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New members guide

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Table of Contents












1. Hello new AIESECer _page 3

2. AIESEC Introduction _page 4

3. AIESEC History _page 5

4. AIESEC Experience page 6

5. AIESEC Programmes _page 10

6.The AIESEC Way page 13

7. AIESEC Brand page 14

8. AIESEC Structure page 16

9. AIESEC Romania page 17

10. AIESEC Cluj-Napoca page 18

11. Conference Cycle page 21

12. AIESEC Acronyms page 22













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Hello New AIESECer,



Congratulations and welcome to AIESEC. You may have joined because you saw a potential for
leadership in AIESEC. Or, you saw the global learning environment created by our conferences and
international network and wanted to get involved. Maybe (I hope!) you want to go on a traineeship
yourself. These are the central and most important aspects of AIESEC, and I congratulate you for
recognizing the value of the experience they provide.
Let me be up front: Youre going to need to be tough. In AIESEC, we learn by doing, and that means
that we make mistakes sometimes, and that sometimes your work isnt glamorous. It takes
determination to succeed.



At the same time, in AIESEC, we stand for each other and we help each other. We do our work in
teams and with a commitment to each others development. So you can expect that the work you put
in for others will be returned to you. And that brings amazing opportunities.



If you want to travel Romania and the world, meet influential leaders, be exposed to different
cultures, gain contacts, and learn what makes a team succeed and youre willing to persevere
through the hard bits you have a home in AIESEC. So we want to set you up to succeed.



Thats why this guide was constructed. We know that the first step to your achievement is to walk
you through the basics of AIESEC. Knowing the background of this organization is key to
understanding its relevance to you, your community, your society, and our world, and to figuring out
what to do next.
Ultimately youll realize that YOU control AIESECs operations, and you control your experience.
Your local committee is the battleground and you have all the equipment at your disposal. This is an
incredibly enriching and powerful place to be, and your involvement in your local committee could
make an impact on the entire international AIESEC community.




Are you ready for the challenge?





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2. AIESEC Introduction

Welcome to AIESEC!



AIESEC is the world's largest student run organization a global, non-political, independent, not-for-profit
organization run by students and recent graduates of institutions of higher education who are interested
in world issues, leadership and management. It is the international platform for young people to discover
and develop their potential so as to have a positive impact on society.




AIESEC is present in over 124 countries and territories, providing over 7,700 leadership positions and
delivering over 470 conferences to our membership of over 80000 students in over 2000 universities
throughout the world. AIESEC also runs an exchange program that affords over 5,500 students and
recent graduates the opportunity to live and work in another country.




We attract and cultivate young people with global mindsets while giving organizations an incredible
opportunity to interact and access young people from all corners of the globe. We partner with a wide
variety of organizations, from multinational to small business, non-profit to government and even the UN.













"The United Nations has long recognized that the imagination, ideals and energies of young men and women are vital for
the continuing development of the societies in which they live. And since its inception in 1948, AIESEC has contributed
to this development by serving as an agent of positive change through education and cultural exchange. In understanding
of cultural, socioeconomic and business management issues.

Kofi Annan
Former United Nations Secretary General


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3. History of AIESEC

What began in 1948 as an organization to help develop "friendly relations" between member countries is now a global
association with activities in 110 different countries and territories. The founding members of AIESEC started to build the
organization between 1946 and 1948, but a clear identity was defined in 1948 and later in 1949 at the Stockholm Congress.
89 students participated in the Exchange Program in 1949 and Exchange was defined as the core activity of the organization.


In the coming years more and more countries joined the network and AIESEC became global in a very short period by
being present on all the continents. The number of students and organizations involved in the exchange program grew rapidly
and constantly, reaching 2467 exchanges by the end of1960 and 4232 by the end of 1970. Seminars were first introduced as part
of trainees' reception experiences, in a proposal from AIESEC in Germany in 1961. It was well received by other countries, and
a general set of seminar topics to be addressed was proposed and accepted. They were mainly economic in nature, and for
the first time AIESEC was addressing specific issues in its activities-stated clearly in a non-political way.



