Professional Documents
Culture Documents
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Manual / Outside
the system
System Supported
View Leave
History
Approves
Approves
Approves
No
M
D
Approves
No
Apply Leave with Following Details
Start Date
End Date
Leave Type
Reason
Address Details
Contact No.
Yes
No
No
Manager
Will be notified
on approval
Will be notified
on Rejection End Start
9
Company Confidential - For internal use only
Functional Hierarchy Self Service Human Resource
Process: SSHR_Absence_Management
Business Function: Human Resource Date: 18-Jan-2013
Control Number: SSHR02 Mapping Team: Wipro Process Owner: Amit Shrivastava
Process Number: SSHR 02
Description: Absence Management
Event
Description: Through this process Employee can view his/her existing leave balances
Source: RailTel HRD
AS IS Process AS IS Process ID # Description of Process Mode Requirement
Fulfillment using ERP
Approach (Y/N)
Attendance and
Leave
11.Attendance
and Leave
SSHR-02.1 The Absences module enables employees or managers to enter
absence-related information in SSHR. Employees can request
multiple absences and view them in a summary format.
Employees can also view a history of absences they have taken
and display current leave accrual balances (for Annual Leave).
There are nine different kinds of leaves
a) LAP
b) Leave with half pay (LHAP)
c) Restricted holiday (RH)
d) Earned leave (EL)
e) Casual leave (CL)
f) Leave without pay (LWP)
g) Maternity leaves
h) Paternity leaves
i) Special Casual Leave
j) Miscellaneous leaves.
Employee will
be able to view
and apply for
Leave
information in
the system
online.
System
10
Company Confidential - For internal use only
The employee can check out the status of the leaves that he/
she has applied. In addition to this, he can also view what all
leaves he has applied.
By clicking the Show Accrual Link, the employee can check out
his/ her leave balance of all Leave types.
The employee can even check out for what all leave he/ she has
applied by selecting the Absence History.
He can even check out the status of his/ her leave request
System
SSHR-02.2 Employee can apply for vacation/other leaves through absence
management
On submission
of the leave
request, the
approval
process will
follow as shown
above in
process flow.
SSHR-02.3 Employee to fill the following details while applying for leave.
Absence status
Absence Type
Start Date
End Date
Forenoon/ Afternoon/ Full day
Days of Absence from headquarters i.e. holidays +leaves
Attach any supporting documents
System Each and Every kind of
leave has distinct
features with a proper
hierarchy of approval
which will be taken
based on the latest SOP
& policy manual of
RailTel, which needs to
be incorporate in to the
system
11
Company Confidential - For internal use only
Core HR-BP03 Letter Request
Process: SSHR_Employee_Function
Business Function: Human Resource Date: 18-Jan-2013
Control Number: SSHR 03 Mapping Team: Wipro Process Owner: Amit Shrivastava
Process Number: HR 03
Description: Letter Request
Event
Description: Through this process Employee can raise a letter request
Source: RailTel HRD
AS IS Process AS IS Process ID # Description of Process Mode Requirement
Fulfillment using ERP
Approach (Y/N)
SSHR03 Employee will have an access for Letter Request like.
a) Letter Of Intent for Absorption.
b) Letter Of Intent for NOC (Passport, Job, address proof
etc.)
c) Letter Of Intent for Deputation Extension.
Etc.
d) Other Letters
Notes: RailTel will provide the formats.
12
Company Confidential - For internal use only
SSHR BP04-Resignation Request
Process: SSHR_Employee_Function
Business Function: Human Resource Date: 18-Jan-2013
Control Number: SSHR 04 Mapping Team: Wipro Process Owner: Amit Shrivastava
Process Number: SSHR 04
Description: Resignation Process
Event
Description: Through this process Employee can raise a request for Exit
Source: RailTel HRD
AS IS Process AS IS Process ID # Description of Process Mode Requirement
Fulfillment using ERP
Approach (Y/N)
SSHR04 Employee will raise a request through online it will go to an
approval through proper channel.
