28 Oct 2009

PH Group Project Meeting – Planning Timeline, Budget, Qs for Richard

Present: Steve, Chelsea, Shana, Kaitlynne, Elena, Sara, Adrian, Erin, Janet,
Meagan, Annie, Ron

EXHIBIT TIMELINE:
• Week of November 9-13: Meeting with Richard at J&W (need timeline &
budget before this meeting)
• November 19: Narrative Arch Planning Meeting – Research objectives &
tone (2 hour meeting)
• December 7: Initial Conceptual Design Meeting
• December 7-14: Programming & Exhibit Groups Meet
• December 15-January 27: Winter Break, Research/Writing Period,
Choose Objects, Write & Select Images, Acquire Permissions, Use Blog to
update group
• January 28: Group Meeting, final wish list to Johnson & Wales
• February 11-18: Group Edit
• February 25: Preliminary Design Phase, full draft of all content to
designer
• March 11: Final edit/review design
• March 18: Send final Panels to designer/ final typesetting
• March 25-April 8: Fabrication of Panels
• April 8-15: Install
• April 15: Thursday, Opening Reception (second Thurs, does the museum
participate in Gallery night on the third Thursday?)
• May 15: Conclude Public Programming

PROGRAMMING TIMELINE:
• December 7: Programming committee meets to sketch out program,
identify transportation partners and individuals; Send program
description/project goals in advance; prepare pitch, specific request, be
prepared to present an example
• December 7-14: Contact Possible Partners – who gives permission?
• December 7-14: Programming & Exhibit Groups Meet
• Spring: Meeting with J&W student liaison, go with special ideas that come
out of research

QUESTIONS FOR RICHARD?

• What is the Johnson & Wales U calendar? When should the programming
committee approach them? How has Richard worked with them in the
 past? Are specific suggestions/requests needed? Will it be a week-long
project/lab? How do they come about?
• Define a J&W student liaison, who shall we contact to work with their
student body? Program committee needs to set up meeting.
• When can we install? Does April 8-15 work?
• Do they hang or do we hang
• Where is the prep space? When can we begin?
• Do you have a designer that you work with for panels? May we use ours?
o If he says no, get in touch with Erin to discuss fabrication timeline.
Erin is a 3-D designer, Sara Kilkely is also an option (she did panel
graphics)
• What will their review policy for text be? We would like editorial control.
• How may we put our name on it?
• What fabrication can you do in-house? Printing? Exhibit construction?

TO DO:
• Put out survey to find out which committee participants are interested in
• Elena: Email Kaitlynne Stephanie’s outline
• Meet to sketch our details of programming:
o J & W students, food for opening reception
o Transportation partners

J&W/Exhibit Budg Public/Non-Museum

et
Graphics/Design (website?) $6000 Graphics/design (incl. website)
Fabrication (printing & ? Fabrication (Print)
exhibit construction)
Opening: $1000-2000 Printing

Conservation Purchasing Space if needed (ex: airport, RIPTA ,

electronic billboards, train station cafe)
Acquisition Cell tour/iPhone tours

Image Permissions J&W student costs

Supplies Supplies

Honorarium

Travel/lodging/per diem

Media services

Next Steps:
• Janet to set up meeting with Richard, send him materials in advance