PHSO format H&S for Councillors sheet M 22/08/2011 PHSO 23/01/2012
03/06/2011 Active Pub Rlm River & Canal Butts Ferry Consider alterations to east bank landing stage M 02/06/2012 Team Manager 23/02/2012
03/06/2011 Active Pub Rlm River & Canal Topsham ferry Carry out emergency drill exercise M 02/12/2011 Team Manager
03/06/2011 Active Pub Rlm River & Canal Topsham ferry Amend SWP 35 & 34 as detailed M 02/12/2011 PHSO to draft 23/02/2012
03/06/2011 Active Pub Rlm River & Canal Topsham ferry Confirm make and model of buoyancy aids M 02/08/2011 Team Manager
03/06/2011 Active Pub Rlm River & Canal Topsham ferry Update on LW technology from action plan L 31/03/2012 PHSO
03/06/2011 Active Pub Rlm River & Canal Topsham ferry Transfer risk assessment onto on line system L 31/03/2012 Team Manager PHSO will assist
03/06/2011 Active Pub Rlm River & Canal Topsham ferry LJ or no LJ? RA & actual SOP must be the same H 02/08/2011 Team Manager Unison should also be
03/06/2011 Active Pub Rlm River & Canal Topsham ferry Provide PPE (gloves) M 02/09/2011 Team Manager
08/06/2011 Active tba to be advised Livestock Cntr Consultant recommended re fall protection M 07/09/2011 Head of Svc 06/02/2012
14/06/2011 Reactive H and C Bldng Maintenance Repairs & Tech Remedial work to slabs at Rennes as detailed M 13/12/2011 Team Manager Partly Area made secure
20/06/2011 Active Economy Museum RAMM Actions as per fire risk visit June 2011 M 19/01/2012 Site Manager
17/06/2011 Active Envirnmnt Health & Safety PHSO Investigate thermal env complaint Oakwood Hse L 31/01/2012 PHSO 29/03/2012
Review 2.1 Active Corp Ms Democratic / Civic
Electoral
Services Incorporate insp. record into log book for Pos L 30/06/2012 Team Manager
Review
2.10 Active Corp Ms Democratic / Civic
Electoral
Services Transfer risk assessment onto on line system M 04/01/2012 Team Manager PHSO will assist
Review
Electoral
Services High visibility for CP supervisors at count loc M 30/06/2012 Team Manager
i.e. write requirement i
practices
APPENDIX II

Review
Electoral
Services Handling & lifting poster for store and office M 30/06/2012 Team Manager 29/03/2012
06/07/2011 Reactive H and C Housing LL Tenancy Svcs Lift alignment caution sign for Faraday M 05/10/2011 Team Manager
Reviews
var Active Economy Leisure Contract Leisure Facilities Update the Council on Parkwood H&S actions M 30/09/2011 LFM
Review
2.10 Active Envirnmnt Recycling
Weighbridge
Site Segregate TT customer from HGVs H 21/01/2012 SMT SMT to expedite reloca
Review 3.3 Active Envirnmnt Recycling
Weighbridge
Site Pedestrian walkway markings need repainting M 21/01/2012 Site Manager 29/03/2012
Review
2.10 Active Corp Ms Legal Legal Services Complete City Net DSE assessments L 31/12/2011 Team Manager
Review 1.5 Active Economy Museum
RAMM
Bradninch Law notice for Bradninch Hse L 24/02/2012 Site Manager
RAMM
Bradninch confirm date of last fire evac drill H 24/11/2011 Site Manager
RAMM
Bradninch Review & sign disabled refuge area M 24/02/2012 Site Manager May also consider eva
RAMM
Bradninch Consider whiteboard for staff whereabouts L 24/08/2012 Team Manager
Review
2.10 Active Economy Museum RAMM Learning Carry out DSE assessments for the team L 24/08/2012 Team Manager
RAMM
Bradninch Confirm fire warden procedures M 24/02/2012 Site Manager PHSO will assist
31/08/2011 Active Pub Rlm River & Canal River & Canal Eliminate trip hazard on girder tow path Turf area M 01/03/2012 Team Manager
Review
2.10 Active City Dev Building Control Building Control Nominate risk assessor and place GRA on line L 31/08/2012 Team Manager 20/01/2012
Review
2.12 Active City Dev Building Control Building Control Consider ACM awareness training for BCOs M 31/08/2012 Team Manager 10/01/2012
06/07/2011 Active Economy Estates Livestock Cntr Complete actions from gutter cleaning report M 05/10/2011 Various 29/03/2012
Review 2.1 Active Envirnmnt Recycling Glass collection RA for keep left sign at 3 sites M 07/12/2011 Team Manager
Review
2.10 Active Envirnmnt Recycling Glass collection Transfer GRA to online RA system L 07/09/2012 Team Manager PHSO can assist
Review
2.15 Active Envirnmnt Recycling Glass collection Encourage regular use of head prot (bump cap) M 07/12/2011 Team Manager
Review 3.1 Active Envirnmnt Recycling Glass collection Consider 'site details' lists L 07/09/2012 Team Manager
Review
2.10a Active Pub Rlm River & Canal River & Canal Buoy Store - transfer RA to online system L 09/09/2012 Team Manager
Review
2.10b Active Pub Rlm River & Canal River & Canal Buoy Store - SWP for drum cutting task H 09/03/2012 Team Manager Also a.18 of fire risk as
Review
2.14 Active Pub Rlm River & Canal River & Canal Buoy Store - Review Harbour Patrol EAP M 09/06/2012 Team Manager
Review
2.15 Active Pub Rlm River & Canal River & Canal Buoy Store - consider lockers for PPE M 09/06/2012 see comments Is this our responsibilit
Review 3.1 Active Pub Rlm River & Canal River & Canal Buoy Store - improvre safety warning signs MOP M 09/06/2012 Team Manager
FRA a.12 Active Pub Rlm River & Canal River & Canal Buoy Store - consider replacing parafin heater M 09/06/2012 see comments Is this our responsibilty
Review 2.10 Active Envirnmnt Env Health EPU Transfer Ras to new online system in due course L 12/09/2012 Team Managers
Review 2.12i Active Envirnmnt Env Health EPU Consider infectious disease training refresher M 12/06/2012 Team Managers
APPENDIX II