Note:- Whole hierarchy has been shown in process flow of Core
HR
System
13
Company Confidential - For internal use only
SSHR BP05-Permission for Property Transfer
SSHR BP05- Permission For Property Transaction
ERP Manual Email
Employee
Employee
po05
Supervisor
Cor.HR/
Reg.HR
Executive
Director
Functional
Director
MD
Supervisor
Reg HR
ED
DGMHRD
GGMHRD
Functional
Director
GGMHRD
DGMHR
Functional
Director
Corporate
Employee
Up to E1 will
Get approved
by
Above E1 will
Get approved
by
Approve
Approve
14
Company Confidential - For internal use only
Process: SSHR_Employee_Function
Business Function: Human Resource Date: 18-Jan-2013
Control Number: SSHR 05 Mapping Team: Wipro Process Owner: Amit Shrivastava
Process Number: SSHR 05
Description:
Event
Description: Through this process Employee can take a permission for Property transactions
Source: RailTel HRD
AS IS Process AS IS Process ID # Description of Process Mode Requirement
Fulfillment using ERP
Approach (Y/N)
SSHR05 Employee will raise a request for property transaction (With
Required Documents) through proper channel of approval.
a) Up to E1 Functional Director will approve
b) Above E1 MD will approve.
c) Once it get approved, FYI notification will go to
Employee as well as supervisor or Reg. HR/Corp HR
(Employee belongs to).
Note: - Whole hierarchy has been shown in process flow.
System
15
Company Confidential - For internal use only
SSHR BP06- Movable/Immovable Property Return
Business Process Identification
Process: SSHR_Employee_Function
Business Function: Human Resource Date: 18-Jan-2013
Control Number: SSHR 06 Mapping Team: Wipro Process Owner: Amit Shrivastava
Process Number: SSHR 06
Description: Movable/ Immovable Property Return
Event
Description: Through this process HR will get an information about the Movable/ Immovable property return of the employee
Source: RailTel HRD
AS IS Process AS IS Process ID # Description of Process Mode Requirement
Fulfillment using ERP
Approach (Y/N)
SSHR06 a) On every Jan 1
st
Employee receives an Alert to submit
the Movable/Immovable Property Return to HR. Has to
be submitted by 31
st
Jan
b) Format will be available to employee on the portal.
c) Reminder every 10 days and every 5 days after 20
th
Jan.
d) HR can extract out report on Feb 1
st
.
System
16
Company Confidential - For internal use only
SSHR BP07- Lease Accommodation Based on Grade
SSHR BP07- Lease Accomdation Based on Grade ERP Manual Email
Employee
Region
Employee
Po-06
Supervisor
Corporate. HR
Executive
Director
Director
Finance
Supervisor
Reg HR
ED
DGMHRD
GGMHRD
Director
Finance
GGMHRD
DGMHR
Security
Deposit Check
Y/N
Yes
No
Start
Corporate
Employee
GGMHRD
Corp-HR
Make Agreement &
Send it to finance
Supervisor
Corp-HR
DGMHRD
cs
Concerned
Director
S.D
DF
YES
NO
If Employee is from
Corporate process Starts
Y/N
Y/N
17
Company Confidential - For internal use only
Process: SSHR_Employee_Function
Business Function: Human Resource Date: 18-Jan-2013
Control Number: SSHR 06 Mapping Team: Wipro Process Owner: Amit Shrivastava
Process Number: SSHR 06
Description: Immovable Property Return
Event
Description: Through this process Employee will get Lease accommodation.
Source: RailTel HRD
AS IS Process AS IS Process ID # Description of Process Mode Requirement
Fulfillment using ERP
Approach (Y/N)
SSHR06 a) Once Employee raises a request for lease
accommodation then he has to provide proper
information with below fields.
1. From Date
2. To Date
3. Address/Location
4. Name Of Land Lord
5. Area Of Land(Sq. Ft)
6. Rent Amount
7. Security Deposit (Y/N)
8. If Yes Then Amount
Note: - Once employee entered the amount and it is exceeding
the limit System will throw an alert.
b) Once employee entered the above information and
submits it will follow an approval hierarchy mentioned
above in the process flow.
System
18
Company Confidential - For internal use only
Open and Closed Issues for this Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date