Get Started About Microsoft Word 2010 Use this guide to learn about some of the ne and im!ro"ed features hich are a"ailable in Microsoft # Word 2010$ %o learn more about other ne features in Microsoft Word 2010& go to htt!:''office$microsoft$com'en(us'$ %o!ics in this guide include: Understand )o(Authoring Use the *a"igation Pane Use Polished +ind Work ith %ranslation %ools Understand Paste ,i"e Pre"ie Use -m!ro"ed %e.t /ffects -ncor!orate Screenshots Work ith Additional Microsoft SmartArt # Gra!hics Customization note: %his document contains guidance and'or ste!(b0(ste! installation instructions that can be reused& customi1ed& or deleted entirel0 if the0 do not a!!l0 to 0our organi1ation2s en"ironment or installation scenarios$ %he te.t marked in red indicates either customi1ation guidance or organi1ation(s!ecific "ariables$ All of the red te.t in this document should either be deleted or re!laced !rior to distribution Understand Co-Authoring -n Word 2010& multi!le authors can no edit a document at the same time& hile seeing ho is orking on other sections$ -f changes are made b0 others& ne additions and authors are highlighted so 0ou kno hat change as made here and b0 hom$ *otes 3 )o(authoring features re4uire Microsoft SharePoint # Ser"er 2010 or Microsoft Windos ,i"e5 Sk0dri"e # $ 3 )ontent s0nchroni1ation is controlled b0 the user$ 6our changes are a"ailable to others hen 0ou sa"e 0our changes$ 7thers get 0our changes hen the0 sa"e their file$ 3 6ou must be ser"ice(enabled& hich means 0ou must ha"e rights to SharePoint Ser"er 2010 or Microsoft Windos ,i"e& and !resence information re4uires Microsoft ,0nc 2010$ %o See Who /lse -s /diting the 8ocument %o locate ho else is "ieing a document& "ie the colored icons indicating their online status alongside their dis!la0 name$ %o See What Areas of a 8ocument 9a"e )hanged 3 8ocument changes are highlighted so 0ou can easil0 s!ot hat has changed since 0ou last looked at the document$ 3 6ou can turn the feature on and off b0 selecting the Review tab& and in the Tracking grou!& click Show Markup$ %o :estrict 7thers from Making )hanges 7n the Review tab& in the Protect grou!& click Bock Authors to !re"ent others from changing selected te.t$ More Work Smart Content: http://microsoft.com/itshowcase This guide is for informational purposes only. MICRS!T M"#$S % W"RR"%TI$S& $'(R$SS& IM()I$*& R ST"T+TR,& "S T T-$ I%!RM"TI% I% T-IS *C+M$%T. . /01/ Microsoft Corporation. "ll rights reser2ed. Page 2 of 8 Work Smart: Microsoft Word 2010 Get Started Use the !avigation Pane 6ou can use the im!ro"ed *a"igation Pane in Word 2010 to na"igate through a structural "ie of a document to find 0our !lace& rearrange 0our document& and see ho is co(authoring the document$ %o 8is!la0 the *a"igation Pane )lick the "iew tab& and in the Show grou!& select the !avigation Pane check bo.$ %o ;rose 6our 8ocument -n the !avigation Pane: 3 )lick the Browse the headings in #our document tab to see a list of headings and subheadings$ 3 )lick the arro ne.t to the heading title to e.!and or colla!se the "ie$ 3 )lick the !e$t %eading or Previous %eading arros to na"igate to the ne.t section in the document$ %o :earrange 6our 8ocument -n the *a"igation Pane: 3 8rag the heading u! or don to rearrange 0our document$ A hori1ontal bar indicates the dro! location$ 7: 3 :ight(click on a heading to dis!la0 a list of o!tions such as !romoting or demoting the heading le"el as illustrated$ %o ;rose Pages in 6our 8ocument -n the !avigation Pane& click the Browse the pages in #our document tab to see a thumbnail "ie of 0our document !ages$ *ote More Work Smart Content: http://microsoft.com/itshowcase This guide is for informational purposes only. MICRS!T M"#$S % W"RR"%TI$S& $'(R$SS& IM()I$*& R ST"T+TR,& "S T T-$ I%!RM"TI% I% T-IS *C+M$%T. . /01/ Microsoft Corporation. "ll rights reser2ed. Page < of 8 Work Smart: Microsoft Word 2010 Get Started When a document is shared ith other users& icons a!!ear in the *a"igation Pane to indicate that another user is orking in that area of the document$ Use Poished &ind With Polished +ind& 0ou can search for and find content b0 ob=ect t0!e& including gra!hics& tables& charts& e4uations& footnotes& endnotes& and comments$ %o Search )ontent b0 7b=ect %0!e )lick the magnif0ing glass ne.t to the Search te.t bo. to dis!la0 o!tions such as searching for gra!hics& tables& or e4uations in 0our document$ %o Search )ontent for %e.t 3 -n the !avigation Pane& in the Search te.t bo.& enter the te.t 0ou ant to search for& and Word 2010 starts searching for and highlighting matches$ 3 Matches are highlighted in the *a"igation Pane and 0our document !ages$ 3 )lick the !e$t Search Resut or Previous Search Resut arros to see the occurrences of the search term$ *ote 6ou can also use the &ind command& in the 'diting grou! of the %ome tab to access the *a"igation Pane and search feature$ More Work Smart Content: http://microsoft.com/itshowcase This guide is for informational purposes only. MICRS!T M"#$S % W"RR"%TI$S& $'(R$SS& IM()I$*& R ST"T+TR,& "S T T-$ I%!RM"TI% I% T-IS *C+M$%T. . /01/ Microsoft Corporation. "ll rights reser2ed. Page > of 8 Work Smart: Microsoft Word 2010 Get Started (ork with Transation Toos Word 2010 %ranslation %ools include document translation& on(demand translation& side(b0(side translations& and the Mini %ranslator$ %o Set the %ranslation %ools 8efault ,anguage )lick the Review tab& select Transate in the )anguage grou!& and then select Choose *our Transation )anguage to set 0our !referred language& and then click +,$ %o %ranslate 6our /ntire 8ocument 3 7n the Review tab& select Transate in the )anguage grou!& and then click Transate -ocument to dis!la0 a side(b0(side Machine %ranslation from Word using Microsoft %ranslator$ *ote %e.t for translation is sent o"er the -nternet in unencr0!ted 9%M, format to a machine translation !ro"ider$ %o %ranslate %e.t in 6our 8ocument 1 Select the te.t 0ou ant to translate$ 2 7n the Review tab& select Transate in the )anguage grou!& and then click Transate Seected Te$t to dis!la0 the Research task !ane ith the translation results$ %o Use the Mini %ranslator 1 7n the Review tab& select Transate in the )anguage grou!& and then click Mini Transator to toggle the feature on and off$ 3 With the Mini Transator feature turned on& !oint to a ord or select a !hrase and ho"er o"er it& the Mini Transator toolbar a!!ears dis!la0ing the translation results$ Understand Paste )ive Preview 6ou can choose ho information ill be !asted into a Word 2010 document$ 1 7n the %ome tab& in the Cip.oard grou!& click Paste& or use CTR)/"& to !aste information into 0our document$ %he !aste o!tion control is dis!la0ed$ More Work Smart Content: http://microsoft.com/itshowcase This guide is for informational purposes only. MICRS!T M"#$S % W"RR"%TI$S& $'(R$SS& IM()I$*& R ST"T+TR,& "S T T-$ I%!RM"TI% I% T-IS *C+M$%T. . /01/ Microsoft Corporation. "ll rights reser2ed. Page ? of 8 Work Smart: Microsoft Word 2010 Get Started 2 )lick to dis!la0 the Paste +ptions mini toolbar$ 3 9o"er o"er each !aste o!tion to see a li"e !re"ie of ho the information 0ou !asted ill be formatted& and click to select the o!tion of 0our choice$ Paste ,i"e Pre"ie !ro"ides conte.t(sensiti"e o!tions de!ending on the content being !asted$ +or e.am!le& if 0ou are orking ith a table in Word 2010& !aste o!tions ma0 include !est Ta.e& Merge Ta.e& and 0nsert as !ew Row$ %he folloing table shos some of the more common !aste o!tions$ Paste +ption icon -escription @ee! source formatting Use destination st0le Paste as !icture Paste as te.t