Sample Forms and Guidelines

SAMPLE FORMS,
GUIDELINES,
AND
GUIDANCE FOR UNDERSTANDING
STANDARDS & POLICIES
December 2013
NACCAS
4401 Ford Avenue, Suite 1300
Alexandria, Virginia 22302
Telephone: 703-600-7600
Fax: 703-379-2200
Table of Contents
Document Page Number
NACCAS Samples and Guidelines Preface 4
Standard I:
Guidance for Understanding Standard I 6
Mission Statements Guidelines and Examples 7
Back Up Data for Annual eport 7
Guidelines for !"taining #eed"ack and De$eloping an
Impro$ement %lan &
Ad$isor' (ommittee Guidelines )*
Sample Ad$isor' (ommittee Sur$e' )4
Sample Student Sur$e' )6
Sample Graduate Exit Sur$e' )&
Sample Ad$isor' (ommittee Meeting Documentation )+
Sample of Summari,ed #eed"ack -.
Sample Description of (/anges or Impro$ements 0ISS I1))2 -.
Standard II:
Guidance for Understanding Standard II --
Sample Instructor 3o" Description -4
Sample Su"stitute Instructor !rientation (/ecklist -6
Sample Staff Meeting Minutes %olic' -7
Guidelines for De$eloping a (ontinuing Education %lan -7
Sample Instructor (ontinuing Education %lan -&
Sample Instructor E$aluation #orm -+
Standard III:
Guidance for Understanding Standard III *)
Sample (ontents of an 4!perating %rocedures Manual5 *-
Sample !rgani,ational (/art **
Sample %ri$ac' %olic' *4
Sample elease of Student Information #orm *6
Standard IV:
Guidance for Understanding Standard I7 *7
Sample Admissions and Enrollment e8uirements *&
(atalog e8uirements and (/ecklist for (ross9eferencing *+
Sample %re9Enrollment eceipt of Information 4.
Sample (omponents of a :'pical Student #ile 4)
Enrollment Agreement e8uirements and (/ecklist for (ross9eferencing 4-
Sample Enrollment Agreement 4*
Sample Enrollment Agreement Addendum 46
Sample Articulation Agreement 46
Document Page Number
Standard V:
Guidance for Understanding Standard 7 4&
Sample ;e< Student !rientation (/ecklist 4+
Sample (ounseling and eport (ard 6.
Sample 3o" %lacement %olic' 6)
Sample Student Grie$ance %rocedure 6)
Sample Student Grie$ance #orm 6-
Standard VI:
Guidance for Understanding Standard 7I 64
Sample (urriculum Guidelines 66
(ourse=%rogram !utline Guidelines 67
(ourse=%rogram (/ecklist for (ross9eferencing 6&
Sample (osmetolog' %rogram !utline 6+
Sample >it ?ist 6)
Sample ?esson %lan 6-
Sample ;ail :ec/nolog' ?e$el !ne Sc/edule 6*
Standard VII:
Guidance for Understanding Standard 7II 66
@it/dra<al and Settlement %olic' (/ecklist for (ross9eferencing 67
Sample efund %olic' 6+
Sample @it/dra<al ecord and Settlement (alculation #orm 7.
Sample Extra9Instructional (/arges %olicies 7)
Standard VIII:
Guidance for Understanding Standard 7III 7*
Sample Safet' and E$acuation %olic' 74
Standard IX:
Guidance for Understanding Standard IA 76
Sample %ractical Examination and @ritten Grading (riteria 77
%ractical Skills (ompetenc' E$aluation (riteria 7&
Sample eport (ard 7+
Sample Exit Inter$ie< (/ecklist &.
Sample !fficial :ranscript &)
Satisfactor' %rogress %olic' (/ecklist for (ross9eferencing
#or (lock Bours &-
#or (redit Bours &4
Sample Satisfactor' Academic %rogress %olic' &6
Sample Satisfactor' Academic %rogress eport &7
Sample Appeal %olic' and %rocedure &&
NACCAS
Samples and Guidelines
Preface - A Must Read
INTRODUCTION
;A((AS /as pro$ided sc/ools <it/ t/is useful tool t/at contains forms and guidelines to assist <it/
remaining in compliance <it/ ;A((AS re8uirements1 ;A((AS is one of t/e fe<C if not t/e onl'C
accrediting agencies t/at pro$ides suc/ a tool for use "' its constituenc'1 It is important to note t/at use
of t/e forms and information does not guarantee compliance or ensure t/at a sc/ool <ill not recei$e
limitations1
Included in t/is pu"lication is specific guidance to /elp sc/ools understand t/e (ommissionDs intention
and o"Eecti$e pertaining to specific Standards and (riteria1
NACCAS GENERAL GOALS OF ACCREDITATION
A1 :o foster and impro$e post9secondar' education and training in career arts and sciences1
B1 :o esta"lis/ and enforce minimum standards of performance to<ards ensuring t/at accredited post9
secondar' sc/ools offerC and can "e reasona"l' expected to continue to offerC successful programs to
prepare graduates for licensureC certification and=or emplo'ment in t/ese areas1
(1 :o ensure t/at eac/ accredited institution carries out its educational acti$ities in et/ical and responsi"le
<a's1
PURPOSE OF THE BOOKLET
:/e purpose of t/is "ooklet is to aid ;A((AS9accredited sc/ools in meeting t/e goal of impro$ing post9
secondar' education and compl'ing <it/ ;A((AS re8uirements1 It is designed to ser$e as a partner in
making sure 'our institution meets all applica"le standardsC criteriaC and polic' re8uirements1 It is
important to remem"er t/at it contains samplesC guidelinesC and guidance information onl'1 :/e
information is pro$ided to assist institutions in de$eloping documents and policies1 Use of these forms
and information does not guarantee compliance or ensure that the school will not receive limitations.
