Website Privacy Policy Template

This guide is to ensure that you are able to quickly

setup your websites policies to communicate your
websites legal and ethical guidelines for adherence.
We give no warranties or representations concerning
the information here and accept no liability in relation
to the use of such.
Version 1.0 une 1!" #01!
INTRODUCTION
WHAT ARE POLICIES, STANDARDS, AND UIDELINES!
What$s in a name% We frequently hear people use the names &policy&" &standard&" and
&guideline& to refer to documents that fall within the policy infrastructure. 'o that those who
participate in this consensus process can communicate effectively" we$ll use the following
definitions.
( policy is typically a document that outlines specific requirements or rules that must be met.
)n the information*network security realm" policies are usually point+specific" covering a single
area. ,or e-ample" an &(cceptable .se& policy would cover the rules and regulations for
appropriate use of the computing facilities.
( sta"#ar# is typically collections of system+specific or procedural+specific requirements that
must be met by everyone. ,or e-ample" you might have a standard that describes how to
harden a Windows /T workstation for placement on an e-ternal 01234 network. 5eople must
follow this standard e-actly if they wish to install a Windows /T workstation on an e-ternal
network segment.
( $%i#eli"e is typically a collection of system specific or procedural specific &suggestions& for
best practice. They are not requirements to be met" but are strongly recommended. 6ffective
security policies make frequent references to standards and guidelines that e-ist within an
organi7ation.
DO WE USE THE E&ACT 'OR(AT 'OR ALL WE)SITES!
/o. The guide we produced merely serves as a template to help you structure documents in a
way that is acceptable through common use of every website" and through legal means for the
protection of both parties. The templates below should be customi7ed further to ensure that it
fits with your website.
Weve personally highlighted certain words" sentences" and paragraphs in different colors to
help you customi7e your template. ,ont that is RED color means they should either be included
or e-cluded from your documents" depending on the use of the site. ,ont that is in )LUE color
means they are merely notes to serve as your guide" and should not be included in the final
output of the document.
8ften the best practice is to formulate your document" and pass it along to a committee that
includes your web developer or anyone who is currently maintaining your website with the
technical capacity who understands what the Websites infrastructure" design" and
functionalities are" and a legal consultant or a trusted lawyer who can align the proper use of
legal notices for your policies.
INTRODUCTION TO PRI*AC+ POLICIES
8ur privacy policy document is intended for in relation to websites which collect and process
personal information. )t may be used to help website owners fulfil their obligations under data
protection legislation.
)t may not be suitable for websites which collect or process large volumes of personal
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information or sensitive personal information9 nor may it be it suitable for websites which make
comple- or unusual or une-pected uses of personal information. 1ata protection law is not
straightforward" and if you are in any doubt you should take professional advice.
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WE)SITE PRI*AC+ POLIC+
We are committed to safeguarding the privacy of our website visitors9 this policy

