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On Line Know Your
College Data
Submission - 2014

Technical Education Information System
(TEIS)
Help
Document
Admission Committee for Professional Courses
Technical Education Information System (TEIS)

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Admission Committee Know Your College Module

PART A
(College)


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Logging into the System:
Colleges can log-in to TEIS (Technical Education Information System) with the help of password sent to their
respective E-mail. Please enter following address www.jacpcldce.ac.in in the explorer to visit the portal click on
the Know Your College TAG; the Log-In screen will appear as below.

[A] Enter your E-mail ID as User ID
[B] Enter password which is sent to you in your E-mail
[C] Click on Log In Button to Log-in to the System.
[D] In case you forget the password you can click on the forgot your password? and new activation link will be
sent to you.
On successful login, the screen will appear as shown below:

Note down the number shown on the left hand side as indicated by arrow. This number is your PIN and this will
be required in case you forget your password and want to regenerate the link
A
C
B
D

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Forgot Password:
In case you forget your password, clicking on the Forgot your password? button, the screen will appear as
shown below:

[B] Enter 16 digits PIN
[C] Click on Send Link To Email Button to reset password.

After filling details as shown above and clicking on Send Link To Email Button you will receive Email sent
message as shown above and will receive activation link in your Email.
Important Tips:
User ID (your E-mail ID) and Password (sent on your E-mail) is case sensitive so make sure to type it correctly
for successful Log In.

A
B
C

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College/Institute Log-in:
On successful log-in, the Management screen will appear with five important TABs as shown below:

In College Details TAB, College has to enter basic details like address, contact information, Location details,
amenities, staff profile, laboratory details, academic excellence etc
In Report TAB, the College can take the printout of filled form.
In API Approval TAB, College/Institute Head can moderate the API forms filled by the teaching faculties of their
college.
In Change Password TAB, College can change the password assigned for Log-In. It is advisable to change the
password after first Log-IN.
In Logout TAB, Management can Log-Off from the portal.
Important Tips:
Before Logging Off from the application please make sure that the last data filled is saved properly. It is
advisable to use this TAB for quitting the portal.
[A]College Detail TAB
Clicking on College Detail TAB you will get the screen as shown below:


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[01] College Details:
Clicking on the 01.College Details screen shown as below will appear, Fill the details as mentioned
below and click Save or Update and Continue button to save the data


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Important Tips:
In case of invalid entry (particularly mobile no, website, email address) the data will not be saved and screen
will be marked with error description in red. Mobile number should be of 10 digits. Email should be in
xx@yyy.com format and website in www.xyz.com format.
Please enter correct longitude and latitude details as positioning of your college on GIS is important and based
on this data only. (Please enter up to 5 to 6 digits fraction)
How to know your Longitude and latitude:
Visit https://maps.google.co.in screen below will appear click on satellite view enter your details to view your
location building clearly. Click on the area or building you will see the longitude and latitude, Copy and enter the
data


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[02] Course, branch, Intake Details Information:
Clicking on the 02.Course, branch, Intake Details screen shown as below will appear, Fill the details as
mentioned below and click Save or Update and Continue button to save the data


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Add Button can be used to add multiple activities, after filling basic details click add
this will add this record in the pane below.
Pen symbol is used to edit the current row data. Cross symbol is used to delete the row.
Click on respective buttons for update and delete
[03] Performance and Accreditation:
Clicking on the 03.Performance and Accreditation screen shown as below will appear, Fill the details
as mentioned below and click Save or Update and Continue button to save the data


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College can fill various sub activities under 6 different heads. Please upload photograph related with
particular sub activity. Accreditation details can be filled in the screen as shown below

Add Button can be used to add multiple activities, after filling basic details click add
this will add this record in the pane below.
Pen symbol is used to edit the current row data. Cross symbol is used to delete the row.
Click on respective buttons for update and delete
[04] Fees & Scholarship Details:
Clicking on the 04.Fees & Scholarship Details screen shown as below will appear, Fill the details as


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[05] Details of Staff:
Clicking on the 05.Details of Staff screen shown as below will appear, Fill the details as mentioned

Remember to click on Send Staff Login Details, this will provide activation links to respective staff on
their given email ID for filling API and departmental information to be filled.
NOTE: Link should be sent only to teaching staff. HOD will be able to fill his/her API as well as
Departmental information. Staff has to fill only API information
Excel file upload option:
The data uploaded by you will be verified and if found as per the format, then message will be prompted and
you will be able to see all data in pane below.
In case of error in any record, you will be prompted with the record number where the problem is and the
uploaded file will be discarded. You have to correct the error and upload the file again.
On successful loading of the excel file, you cannot upload another excel file. In case you want to upload new
excel file, you have to delete all data from the pane and options for downloading and uploading will be visible.
You can add staff detail using Method 2 even after uploading excel file.

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[06] Laboratory & Results:
Clicking on the 06.Laboratory & Results screen shown as below will appear, Fill the details as

Please upload photograph related with each laboratory.
[06] Amenities:
Clicking on the 07.Amenities screen shown as below will appear, Fill the details as mentioned below
and click Save or Update and Continue button to save the data


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Please upload photographs of Amenities where ever it is mentioned.
[B] Report TAB
Clicking on Report TAB you will get the screen as shown below for printing of filled data:


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[C] API Approval TAB
Clicking on API Approval TAB you will get the screen as shown below

College head can use this TAB to verify API filled by the teaching staff. Green Colour in Staff column
indicates that faculty has filled his/her API form and locked the data. (Green mark in staff column
indicates ready for verification). As soon as head verifies the staff API and locks tag below under
principal will change to green.
[D] Change Password TAB
On Clicking Change password TAB, management can change the password by entering old password (I), entering
new password (II) and confirming the same (III). Click on ChangePassword Button to change password. Message
will be prompted on successful change of password. New password will be activated on next Login.