Bo<e$erC use and proper implementation of t/ese documents ma' <ell impro$e t/e success of t/e
institutionDs initial accreditation or rene<al of accreditation process1
HOW TO USE THIS BOOKLET
)1 e$ie< t/e entire "ooklet t/oroug/l'1
-1 Determine </ic/ documents and policies appl' to 'our institutionC in </ole or in part1
*1 Do<nload t/e applica"le documents from t/e ;A((AS <e"site into a 4<ord5 file on 'our
computer1
41 Edit t/e forms and policies to ensure t/e' are tailored to 'our institution and compl' <it/ 'our
institutionDs needs1 Fou must also ensure t/at ;A((ASDs name is remo$ed from t/e forms prior to
use1
61 %lace 'our personal "rand onto t/e forms if 'ou desire to do so1
61 %roperl' implement t/e forms and policies into 'our operations1
71 Maintain proper documentation of t/e ne<l' tailored forms and policies at t/e institution and=or in
student files1
STANDARD I
EDUCATIONAL OB1ECTIVES
AND
INSTITUTIONAL EVALUATION
Guidance for Understanding: Standard I
Criterion 1
Guidance
:/e scope is intended to "e "road and to allo< ot/er t/an t/ose <orking <it/in t/e specific discipline for </ic/ t/e'
<ere training to "e considered emplo'ed1 See sample document in Samples and Guides "ooklet1
Criteria 6 & 7
Guidance
:/e ad$isor' committee can "e comprised of one emplo'er and t/e sc/ool o<ner1 !ne emplo'er could "e a"le to
comment on all fields and </et/er t/e sc/oolDs curriculum is effecti$el' preparing graduates for emplo'ment1 If t/e
sc/ool /as one ad$isor' committee mem"er </o is not 8ualified to pro$ide feed"ack in all areasC t/en t/e sc/ool must
/a$e anot/er mem"er1 If t/e institution offers an instructor training programC it is not t/e intention of t/e commission
for a ;A((AS9accredited institution to /a$e an instructor from a competing institution on t/e ad$isor' committee1
!t/er accepta"le mem"ers could includeG t/e institutionDs o<nerC an instructor for t/e instructor training programC a
graduate of t/e instructor training programC a su"stitute instructorC an indi$idual <it/ expertise and teac/ing
experience in post9secondar' educationC or an indi$idual <it/ kno<ledge in pedagog' and in t/e de$elopment of
curriculum1
It is t/e intention of t/e (ommission t/at t/e term 4annual5 "e interpreted to mean 4e$er' )- mont/s51
Criteria 7, 8 and 9
Guidance
#eed"ack is defined as t/e transmission of e$aluati$e or correcti$e information a"out t/e institutionDs performance as
pro$ided "' currentl' enrolled studentsC graduates of t/e institutionC and t/e institutionDs ad$isor' committee1
#eed"ack ma' "e collected in a num"er of formats includingC "ut not limited toG
o Indi$idual paper sur$e's
o Electronic sur$e's
o %ersonal meetings <it/ indi$idual students
o Sc/ool assem"l' </erein feed"ack is o"tained from students
:/e institution must document t/at feed"ack is o"tained at least annuall'1 Suc/ documentation could "e pro$ided
t/roug/ dated sur$e'sC a summar' of an electronic sur$e' listing t/e date range of t/e sur$e'C a dated agenda and
report of a general assem"l'C etc1
It is t/e intention of t/e (ommission t/at t/e term 4annuall'5 "e interpreted to mean an'time during t/e calendar 'ear1
Criterion 10
Guidance
In order to compl' <it/ t/is criterionC t/e feed"ack must "e summari,ed1 Ad$isor' committee meeting minutesC if
one /as "een conductedC satisf' t/e re8uirement for a summar' of feed"ack from t/e ad$isor' committee mem"ers1 If
a sc/ool /as o"tained 6. student and 6. graduate student sur$e's as feed"ackC t/e sc/ool must summari,e t/e results
of t/ose sur$e's1 Bo<e$erC teams <ould not necessaril' need to see <ritten sur$e's for feed"ack1 #eed"ack can "e
o"tained t/roug/ to<n meetingsC conference callsC or sur$e'sC etc1 :/e sc/ool <ill onl' need to pro$ide a summar' of
t/e feed"ack and /o< it <as o"tained1
Criterion 11
Guidance
It is t/e (ommissionDs o"Eecti$e t/at t/e sc/ool <ill no longer /a$e to prepare a <ritten planH /o<e$erC t/e sc/ool <ill
need to document t/ose c/anges </ic/ t/e sc/ool deems necessar' to make or impro$e1
o ExampleG :/e sc/ool /as s/ampoo "o<ls t/at are falling off t/e <all1 Is it documented t/at repairs /a$e
"een made1
;A((AS Sample #ormsC Guidelines and Guidance Decem"er -.)*
MISSION STATEMENT GUIDELINES
#ollo<ing are examples of mission statements1 Sc/ools s/ould "ear in mind t/at t/e mission statement can "e as "road or as
specific as t/e' c/oose "ased on t/e training offered in its programs1 Sc/ools s/ould "ear in mind t/at </en counting a
graduate as successfull' placed on its annual reportC t/e' <ill /a$e needed to prepare t/e graduate to do t/e Eo" more
effecti$el'1 Sc/ools s/ould "e a"le to su"stantiate t/e results of t/e mission statement t/roug/ t/eir curriculum1
4It is t/e mission of Design Institute to pro$ide a 8ualit' post9secondar' cosmetolog' education t/at prepares t/e graduate for
licensure and Eo" entr'9le$el skills15
4It is t/e mission of AB( Beaut' Academ' to pro$ide an opportunit' to ac/ie$e a 8ualit' post9secondar' education for a group
of learners </o /a$e t/e a"ilit' to "enefit from t/e program "' de$eloping t/e re8uisite skills in "usiness and customer ser$ice
for success in t/e <orkplace15
4It is t/e mission of :/e Design Institute to pro$ide a 8ualit' post9secondar' education in t/e practical skills necessar' for
licensure and emplo'ment success including "usiness skillsC customer ser$iceC retailingC and communications15