At the 1974 International Congress in Bordeaux, an important motion was passed: the minimum length of an Exchange
traineeship had to be 6 weeks. This measure improved the quality of our Exchanges. In 1976 an International Theme Program
was established that focused all international, regional, and local seminars on specific topics. This idea continued and grew
through various stages. After this the focus of the organization was on addressing global themes besides the traditional Exchange
Program. Themes like International Trade, Management Education, Sustainable development, Entrepreneurship and Corporate
Responsibility were discussed at local, national and global seminars. In the late 90's the discussion about the relevance of the
organization brought the Exchange Program on the main agenda and more and more effort was put in ensuring growth in this
area.


Information systems were developed to make the process faster and easier. Insight I was launched in 1997 and Insight II
in 2001. As the focus of the organization was the eXchange program again, the number of exchanges started to grow. Looking for
more relevance, nowadays AIESEC is the international platform for young people to discover and develop their potential. Our
innovative approach to developing young people focuses on taking a proactive role, developing self-awareness and a personal
vision, building networks, and developing capacity to drive change. We do this through an international platform of opportunities
that provides over 5,000 leadership opportunities, 3,500 work abroad opportunities, 350 conferences, and virtual tools to build
networks.










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4.The AIESEC Experience



AIESEC enables young people to explore and develop their leadership potential. We believe that by
completing the whole AIESEC Experience, young people will be prepared to become the leaders of
tomorrow referred to as change agents that create a positive impact in society.



Our international platform provides our members with numerous opportunities - physical and virtual to
create their own AIESEC experience. The unique combination of AIESEC Experience and the
opportunities that our network can provide is the way we inspire young people who are passionate to
exert their positive impact in society that is the AIESEC difference.







































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In this phase the members is introduced to the world of AIESEC and the
different programs they can be part off in order to gain an integrated international
leadership experience. They will learn about the WHY, HOW and WHAT of AIESEC and it

will empower them to pick their path/program to kick start the AIESEC XP.











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The main programs of the organization are run here. We provide team and
international internship experiences. This is the core service center where the
members can learn and gain everything from the global leadership network of AIESEC.








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Life-long Connection: A life-long connection will ensure the essence of positive
change throughout an AIESEC members life.
In this way, AIESEC presents each of its alumni a platform for continuous growth

thus




















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5. AIESEC Programmes









































TLP:
Team Leader he is selected from the specialists pool. One or more of the specialists that are
generating solutions for the objectives have to run for a leadership position in order to become a
project manager. The selection should be made based on the competencies that the candidate has
at that moment and the ones that he should develop while he is managing a team.




TMP:
This programme has to develop practical skills. After entering the organization, Eddie has the
possibility to apply in a team managed by one of the specialists that generated a solution for
achieving the organizational objectives. In this programme, Eddie is accountable for his results in
front of the Project Manager.

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P




GIP- MT, TT, ET
The members should apply on this programme in order to develop professional skills by having an
international internship in companies.

Management - Internships related to administration, finance, accounting, marketing, project
management and human resources.
Technical - Internships related to management and development in web, software, networks, and
databases in addition to a limited amount of engineering opportunities.
Education - Internships related to promotion, curriculum development, teaching and counseling in
the education sector.

GCDP DT
Members have to put into practice in other societies their know-how and bring added value to other
organizations and cultures.

Development - Internships usually with NGOs. The internships usually relate to a wide variety of
issues in community development and social responsibility.








































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AIESEC Values
























































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6. The AIESEC Way
























































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7. AIESEC Brand

Global Descriptor

The international platform for young people to explore and develop their leadership potential

Logo Overview


Introduced in 1991, the AIESEC logo remains a relevant and important component of the AIESEC

brandidentity.

The designs show young people, gaining definition as individuals as they emerge from the blue
mass. This represents young people, forming themselves as individuals, heading toward their future, and
choosing their own path.