Review
1.3i Active Economy Estates Markets & Halls Sunday CB: Add eye wash station to first aid kit M 16/12/2011 Team Manager 10/01/2012 completed
Review 1.5 Active Economy Estates Markets & Halls Sunday CB: Law notice for Sunday office L 16/09/2012 Team Manager 10/01/2012 completed
Review
2.10 Active Economy Estates Markets & Halls Sunday CB: Transfer RA to online system L 16/09/2012 Team Manager With PB Jan 2012
Review 3.1 Active Economy Estates Markets & Halls Sunday CB: provide items for spillage response M 16/12/2011 Team Manager 10/01/2012 Completed
P&OS Paddling
Pls Recommendations as listed in independent report tba 27/09/2012 TBA in hand
201106079 i Reactive H and C Bldng Maintenance Repairs & Tech Complete ACM surveys as detailed in report H 05/10/2012 Team Manager May also involved Con
Review 2.1 Active Pub Rlm Car Parks Dix's Field CP Explore methods to reduce public health risks M 20/04/2012 Building Manager
Review 2.5 Active Pub Rlm Car Parks Dix's Field CP Copy fire risk assessment to Sitel M 20/04/2012 Building Manager
Review 3.1 Active Pub Rlm Car Parks Dix's Field CP Try to keep sleepers away from 'red door' zone H 20/01/2012 Building Manager
Review 2.5 Active Pub Rlm Car Parks Broadwalk CP Ask offices to control combustible materials M 20/04/2012 Building Manager Bags must be in caged
17/10/2011 Active all All All Carry out stress audit of the Council M 17/10/2013 Team Managers HR & H&S to lead & co
Review
2.10 Active Finance Internal Audit Audit Transfer risk ass. to on-line system L 01/08/2012 Team Manager
Review
Anti soc
behaviour Format a risk assessment for this role M 01/08/2011 Role Manager PHSO can assist
Review
2.6b Active Economy Museum RAMM: Col & Int Check storage racking safety inspection regime M 01/05/2012 Team Manager PHSO can assist
Review
2.10b Active Economy Museum RAMM: Col & Int team to complete DSE assessments L 01/11/2012 Team Manager
Review
2.6a Active Economy Museum RAMM: Col & Int Provide ladder tool box talk to users M 01/02/2012 Team Manager
Review
2.10a Active Economy Museum RAMM: Col & Int Review Haven Rd store safety M 01/03/2012 TM & PHSO
Review
2.10 Active Economy Treasury Revenue Review Safe working practice for VO M 10/02/2012 Team Manager PHSO can assist
Review
2.6a Active Envirnmnt Cleansing Clnsng & Rcycl Hot Wash - squeegee handle and door wedges M 14/03/2012 Team Manager 19/01/2012
Review 2.8 Active Envirnmnt Cleansing Clnsng & Rcycl Hot Wash - step for taller van M 14/05/2012 Team Manager in hand 19/12
Review
2.11 Active Envirnmnt Cleansing Clnsng & Rcycl Hot Wash - complete CoSHH assessments M 14/04/2012 TM & PHSO PHSO will assist
Review
2.12 Active Envirnmnt Cleansing Clnsng & Rcycl CoSHH training for supervisors M 14/04/2012
Operations
Mngr 09/02/2012 BM & AC attend
Review 3.1 Active Envirnmnt Cleansing Clnsng & Rcycl Hot Wash- upgrade warning signs for MSCPs M 14/03/2012 Team Manager in hand 19/12 extra payload issue be
Review
2.10c Active City Dev Planning policy
Forward
Planning Record & promulgate SWP for mobile surveys M 31/03/2012 Team Manager
RAMM: Queen
St Carry out first aid risk assessment M 15/12/2011 VSO / VSS
RAMM: Queen
St Provide ladder tool box talk to users M 16/02/2012 VSO / VSS
Review
2.10 Active Economy Museum
RAMM: Queen
St Complete DSE assessments via on-line system M 15/12/2012 Team Managers
Review
RAMM: Queen
St Contact L&D to book place on ZM trainnig L 31/03/2012 VSO / BSO
APPENDIX II