4It is t/e sc/oolDs mission to pro$ide post9secondar' graduates <it/ t/e understanding of t/e "usiness skills needed to "e a top
salon or spa professional15
4AB( (ollege of (osmetolog' is dedicated to student success "' enric/ing li$es and culti$ating professionals t/roug/
inno$ati$eC personali,ed post9secondar' education in a creati$e and inspiring en$ironment t/at prepares graduates in t/e
"usiness skills and fiscal responsi"ilit' necessar' for success in t/e <orkplace15
4It is t/e /ope and purpose of Design Sc/ool of (osmetolog' to pro$ide post9secondar' students <it/ a positi$e learning
en$ironment and a pat/<a' to career success15
BACK UP DATA FOR THE SCHOOL`S MOST RECENT ANNUAL REPORT YEAR
:/e sc/ool s/ould do<nload t/e Annual eport (o/ort Grid from t/e ;A((AS @e"9site for t/e most recent Annual eport
and fill in all information for eac/ course offered1 :/e on9site e$aluation team <ill use t/e grid and supporting "ackup
documentation to $erif' t/e sc/oolDs annual report as accurate and to ensure t/at t/e minimum t/res/olds are met for
graduationC licensureC and placement1I
Sc/ools t/at do not meet t/e minimum t/res/olds for t/e most recent Annual eport Fear ma' pro$ide at least six mont/s of
preliminar' data for t/e current or more recent 'ear to s/o< compliance <it/ t/e t/res/old re8uirements1 :/at data <ill also "e
$erified "' t/e on9site e$aluation team1 :/e' <ill also "e re8uired to su"mit a preliminar' report for t/e su"se8uent 'ear "' t/e
first 8uarter of t/e follo<ing 'ear1
Examples of information t/e sc/ool ma' pro$ide to $erif' t/eir annual report <ould "e full' executed enrollment agreementsC
an' addendums s/o<ing re$ised contract end datesC reports to t/e state o$ersig/t agenc' of a completerDs /oursC /ard copies of
final transcriptsC copies of licensesC state "oard examination reportsC self9certification "' graduates of emplo'mentC copies of
"usiness cards of emplo'ed graduatesC graduate sur$e'sC etc1
NACCAS provides this information to assist schools in developing documents and policies. Use of these forms and information does not
guarantee compliance or ensure that the school will not receive limitations. Page 7
GUIDELINES FOR OBTAINING FEEDBACK AND DEVELOPING AN IMPROVEMENT PLAN
All ;A((AS9accredited institutions are re8uired to solicit annual feed"ack from current studentsC graduates and t/e
institutionDs ad$isor' committee mem"er0s21 :/e primar' purpose of soliciting suc/ feed"ack is to impro$e t/e o$erall 8ualit'
of t/e institution and to ensure t/e ac/ie$ement of t/e institutionDs mission and educational o"Eecti$es1 :/ese guidelines /a$e
"een de$eloped to assist institutions in assessing feed"ack and performance outcomes1
(onducting sur$e's allo<s t/e institution to re$ie< "ot/ positi$e and negati$e feed"ack a"out t/e curriculumC t/e facilities and
e8uipmentC t/e student support ser$icesC t/e institutional performance statisticsC etc1 :/is information allo<s t/e institution to
e$aluate itself and implement c/anges to impro$e t/e o$erall 8ualit' of t/e institution1
A1 :/e sc/ool s/ould de$elop applica"le sur$e's to solicit rele$ant information as follo<sG
)1 (urrent StudentsG :/e sur$e' s/ould re8uest information from students in areas suc/ as rele$ance
of instructionC a$aila"ilit' of instructional materialsC program contentC and student support ser$ices1
0See Sample (urrent Student Sur$e'12
-1 GraduatesG :/e sur$e' s/ould re8uest information from graduates in areas suc/ as ac/ie$ement of
educational o"Eecti$esC effecti$eness of licensure preparationC Eo" searc/ skillsC preparation for
emplo'mentC effecti$eness of instructionC etc1 0See Sample Graduate Sur$e'12
*1 Ad$isor' (ommitteeG Information s/ould "e solicited from t/e ad$isor' committeeC eit/er t/roug/
meetingsC conference callsC or sur$e's t/at address t/e effecti$eness of t/e institutionDs curriculumC
facilities and e8uipmentC performance outcomesC and student support ser$ices as rele$ant to
industr' trends and needs1 0See Sample Ad$isor' (ommittee Sur$e'12
B1 :/e institution compiles its annual performance statistics "ased on t/e results of its most recent ;A((AS Annual
eport and determines if t/e rates are congruent <it/ t/e institutionDs mission1
(1 :/e institution conducts an annual meeting <it/ rele$ant personnel to re$ie< t/e feed"ack recei$ed from t/e sur$e's
and=or meetings1 :/e institution summari,es t/e feed"ack recei$ed from t/e current studentsC graduatesC and t/e
ad$isor' committee1 Based on t/e summari,ed feed"ackC recommendations for impro$ement are discussed and
agreed uponC if applica"le1 An action plan for implementing desired c/anges is defined1 :ime lines for
implementation are defined1 esponsi"le personnel are identified1 A follo<9up meeting is sc/eduled to re$ie<
effecti$eness of impro$ements1 :/e minutes of t/e meeting are recorded and maintained1
D1 Impro$ements are implemented and results are monitored and documented1
E1 :/e follo<9up meeting is conductedC results are reportedC and a determination is made as to </et/er t/e ne<
procedures s/ould continue or furt/er c/anges are needed1 Solicitation of feed"ackC assessment of feed"ackC
implementation and monitoring of impro$ements is an ongoing c'cle1
guarantee compliance or ensure that the school will not receive limitations. Page &
PLAN FOR IMPROVEMENT
%ursuant to Section 61. 0d2 042 of t/e ules of %ractice and %rocedureC an institution ma' use t/e follo<ing format to su"mit its
%lan for Impro$ement </en placed on ?o< !utcomes Monitoring1
