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THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...

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As information comes to hand this will be distributed using
appropriate methods, which will likely include open
"community conversations", information sharing and
events.
An evening information session regarding the
opportunities offered by the Thriving Communities Action
Plan will be arranged and advertised to the wider
community
When required the final formal survey for community
support for the summit proposal will take place - probably
in a variety of methods including postal ballots, online and
paper surveys.

OPEN COMMUNITY
Various appropriate methods of contact:
Email loops, school newsletters, website, FCN
articles etc
Open "community conversations"
Information sharing events


Online and paper formal survey to ascertain
community support at appropriate time.
Ongoing conversation which depends on choices external
to community and PVI control.

However, at the stage when validation of community
support is required a formal survey will be undertaken and
those figures used to provide authentic numbers for
community support of summit proposal before progressing
to implementation.
PATUMAHOE HILL LANDOWNERS
CURRENT LANDOWNERS
Continue information sharing
Have equal valid input as community
members when they no longer own property

FUTURE LANDOWNER/DEVELOPER
Will be invited to be an active participant in
the proposal, as were previous owners'
Will be kept infomed of any progress

AUCKLAND COUNCIL
Potential owner, and potential shared owner
with community if community indicates that
proposal is aupported
Hopefully implementation of some of the initiatives
contained in the Thriving Communities Action Plan, that
will benefit existing and future residents and groups in
Patumahoe
THRIVING COMMUNITIES
Ongoing email contact
Have agreed to provide evening talk to
community to help inform community on how
it can work for Patumahoe
May 2014 -
future
...where to now?
Current indications of
community support:
Of those at the meeting:
according to the notes
provided 5 were vocal
in their opposition but
it is fair to say that more
than that may have
been opposed, there
were also several in
favour,
Of those who chose to
cast a paper ballot at
the meeting: 5 were in
favour of the proposal,
0 were made in
opposition
Of those who
commented on the
online form: 19 in
favour 1 in opposition.
Update: Paper ballots
collected at Butcher
Shop Cafe/Wecks ITM
22 in favour 0 in
opposition



Ongoing contact with various staff members when
required and updates on progress of summit.

As the wording for "viewing summit" has been removed
from decision document, there is a lack of clarity over
whether current landowners commitment to provide
community access will have to be enforced by a new
landowner. Bill Cashmore and Alan Cole have been
LOCAL GOVERNMENT
STAFF
Various departments

RESOURCE CONSENT PROCESS
If development of subdivision requires
submissions, a formal survey of support for
the summit proposal will be undertaken at this
time and if community in favour, PVI will take
a strong advocacy role in getting it
THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
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contacted to provide this information (Mar 2014)
If the development requires a resource consent, it is at this
point a formal survey will be undertaken and if in favour a
submission on behalf of community will be made to
Auckland Council.

Same procedures will be followed as with existing owner.











Will be invited to Thriving Communities Action Plan event
when scheduled
Will be asked to support Patumahoe Hill community
summit proposal if/when formal survey indicates
community support.
implemented using best options available
from Thriving Communities Action Plan
framework.



PROSPECTIVE OWNER OF BUFFER ZONE
RESERVE
As above, , a formal survey of support for the
summit proposal will be undertaken at this
time and if community in favour, PVI will take
a strong advocacy role in getting it
implemented using best options available
from Thriving Communities Action Plan
framework.

REPRESENTATIVES
Will be kept informed
Will be asked to support the proposal (using
the Thriving Communities if the final formal
survey indictes that is what the community
wants

Ongoing contact
Still trying to arrange a day for presentation to selected
representatives of both Ngati te Ata, and Ngati Tamaoho

LOCAL IWI
Ongoing contact
LOCAL GOVERNMENT
Contacted:
Bill Cashmore Councillor
Andy Baker - Franklin Local Board chairman
Alan Cole - Local Board representative
PVI contacted asking for their support of
Patumahoe to be included in the Village
Planning programme
And for use of framework to help implement
community defined projects and priorities in
future.
14 May 2014 THRIVING COMMUNITIES ACTION
PLAN LAUNCHED AND ACTIVE
This initiative by Auckland Council provides a concrete
framework to local government to use to implement and
support many of the initiatives previously contained in the
Draft Structure Plan and accompanying outcomes.