Review
RAMM: Queen
St Coordinate training on harness & line M 31/03/2012 PHSO & VSO
PHSO will ask IRATA
provider
RAMM: Queen
St Provide mat for short roof access ladder M 15/12/2011 VSO / BSO
Review
2.5a Active Economy Museum
RAMM: Queen
St Seek advice on galleries 3&4 exit width to hall H 15/12/2011 VSO PHSO can assist via F
Review
2.5b Active Economy Museum
RAMM: Queen
St Finalise hot works arrangements for basement M 15/12/2011 VSO & CO
Review 2.9 Active Finance Treasury C&S Finance Consider home call lone worker if apt for occ use L 23/02/2012 Team Manager
Review
2.10 Active Finance Treasury C&S Finance Complete DSE assessments via on-line system L 23/11/2012 Team Manager
Review
2.10 Active Corp Ms Democratic / Civic Administration Basement store as detailed L 31/03/2012 TM & PHSO 01/02/2012 BSM may also assist
Review 3.2 Active Corp Ms Democratic / Civic Administration Check DSE dip versions tally for earlier assmnts, L 31/03/2012 PHSO &TM
Review
2.10 Active Corp Ms Policy / Comms Communications Complete DSE assessments on-line system L 01/12/2012 Team Manager
Review 2.7 Active Bis Tran ICT various teams ZM to check trolley and FM 200 re stat insp L 04/06/2012
TM &
Contracts
Review
2.10a Active Bis Tran ICT various teams Carry out generic risk assessmnt - LW, cntractrs M 04/04/2012 Team Manager
Review
2.10b Active Bis Tran ICT various teams Complete on-line DSE assessments L 04/06/2012 Team Manager
Review
2.10c Active Bis Tran ICT various teams Lose archive function on DSE system? L 04/04/2012 PHSO with IT systems suppo
Review
2.12 Active Bis Tran ICT various teams Ladder TBT & moving & handling refresher due M 04/04/2012 Team Manager PHSO can deliver in-h
Review
2.10 Active Bis Tran HR HR Review team DSE assessments L 30/06/2012 Team Managers
01/02/2012 Active Envirnmnt Env Health various teams Improve safety in 'C&E' basement store H 31/05/2012 BSM, TMs, PHSO PHSO will write FM re
Key
Partners Active Var Var various teams Expansion of 5 square HAV testing etc. M 01/08/2012
Team
Managers 06/02/2012 M&H will review in Apr
4.2.1 Reactive Economy Markets & Halls Corn Exc Upgrade test & inspection as detailed M 08/05/2012 Team Manager
4.2.2 Reactive Economy Markets & Halls Corn Exc Reduce strain risk on IWBs M 08/09/2012 Team Manager Consultant or Enginee
4.2.3 Reactive Economy Markets & Halls Corn Exc Prevent snagging of suspension cable on LX1 M 08/05/2012 Team Manager
4.2.4 Reactive Economy Markets & Halls Corn Exc Review RA of stage working lighting levels M 08/05/2012 Team Manager PHSO can assist
4.2.5 Reactive Economy Markets & Halls Corn Exc Visiting contractors to include visual inspection RA M 08/09/2012 Team Manager PHSO can assist prep
17/02/2012 Active H and C Housing Weirfield Check restrictors on upper floor sash windows H 16/03/2012 Site Manager
17/02/2012 Active H and C Housing Weirfield Improve safety on terraced steps M 16/08/2012 Site Manager
02/03/2012 Active Corp Ms Democratic / Civic Civic Centre Complete category C actions from ACM report M 31/07/2012 CM
06/03/2012 Active H and C Housing STA Complete H&S policy and procedure review M 05/06/2012 TM & PHSO
06/03/2012 Active H and C Housing STA Complete fire drill at Glencoe M 05/09/2012 Team Manager PHSO will attend and
201113172 Reactive Envirnmnt Refuse Refuse Grey bins as per email 8th March M 07/06/2012 Team managers
09/03/2012 Active H and C Bldng Maintenance Teams work at height training as detailed 9th March M 08/06/2012 Team Managers
14/03/2012 Active Pub Rlm CCTV/Home Call Control Cntr All staff to complete on-line DSE assessnebts M 13/06/2012 Team Managers
APPENDIX II

20/02/2012 Active Pub Rlm River & Canal River & Canal Basin - obtain ground tests for subsidence M 20/11/2012 Team Manager
SHDC 20t pad, here S
>20ton
23/03/2012 Active Economy RAMM Art Den etc. Improve high shelf access equipment as per report M 22/09/2012 Team Manager
28/03/2012 Active Envirnmnt Cleansing Applied Swprs COSHH etc at Leighton Terrace as detailed M 31/07/2012 Various TM, Fleet M, PHSO