I. SCHOOL RATES
State t/e sc/oolDs current rates as calculated from t/e most recent Annual eport1
A1 GraduationG JJJJJK
B1 ?icensure or (ertification JJJJJK
(1 %lacement JJJJJK
II. TARGETED RATES
State t/e sc/oolDs targeted rates t/at it /opes to ac/ie$e <it/ t/e su"mission of t/e next Annual eport as a result
of implementation of t/e impro$ement plan1
A1 GraduationG JJJJJK
B1 ?icensure or (ertification JJJJJK
(1 %lacement JJJJJK
III. PLAN FOR IMPROVEMENT
A1 Anal',e specific areas of t/e sc/oolDs recruitment and admissionsC facult'C student support ser$icesC
curriculumC facilities and e8uipment1
B1 Identif' areas needing impro$ement t/at could specificall' affect t/e sc/oolDs outcomes rates1
(1 De$elop strategies t/at <ill impro$e t/e sc/oolDs outcomes rates1
D1 Monitor and e$aluate t/e plan for impro$ement1
INTERNAL ANALYSIS
:/e institution s/ould ask a series of 8uestions regarding t/e t/ree performance areas to determine </ere impro$ement ma' "e
needed1
GRADUATION RATE
Ans<er t/e follo<ing 8uestions to determine areas </ere impro$ement mig/t "e needed1
)1 Bo< man' students <it/dre< during t/e most recent annual report 'earL
-1 Did most of t/e <it/dra<als fall into a specific demograp/icL If soC </ic/ demograp/icL
*1 @/en did t/e maEorit' of t/e <it/dra<als occurL
41 (an t/e <it/dra<als "e tied to a specific instructor or class le$el suc/ as t/e first p/ase of stud' or Eust
after ad$ancing to t/e student salonL
61 Do t/e institutionDs course /ours exceed t/e /ours re8uired "' t/e StateL If 'esC are <it/dra<als
occurring </en state re8uirements are metL
61 Are <it/dra<als occurring </en t/e /ours re8uirement of a neig/"oring state are metL
71 @/at is t/e institutionDs attendance polic'L
&1 Does t/e institution allo< students to make up missed time or assignmentsL
+1 Do students understand program o"Eecti$es and re8uirementsL
).1 Do students full' understand t/e re8uirements for maintaining satisfactor' academic progressL
))1 Are students full' a<are of all graduation re8uirementsL
)-1 Are t/e reasons for student a"sences anal',edL
)*1 (an t/e institution c/ange policies or assist in pro$iding ser$ices to o$ercome t/e reasons for
a"sencesL
)41 @/at reasons did <it/dra<als gi$e for <it/dra<alL
)61 @/at steps can t/e institution take to /elp o$ercome t/e causes of <it/dra<alL
)61 Does t/e institution pro$ide an' special recognition or re<ards ot/er t/an a diploma or certificate of
completion to t/ose </o graduateL
guarantee compliance or ensure that the school will not receive limitations. Page +
LICENSURE RATE
)1 Are students made a<are of licensure re8uirements prior to enrollmentL
-1 Are course re8uirements and expectations stressed t/roug/out t/e programL
*1 Are state exam re8uirements emp/asi,ed <it/ eac/ practical lesson taug/tL
41 Is State ?a< taug/t as part of t/e curriculumL
61 Are state "oard preparation classes part of t/e structured curriculumL
61 Does t/e institution conduct simulated state "oard examinationsL
71 Does t/e institution pro$ide t/e graduate <it/ information regarding t/e licensing examinationL
&1 Does t/e institution pro$ide guidance on </enC </ere and /o< to take t/e state licensing examinationL
+1 Does t/e institution pro$ide incenti$es to graduates to return <it/ e$idence of satisfactor' completion of
t/e licensing examinationL
).1 Bo< muc/ time elapses "et<een graduation and t/e a"ilit' to take t/e licensing examinationL Is t/is
impacting licensure successL
))1 Does t/e institution offer re$ie< or refres/er courses to prepare for licensure or re9examinationL
)-1 Do man' of t/e licensing exam failures occur in special needs studentsL
PLACEMENT RATE
)1 @/at is t/e institutionDs placement polic'L
-1 Does t/e institution teac/ t/e importance of professionalism t/roug/out t/e curriculumL
*1 Does t/e institution teac/ students /o< to <rite an ac/ie$ement9oriented resumeL
41 Does t/e institution pro$ide opportunities for students to experience success and demonstrate
ac/ie$ement t/at <ill en/ance t/e resumeL
61 Does t/e institution teac/ students /o< to participate in a successful emplo'ment inter$ie<L
61 Does t/e institution teac/ students effecti$e Eo" searc/ skillsL
71 Does t/e institution maintain a relations/ip <it/ area salons and ot/er potential emplo'ersL
&1 Does t/e institution make kno<n area Eo" opportunities to studentsL
+1 Does t/e institution facilitate Eo" fairs attended "' local emplo'ersL
).1 Does t/e institution in$ite area emplo'ers as guest speakers during Eo" readiness classesL
))1 Does t/e curriculum include de$elopment of an effecti$e emplo'ment portfolioL
)-1 Does t/e institution facilitate field trips to area salons=spas=esta"lis/mentsL
)*1 Does t/e curriculum focus on t/e importance of de$eloping a strong <ork et/icL
)41 Does t/e curriculum place emp/asis on important soft skills suc/ as communicationC "uilding a
"usinessC retail salesC and customer ser$iceL
)61 Does t/e institution pro$ide an' incenti$es to graduates to return and document t/eir emplo'mentL
THE FORMAL PLAN FOR IMPROVEMENT
Instructions: Download the following Plan and complete the applicable information for submission to NACCAS. Each of the
following categories must be addressed onl for the outcomes rate(s) that is/are below the threshold. Indicate the rate(s) for which the
plan applies. Check the applicable areas in Item 1 of each category that may need improvement and answer items 2 through 5
accordingly.