Important Tips:
It is advisable to change the password after first Log-IN.
I
II & III

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PART B
(Department)


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College Link Activation for Login:
As soon as college/institute sends the E-Mail link to Department head/authority, notification will be received by
Department head/authority as shown below:

On clicking on the Click here as indicated by arrow, the following login screen will appear

[A] The user ID assigned to the Department authority is non-editable. (E-Mail is User-ID for Department)
[B] Enter Password of your choice, this will be used for subsequent log-in.
[C] Retype the same password and click on Confirm Password to activate College
Important Tips:
Password should be of minimum 6 characters having combination of letters, alphabets and minimum one
special character.
Link Activation is one time only. Once the password is entered and college is activated, normal login is to be
used for logging into the portal.
B
C
A

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College can log-in to TEIS (Technical Education Information System) with help of password set at the time of
activating the link. Please enter following address www.jacpcldce.ac.in in the explorer to visit the portal click
on the Know Your College TAG; the Log-In screen will appear as below.

[B] Enter password that is sent to you on your E-mail
[D] In case you forget the password you can click on the Forgot your password and activation link will be sent to
your E-mail.
On successful Login screen will appear as below:

Note down the number shown on the left hand side as indicated by arrow. This number is your PIN, and this will
be required in case you forget your password and want to regenerate the link.
A
C
B
D
AA-123BB-123-C45

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Forget Password:
shown below:


message as shown above. You will receive activation link in your Email.
Important Tips:
User ID (your E-mail), Password (set on activation) and PIN is case sensitive, make sure to type correctly for
successful Log In.

A
B
C

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Department Log-in:
On successful log-in,the screen will appear with tabs as illustrated as below:

In API Entry Form TAB, college/department head can fill his/her API related information.
In Department Information TAB, college/department has to fill information related to department like vision and
mission, program specific information, program educational objectives, curriculum, faculty and student
performance etc
In Change Password TAB, College/department can change the password used to Log-In. It is advisable to change
the password
In Logout TAB, College/department can Log-Off from the portal.
[A] API Entry Form TAB
On Clicking API Entry Form TAB, department head can fill his/her API form. Screen images related to with API form
are illustrated in detail in PART-C (Staff)
In API form information related to his/her personal information, achievements, teaching learning, conference and
seminars attended etc
Filled API form is to be locked for futher verification/validation from the principal of the college.

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[B] Departmental Information:
[01] Vision and Mission:
Clicking on the 01.Vision and Mission screen shown as below will appear, Fill the details as mentioned

[02] Programme Specific Information:
Clicking on the 02.Program Specific Information screen shown as below will appear, Fill the details as


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[03] Programme Educational Objectives:
Clicking on the 03.Program Educational Objectives screen shown as below will appear, Fill the details as


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[04] Programme Outcomes:
Clicking on the 04.Program Outcomes screen shown as below will appear, Fill the details as mentioned


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[05] Curriculum Details:
Clicking on the 05.Curriculum Details screen shown as below will appear, Fill the details as mentioned


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[06] Student Performance:
Clicking on the 06.Student Performance screen shown as below will appear, Fill the details as


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[07] Faculty Contribution:
Clicking on the 07.Faculty Contribution screen shown as below will appear, Fill the details as mentioned


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[08] Facilities and Technical Support:
Clicking on the 08.Facilities and Technical Support screen shown as below will appear, Fill the details as

Please mention capacity as average capacity in all the room descriptions. Clearly mention number of rooms with
advance facilities.


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[09] Academic Support:
Clicking on the 09.Acadamic Support screen shown as below will appear, Fill the details as mentioned

[C] Change Password TAB
On clicking Change password TAB, department head can change the password by entering old password
(I) and entering new password (II) and confirming the same (III). Click on Change Password Button to
change password. Message will prompt on change of password. Password will be activated on next
Login.

I
II & III

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PART C
(Teaching staff)


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Teachers Link Activation for Login:
As soon as Department head/authority sends the E-Mail link to Teaching staff, notification will be received by
Teaching Staff as shown below:

On clicking on the Click here as indicated by arrow, the following login screen will appear

[A] The user ID of each teaching staff is non-editable. (Teaching Staff E-Mail is User-ID for Teachers login)
[B] Enter Password of your choice, this will be used for subsequent log-in.
[C] Retype the same password and click on Confirm Password to activate Teachers module
Important Tips:
Password should be of minimum 6 characters having combination of letters, alphabets and minimum one
special character.
Link Activation is one time only. Once the password is entered and module college is activated, normal login is
to be used for logging into the portal.
B
C
A

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Teaching staff can log-in to TEIS (Technical Education Information System) with help of password set at the time of
activating the link. Please enter following address www.jacpcldce.ac.in in the explorer to visit the portal click
on the Know Your College TAG; the Log-In screen will appear as below.

[B] Enter password that is sent to you on your E-mail
[D] In case you forget the password you can click on the Forgot your password and activation link will be sent to
your E-mail.
On successful Login screen will appear as below:

Note down the number shown on the left hand side as indicated by arrow. This number is your PIN, and this will
be required in case you forget your password and want to regenerate the link.
A
C
B
D
AA-123BB-123-C45

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Forget Password:
shown below:


message as shown. You will receive activation link in your Email.
Important Tips:
User ID (your E-mail), Password (set on activation) and PIN is case sensitive, make sure to type correctly for
successful Log In.

A
B
C

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Staff Information:
Faculty has to fill following information in his/her API form. Please use Save and Continue Button to
save the data


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Important Tip:
Please ensure the data filled by you is correct and complete before Clicking Confirm Form Button, you will not
be able to view or update once form confirmation is done.

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