APPENDIX III


Employed by
another
company

Employee

Incident
Report - No
injured

Public

Resident

Self
Employed

Voluntary
Worker

Total

Contact: Electricity

1

0

0

0

0

0

0

1

Exposure: Substance

9

3

2

0

2

0

0

16

Fall From Height

0

0

0

2

0

0

0

2

Hit by fixed or stationary obj

0

1

0

1

0

0

0

2

Injured By Animal

0

4

0

0

0

0

0

4

Injured: Handling

3

19

0

1

0

0

0

23

Near miss

0

0

9

0

0

0

0

9

Physically Assulted

0

2

0

0

0

0

0

2

Road Traffic Collision

0

5

0

0

0

0

0

5

Shock

0

0

1

0

0

0

0

1

Slip, Trip Or Fall

0

18

0

6

0

0

1

25

Struck Against Fixed

0

3

0

2

0

0

0

5

Struck By Falling Object

1

9

0

0

0

0

0

10

Threatening incident

0

0

28

0

0

0

0

28

Trapped By Object

0

1

0

0

0

1

0

2

Unclassified

0

7

1

3

0

0

0

11

Total

14

72

41

15

2

1

1

146

APPENDIX IIII


WK/201108065 21/09/2011 Lofts in re-roofed Possible Asbestos Exposure: Housing & Contracts

properties in Locarno contamination in lofts of two Substance

Road houses in Locarno Road that

were re-roofed in 2004. Due to

be decontaminated by

Silverdell, tenants informed.

RIDDOR Reportable: N

Internal Accident / Incident Notifications
01/04/2011 and 31/03/2012

M3 Reference Accident / Location

Nature of Injury / Occurrence
Part of Body Kind of Accident / Directorate

Incident Date

Affected Occurrence

1

April 2011 9

WK/201101222 08/04/2011 Thornpark Rise Tripped on curb fell banged Banged head Slip, Trip Or Fall Environment

head on green electric box. left side, Lump

WK/201101224 08/04/2011 Outside 7 Prince Street sweeper was verbally Ear and Physically Assulted Environment

Charles Road and physically assaulted forehand

WK/201101226

12/04/2011

Elizabeth Avenue
causing cut to ear lobe &
perforated ear drum, lump on
forehand
Emptied grey bin, cloud of
builders dust came out of
hopper which was breathed in
by Daniel and crew. Daniel was
sneezing, coughing and loss
breath. Feeling better at time of
report.

Exposure:
Substance

Environment
WK/201101230 13/04/2011 Various On going issues with back pain
for about 9-10 months. Under
Physio for exercises and relief.
Feels forced to go sick being.
Put on one of hardest rounds.
Lower left side
of the back
Unclassified Environment

WK/201101231 19/04/2011 Back of No. 17 Tristan
Close, Exeter
Clearing burnt wood from rear
of property, felt pain in left
elbow. Later informed that
could be tender in elbow.
Left elbow
Unclassified Environment


M3 Reference Accident / Location

Nature of Injury / Occurrence
Part of Body Kind of Accident / Directorate

Incident Date

Affected Occurrence

WK/201101232 14/04/2011 George Street - Anglian On two occasions staff at - Threatening Environment

rear access Anglian Windows made racist incident

WK/201101228

WK/201101427

14/04/2011

29/04/2011

Tan Lane

Wonford Road
and sexist comments and
gesture about street sweeper
as he passed.
Driving through Tan Lane
tToawnaLrdasneOparkiwvaotoedroHaoduse I had
a near miss with a silver BMW
which had jumped red lights
and entered the private road
under railway bridge
Bent fingers back whilst picking
up heavy bag

Near miss Environment

Fingers Injured: Handling Environment

RIDDOR Reportable: Y

WK/201101917 04/04/2011 Queen Street

Threatening Behaviour
Unclassified Public Realm


May 2011 11

WK/201101355

05/05/2011

Exton Road

05/05/11 - Tan Lane private
road

Near miss Environment


WK/201101801 06/05/2011 Exeter Livestock Centre Escaped bullock Near miss Economy
Escape of Bullock
See actions for details


WK/201103229 24/05/2011 Rennes House, path Grazed and bruised chin and See above. Slip, Trip Or Fall Housing & Contracts

between flower bed and nose, bruised left knee, pulled

WK/201102208

08/05/2011
hedge

Cathedral Yard
back of leg, bruised small finger
on left hand.
Emptying new cathedral bins
when outer bag holding ring
came down and hurt knuckles

Left hand
knuckles

Struck By Falling
Object

Environment


WK/201102734 26/05/2011 Lane on right (44-45) IP turned to pick up wheelie bin
and twisted left knee tried to
walk it off but got no better.
Knee Injured: Handling Environment


M3 Reference Accident /
Incident Date
Location Nature of Injury / Occurrence Part of Body
Affected
Kind of Accident /
Occurrence
Directorate
WK/201102219
12/05/2011 Isca
Road
While pushing this barrow up
a curb felt a pain in back.
Back pain Injured: Handling Environment


WK/201101909 04/05/2011 Temple Rd Jnc Roberts no injury Threatening Public Realm

Rd 04/05/11 - Alan Moss incident


WK/201103228 31/05/2011 Western Way Pushing barrow with bags on
top, bag too heavy. Hurt Back.
Lower Back Injured: Handling Environment


WK/201102723 31/05/2011 Langaton Gdns Pinhoe Bent down to pick up a bit of Right side of Struck Against Environment

dropped rubbish, stood up and forehead Fixed

banged head on stork from lorry.


WK/201102209 16/05/2011 Buckingham Road no injury Threatening Environment

16/05/11 - Neil Baker incident

WK/201103413

26/05/2011

Exton Road Wood
Workshop
Witnesses: Roger Hall & Stuart
Voysey
Ducting slider was jammed.
Placed hand on base for
leverage, slider freed suddenly
and thin metal cut into palm as
described above.