___ Graduation ___ Licensure ___ Placement
A. STUDENT RECRUITMENT AND ADMISSIONS
)1 Areas needing impro$ement t/at ma' affect outcomes ratesG
JJJ Recruitment Advertising (Who is the target audience? Does that audience have the highest
potential for success?)
JJJ Pre-admission Screening 0How are applicants pre-qualified before interview?)
JJJ First Interview Procedures 0Are admissions requirements explained? How are course
expectations explained? s emphasis placed on the commitment required of the applicant? Are
both technical and soft s!ills requirements covered? Are licensure requirements explained? Are
obstacles to course completion addressed?)
guarantee compliance or ensure that the school will not receive limitations. Page ).
JJJ Final Enrollment Interview (s student provided access to the student catalog? Are all the
relevant policies and enrollment"school policies covered? Are all elements of the enrollment
agreement reviewed including the refund polic# and penalties for withdrawal?)
-1 Define specific strategies for impro$ing eac/ area needing impro$ement as indicated a"o$e1
*1 Descri"e resources neededC if an'1
41 State </o <ill "e responsi"le for implementing impro$ement1
61 Define t/e timelines for monitoring and e$aluation of results1
B. STUDENT SUPPORT SERVICES
)1 Areas needing impro$ement t/at ma' affect outcomes rates1
JJJ New Student Orientation (Are students given an overview of the program and of all educational
ob$ectives and course requirements? s the student catalog reviewed? Are all student-related
administrative policies covered? Are students informed of available student support services? Are
all student questions answered thoroughl#? Are students made familiar with all personnel and the
space and facilities?)
JJJ Academic Advisement (Are students counseled periodicall# with respect to their academic and
practical performance as well as their attendance? Are students given feedbac! on their
professionalism and the s!ills needed for success in the wor!place? Are action plans for
improvement defined when needed?)
JJJ Financial Assistance Advisement (Are students properl# advised regarding opportunities for
assistance with tuition pa#ment? s assistance provided in completing required applications% etc?)
JJJ Referrals for Professional Assistance (Are students given referrals for professional assistance
as needed? Does the school post contact information for a variet# of professional agencies?)
JJJ State Laws and Regulations (Are students advised or trained on the regulations governing the
scope of practice for which the# are training?)
JJJ Employment Assistance (Does school have an active placement program? Who is responsible?
Are students taught how to prepare a resume and for an emplo#ment interview? Are $ob search
s!ills taught?)
JJJ Internal Grievance Procedure (Are students made aware of the procedure to be followed in the
event the student has a grievance or concern?)
C. FACULTY
JJJ Qualifications (Do instructors hold the appropriate credentials?)
JJJ Experience (Do instructors have relevant professional experience and s!ills?)
JJJ Professional Development (Do instructors obtain current and relevant professional development
training on an annual basis?)
JJJ Preparation (Are teachers prepared% organi&ed% and effective in planning education?)
JJJ Talent (Do instructors incorporate student-centered% discover#-oriented academic and practical
learning strategies into the curriculum?)
JJJ Interpersonal Skills (Are instructors able to interact effectivel# with the diversit# of students
enrolled?)
JJJ Management Skills (Are instructors s!illed in classroom and conflict management?)
guarantee compliance or ensure that the school will not receive limitations. Page ))
CURRICULUM
JJJ Curriculum Development (How does the institution develop and"or select the curriculum it
follows for each program?)
JJJ Curriculum Revision (How often is the curriculum updated? What factors are used to determine
when updates are needed?)
JJJ Class Levels (Does the institution have a comprehensive first level of training that properl#
prepares students for advancing to the student salon and serving guests?)
JJJ Student Salon Activities (Does the school ensure that the student obtains the relevant student
experience to ma!e a smooth transition into emplo#ment?)
JJJ State Board Preparation (How does the institution ensure that graduates are prepared for the
state licensing examination?)
JJJ 1ob Readiness Training (What steps are ta!en to ensure that each graduate is ensured an entr#-
level position upon licensure?)
FACILITIES, MATERIALS AND EQUIPMENT
JJJ Location (s location safe? Does public transportation serve the area?)
JJJ Safety (Does the facilit# meet all building% fire% health% ventilation% heating% and safet#
requirements?)
JJJ Instructional Space (Do instructional areas allow for effective deliver# of instruction? s space
equipped to accommodate the numbers of students assigned at one time? s space arranged to
meet the needs of a variet# of learning st#les? Do students have a clear view of demonstrations?)
JJJ Instructional Equipment (Are effective training aids and materials used to supplement
instruction?)
JJJ Student Kits (Do !its include the appropriate tools for relevant training in current industr# trends?)
''' (tudent )oo!s and *aterials (Does the student boo! bundle include the appropriate materials and
technolog# to meet the needs of toda#+s learners?)
JJJ Student Salon (How does the equipment used compare to what is used in toda#+s professional
establishments? Are there sufficient stations and equipment to serve the assigned students?)
JJJ Repairs (Are repairs made timel#? s replacement equipment purchased when needed?)