It also contains a commitment to grassroots village
planning - aligned with previous work by PVI and
community.

The document also contains commitment to implement
different community design, implementation and
ownership models for community spaces, facilities and
reserves.


OPEN COMMUNITY
Advised of release of plan via website, PVI
email list
Copy of action plan posted online
THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
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Contact and information sharing continues.
Attended 14/3/2014 open community meeting and raised
concern over perceived expectation that they would be
paying for the implementation of design.
Contacted with clarification post and given one week to
provide corrections, and offered right of reply before
posting
Contact ongoing
PATUMAHOE HILL LANDOWNERS
Continued information and design sharing,
Sent presentation for Community Meeting 14
March 2013 one week in advance as gesture
of courtesy
Attending meeting and raised concern over
perceived expectation that they would be
paying for the implementation of design.
Sent preview of online clarification post
Offered right of reply
Consultation and information continues with email loop
postings, online website postings and distribution of
proposal surveys via website, postal delivery and
information/survey sites in local shops and cafe.
Open Community Meeting held on 14 March 2013
resulted in passionate debate, with some confusion over
where proposal may be in terms of feasibility,
Meeting concludes fairly quickly after local representatives
declare - inaccurately - that all avenues for input are now
closed now that current landowners do not want to
participate.
Follow up posts address meeting confusion, and conclude
with noting that all feedback received - before and AFTER
the meeting is overwhelming in favour of continued effort
for mound proposal.

OPEN COMMUNITY
Consultation methods continue
Open Community meeting arranged for 14
March 2014 - advertised via email loops,
website, Franklin County News, two school
newsletters and hand deliver of flyers in
residential area.
Follow up online postings and corrections
Culminating in final post in March aggregating
responses which are overwhelmingly in favour
of continued effort for mound proposal
As minutes are not kept of these information
sharing and discussion events, PVI offers
those who carried the floor the use of the
website to publish their concerns.
Remain in contact regarding details of proposal and offer
to present proposal to iwi representatives
Discuss possible design acknowledgement of cultural
history
LOCAL IWI
Email, phone and face-to-face contact
Dec 2013-
14 March 2014
Ongoing consultation with
community in order to ascertain
community support for access to to
the summit, and mound design -
culminating in open community
meeting on March 14 2014
This meeting advertised in local
FCN,
Both school newsletters, via PVI and
Whakaupoko email loops and by
hand delivered flyers in residential
area of village.

Over this period information was sought regarding the
registration of the Native Reserve map, the ommission of
Franklin's volcanoes from the UNESCO heritage proposal
by Auckland council, and various other items to do with
the summit.
Advice was received to avoid the use of the word
"significant", but it plays such a recognised part in
planning documentation it is hard to replace with
accuracy.
Also, was advised that personal relationships of Local
Board members precluded them from providing some
information and any advice.

LOCAL GOVERNMENT
Various council staff and representatives
contacted regarding information and intention
of PVI to continue to ascertain whether there
is community support for access to the
summit and mound design.
Sent presentation notes in advance of open
community meeting scheduled for 14 March
2013

Local councilllor Bill Cashmore, and Franklin
Local Board member, Alan Cole attended the
meeting.
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Andrew Sinclair also sent the Franklin Local Board a copy
of the proposed presentation for the 14 March 2013 in
order to verify accuracy.

PVI was contacted by Andy Baker, and stated that
Franklin Local Board was not against UNESCO
certification of Franklins volcanoes. We thanked him for
his input, and were pleased to edit that Franklin Local
Board were in favour of volcanoes recognition. Contacted
again, we received the following wording which we repeat
for accuracy here:
" Just want to update you on my investigations into the UNESCO / Local
Board issue raised. I appreciate you have pulled any reference to it from
your presentation and hope if it is discussed at all this evening that the
facts are very clearly put.
There is absolutely no record within our minutes, agendas or
workshop notes of the Franklin Local Board ever considering or
discussing our position re the UNESCO sites. Likewise I have been
unable to find within the archives of my emails any mention whatsoever.
So the staff member who advised you that we as a board had given a
view and chosen to not submit anything is completely and totally wrong
and had no right in giving you that advice as far as we can ascertain. I
found information about the Council undertaking a study of volcanic
cones with reference to the UNESCO thing, but that is all I could find."