Logo permitted color combinations

Blue Logo on Orange Background
Blue Logo on White Background
White Logo on Blue Background
Black Logo on White Background
White Logo on Black Background


AIESEC Colors
The primary AIESEC Colors is Blue



Permitted Fonts Arial
print Verdana
Web




Brand Experience


The Brand Experience is a simple way to understand how our target audiences (members,
supporters and enablers) experience (or interact with) the AIESEC brand. The interactions and touch
points they have with AIESEC will shape the impression of what AIESEC is to them, and by being
conscious of this we can manage the kind of experience we would like our target audiences to have
with AIESEC.
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Learning Environment

These are the components of the unique Learning Environment that AIESEC should have:












T
Individual discovery
and reflection
Team Experiences Learning Circles








Conferences and
Seminars
Mentoring Virtual Spaces;
forums, blogs and
resource sharing


















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8. AIESEC Structure

AIESEC on a global level is only a 4-layer organization. Looking at AIESEC from a strategic and direction
setting angle, the structure looks like this: (If you turn it around you have the structure from an activity
angle)



AIESEC International (AI)


Based in Rotterdam, Holland, AIESEC International coordinates the work of AIESEC all over the world;
this is also where global directions and exchange strategies are formulated. AI consists of the President
of AIESEC International (PAI), and a few Vice-Presidents responsible for specific areas.



Every year, AI and more than 80 member committees gather in the International Conference, discuss on
a number of initiatives that are to be carried out globally. Each year Al holds the Global



Plenary (GP) in which they and the MCP's decide on the direction for AIESEC in the following year.




Member Committee (MC)


Every member country has a national executive board called the Member Committee. They are
responsible for coordinating the work of the Local Committees and call for national actions.



Local Committee (LC)


Local comittes are the local entities (e.g. AIESEC Cluj-Napoca, AIESEC Bucharest, AIESEC
Istanbul,etc.). The LCs are usually the cities in wich aiesec is present or in some cases the universities.
They provide various learning opportunities through team experiences, leadership opportunities, and
exchange.





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9. AIESEC Romania

Members Committee (MC) Structure

Members Committee President & Vice Presidents




National Support Teams

SDTF Strategic Development Task Force
OGX NEXT National Exchange Support Team
ICX Support Team
Finance FiNEST Finance National Support Team
Communication Support Team
National Trainers Team (NTT)
External Relations Development Taskforce (ERDT)






Growth Networks (GNs)

GNs are a structure of cooperation with the role of common development and growth of the LCs that are
part of the GN. In AIESEC Romania are 4 GNs:



3Some GN Cluj-Napoca, Sibiu, Targu MuresNapoca,
ROBOT Oradea, Timisoara, Brasov (added Arad)
GICU Iasi, Galati, Constanta (added Suceava)
B-GN Bucuresti, Pitesti, Ploiesti, Craiova




Initiative Groups (IGs):

Arad (started by Timisoara) and Suceava (started by Iasi) official LCs since September 2011














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10. AIESEC Cluj Napoca

AIESEC Cluj-Napoca A short history

1994 - 5 students took the initiative to found AIESEC Cluj-Napoca, having the headquarters in the old Post
office

1995 was recognized as LC at the national

1997 was recognized also, legally

2001 organizes NPS with a huge financial damage, but recovered due to Partners for future, a project which
meant companies

presentations for students.

2005 organizes NC, this time with fewer damages

2006 organizes again NPS, which was a conference with many challenges. (double number of delegates)

2007 - AIESEC Cluj-Napoca changes its legal status, after a 5-generation effort

2008 - AIESEC Cluj-Napoca organizes SpringCO

2009 - AIESEC Cluj-Napoca organizes National Congress, the national planning conference

2010 - AIESEC Cluj-Napoca organizes RYLF, the biggest AIESEC Romanian national conference








AIESEC Cluj-Napoca Values

The Values of AIESEC Cluj-Napoca are SIGPE DACIM, which is an acronym from





Sharing
Inspiring
Getting
Performing
Development
Action
Connected
Intelligence

Exploring the Mind Page 18




AIESEC Cluj-Napoca Structure

TOP MANAGEMENT



MIDDLE MANAGEMENT





SPECIALISTS























MEMBERS

ENGAGEMENT


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AIESEC Cluj-Napoca Top Management structure for 2014- 2015