JJJ Appearance (s facilit# clean% shining% and inviting? Does it conve# an atmosphere of
professionalism that tells students and guests that the# are important?)
guarantee compliance or ensure that the school will not receive limitations. Page )-
ADVISORY COMMITTEE GUIDELINES
All ;A((AS9accredited institutions are re8uired to /a$e an external ad$isor' committee1
Advisory Committee DefinitionG A committee composed of emplo'ers 0at least one of </om is not ot/er<ise affiliated <it/
t/e institution2 and ma' include ot/er industr' representati$esC studentsC staffC graduatesC and consumersC <it/ emp/asis placed
on emplo'ers in t/e fields of stud' for </ic/ t/e institution prepares graduates1 :/e focus of t/e committee s/ould "e
curriculumC facilities and e8uipmentC and institutional outcomes1
Guidelines for Development and Use of an Advisory Committee
Composition: :/e (ommittee must "e composed of at least one emplo'er or emplo'ers representing t/e field0s2 of stud'
offered "' t/e institution1 A committee mem"er ma' represent multiple fields1 :/e sc/ool s/ould determine </et/er one
emplo'er <ould "e a"le to pro$ide t/e feed"ack t/at needs to "e pro$ided1 :/e ad$isor' committee can "e comprised of one
emplo'er and t/e sc/ool o<ner1 !ne emplo'er could "e a"le to comment on all fields and </et/er t/e sc/oolDs curriculum is
effecti$el' preparing graduates for emplo'ment1 If t/e sc/ool /as one ad$isor' committee mem"er </o is not 8ualified to
pro$ide feed"ack in all areasC t/en t/e sc/ool must /a$e anot/er mem"er1 Bo<e$erC it is recommended t/at t/e sc/ool consider
using ot/er ke' indi$iduals as suggested in t/e definition of an ad$isor' committee1
Consultation: :/e sc/ool s/all consult <it/ t/e mem"ers of t/e Ad$isor' (ommittee at least annuall' to o"tain feed"ack in
t/ose areas rele$ant to t/eir experience and=or "ackground1 :/e consultation ma' "e completed "' <a' of an annual meetingC
an annual or periodic conference callC or sur$e's conducted $ia mail or email1
Topics of Consultation: :/e feed"ack must includeC "ut does not /a$e to "e limited toC information a"out t/e institutionDs
curriculumC facilities and e8uipmentC and outcomes statistics 0graduationC licensureC and placement rates21 !t/er topics t/e
institution mig/t consider includeG
9 Admission procedures and goals
9 e$ie< of student and graduate sur$e's
9 (urrent industr' trends
9 Salon emplo'ment needs
9 Educational program offerings
9 Entr'9le$el skills needed "' graduates
guarantee compliance or ensure that the school will not receive limitations. Page )*
SAMPLE ADVISORY COMMITTEE SURVEY
School Name ______________________________________ Date ________ Committee Member ___________________
Industry Position (Check All That Apply):
JJJEducator JJJSt'list JJJGraduate JJJDistri"utor JJJSalon !<ner JJJJSalon Manager
JJJStudent JJJ(onsumer JJJ!t/erG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
%lease re$ie< t/e follo<ing informationC statistics and policies of t/e institution and make 'our suggestions to impro$e our
performance1 If additional space is neededC use "ack of t/ese pages1
1. Mission Statement
,he *ission for ''''''''''''''''''''''''' is to ''''''''''''''''''''''''''''''''''''''''''''''''
''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''
Is the mission current, effective, and relevant to current industry trends?
JJJJJFES JJJJJ;! If noC please list suggestions for c/angeG JJJJJJJJJJJJJJJJJJJ
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
2. Institution Performance Statistics
In 0'ear2C t/e institution ac/ie$ed t/e follo<ing ratesG
GADUA:I!; JJJK ?I(E;SUEG JJJK EM%?!FME;:G JJJK
Do you have any recommendations for improving the above results? JJJFES JJJ;!
If 'esC please list 'our suggestions /ereG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
3. Curriculum and Educational Objectives
:/e sc/ool /as esta"lis/ed t/e educational o"Eecti$es listed "elo<C as applica"le for eac/ course offered1 At t/is time t/e
follo<ing courses are offeredG
(osmetolog'G JJJJJJ Bours ;ail :ec/nolog'G JJJJJJ Bours
Est/eticsG JJJJJJ Bours Massage :/erap'G JJJJJJ Bours
InstructorG JJJJJJ Bours
Upon completion of t/e course re8uirementsC t/e determined graduate <ill "e a"le toG
9 %roEect a positi$e attitude and a sense of personal integrit' and self confidence1
9 %ractice proper groomingC poiseC and effecti$e communication skills1
9 Understand emplo'er=emplo'ee relations/ips and respect t/e need to deli$er <ort/' ser$ice for $alue recei$ed1
9 %erform t/e "asic anal'tical and manipulati$e skills applica"le to t/e program of stud'1
9 Appl' t/e t/eor'C tec/nical information and related matter to assure sound EudgmentsC decisionsC and procedures1
Are these program objectives relevant to industry and community needs and job entry-level performance?
guarantee compliance or ensure that the school will not receive limitations. Page )4
JJJJJFES JJJJJ;! If noC </at are 'our recommended c/angesL
Should any of the program offerings be phased out because they are not meeting the needs of the community?
JJJJJFES JJJJJ;!