At the March 14 2013 meeting, Bill Cashmore advised
that no further possiblity of community involvement existed
now the application process had been finalised.
Alan Cole reiterated this.

That night both representatives are sent a draft post giving
them one week's right of reply before online posting
showing that decision documents DO provide for
continued community involvement with current landowner,
developer and/or Auckland Council. No corrections were
received and the clarifications were posted online.

Alan Cole attends next PVI meeting and concedes he was
unaware of the removal of the words regarding the
viewing summit, and in fact agrees that this may have
removed the option for community access altogether.

It is reiterated that the community meetinga are an
information sharing and discussion activity to gauge
community support for proposal.
Both representatives receive a draft post
giving them one week's right of reply to
correct inaccuracies before posting online
Alan Cole attends next PVI committee
meeting


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There is no harm in continuing this so that when evidential
support is required an informed community can be
systematically polled and an accurate figure determined.

9/11/2013 APPEAL DEADLINE PASSED

Landscape architect drawings are forwarded to
landowners and after consideration they indicate that they
are no longer interested in being involved in any design of
a community space at the summit of Patumahoe Hill,
PVI thanks them for their previous engagement and
extends to them the offer to be involved at any time as
members of the community.
As courtesy they are kept informed of any progress or
information on the mound proposal
PATUMAHOE HILL LANDOWNERS
Receive drawings and consider options
Decline involvment as current owners
Continue to be sent information when relevant
October 2013 THRIVING COMMUNITIES ACTION
PLAN
PVI committee members attend pre-launch of grassroots
community initiatives.
The presentation aligns perfectly with PVI's intent and
practice of a community-led approach.
It also puts a concrete framework in place for Auckland
Council to implement some of the design, implementation
and ownership models that PVI has been advocating and
submitting on for three years.
THRIVING COMMUNITIES
Attend presentation of pre-launch of this
initiative as members of the Flaxroots
Community Village planning network
PVI send info about application and post information
online for wider community
Start to release surveys into wider community to ascertain
support rather than pursue combative appeal process with
existing landowners who are also long term community
members.
OPEN COMMUNITY
Printed surveys and discussions in community
Contact with interested individuals
Ongoing advice from planners that had been working with
PVI in the past.
Engagement of landscape architect to produce drawings
of possible options to aid discussion with current
landowners.
PROFESSIONAL PLANNING ADVICE AND
INPUT
- experienced local landscape architect,
- advice from Auckland Council community
space planner
- participation in Flaxroots village planning
programme which included Auckland Council
spatial planning advice


8/10/2013 to
8/11/2013
PPC 37 - Patumahoe Hill Structure
Plan
Appeal period
PVI committed to ongoing collaborative approach, and it
considered that the best starting point will be back with the
current owners who had indicated at the regulatory
meeting that they were open to this discussion.
PATUMAHOE HILL LANDOWNERS
Email conversations,
Face to face meetings
Forwarding on of ideas and design documents
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Conversations around possible options were limited by the
handdrawn and basic photoshop skills of PVI members,
so request for basic option choices was met with a
decision to spend some funds in obtaining the services of
a landscape architect to provide professional drawings for
better visioning purposes,
Preference of landowners was for use of existing 20m
width of buffer zone, but more than one option was drawn
up on the advice of the landscape architect and to offer
alternatives to current owners, or future owners, developer
or community.


Presentation of architects drawings and
discussion around possibilities
Meeting on site to discuss possible options on
Wednesday 6th November, a request for
better illustrations was made

Local iwi contacts PVI to say that they will support PVI if
they appeal the decision.
After much passionate and invigorating committee
discussion, the commitment to maintain a community-led
and collaborative approach is given and the support
declined.
However, conversations continued with Local lwi
regarding possible design and incorporation of cultural
significance. This is ongoing.