Local Committee President (LCP) Petruta Tuliga

Vice President Paid International Internships (oGIP ) Corina Dragan

Vice President Voluntary International Internships (oGCDP) Denise Duduiala

Vice President Talent Management (TM) Georgiana Luncanu
Vice President Communication (Comm) Cristina Tira
Vice President Finance (Fin) Denisa Todoran
Vice President Corporate Development (CD) Andreea Bercan

Vice President Non-corporate Development (NCD) Manuela Savianu



AIESE












C Cluj-Napoca Issues

AIESEC orients its activities on certain issues relevant to the environment where its works. In Cluj-Napoca we
work on 3 main Issues:

Entrepreneurship
Corporate Responsibility
Technology
Education


LGP (Local Group of Partners Page 20




































































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11. Conference Cycle





National Conferences


SprinCo Period: MARCH Delegates: Middle Management

National Congress Period: MAY Delegates EB Members

International Cultural Preparation Seminar (ICPS) Period: MAY Delegates: EPs

Train the Trainers (TtT) Period: JULY Delegates: Future Trainers
Romanian Core Workers Meeting (RockMe) Period: SEPTEMBER
Delegates: Top and Middle Management
Romania Youth Leadership Forum (RYLF) Period: NOVEMBER

Delegates: All members

Members Committee Conference (MCC) Period: DECEMBER/JANUARY

Delegates: Current EBs





Regional and Local Conferences


Local Committee Conference (LCC) Period: DECEMBER/JANUARY

Delegates: All Members

Regional Training Seminar 2 (RTS 2) Period: APRIL Delegates: All members

TRIX Period: MAY Delegates: All Members

Local Planning Meeting (LPM) Period: JULY Delegates: All members

Regional Training Seminar (RTS) Period: NOVEMBER Delegates: All members




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12. AIESEC Acronyms


Abbreviations used in AIESEC a.k.a. How to survive the first weeks in AIESEC





A

AI
AIESEC.net
AIESEC XP
AIVP
Alumnus





AP GN
Available




B


BOA
Buddy
AIESEC International
AIESECs world database, which we use in our daily work
AIESEC experience
AIESEC International Vice President
A former member, who has been active in AIESEC, had a leadership
position or went in eXchange. He/she is still actively supporting AIESEC
work (e.g. give trainings, advices)



Asia Pacific Growth Network
Status for company or student in Insight XP; his/her form is not matched yet
(hasnt found any suitable match)





Board of Advisors
A member who is the contact person responsible for the well being of an
intern during his or her stay in the country




C


CEED Cultural Envoy for Exchange Development. Exchange of AIESEC members
between two LCs. AIESEC members can work for a period of time in a LC
abroad doing AIESEC work. Usually takes from 1 week to 6 months


CEE GN
COACH

COMM
Central and Eastern Europe Growth Network

Person that helps you pick the right opportunities for you (in order to develop
your skills and abilities)


Communication Department



D

Delegate Participant in a conference or seminar. Follows the complete agenda
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DT


E


EB
Elect

EP



ET
EXCHANGE


F
Type of internship Development Traineeship





Executive Board (VPs + LCP)

Name for an executive board member from the time when he or she is
elected and up to the time where they take over


Exchange Participant, an AIESEC member that wants to have an internship
in another country, through the eXchange program


Type of internship Educational Traineeship

A chance to go to another country to work in the field that you like and have
experience in

FIN Financial Department



G

GCDP
GIP
GLE
GN


GN Gicu

H


H4TF

I


I2A
IBEROAMERICA GN
IC
ICX
IG




Inkinds
Global Community Development Programme
Global Internship Programme
Global Learning Environment
Growth Network AIESEC countries are divided into 5 growth networks
(WENA, MENA, CEE, AP and IBEROAMERICA)

GN made of LC Galati, LC Iasi and LC Constanta




Heading for the Future




Introduction to AIESEC
GN made of Latin America
International Congress. All members of MCEBs in AIESEC attend
Incoming eXchange department
Initiative group initial stages of a learning network, needs to fulfill minimum
criteria before being regarded as a LN