Significant cut
to hand

Struck By Falling
Object

Housing & Contracts


June 2011 15

WK/201103221 07/06/2011 Back of High Street, Bent down to pick up some Back Injured: Handling Environment

Lloyds Bank cardboard, took cardboard to

WK/201102737

01/06/2011

Water Lane
vehicle then felt pain in Lower
Back.

no injury Threatening


Environment
verbal abuse from a member of
the public
incident


WK/201104069 23/06/2011 Bike Shed, Oakwood Cut finger on the Cut index Struck Against Environment

House, Exton Road lockingmechanism of the bike finger on left Fixed

shed door hand



WK/201104076 19/06/2011 Lift, 3rd Floor, Faraday Lift opened 6 inches off the Bruised leg & Slip, Trip Or Fall Housing & Contracts

House floor, Mrs Stevens fell over and arm, sore knee

struggled to get back up again


WK/201103706 14/06/2011 Counting House, Minor head wound Head Struck By Falling Public Realm

Teignbridge Council

Object


WK/201103699 03/06/2011 Mary Arches MSCP MOP appeared to have jumped
or fallen from car park roof.
Car Park attendant distressed
from seeing woman on side of
road.
Shock Public Realm

WK/201104073 28/06/2011 Mincinglake Road Whilst working with leaf blower
and Hakos, tiny item must gone
into eye.
Left eye Struck By Falling
Object
Environment


WK/201104205 29/06/2011 Musgrave Row Threatened by MOP Threatening
incident
Public Realm


WK/201104078 24/06/2011 North Street Threatening behaviour from Threatening Public Realm

MOP incident


WK/201103701 21/06/2011 Summerland Street Threatened by taxi driver Threatening
incident
Public Realm


WK/201103285 15/06/2011 Station Road, Pinhoe Threatening Behaviour Threatening
incident
Environment


WK/201104062 20/06/2011 Topsham Pleasure Right foot slipped whilst Jarred right hip Slip, Trip Or Fall Environment

Ground climbing an embankment and

jarred hip


WK/201107257 13/06/2011 RAMM Missed a step on RAMM Jarred lower Slip, Trip Or Fall Economy

staircase, jarred lower back back


WK/201107259 22/06/2011 RAMM, room 104 Finger cut by blade that was
consealed in a packet.
Conservation officer briefed
team to be more vigilant.
Cut finger Injured: Handling Economy
WK/201106153 20/06/2011 Cathedral MOPs shouted abuse at driver

Near miss Environm
for blocking their car in - then

one MOP jumped in the van

whilst the driver was picking up

a bin and tried to move the van

herself but stalled.


ent


July 2011 23

WK/201104694 04/07/2011 Sweepers shed, Felt pain in back whilst climbing Lower Back Unclassified Environment

Oakwood House into the van. Signed off work

for a week.


WK/201106059 22/07/2011 78 Hamlin Gardens Subcontractor started to Exposure: Housing & Contracts

remove tiles from Void Council Substance

WK/201106094

26/07/2011

Ramp from D Deck to
outside car park of MA
Car Park
property when Asbestos was
discovered. Property then
sealed until cleaned and tested.
Car got stuck on ramp - fron
twheel was poushed into wheel
arch causing fluid to leak over
ground. Photos were taken.

Unclassified Public Realm
WK/201106079 25/07/2011 External canopy outside
5 Hill Lane
Decontamination unit called out
for property, van and Mears
contractors following Asbestos
contamination during refix of
collapsing sections of hollow
board.
Exposure:
Substance
Housing & Contracts

WK/201104189 04/07/2011 Underground Passage Minor graze to elbow Elbow Hit by fixed or
stationary obj
Economy


WK/201105211 26/07/2011 Berkshire Drive White van nudged barrow twice Threatening Environment

and driver verbally abused solo incident

sweeper. Police informed.



WK/201105129 15/07/2011 14 Church Road, St Bitten by a cat whilst assisting Finger Injured By Animal Environment

Thomas the RSPCA to catch cats in a

WK/201105158

21/07/2011

116-120 Exwick Road
filthy and verminous property.
Bite went through safety gloves
and made finger bleed
profusely.
Whilst walking down steps, slab
fell away from step causing fall.
Damage to ankle due to impact.


Ankle Slip, Trip Or Fall Environment


WK/201105133

WK/201105109
19/07/2011

07/07/2011
Iolanthe Drive

Magdalen Road
Needlestick injury - needle was
consealed in a crisp packet.
Was not using litter picker as
should have been.
Wing mirror of rubbish van hit
MOP on arm. He said he was
fine and didn't want to leave
details with driver.
Left index finger Injured: Handling Environment

Arm Unclassified Environment

WK/201105147 20/07/2011 Mandrake Road Wind blew some contents of
brown bin in eye whilst bin was
on bin lift
Scratch to iris Struck By Falling
Object
Environment


WK/201106056 16/07/2011 Southerhay West CEO asked a driver to move Foot Threatening Public Realm

out of a loading only area - the

incident

WK/201105119

WK/201106106

15/07/2011

31/07/2011

Top of Stoke Hill

Sunday car boot market-
portacabin toilets with
yellow doors
driver shouted abuse at him
and then ran over his foot with
his rear wheel.
Lifted green bin bag correctly,
turned to place it down when it
slipped out of grip at which
point felt back strain
Stall-holder fell from steps and
hit his head in the fall.