LOCAL IWI
In contact regarding the map of the Native
Reserve that they had been unaware existed,

8/10/2013 PPC 37 - Patumahoe Hill Structure
Plan Decision released
Approval is given to application.
At the request of the applicant's landscape architect the
words " The removal of the words Potential Summit Viewing Area
from the Landscape Concept Plan" are removed from the
decision document.
The landscape architect's opinion was also given more
weight than community input, but it was considered by the
commissioners that progress could still occur on the
mound in the future:
" As partial mitigation, Patumahoe Village Inc, sought a viewing
platform/mound at the top of the cone within the area of the buffer strip
(to be public open space once vested in the Council). We acknowledge
the considerable effort and commitment by these submitters; however for
the reasons below we do not support the submitters request.
Ms Gilbert did not support viewing platform/mound at the top of the cone
from a landscape/visual perspective and considered it could be
contrived and /or impact on the visual screening function of the buffer
area. As stated, we have not incorporated this aspect into the plan
change and have deleted the wording as suggested by Ms Gilbert if it
were to be included Potential Submit Viewing Area.
The deletion of these words does not mean we did not support the
concept, and clearly some parts of the community would like it. However
there is nothing that we can see that would preclude this from occurring.
LOCAL GOVERNMENT
Regulatory Committee release decision and
notification of appeal process
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It is matter that should be discussed with the Council if this land is to be
vested or with the Applicant should the land not be vested."

PVI was not present for the landscape architects
presentation, and was not made aware that any request to
remove the words "Potential Summit viewing" was to be
undertaken.

Notification of decision was distributed to PVI email loop
and those who had indicated an ongoing interest
OPEN COMMUNITY
Informed via of decision via online post and
email loop
PVI presents history of process and itemises the reasons
why Patumahoe Hill summit is significant:
Ecological
Geographical,
Cultural (native reserve)
Volcanic cone
rural and village aesthetics
Includes recent research uncovering native reserve - but
as this site is not onthe FDC register it cannot be
considered during this hearing.
Applicants planners demur when asked if they were
aware of this history
Commissioners ask applicant planners, and current
owners if there is any reason why the mound proposal
could not be achieved after the decision was given.
Both applicant planners and current owners indicated
that they were willing to discuss options in the future.



LOCAL GOVERNMENT
Presentation at regulatory hearing
Contacted regarding various items of research
and enquiry for accuracy of information
Sept 2013 Regulatory Hearing for PPC 37
3 day hearing at the Council
Chambers in Pukekohe
Notice and content of presentaion in line with existing
community support and input is related by email to PVI
loop and interested parties.
OPEN COMMUNITY
Kept informed via online tools
Direct contact with come of the interested
community members that had indicated
ongoing interest in outcome of application
Late 2011-March
2012
Application for PPC 37 - Patumahoe
Hill Structure Plan accepted by
Auckland Council
Formal notification period for
Private Plan Change takes place
Asked for input into mound proposal.
As local iwi groups were already involved in submissions,
this was an extra requirement of their time and attention,
so a decision of full and frank disclosure of any designs or
considerations was decided upon.
As a first point, local iwi did not want the development to
LOCAL IWI
In regular contact after discovery of
significance of Patumahoe Hill summit to local
iwi,

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
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go ahead, and were reluctant to even consider any further
detrimental changes to the Patumahoe Hill summit.

Ongoing interaction with local staff and representatives, in
order to collate accurate information to try and determine
a best outcomes scenario.
Submission made to formal process -out of format with the
only avaialable reject/accept
Conditions.

LOCAL GOVERNMENT
Information regarding this process and
outcome was kept flowing between local
governent staff, planners and PVI.