sets out how
we will treat your personal information. .sing the Website implies that you accept the terms of
this privacy policy. This privacy policy applies only to information collected through our
Website and not to information collected offline. We may amend this privacy policy at any time
by publishing a new version on this website.
,- IN'OR(ATION WE COLLECT
1.1 We may collect" store" and use the following kinds of information: name" email address"
mailing address" )5 address" geographical location" browser type and version" operating
system" referral source" length of visit" page views" website navigation" phone number"
credit card information" social security number" etc. 0please choose one or more of such
options" or add more details if necessary4. ;ou may however visit our site anonymously.
1.# We collect information from you when you: register on our website" place an order"
subscribe to our newsletter" respond to a survey" fill out a form 0please choose one or
more of such options" or add more details if necessary4
.- WHAT WE USE +OUR IN'OR(ATION 'OR
#.1 (ny of the information we collect from you may be used in one of the following ways:
0a4 To personali7e your e-perience. ;our information helps us to better respond to your
individual needs
0b4 To improve our website. We continually strive to improve our website offerings
based on the information and feedback we receive from you.
0c4 To improve customer service. ;our information helps us to more effectively respond
to your customer service requests and support needs.
0d4 To process transactions. ;our information" whether public or private" will not be
sold" e-changed" transferred" or given to any other company for any reason
whatsoever" without your consent" other than for the e-press purpose of delivering
the purchased product or service requested by the customer.
0e4 To administer a contest" promotion" survey or other site feature.
0f4 To send period emails. The email address you provide for order processing" may be
used to send you information and updates pertaining to your order" in addition to
receiving occasional company news" updates" related product or service information"
etc.
0g4 To provide third parties with information. This information is only statistical
information but not the kind of information used to identify any individual user.
/- HOW WE PROTECT +OUR IN'OR(ATION
<.1 We implement a variety of security measures to maintain the safety of your persona
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information when you enter" submit" or access your personal information" as well as
place an order. 0choose one or more of such options" or add more details if necessary4
<.# We offer the use of a secure server. (ll supplied sensitive * credit information is
transmitted via 'ecure 'ocket =ayer 0''=4 technology and then encrypted into our:
0maintain this if you are using ''= for transactional websites" and choose one or more
below depending on the setup" please ask your web developer or whoever is currently
maintaining your website for more information4
0a4 5ayment gateway providers database" only to be accessible by those authori7ed
with special access rights to such systems" and are required to keep the
information confidential.
0b4 >ompany database" only to be accessed by those authori7ed with special access
rights to our systems" and are required to keep the information confidential. (fter a
transaction" your private information 0credit cards" social security numbers"
financials" etc ? 5=6('6 '56>),;4 will
/ot be stored on our servers
/ot be kept on file for more than <0 days
/ot be kept on file for more than @0 days
Ae kept on file for more than @0 days in order toBBBBBBBBBBBBBBBBBBBBB
<.< 1ata transmission over the )nternet is inherently insecure" and we cannot guarantee the
security of data sent over the )nternet. We are not responsible for delays" crashes" and
other problems caused by the )nternet" your )nternet 'ervice 5rovider" and other parties
involved in the transmission of data.
<.! ;ou are responsible for keeping your password and user details confidential. We will not
ask you for your password" e-cept when you log in to the website.
0- USE O' COO1IES
!.1 >ookies consist of parcels of information" often including unique identifiers" that are
sent by web servers to web browsers" and which may then be sent back to the server
each time the browser requests a page from the server. >ookies can be used by web
servers to identify and track users as they navigate different pages on a website" and to
identify users returning to a website. >ookies may be either CpersistentD cookies or
CsessionD cookies. ( persistent cookie consists of a te-t file sent by a web server to a
web browser" which will be stored by the browser and will remain valid until its set
e-piry date 0unless deleted by the user before the e-piry date4. ( session cookie" on
the other hand" will e-pire at the end of the user session" when the web browser is
closed.
!.# We do not use cookies. 0choose this if we do not use cookies4
!.# We use cookies to: 0choose this if we use cookies" and select which one below applies4
0a4 help us remember and process the items in your shopping card
0b4 understand and save your preferences for future visits
0c4 keep track of advertisements
0d4 compile aggregate data about site traffic and site interaction so that we can offer
better site e-periences and tools in the future.
We may contract with third+party service providers to assist us in better
understanding our site visitors. These service providers are not permitted
to use the information collected on our behalf e-cept to help us conduct
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and improve our business.
2- DISCLOSURE O' IN'OR(ATION TO OUTSIDE PARTIES 0choose 8/=; 8/6 from two
paragraphs below4
E.1 We do not sell" trade" or otherwise transfer to outside parties your personally
identifiable information. This does not include trusted third parties who assist us in
operating our website" conducting our business" or servicing you" so long as those
parties agree to keep this information confidential. We may also release your
information when we believe release is appropriate to comply with the law" enforce our
site policies" or protect our rights" property" or safety. Fowever" non+personally
identifiable visitor information may be provided to other parties for marketing"
advertising" or other uses.
E.1 8ur business model includes selling" trading" or transferring personally identifiable
information to unfamiliar" unknown" or third parties that are outside the scope that the
customer information was originally obtained for the purpose of
BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB5=6('6 '56>),;.
3- THIRD PART+ LIN1S 0include this section only when we have third party links * links to
other websites4
@.1 8ccasionally" at our discretion" we may include or offer third party products or services
on our website. These third party sites have separate and independent privacy policies.
We therefore have no responsibility or liability for the content and activities of these
linked sites. /onetheless" we seek to protect the integrity of our site and welcome any
feedback about these sites.
4- TER(S AND CONDITIONS
G.1 5lease also visit our Terms and >onditions section establishing the use" disclaimers" and
limitations of liability governing the use of our website at 0insert hyperlink containing
Terms and >onditions * Terms of 'ervice4
5- CONTACT US
H.1 This Website is owned and operated by
I/(26 8, >825(/;J at
I,.== (11K6'' 8, >825(/;J.
'hould you have any questions about this privacy policy" please contact us by 0select
8/=; 8/6 below4
.sing the information below 0insert email address and contact number if applicable"
to the point of contact responsible for this website4
.sing our contact page 0insert hyperlink to >ontact 5age of your website4
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