Eta Sigma Alumni Association Constitution

ARTICLE I PURPOSES
The purposes of the Association shall be as follows:
1.1 To provide an avenue for members of the Eta Sigma Chapter of Tau Beta
Sigma Sorority in good standing to continue their affiliation past graduation.
1.2 To provide a medium of communication between the active chapter and
alumni.

1.3 To promote and assist the activities of the National Tau Beta Sigma Alumni
Association.
1.4 To keep the alumni informed of the work of the National Chapter of Tau Beta
Sigma.
1.5 To provide professional, organizational, and financial assistance to the Eta
Sigma Chapter of Tau Beta Sigma Sorority, college and university band programs,
and music education issues through activities deemed appropriate by the
Association.
ARTICLE II ORGANIZATION AND STRUCTURE
2.1 The name of this organization shall be the Eta Sigma Alumi Association,
hereinafter designated as the Association.
2.4 The Board of Executives of the Alumni Association shall serve as advisors
to the Association and have final jurisdiction in all matters affecting the
Association.

ARTICLE III POLICIES
3.1 The Association expressly prohibits discrimination by any component part
of the Association or by any person acting on behalf of the Association on the
basis of race, national origin, gender, religion, handicap, age, sexual orientation,
marital status, or veteran status. The goal of the Association is to foster a spirit
of mutual understanding and respect among all people, especially those involved
with college and university bands, remembering that music is the universal
language.
3.2 The Association is not responsible for actions (commonly referred to as
hazing) by members of the Association or members of local active chapters
which may result in injury to persons or damage to property. The Association
expressly forbids any act of hazing. Hazing is defined as any actions taken or
situation created, intentionally or unintentionally, to produce mental or physical
discomfort on or off campus involving members and/or prospective members,
which may cause embarrassment, harassment, and/or ridicule.
3.3 Members of the Association will adhere to the alcohol and controlled
substance policy of the National Organizations, at any event where active
members of the Fraternity and/or Sorority are present. Keeping in mind that the
activities of the alumni reflect upon the National Organization and the
Association, it is the duty of the alumni to behave responsibly at all Association
activities.
ARTICLE IV AMENDMENTS AND BY-LAWS
4.1 The Association shall establish a set of rules, which shall be known as the
by-laws of the Association.
4.2 Amendments to this constitution shall require a three-fourths vote of the
membership present at a meeting of the Association.
4.3 Amendments to the by-laws shall require a majority vote of the members
present at a meeting of the Association.
4.4 The Board of Executives of the Association may override the by-laws of the
Association with a two-thirds vote.
4.5 All proposed amendments to this constitution or by-laws must be submitted
in writing to the Chairperson no less than fourteen days prior to a regularly
scheduled meeting of the Association.

4.6 All proposed amendments to this constitution or by-laws submitted to the
Chairperson will be sent to the members of the Association no less than seven
days prior to a regularly scheduled meeting of the Association.


By-Laws
SECTION I ADMINISTRATION
1.1 The general control and administration of the Eta Sigma Alumni Association,
hereinafter designated as the Association, shall be vested in a Board of
Executives.
1.2 The Alumni Association membership shall elect members to serve as
Chairperson, Vice Chairperson, and Secretary from its own membership. The
election of such officers shall occur at the annual meeting of the membership.
The officers shall be elected for a term of one year.
1.3 The Chairperson shall preside at all meetings of the Association and the
Board of Executives of the Association. S/he shall have general and active
management of the business of the Association and shall see that all orders and
resolutions of the Association and Board are put into effect.
1.4 The Vice Chairperson shall, in the absence or disability of the Chairperson,
perform the duties and exercise the powers of the Chairperson.
1.5 The Secretary shall insure that all current members are notified of all
meetings of the Association and Board of Executives. S/he shall record, publish,
and distribute minutes of all Association and Board of Executives meetings.
1.6 The Chairperson is designated to serve as the Administrator of the
Association. All moneys of the Association will be received and expended by the
Administrator as directed by the Board of Executives. The Administrator will
maintain all records of moneys received and disbursed
SECTION II MEMBERSHIP
2.1 All persons who meet the qualifications of alumni or honorary membership
in the constitutions of the Eta Sigma Chapter of Tau Beta Sigma shall be eligible
for membership in the Association.
2.2 Each member shall be required to pay yearly dues to the Association. The
dues will cover the period from January 1
st
to December 31
st
.
2.3 Upon due cause, a member of the Association may be expelled following a
favorable vote of three-fourths of the Association membership. The member will
be informed of the motion to expel and will be given the opportunity to respond
prior to the motion being voted on. Having been expelled, the member shall
return all regalia and property of the Association, and his/her name will be
stricken from the Association roster.
SECTION III FINANCES
3.1 The fiscal year of the Association shall begin on January 1
st
.
3.2 The financial policies of the Association shall be governed by a budget
adopted by a majority of the members present at the Association meetings.
3.3 The Association annual membership fees shall be set by the Board of
Executives with majority approval from the members present at National
Association meetings.
3.4 All funds received in payment of membership fees, private donation, or by
any other means shall be used as the operating funds of the Association, unless
otherwise specified.
3.5 A financial report of the Association shall be prepared at the end of each
fiscal year, and shall be reviewed by the Board of Executives at the yearly
meeting.
3.6 Funds will be distributed upon approval of two board members.
SECTION V MEETINGS OF THE ASSOCIATION
5.1 Annual meetings of the Association will be held at a time and place that
coincides with ________.The current membership must be notified of the meeting
no less than thirty days prior to the meeting.
5.2 Special meetings of the Association may be called at any time by the
Chairperson, upon written request of a majority of the executives, or upon written
request of at least fifty percent of members of the Association. The current
membership must be notified of special meetings thirty days prior to the
meeting.
5.3 Twenty-five percent of the current membership of the Association, including
two executives shall constitute a quorum at meetings of the Association.
5.4 The Roberts Rules of Order, unless otherwise specifically stated by the
Chairperson, shall govern the deliberations of all component parts of the
Association assembled in meeting.
5.5 All current members who have paid their dues no less than fifteen days prior
to a meeting are eligible to vote.
SECTION VI MEETINGS OF THE BOARD OF Executives
6.1 The annual meeting of the Board of Executives shall be held at a time and
place as agreed upon by the Board of Executives, with notification given to all
current executives and members no less than thirty days prior to the meeting.
6.2 Special meetings of the Board of Executives may be called at any time upon
written request of a majority of the Board, with notification given to all current
directors and members no less than thirty days prior to the meeting.

SECTION VII NOMINATIONS AND ELECTIONS OF DIRECTORS
7.3 Only current members of the Association shall be eligible to be nominated
and elected.
7.5 Executives shall assume office at the close of the annual meeting of the
Association and shall serve a one year term without compensation.
7.7 After written notice and an opportunity to respond to the charges, a member
of the Board of Executives can be removed from office for good cause by a two-
thirds favorable vote of the Association membership.
SECTION VIII DUTIES AND POWERS OF THE BOARD OF DIRECTORS
8.1 The Board of Executives shall have jurisdiction over all component parts of
the Association.
SECTION IX RITUALS AND REGALIA
9.1 The Association will maintain traditions of the National Organizations. The
Rituals will remain the right of the National Organizations and shall not be
performed by the Association.


9.2 The Association has the right to create suitable ceremonies for its own
separate use which do not in any way conflict or incorporate aspects of the
National Organizations Rituals. These separate ceremonies must be approved by
3/4 vote of the Association members present at a meeting.
SECTION X COMMITTEES
10.1 The Chairperson may create special committees as deemed necessary.