Planners comments on built platform was to avoid it if at
all possible for the reasons stated below.
However, there were favourable comments regarding the
mound, with notes that if an extra area of land could be
acquired, (by means not yet defined) a better and more
accommodating community asset could be designed as it
would not have to stay within a 20m restriction.
PROFESSIONAL PLANNING ADVICE AND
INPUT
- low impact design planner advice still
accessed
- advice from Auckland Council community
space planner
- participation in Flaxroots village planning
programme which included Auckland Council
spatial planning advice


Feedback continued to be against subdivision, however
some support for walkway and viewing platform of some
type did begin to develop especially from those who
attended more than one meeting or participated in a
variety of activities
Also, from reasearch a land survey map was discovered
that showed that before the first subdivision took place in
Patumahoe, the Native Reserve covered 700 acres and
Patumahoe Hill summit was almost directly centred on
this area. It is important to note that this information was
not recorded on FDC's existing register of cultural sites
of significance, this becomes relevant during the
regultory hearings,
Recognition of significance of Patumahoe Hill as a
volcanic cone,
acknowledgement that extensive cropping has destroyed
original summit but sees community ownership as an
opportunity to acknowledge this and replace value.



OPEN COMMUNITY
Website postings,
Community newsletters,
Open Community meetings,
Email conversations and information sharing
Research into history of Patumahoe Hill


THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
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Ongoing meetings, discussions with planning consultants,
owners and identified contacts:
Reinforced identification of ecological significance,
Reviewed Draft Structure Plan document and proposed
outcomes in relation to Patumahoe Hill with owners,
Reiterated community feedback support for public
access to summit, to be developed as a community
asset,
Request for buffer zone community walkway access to
be retained, and also for direct subdivision access,
When request for change to property lines (which
retained section total) was not able to be
accommodated, started investigation into alternate
methods of achieving the best panoramic view from the
summit.
Suggestions from community included a built viewing
platform. This was rejected due to safety and
engineering design requirements, high ongoing
maintenance and safety issues, lack of fulll accessibility
and sheer ugliness,
At this time, the mound proposal was first considered. It
reduced the need for extra built structure on an already
changed landscape, and if designed and agreed to early
enough, could be formed from excess base soil that
would result from development.
Passed on information that came to hand regarding
Native Reserve as discovered above in Open
Community.
Mound comments from planners was related to owners
and planners with the request that consideration be
given to providing extra land at summit to achieve this,
owners advise that if application is approved they would
be onselling and a developer is likely to implement the
development,
No definitive design commitment or proposal was made
by the planners or the existing landowners at this stage.
Discussion over costings never took place as it was
considered that this was pointless until a design brief
could be agreed upon. However, PVI would always
advocate for community fundraising and grants and did
not state at any time that the landowners would need to
pay for final outcome,
PATUMAHOE HILL LANDOWNERS &
CONSULTANTS, & IDENTIFIED CONTACTS
Continuation of oonversations openness and
transparency in dealing with the current
landowners. their consultants and their
identified contacts.
Information once checked for accuracy or
feedback obtained was given to the private
landowners and consultants in order to
achieve an outcome to mutual benefit.
Current owners were invited to be involved
with investigation of possible solutions, and
understandbly opted for a more passive role
of being presented with options as they
became available.
Owners permitted visits to the site, and
allowed for the erection of a 4m scaffold to
determine the minimum height required to
achieve the closest 360 degree view possible.
It is important to note that the existing
landowners accommodated requests and
queries with courtesy, and were extended the
same by PVI.
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During this time, negotiations between planning
consultants and Auckland Council planners was
underway:
With any redevelopment, council ownership of reserves
is usual practice. This means that council will purchase
the property for a set figure and will have the
responsibility of ongoing maintence in perpetuity.
In the case of Patumahoe Hill the following items are
relevant:
Due to a flawed calculation process, but one that
dictates Auckland Council spending, Patumahoe is
considered to have an over- allocation of Parks &
Reserves,
Any agreement to allow a new reserve on the PPC
further diminishes any chance of other reserves being
provided,
Auckland Council then is committed to purchasing,
taking ownership after completion of development, and
paying for maintenance in perpetuity,
Value of subdivided property increases with the
provision of a reserve,
The end result was the inclusion of a reserve in the
subdivision, a linked access to summit, a proposed
community access along the buffer zone that included
the summit location.

LOCAL GOVERNMENT
Information regarding this process and
outcome was kept flowing between local
governent staff, planners and PVI.