Lower back Injured: Handling Environment
Head Fall From Height Economy


WK/201106175 13/07/2011 Main stairs, RAMM Slipped down stairs bruising
arm and leg
Arm and leg Slip, Trip Or Fall Economy



WK/201106177

18/07/2011

St Nicholas Priory

Cleaner bumped head on
undercroft door frame for third
time

Head Hit by fixed or
stationary obj

Economy


WK/201106195 14/07/2011 St Nicholas Priory Gentleman on guided tour
around St Nicholas Priory
collapsed hitting nose causing
cut and swelling. Ambulance
took him to hospital where he
stayed overnight.
Cut and
swelling to nose
Unclassified Economy

WK/201106235 04/07/2011 Heavitree Paddling
Pools
Verbally abused by youths on
bikes whilst visiting the paddling
pool with his family. Control
room and Police informed.
Threatening
incident
Environment

WK/201106408 22/07/2011 Bailey Street, Rear of
Boots
CEO was physically and
verbally assaulted by a MOP,
which ended in an altercation
between the two. Police were
called.
Physically Assulted Public Realm

WK/201106101 27/07/2011 Danes Road Bin fell off bin lift and hit loader
on his wrist. Hospital told him
to rest it for a few days
Right wrist Struck By Falling
Object
Environment


WK/201106162 02/07/2011 Just beyond Stephens Twisted ankle whilst stepping Slip, Trip Or Fall Public Realm

& Scowns on onto pavement

Southernhay West


WK/201106192 25/07/2011 Stairs outside 17 Resident slipped down steps Right leg & left Slip, Trip Or Fall Housing & Contracts

Aldens Road outside house, grazing and hand

WK/201106166

04/07/2011

Lower Countesswear,
off of Countesswear Rbt
taking skin off leg and hand.
No defect or hazard on steps.
Whilst emptying a bin a
perferated oil container sprayed
5 litres of oil over refuse
loader's head and face, causing
him to be sent home from work.

Head and Face Exposure:
Substance

Environment



August 2011 19

WK/201106243 04/08/2011 Weighbridge Yard, Whilst tipping refuse van at Hearing aid Exposure: Environment

Exton Road weighbridge site a jet of oil

Substance

WK/201106815

15/08/2011

Oakwood House
squirted into face damaging his
hearnig aid.
Severe nosebleed which carried
on for a significant amount of
time. (Had had several that
day/week) First aider helped
and advised him to go to the
doctors again.

Nosebleed Unclassified Environment

WK/201107465 25/08/2011 Council lorry yard Twisted ankle whilst walking
across Oakwood House lorry
yard.
Badly twisted
ankle
Slip, Trip Or Fall Environment


WK/201106886 11/08/2011 Museum Gallery Strained arm moving heavy Strained Upper Injured: Handling Economy

objects into case in Museum Left Arm

Gallery.


WK/201107489 24/08/2011 Rear of RAMM Trapped finger inbetween two
concrete units which bruised it
and made the nail go black. He
then became faint so an
ambulance was called to check
him over. He was advised to
take the afternoon off.
Bruised finger Trapped By Object Public Realm

WK/201106946 18/08/2011 No 38 Rennes House
(Boiler Cupboard)
Asbestos disturbed in boiler
cupboard by plumber.
Contamination confined to
cupboard which was later
decontaminated by contractor.
Asbestos info was on-site but
plumber misinterpreted data.
Exposure:
Substance
Housing & Contracts

WK/201106246 08/08/2011 14B Southgate, EX2
4DA
A single piece of AIB (Asbestos)
was removed from a duct by
Mears contractors, because
they had not checked the
Asbestos register
Near miss Housing & Contracts

WK/201107347 18/08/2011 3 Greenford Villas,
Water Lane
MOP became verbally abusive
toward Community Patrollers
whilst they investigated a noise
complaint.
Threatening
incident
Environment



WK/201107318

26/08/2011

Chestnut Avenue

Jarred back pulling refuse bin Jarred lower
back

Injured: Handling Environment


WK/201106811 17/08/2011 Cowick Street Public Needle with no cap on left Near miss Environment

Toilets - Mens dangerously sitting on top of

WK/201106820

WK/201106936

11/08/2011

16/08/2011

Fore Street, outside
Langmaids Newsagents

Bus stop at New Bridge
Street
cubicle door (could have fallen
on MOP or ECC staff).
Reported to Police.
Two men said rude/racist
comments at street sweeper.
The two men have made
comments at him before and
have shouted abuse at other
ECC staff. Police informed.
Threatening and abusive
behaviour from MOP after
being given a FPN.

Threatening
incident

Threatening
incident

Environment

Public Realm


WK/201106925 16/08/2011 North Street Foot fell off kerb twisting ankle
whilst on patrol
Twisted Ankle Slip, Trip Or Fall Public Realm


WK/201107494 27/08/2011 Ladies toilet at bus Cleaner slipped whilst pushing 2 fractured ribs Slip, Trip Or Fall Environment

station down on mop wringer, mop

WK/201106812

08/08/2011

Queen Street, outside
Museum
handle winded him and
fractured 2 of his ribs
Whilst walking past the closed
Museum, MOP tore shirt and
cut shoulder on a sharp piece
of metal left from a removed
advertising picture frame.

