Legal and Statutory Documents 18/07/06

Form Nos. Details of forms Yes / No / NA

Form 4 Registration and licence Got the Licence #. Licence hard copy receipt exptd on 31/7.
Form 1 Register of Workmen Under process and will be updated with in 25/7.
Form 7 Record of lime-washing, painting etc Under process and will be updated with in 25/7.
Form 8 Report of examination of pressure vessel or plant Under process and will be updated with in 25/7.
Form 9 Register of Compensatory Holidays Under process and will be updated with in 25/7.
Form 11 Notice of periods of work for adult workers and children Under process and will be updated with in 25/7.
Form 12&25 Attendance register of adult workers Under process and will be updated with in 25/7.
Form 14 Register of young person workers
Form 15 Register of leave with wages Under process and will be updated with in 25/7.
Form 25A Muster roll Under process and will be updated with in 25/7.
Form 25B Time card Under process and will be updated with in 25/7.
Form 26 Register of Accidents Under process and will be updated with in 25/7.
Form 26A Register of dangerous occurrences Under process and will be updated with in 25/7.
Form 28 Exemption from IF, if any Under process and will be updated with in 25/7.
Form 29 Particulars of rooms in the factory Under process and will be updated with in 25/7.
Form 34 Nomination Under process and will be updated with in 25/7.
Form C Register of Fines Under process and will be updated with in 25/7.
Form G Fresh Nomination Form Under process and will be updated with in 25/7.
Form V List of Holidays Under process and will be updated with in 25/7.
Form VI Register of National and Festival Holidays Under process and will be updated with in 25/7.
Form 1 ESI Nomination and declaration form Under process and will update the actuals by tmrw
ESI Contribution Challan Under process and will update the actuals by tmrw
ESI Photo ID Card Under process and will update the actuals by tmrw
Form 5 ESI Returns Under process and will update the actuals by tmrw
Form 2 EPF Declaration form Under process and will update the actuals by tmrw
EPF Contirbution Challan Under process and will update the actuals by tmrw
Form 12A EPF Returns Under process and will update the actuals by tmrw
Standing Order approved by JCL (in English) Under process and expected around 21/8/06
Standing Order (in Tamil) Under process and expected around 21/8/06
PCB Consent order for air Under process and expected around 21/8/06
PCB Consent order for water Under process and expected around 21/8/06
Building plan endorsement from IF Will update by tmrw.
Form Nos. Details of forms
Building stability certificate obtained from CCE Will update by tmrw.
Machinery Installation certificate Will update by tmrw.
Fire License from TN Fire and Rescue Services Will update by tmrw.
Consent for installation of captive power generator from TNEB Will update by tmrw.
Form C Certificate of competency for electrical supervisors Will update by tmrw.
All the legal registers needs to be updated and get signature of approval from Dy.Chief Inspector of Factories
GINGER CLOTHING PVT.LTD
NA
Remarks
Customs Compliance Documents DATE:18/07/06
Docs.
Order Sheet from customers In Place
Purchase of Raw material - invoice NA Works happening at Mumbai.
Purchase of Raw material - DC NA
Delivery of material - Knitting NA
Receipt of material - Knitting NA
Delivery of material - Processing NA
Receipt of material - Processing NA
Cutting record In Place
Sewing record In Place
Quality Control record In Place
Packing record In Place
Accessories Purchase Invoice In Place
Accessories Purchase DC In Place
Export Invoice In Place Works happening at Mumbai.
Packing list In Place
Certificate of Origin / GSP NA Works happening at Mumbai.
Bill of Lading NA
Shipping Bill NA
Release Order from Customer NA
All the documents needs to be identified with the OCN for easy tracking
GINGER CLOTHING PVT.LTD.
AGC INDIA PRE AUDIT REPORT
GINGER CLOTHING PVT.LTD
SOCIAL COMPLIANCES IMPLEMENTATION STATUS 18/7/2006
COMPL
ETED
FINAL
STAG
E
HALF
WAY
APPLD /
STRTD /
ORDED
TO BE
START
ED
1 Factory License x
2 Standing Order x
3 Standing Order (Tamil Version) x
4 PCB Consent Order for Air x
5 PCB Consent Order for Water x
6 Building Plan endorsement from Dy.I.F x
7 Fire License x
8 Abstracts Display x
9 Genset Installation - Safety Certificate x
10 Pressure Vessel Examination Report x
11 Water Testing Report x
12 ESI Registration No. x
13 PF Registration No. x
14 OT Exemption upto 75 hrs/quarter
15 Fire Fighting (Water System)
16 Fire alarms x
17 Fire Extinguishers x
18 Fire Fighting Training x
19 First Aid Box x
20 First Aid Training x
21 Legal Registers
22 Law Books
22 Identity Cards x
Ref. separate sheet
SL
.
N
O.
REQUIREMENT
STATUS
NA
NA
Ref. separate sheet
Remarks
Will update exact status by tmrw
Report expected around 22/7
Filing on 19/7. Papers in place expected on 27/7
Filing on 19/7. Exptd 1 month for completion -21/8
Will update exact status by tmrw
In Place
Will update exact status by tmrw
Hardcopy original receipt on 31/7
Expected to be i/h around 21/8
Expected to be i/h around 21/8
Expected to be i/h around 21/8
Expected to be i/h around 21/8
Will update exact status by tmrw
Installed and Displays will be done b4 24/7
Training is being conducted by 20/7.