onl0 Paste +ption icon -escription ,ink and kee! source formatting ,ink and merge formatting -nk %i! Paste +ptions are also a"ailable to 0ou directl0 from the menu hen 0ou use right(click to !aste information into 0our document$ More Work Smart Content: http://microsoft.com/itshowcase This guide is for informational purposes only. MICRS!T M"#$S % W"RR"%TI$S& $'(R$SS& IM()I$*& R ST"T+TR,& "S T T-$ I%!RM"TI% I% T-IS *C+M$%T. . /01/ Microsoft Corporation. "ll rights reser2ed. Page A of 8 Work Smart: Microsoft Word 2010 Get Started Use 0mproved Te$t '11ects -n Word 2010& 0ou can use ne te.t formatting features such as shado& glo& or reflection to highlight te.t& add em!hasis& or im!ro"e the user interface$ %o A!!l0 %e.t /ffects 1 Select the te.t to hich 0ou ant to a!!l0 an effect$ 2 7n the %ome tab& in the &ont grou!& click the Te$t '11ects button $ 3 -n the list bo.& select one of the !reconfigured effects or use the o!tions at the bottom of the galler0 B:eflection& Glo& and so onC to define 0our on effect$ 0ncorporate Screenshots -n Word 2010$ 0ou can use the Screenshot command to ca!ture a !icture of an item and !aste it directl0 into 0our document$ 7nce the gra!hic is inserted& 0ou can ad=ust it to look more like 0our document$ %o -nsert a Screenshot 3 7n the 0nsert tab& in the 0ustrations grou!& click Screenshot$ 3 Select one of the icons under Avaia.e Screen Shots to insert a screenshot of an0 other the other indos 0ou ha"e o!en Bbroser indo& other documents& and so onC$ 3 )lick Screen Cipping and then drag to select and ca!ture a !ortion of the indo 0ou ant added to 0our document$ 3 7nce 0our screenshot is !laced in the document& double(click on it& and then select from one of the folloing o!tions in the Ad2ust grou! on the &ormat tab& under the Picture Toos tab$ More Work Smart Content: http://microsoft.com/itshowcase This guide is for informational purposes only. MICRS!T M"#$S % W"RR"%TI$S& $'(R$SS& IM()I$*& R ST"T+TR,& "S T T-$ I%!RM"TI% I% T-IS *C+M$%T. . /01/ Microsoft Corporation. "ll rights reser2ed. Page D of 8 Work Smart: Microsoft Word 2010 Get Started %he folloing table shos more information about the Ad2ust grou! o!tions in Picture Toos$ 0con -escription )lick Corrections to ad=ust the brightness& contrast& or shar!ness of the !icture$ )lick Coor to ad=ust the color of the !icture& for e.am!le& to make a chart the same color scheme as 0our document$ )lick Remove Background to remo"e background from 0our screenshot& for e.am!le 0ou ant to kee! the chart but do not ant to include the ords that originall0 ra!!ed around the chart$ (ork with Additiona SmartArt 3raphics 6ou can use the ne SmartArt gra!hics hich are a"ailable in Word 2010 to create diagrams and to transform bullet !oint te.t into "isuals $ %o Add SmartArt to 6our 8ocument 1 7n the 0nsert tab in the 0ustrations grou!& click SmartArt$ 2 -n the Choose a SmartArt 3raphic dialog bo.& select the t0!e of SmartArt 0ou ant to insert in 0our document& and then click +,$ 3 Use the Te$t Pane to add the te.t to 0our SmartArt$ 4 Use the commands on the -esign tab to change the la0out or st0le of 0our SmartArt$ More Work Smart Content: http://microsoft.com/itshowcase This guide is for informational purposes only. MICRS!T M"#$S % W"RR"%TI$S& $'(R$SS& IM()I$*& R ST"T+TR,& "S T T-$ I%!RM"TI% I% T-IS *C+M$%T. . /01/ Microsoft Corporation. "ll rights reser2ed. Page 8 of 8 Work Smart: Microsoft Word 2010 Get Started &or More 0n1ormation 3etting Started with +11ice 4565 htt!:''office$microsoft$com'en(us'hel!'f.100A>AAD10<<$as!. More Work Smart Content: http://microsoft.com/itshowcase This guide is for informational purposes only. MICRS!T M"#$S % W"RR"%TI$S& $'(R$SS& IM()I$*& R ST"T+TR,& "S T T-$ I%!RM"TI% I% T-IS *C+M$%T. . /01/ Microsoft Corporation. "ll rights reser2ed.