If 'esC please explain </' 'ou feel t/e program is not meeting t/e needs of t/e ser$ice area1 JJJJJJJJJJJJJJJJJJJ
4. Academic and Practical Learning Methods
:/e sc/ool /as de$eloped compre/ensi$e curriculum for eac/ course of stud' </ic/ includes re8uirements for stud'C <eekl'
class sc/edulesC detailed lesson plansC /andouts and proEect s/eetsC $isual aids and support materials1 Eac/ course of stud'
meets t/e standards esta"lis/ed "' t/e state regulator' agenc'C as applica"le1 Educators are trained in a $ariet' of teac/ing
met/ods </ic/ are incorporated into t/e instruction of eac/ course1 :/ose met/ods includeG
Discussion Muestion and Ans<er Demonstration
(ooperati$e ?earning Distance ?earning %ro"lem Sol$ing
Interacti$e ?ecture Indi$iduali,ed Instruction Student %resentations
?a"s Student Salon Acti$ities (lassroom %resentations
#ield :rips Guest Speakers %roEects
Are the academic and practical learning methods used effective relevant to learning styles and current education
trends? JJJJJFES JJJJJ;!
%lease pro$ide an' rele$ant feed"ack on our teac/ing met/odsG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
5. Facilities, Equipment, and Learning Resources
:/e facilit' includesG
9 %roperl' arranged and e8uipped classrooms for academic and practical learning1
9 A contemporar' student salon <it/ stationsC ta"lesC "edsC and appropriate e8uipment1
9 !ffices for admissionC educationC academic ad$isementC and stud'1
9 A <ell9e8uipped student lounge1
9 ?earning resources including D7DsC (D !MSC filmC $ideo tapesC audio tapesC reference "ooksC tec/nical manualsC
professional periodicalsC supplements to text materialsC computers and media centerC and in$entor' of supplies to
en/ance t/e educational programs1
Are these resources adequate for instructional needs as stated n the program objectives and do they meet the
professional standards for safety and hygiene. JJJJJFES JJJJ;!
!t/er comments on facilities and e8uipmentC JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
AgainC t/ank 'ou for taking t/e time to read and respond to t/is sur$e'1 %lease list 'our general constructi$e comments on our
institution "elo< if 'ou /a$e an'1 IfC /o<e$erC 'our e$aluation found our institution to "e operating effecti$el' and
appropriatel' for ac/ie$ement of our mission and o"Eecti$esC <e <ould appreciate a summar' of 'our positi$e o"ser$ations as
<ell1 !ur staff is diligent in its efforts to pro$ide 8ualit' education <it/in t/e parameters of our stated mission1 :/ereforeC <e
<ould appreciate an' positi$e feed"ack 'ou /a$e to s/are1 If <e can e$er "e of assistance to 'ou in an' manner or pro$ide 'ou
<it/ 8ualified graduates to meet 'our emplo'ment needsC please donDt /esitate to call on us1
SAMPLE STUDENT SURVEY
S:UDE;: ;AME JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ DA:E JJJJJJJJJJJJ
(!USE !# S:UDF JJJJJJJJJJJJJJJJJJJJJJJJJ A%%!AIMA:E B!US EA;EDJJJJJJJJJJJJJJJJ
As part of t/e sc/oolNs routine assessment of its ac/ie$ements and commitment to studentsC please respond to t/e follo<ing 8uestions "' circling F for 'esC ; for noC
or ;=A for not applica"le1 %lease feel free to pro$ide additional comments in t/e section pro$ided1 :/ank 'ou for 'our assistance1
F ; ;=A )1 Is t/e sc/ool stri$ing to meet t/e mission stated in t/e catalogL
F ; ;=A -1 @/en teac/ing t/e classC does 'our teac/er use effecti$e deli$er' met/odsL
F ; ;=A *1 Does t/e sc/ool use 8ualified su"stitute instructors </en instructors are a"sentL
F ; ;=A 41 Ba$e 'ou e$er "een ad$ised a"out financial assistance opportunitiesL
F ; ;=A 61 If 'esC <as t/e ad$ice "eneficialL
F ; ;=A 61 Are 'ou enrolled under a :raining Agreement <it/ anot/er entit' suc/ as anot/er sc/ool
districtL
F ; ;=A 71 Did 'ou recei$e a cop' of t/e Sc/ool catalog prior to enrollmentL
F ; ;=A &1 Do 'ou /a$e a /ig/ sc/ool diploma or GEDL
F ; ;=A +1 If noC did 'ou take an A"ilit'9:o9Benefit test prior to enrollmentL
F ; ;=A +1 Did 'ou sign an enrollment agreement prior to starting sc/oolL
F ; ;=A ).1 Did 'ou recei$e a cop' of 'our enrollment agreementL
F ; ;=A ))1 Did 'ou /a$e an' training /ours at an institution prior to t/is oneL
F ; ;=A )-1 If 'ou ans<ered 'es to 8uestion O).C did t/e sc/ool gi$e 'ou appropriate credit for t/ose
training /oursL
F ; ;=A )*1 Do 'ou kno< </o to see <it/ 8uestions regarding licensing re8uirementsC financial assistanceC
emplo'mentC or 'our academic progressL
F ; ;=A )41 Did 'ou go t/roug/ orientation on or "efore start da'L
F ; ;=A )61 Did orientation explain sc/ool policiesC program goalsC administrati$e policies affecting
students and a$aila"le student ser$icesL
F ; ;=A )61 Ba$e 'ou attended classes on Eo" readiness and Eo" searc/ skillsL
F ; ;=A )71 Do 'ou understand t/e licensing re8uirements and consumer safet' la<s set fort/ "' t/e state
"oardL
F ; ;=A )&1 Do 'ou clock in and out eac/ time 'ou arri$e and lea$e t/e sc/ool according to polic'L
F ; ;=A )+1 Are 'ou a<are t/at 'ou must maintain a minimum attendance rate and grade a$erage to
maintain satisfactor' academic progressL
F ; ;=A -.1 @ere 'ou made a<are of t/e sc/oolDs internal grie$ance procedureL
F ; ;=A -)1 Ba$e 'ou recei$ed appropriate texts and=or kit materials for 'our program of stud'L
F ; ;=A --1 @as t/e sc/oolNs refund polic' explained to 'ou upon enrollmentL
F ; ;=A -*1 Are t/e e8uipment and facilities maintained in good <orking orderL