Products provided for free as a sponsorship

IPM


INSIGHT XP
International President Meeting. An international congress for all MCPs in
AIESEC
AIESEC international on-line system for matching students and companies
for internships



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ICPS International Cultural Preparation Seminar


L


LC Local Committee. The local branches of AIESEC at universities and
business schools. You and the people around you :). You are currently in
AIESEC Cluj-Napoca.There are 13 LCs in Romania: Brasov, Bucharest,
Cluj-Napoca, Craiova, Constanta, Galati, Iasi, Oradea, Ploiesti, Pitesti, Sibiu,
Targu Mures, Timisoara

LCC
LCEB
LCM
LCP
LCVP



LDS
LMS
LPM



LR
LTS





M


Matching

Matched
MCEB/MC
MCP
MCVP
MENA GN
Local Committee Conference
Local Committee Executive Board. The administrative body which manages
the LC on a day to day basis
Local Committee Meeting. Its the place and time to keep all members
updated and discuss issues
Local Committee President. Head of the local executive board
Local Committee Vice President. Member of the local executive board. Every
department has one


Leadership Development Seminar. Seminar on leadership issues
Local Motivational Seminar
Local Planning Meeting. Conference where all the activities and projects of
an LC are planned for an entire year


Leadership
Local Training Seminar - first conference for the new members where they
understand AIESEC better and where the more experienced members
receive preparation on leadership




Finding the right EP for the right TN (through the use of the virtual platform)
Status for company or EP in Insight XP. They found suitable match and now
are in proces of preparing everything for interns arrival

Member Committee Executive Board. The national board of AIESEC in
Romania, situated in Bucharest (MCP+MCVPs)

Member Committee President. President of AIESEC in Romania and head of
the MCEB

Member Committee Vice President - every department has a coordinator at
national level


Middle East and North Africa


Mentor Person that you look up to regarding his/her professional career (alumnus
or external)

MT Type of traineeship Management Traineeship
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MENA Middle East and North Asia Growth Network



N

NC
NPS
NST
National Congress

National Preparation Seminar

National Support Team - team composed by members or VPs in the country
that work at national level together with the MCVPs



O


OC Organizing Committee. A group of people who is arranging a P-BoX,
seminar or conference. They make sure a project is done properly. Some of
the OC positions may include sales, finance, reception, logistics,
communication


OCP



P


PAI

P-BoX
Plenary
PM

R


Raising

Realized



Reception





Returnee
Organizing Committee President - the coordinator of an AIESEC project or
conference





President of AIESEC International

Project Based on Exchange

The major room at seminars and conferences for sessions where all
delegates are together
Project manager





Finding TNs for the eXchange program (done by the ICX Department)

Status for company or student in Insight XP. The Intern already arrived in the
country for internship and is doing his/her job in the company


The part of the exchange process from arrival of the intern until the intern is
back to his home country. Includes all activities




AIESEC member who returned from an internship in another country
(through the eXchange program)

Robot (GN) GN made of LC Oradea, LC Timisoara, LC Brasov
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ROCK ME

RTS
Romanian Core Workers Meeting

Regional Training Seminar, a conference for and by the growth network.
Same as LTS but done regionally - in a GN



S


SOL Schimb de Oameni intre Locale - When an AIESEC member travels in
another LC from the same country in order to do AIESEC activities there for
a determined period of time


South Park

SN


T


3some
TM

TN


TR
Trainee



Traineeship
TRIX
TT
TLP
TMP

V


VP


W


WENA

X


X
GN made of LC Bucharest, LC Pitesti, LC Ploiesti , LC Craiova

Student Nominee. A member going out on an internship in another country
(not used anymore)




GN made of LC Cluj Napoca, LC Sibiu and LC Targu Mures

Talent Management department

Traineeship Nominee. A company receiving an international member for an
internship
Taking Responsibility


Person from another country that comes in internship (called a trainee in the
host country)
The same meaning as international internship
The LMS (Local Motivational Seminar) of LC Cluj-Npoca
Type of traineeship Technical Traineeship
Team Leader Programme
Team Member Programme



Vice President; all departments have one





Western Europe and Northern America Growth Network




The most common symbol for eXchange






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