Shoulder Struck Against
Fixed

Economy


WK/201107492

WK/201107469
22/08/2011

18/08/2011
West Street

Pinhoe Road
Refuse driver's leg was hit as
he was climbing into cab (lorry
had been hit by MOP's car that
had mounted the kerb due to
failure with brakes).
MOP became threatening and
abusive toward Community
Patrol when they tried to issue
him a FPN.
Right calf and
top of hip
Road Traffic
Collision

Threatening
incident
Environment

Environment


WK/201107496 31/08/2011 Russell Walk Refuse truck was hit by car Neck Road Traffic Environment

whilst waiting at traffic lights

Collision

WK/201107500

31/08/2011

Russell Walk
causing minor damage to
vehicle. Driver waiting to see
doctor with suspected whiplash.
Lower back pain caused by
traffic collision. (Car hit the
back of the refuse truck whilst
waiting at traffic lights)

Lower back
pain

Road Traffic
Collision

Environment

September 2011 11

WK/201108068 12/09/2011 Step into the MOP tripped over the step into Forehead, lip & Slip, Trip Or Fall Environment

Weighbridge Office the Weighbridge office, cutting right arm

WK/201109486

24/09/2011

On staircase
her forehead and lip and
dislocating her right arm. First
aid administered and
ambulance called.
Collapsed Unclassified Economy



WK/201109368 03/09/2011 Inside rear of van Bruised nail nail Struck By Falling
Object
Environment


WK/201109492 30/09/2011 37a Sidwell Street Scratched by dog Abdomen Injured By Animal Environment


WK/201107502 01/09/2011 No 41 Ferndale Road Bitten by dog whilst on refuse
collection round.
Bite to left shin Injured By Animal Environment


WK/201108021 07/09/2011 Exton Road/ Water Lane Driving sweeper - went over
uneven ground causing sharp
pain to lower back.
Bottom of spine Unclassified Environment


WK/201109483 16/09/2011 Garden Waste tip - Left heel bruised and swollen - Heel Slip, Trip Or Fall Environment

Water Lane pain up to calf



WK/201109494

14/09/2011

Junction of Station Road

Hit bumper of car behind Road Traffic
Collision

Public Realm


WK/201110432 22/09/2011 Rougemont Hse Dropped books and leaflets on
left foot
Foot Injured: Handling Economy


WK/201110117 06/09/2011 Dinham Crescent Slipped down some steps whilst
moving heavy refuse bin.
Cut/knock to
right knee
&elbow
Injured: Handling Environment


WK/201110153 06/09/2011 Dinhay Cresend Cut and knock to right knee and
elbow
Knee and
Elbow
Slip, Trip Or Fall


October 2011 5

WK/201109367

06/10/2011

council yard in Exeter

Crushed finger Finger Injured: Handling Environment


WK/201109495 25/10/2011 Stairs down to basement Slipped on stairs - small cut to
left hand and sore elbow
Elbow and hand Slip, Trip Or Fall Environment


WK/201109365 06/10/2011 First and Last pub
carkpark, cowick lane
Back strain and bruised ankle back and ankle Injured: Handling Environment


WK/201109737 29/10/2011 Top of Fore St, opp BHS MOP verbally abused a CEO Threatening Public Realm

after being issued with a fpn. incident


WK/201110840 14/10/2011 Lloyd's Crescent Fell on knee when taking bin
down stairs
Knee Slip, Trip Or Fall Environment




November 2011 9

WK/201109761 01/11/2011 208 Sweetbrier Lane Asbestos exposed in an empty Exposure: Housing & Contracts

Council property when a burglar Substance

WK/201109758

01/11/2011

Whipton Barton Road
Jcn Hill Barton Road
broke through front door.
Police and Mears informed.
Silverdell decontaminated
property.
Whiplash injury from a rear end
shunt to the Council van he was
driving from vehicle behind.

Neck Road Traffic
Collision


Environment


WK/201110837 11/11/2011 Lorry Yard Cut finger Index Finger Injured: Handling Environment


WK/201109909 03/11/2011 Guildhall Car Park Near miss Public Realm


WK/201110430 10/11/2011 Kitchen Cut finger whilst cutting onions Finger Unclassified Economy


WK/201110551 22/11/2011 Sidwell Street Bitten by dog Hand Injured By Animal Public Realm


WK/201110428 21/11/2011 Dix's Field Tripped off curb, twsiting knee Knee Slip, Trip Or Fall Public Realm


WK/201110550 26/11/2011 Loading bay in St Verbal Abuse Threatening Public Realm

Georges Street

incident


WK/201110850 22/11/2011 Thursby Walk Liquid from lorry or bin hit eye Eye Exposure:
Substance
Environment


December 2011 11


WK/201113172

30/12/2011

Not stated / cannot
recall

pulled arm / shoulder arm / shoulder Injured: Handling Environment


WK/201111235 20/12/2011 Customer Service Desk Verbal abuse and setting fire to Threatening Business

paper. incident Transformation

WK/201110829 09/12/2011 Exeter Quay, Haven Verbal Abuse Threatening Environment

Banks play area

incident


WK/201111317 12/12/2011 Guildhall car park Slight strain to lower back lower back Injured: Handling Public Realm