Installed. Records will be updated before 20/7.
Some items to be re installed before 25/7
Completed by tmrw
Ready for distribution to concern workers
23 Attendance Registers x
24 Time Card x
25 Social compliance Policy x
26 Policies on principles
27 Notice Board x
28 Display of Form V x
29 Display of Form 11 x
30 Display of Emergency Contact Nos. x
31 Personal Files x
32 Sign Boards x
33 Procedure Manual x
34 Social complaince Responsibility Matrix x
35 Agreement with Lawyer x
36 Agreement with Hospital x
37 Security Services Agreement x
38 Security Guards Attendance Register x
39 Security Guards ESI/PF Challans x
40 Wage Slip x
41 Fire Extinguisher Records x
42 Emergency Evacuation Plan x
43 Evacuation Drill x
44 First Aid Medicine Log Book x
45 First Aid Responders Badge x
46 First Aid Responders Name Display x
47 First Aid Box Key Holders Name Display
48 Register of disposal of Sanitary Wastes x
49 Register of disposal of Waste Waters x
50 Cleaning and Maintence Logs x
51 Outbound Shipment Register x
52 Security Check Register x
53 Awareness Training on SA to Staff x
54 Awareness Training on SA to Workers x
55 AIDS Awareness Training x
NA
NA
Ready before 25/7
Ready before 25/7
Ready before 25/7
Ready before 25/7
In Place
Display will be done before 25/7
Getting ready and will be on b4 22/7
Will be Obtained by tmrw
Will be Obtained by tmrw
In Place
Ready before 25/7
In Place
Installation before 28/7
Based on Standing order, Prepare on 25/8
Asked to rework and update status by tmrw
In Place
22/7
20/7
Ready before 25/7
Cross chkg with Security services and update by 20/7
In Place
Ready before 25/7
20/7
25/7
25/7
Conducting on 22/7
25/7
20/7
20/7
Conducting on 22/7
Before 28/7
56 Health & Safety Awareness Training x
57 Equipment Inventory Profile x
58 Machine Maintenance Records x
59 Purchase Documentation x
60 Production Documentation x
61 Export Documentation x
62 Personal Protective Equipments Usage
Note:
1
Minimum Wages, as per TN Minimum
Wages G.O.
2
Wages for National & Festival Holidays
paid on same wage period
3
Creche, Restroom for both genders
separetely.
4 Trash bins available in ladies toilets
5 Fabric storage Pallets
6
Not paid the ESI/PF for Past -Declaration
7
Sub -contractors complaince
8
Lux meter -For lighting measure
9
Time punching swipe card
10 Rubber mat for Floor sliping areas
11 Machine service mechanic -Eye guard
12
Genset operator -Ear Muffler/ Kaja button
operator ear plug
13 Canteen cook/server -Silicon Glouse
14 Canteen Sanitary certificate
15
Diesel storage Barrel keeping Ballet
16 Drinking Water -Cooling Tower
Getting ready before 25/7
YES
YES
Present Manual card, planned to offer for auditing. Mean time, m/c being installed
for trail run for future and also applied for IF approval.
Will be done before 25/7
22/7
Getting ready before 25/7
In Place
Getting Prepared by mentioning the reason as workers were not entertained the
same.
Being issued to Emb/Washing unit and planned to show for auditing. But actual
production is not going to be done there. Sub contractors committed to implement
the compliance requirements, many items in future. Presently few are meetable.
Will update in a separate chart within two days.
30/7
22/7
22/7
Will confirm by tmrw
28/7
Order placed. Expected i/h around 28/7. As per consultant, the existing lightings
will get pass. Will check the parameter up on receipt of meter & update the
readings.
Training is being conducted by 22/7.
Display will be done before 22/7
In Place
In Place
Details getting received from Mumbai before 22/7
Conducting on 22/7
In Place
17 Face/Mouth Mask 25/7
GINGER CLOTHING LTD
S.NO Books Filling Cabin
1 The Factories Act,1948 on or b4 22/7
2 Payment of Wages Act on or b4 22/7
3 Minimum Wages Act, 1948 In Place
4 The Employees State Insurance Act,1948 In Place
5 E.S.I. And Misc.Provisions Act on or b4 22/7
6 Industrial Employment (Standing Orders) Act, 1946 on or b4 22/7
7 Payment of Bonus Act on or b4 22/7
8 Payment of Gratuity Act, 1972 on or b4 22/7
9 Industrial Disputes Act on or b4 22/7
10 The Apprenticeship Act,1961 on or b4 22/7
11 Customs Act 1962 on or b4 22/7
12 Narcotics Drugs and Phychopropic Substances Act 1985. on or b4 22/7
13 Enviorment Protection Act 1982 on or b4 22/7
14 Contract Labour (Regulation and Abolition) Act 1970 on or b4 22/7
Following legal Laws in Garment Industry
list of books for reference