Planning advice indicated that previous local and regional
government identification of Patumahoe as a "growth
node", and Auckland Council's recognition of same, along
with the inclusion of half the proposed property in the FDC
District Growth Strategy would indicate a favoural
outcome for the applicant when the process was
completed.
Emphasis should go to attaining community access to
summit while still undeveloped, and getting community
input on a design that would have the best long term
outcome and recognition of the opportunity to have a
valued community asset.
PROFESSIONAL PLANNING ADVICE AND
INPUT
- low impact design planner advice still
accessed
- advice from Auckland Council community
space planner
- participation in Flaxroots village planning
programme which included Auckland Council
spatial planning advice


Late 2011-March
2012
Pre application consultation by
landowners of Patumahoe Hill
This consultation is undertaken by
the planning consultants engaged
by the owners.
It is a prerequisite for making an
application for a Private Plan
Change (PPC).
A PPC changes the existing zoning
on a property - in this case from
Rural to Residential.
Engagement with community resulted in more than one
open community meeting, with feedback mostly against
the development occuring at all.
As our purpose dictates this feedback was related to the
OPEN COMMUNITY
Website postings,
Community newsletters,
Open Community meetings,
THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
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planners.
However, in recognition of likelihood of planning being
approved - mitigation proposals were made and
discussed.
The proposal with overwhelming support was the one with
the public access walkway to the summit, along the buffer
zone and from the subdivision.
Email conversations and information sharing


Submissions to consultation resulted in the inclusion of
public access to summit along the required 20m buffer
zone.

Also, included a link from the included reserve to the
summit for proposed subdivision residents.

Requests to widen this link (without loss of sections) to
provide a better panoramic view were not accommodated.

Information requested by planners or landowners on
feedback was related without editing or censorship -
although authors names were removed.






PATUMAHOE HILL LANDOWNERS &
CONSULTANTS
From this point a method of openness and
transparency in dealing with the current
landowners was committed to,
Information once checked for accuracy or
feedback obtained was given to the private
landowners and consultants in order to
achieve an outcome to mutual benefit.
Recognition was given to the fact that most community
organisation exist purely from the goodwill and effort of
volunteers and long-standing service providers to the
community.
Invitations to participate more fully went to as many
organisations as we could identify.
Invitations were also sent to all to be kept informed as a
passive participant which many chose to do,
When solutions were proposed that affected particular
groups those groups were invited to meetings to go over
the proposals so that they could comment to influence
design.
LOCAL GROUPS AND ORGANISATIONS
Invited by normal open community processes,
Invited at start of project to be directly
involved,
Information shared by email,
Specific meetings held when required to share
information, promote discussion and invite
feedback
2011-2013

Development of Draft Structure Plan
Patumahoe Hill summit is included
as a significant place to be
considered if access to it ever
became available.
Reasons for this:
Highest point in residential
Patumahoe Village area,
Aesthetic benefits for those in the
village looking up, and those on
the summit looking down,
High points in communities are a
natural drawcard for use and often
become assets that are valued by
community,
Patumahoe Hill also identified as
Private landowners and businesses were directly
contacted in addition to open community events and
meetings, in order to inform those who may in any way be
impacted by the proposals identified.
They were presented with the progress of the document,
PRIVATE LANDOWNERS AND
BUSINESSES
Contacted by normal open community
processes,
Direct contact by other methods,
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and also with the final outcomes and proposals and given
the opportunity to comment and by doing so influence the
design.
Invited/attended information and feedback
sessions during process and on completion of
Draft Structure Plan document.
Local government was kept informed by an ongoing series
of email conversations and meetings,
This continues.
As yet, no specific financial outlay has been requested -
just support for the adoption of a community designed
Spatial Plan for community or council owned spaces,
facilities and reserves.
LOCAL GOVERNMENT
Local government representatives were
invited to events,
Ongoing email conversations and information
sharing took place with Franklin Local Board
Chairman, and with local Patumahoe
representatives,
Formal presentation of the Draft Structure
plan and request for inclusion into Spatial
planning when it is allocated to Franklin,
Formal presentation for LTCCP 2012-2022
Written submissions for a variety of plans and
documents
A series of meetings and workshops that was ongoing
throughout the two years for Low Impact Design and
beyond for Flaxroots Village planning.
Planning advice and considerations were added to the
concerns and feedback from the community so that
identified solutions would meet best practice.
PROFESSIONAL PLANNING ADVICE &
REVIEW
- advice from three low impact design
planners
- advice from one consultant community
planner and lecturer,
- advice from Auckland Council community
space planner
- participation in Flaxroots village planning
programme which included Auckland Council
spatial planning advice
volcano.