WK/201111916 19/12/2011 Howel Road Car Park Slipped on black ice back Slip, Trip Or Fall Public Realm


WK/201111305 22/12/2011 Higher Cemetry Threatening incident Threatening
incident
Housing & Contracts


WK/201110725 05/12/2011 Rennes House Door shut on finger - cracked
bone
Finger Trapped By Object Environment


WK/201111418 12/12/2011 Bathroom Disturbed Asbestos Insulating Exposure: Housing & Contracts

Boards Substance


WK/201111224 02/12/2011 Sloping path - Mary
Arches Car Park
Slip on wet path Slip, Trip Or Fall Public Realm


WK/201110997 09/12/2011 Northernhay Street Threatening incident - verbal Threatening Public Realm

abuse incident



WK/201111421 23/12/2011 Oxford Road car permit Threatening incident Threatening Public Realm

zone

incident


January 2012 8

WK/201113432

21/01/2012

MRF

Sewing needle impaled wrist
during service and mainteance
visit

Wrist Injured: Handling Environment


WK/201112148 09/01/2012 RAMM Slip Ankle Slip, Trip Or Fall Economy


WK/201111937 20/01/2012 main stage Electric shock Hand Contact: Electricity Economy


WK/201113390 03/01/2012 Van Haemorrhage Right Eye Struck By Falling
Object
Environment


WK/201113433 23/01/2012 Car Park Cut and Bruising Head Struck Against
Fixed
Environment


WK/201113411 05/01/2012 Street Bruise on head - contact with Head Struck By Falling Environment

bin lid on forehead

Object


WK/201113428 29/01/2012 Play Area Strain Back and Leg Slip, Trip Or Fall Environment


WK/201112297 26/01/2012 Play Area Fracture to Fibula and Tibia Leg Fall From Height Public Realm



February 2012 10

WK/201113252 27/02/2012 Council domestic Asbestos Exposure: Housing & Contracts

property acm Substance


WK/201113254 22/02/2012 Council Domestic ACM in airing cupboard from Exposure: Housing & Contracts

Property 2007 CHT installation Substance


WK/201113906 29/02/2012 Museum Small cut. Forehead Struck By Falling
Object
Economy


WK/201200359 27/02/2012 Higher Cemetry Injury to arm whilst stopping Right arm and Injured: Handling Public Realm

diesel spillage. hand


WK/201113385 02/02/2012 Van Cut. Glass was in bag near the
neck of the bag. We are going
to trial level 5 gloves for some
tasks.
Finger Injured: Handling Environment

WK/201113764 27/02/2012 9c Faraday house Ex1
2NQ
asbestos debris found. Exposure:
Substance
Housing & Contracts


WK/201113407 29/02/2012 Car Park Incident: concrete block thrown
from top of MSCP
Near miss Public Realm


WK/201113176 18/02/2012 bottle bank clifton hill Threatening incident none Threatening Environment

sports club

incident


WK/201112476 02/02/2012 Mary Arches Car Park threatening incident Threatening
incident
Public Realm


WK/201200306 28/02/2012 Back of 10 Meadow
Way
Fracture Coccyx Slip, Trip Or Fall Housing & Contracts



March 2012 14

WK/201200351

14/03/2012

Canals

Strain Torso Injured: Handling Public Realm


WK/201114044 14/03/2012 Ambulance Bay, Jack Abusive parking offender. Threatening Public Realm

Simpson House

incident


WK/201113902 12/03/2012 Entrance to museum Fall resulting in bleeding. head Slip, Trip Or Fall Economy


WK/201113925 04/03/2012 Toilet in museum Cut thumb Injured: Handling Economy


WK/201113937 10/03/2012 Garden reception Non injury accident - wheel on Non injury Near miss Economy

entrance. whjeel chair stuck in rut and accident

broke etc.


WK/201113767 05/03/2012 8 Abbeville Close, Came across some material Exposure: Housing & Contracts

Exeter, Devon, EX2 4SJ which may contain asbestos. Substance


WK/201200132 23/03/2012 prince charles road Strain Shoulder Injured: Handling Environment


WK/201200350 05/03/2012 Fairpark Car Park Falling branch damaged vehicle Threatening
incident
Public Realm


WK/201113624 01/03/2012 Shooting Marsh Stile Aggressive and intimidating Threatening Public Realm

driver confrontation incident



WK/201200202 14/03/2012 Longbrook Terrace, Asbestos panels not disposed Exposure: Housing & Contracts

Exeter, Devon of in correct manner. Substance


WK/201113909 10/03/2012 Roman Bridge Door Bleeding Nose Struck Against
Fixed
Economy


WK/201200356 28/03/2012 loading bay Threatening incident Threatening
incident
Public Realm


WK/201200201 28/03/2012 Contractor's compound Damaged Aib panel Exposure: Housing & Contracts

rear.

Substance


WK/201200130 14/03/2012 venny bridges left shin bruised and cut shin Slip, Trip Or Fall Environment


Internal Health and Safety Report 2011-2012

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Internal Health and Safety Report 2011-2012

Uploaded by

Copyright:

Available Formats

Exeter City Council Internal Health and Safety Report 2011 - 2012

Internal Health and Safety Report

You might also like