Possible solutions for priorities are
also identified and related back to
the community.

This includes a walkway to the
summit of Patumahoe Hill if and
when the opportunity for public
ownership becomes available.

This "living" document identified potential solutions but did
not commit to pursuing any of them in particular.
Instead it gave a basic indication of where possible
projects might be of most benefit, and may meet many of
the identified areas of value and concern that had been
given in feedback.
OPEN COMMUNITY
Intensive 18 month public consultation using a
combination of Open Days, group
presentations, surveys, online postings,
newsletters delivered to all RD3, RD4
addresses, street parties, workshops,
discussions and events.
November 2010 The summit of Patumahoe Hill is the
very first point of ecological
significance identified by Low
Impact Design Planner as a location
of ecological significance
This identification of ecological site is to be used as a
framework to identify best practice to develop and provide
access to community spaces and reserves
PROFESSIONAL PLANNING ADVICE
- Advice available to PVI for two years as
recipient of Low Impact Design grant from
previous Auckland City Council.
October 2010 PVI formed
Low Impact Design Grant awarded
PVI formed in order to meet grant application
requirements
Low Impact Design grant awarded which provided money
PATUMAHOE VILLAGE INC
Formal entity created open to all community
members
THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
Page 13 of 14
for consultation etc, and planning advice.
Decision to use grant to as effectively as possible provide
the best means of community consultation, feedback and
priority identification as possible.
Open and transparent methods to be chosen that give
everyone who wishes to participate an equal say.
Find methods to allow ongoing feedback and comments to
occur
Promote honest and robust discussion and invite all
feedback, as addressing criticisms and concerns are
valuable ways of providing best solutions.

Intention of open and effective community
consultation and priority identification decided
upon

2010 Once upon a time....
FRANKLIN DISTRICT & AUCKLAND REGIONAL
COUNCIL
Parks & Reserves staff held an open meeting to discuss
situation of lack of reserve monies and options for
Patumahoe and suggest a community effort to coordinate
sports groups and clubs to work together as money will
not be available in the short or long term for a continuation
of building, renovation and maintainance of individual
community facilities.
This meeting was arranged by the need for Patumahoe
Bowling Club to upgrade their greens and facilities.
At this time FDC staff advised that all development monies
collected from Patumahoe go into central fund, and as
Patumahoe (using flawed calculation model) was currently
oversupplied - none of this development contributions
would be spent in mitigating the effects of increased
residential development in the area.
(At that time, up to $2 million dollars was to be contributed
by the development in the next few years)
Advised that community needed to come together to
improve long-term outcomes to be able to validate
numbers, usage and priorities and advocate for change.

Provided information and support regarding population
statistics, maps as visual aids, and encouragement of
getting as much community involved as possible.

Existing local councillors reiterated that for support from
council, community needed to be brought together to
identify priorities and support

LOCAL GOVERNMENT
FRANKLIN DISTRICT COUNCIL
Parks & reserves staff




















PLANNING STAFF



LOCAL REPRESENTATIVES
Des Morrison, Dianne Glenn, Andy Baker
(AT),

THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...
Page 14 of 14
Existing representative pointed out that if a legal entity
could be formed, a grant and planning support would be
available to help consult, inform and engage community

After quick formation of PVI, and LIDIG grant was applied
for and this money has been used to do the above.
Were invited and attended first
Open community meeting on 31 August 2010


AUCKLAND REGIONAL COUNCIL
Low Impact Design grant
Initial meeting held to identify if community had aspirations
they wanted to pursue, concerns, or values they wanted to
enhance throughout this period of transition.
Overwhelmingly there was support for the formation of
some kind of programme that would inform and effectively
consult with community and a starting list of priorities to
begin consultation with.
OPEN COMMUNITY
Meeting held in 31 August 2010 after
suggestions from local councillor Des
Morrision, Andy Baker (AT) and FDC staff.