F ; ;=A -41 Does t/e sc/ool make a$aila"le ot/er items for training t/at are not included in 'our kit suc/ as
productsC e8uipmentC reference materialsC etc1
F ; ;=A -61 Are 'ou a<are of t/e educational re8uirements 'ou must meet in order to graduateL
F ; ;=A -61 Are 'ou e$aluated periodicall' on 'our practical skillsL
F ; ;=A -71 Do 'ou understand t/e grading criteria t/at are used "' t/e Instructors </en gi$ing 'ou
practical gradesL
F ; ;=A -&1 Do 'ou take <ritten tests after eac/ unit of stud'L
F ; ;=A -+1 @ere t/e sc/oolDs performance rates or goals regarding graduationC licensureC and placement
pu"lis/ed in t/e sc/oolDs catalog t/at 'ou recei$ed prior to enrollmentL
F ; ;=A *.1 If 'ou /ad to make t/e decision againC <ould 'ou c/oose t/is institutionL
If ;!C please explain </' "elo<G
%lease pro$ide an' additional feed"ack or constructi$e comments 'ou ma' /a$e on t/e sc/oolDs curriculumC space and
facilitiesC student support ser$icesC and performance statistics t/at mig/t /elp impro$e t/e sc/ool1 :/ank 'ou again
for 'our assistance1
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
SAMPLE GRADUATE EXIT SURVEY
As a graduate of our sc/oolC 'our appraisal of our institution is $er' important to us1 %lease take t/is opportunit' to pro$ide
personal feed"ack t/at <ill allo< us to furt/er impro$e our programs and continue to pro$ide 8ualit' education1 Four responses in
t/e follo<ing areas and 'our constructi$e comments <ill /elp us make impro$ements1
Graduate Feedback
%E#!MA;(E EA(E??E;: SA:IS#A(:!F %!! ;=A
%rogram !"Eecti$es Are
Ac/ie$ed
Effecti$e State Board
%reparation is Ac/ie$ed
3o" Entr' ?e$el Skills
@ere Attained
3o" !penings @ere %osted
P 3o" Searc/ Skills @ere
:aug/t
Instructors <ere Mualified
and Belpful
Emplo'ment <as !"tained
if Desired
If 'ou are not seeking emplo'ment at t/is timeC please explain </'G JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
If 'ou /a$e o"tained emplo'mentC please indicate </ereG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Do 'ou feel t/e training at our sc/ool /elped prepare 'ou for t/e position 'ou o"tainedL JJJFes JJJ;o
%lease pro$ide an' comments 'ou /a$e for impro$ing our sc/oolC our student ser$ices or t/e programs of stud'G
%lease rate 'our o$erall experience at our sc/ool on t/e follo<ing scale of ) to ). <it/ ). considered BES:1
) - * 4 6 6 7 & + ).
%lease explain 'our ratingG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ

JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
guarantee compliance or ensure that the school will not receive limitations. Page )&
:/ank 'ou for 'our comments1 Serious consideration <ill "e gi$en to 'our recommendations1 If at an' time after graduation
'ou need assistance <it/ emplo'ment placementC please let us kno<1
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJ
Graduate Signature Date
SAMPLE ADVISORY COMMITTEE MEETING DOCUMENTATION
Meeting Date or Date0s2 Sur$e's eturned from (ommitteeG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
(ommittee Mem"ers =%articipantsG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
TOPICS FOR CONSIDERATION
Sc/oolDs most recent Graduation ateG JJJJJJK
Sc/oolsD most recent ?icensure ateG JJJJJJK
Sc/oolDs most recent %lacement ateG JJJJJJK
Suggestions for impro$ing t/e a"o$e performance statistics1
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
(omments regarding t/e sc/oolDsG
(urriculum JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
#acilities and E8uipment JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
!t/er :opics of Interest JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Suggestions made for t/e sc/ool to impro$e o$erall performance and "etter ser$e t/e industr'1
Actions taken "' t/e sc/ool as a result of feed"ack recei$edG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
guarantee compliance or ensure that the school will not receive limitations. Page )+
General (ommentsG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
SAMPLE OF SUMMARIZED FEEDBACK (Standard I, Criterion 10)
(urrent student sur$e's and feed"ack indicated t/at t/e institution is doing an excellent Eo" o$erall1 :/ere <ere some suggestions
t/at t/e students <ould like to learn more on retailing and /o< to "uild a clientele1 In additionC some students felt t/at t/e /air
coloring unit of stud' could "e expanded1 Bot/ current students and graduates indicated t/ere <ere times </en t/e' /a$e /ad to
<ait for a s/ampoo "o<l on "us' da's and per/aps some additional s/ampoo "o<ls could "e added1 Ad$isor' committee
feed"ack also pro$ided praise for t/e state9of9t/e9art facilities and curriculumC "ut indicated t/at t/e sc/ool s/ould expand its
curriculum and product lines to include more et/nic products1 :/e ad$isor' committee also suggested adding a supplement to t/e
curriculum in t/e fundamentals of "uilding a "usiness t/at includes de$eloping people skillsC tracking clienteleC upsellingC and
client retention1 !$erallC t/e feed"ack <as /ig/l' positi$e and t/e institution is proud of its performance1
SAMPLE DESCRIPTION OF CHANGES OR IMPROVEMENTS
(ISS Standard I, Criterion 11)
Based on feed"ack from studentC graduateC and ad$isor' committee sur$e'sC t/e Institute of Beaut' plans to take t/e follo<ing
actionsG
- Incorporate more "usiness skills training effecti$e <it/ t/e 3anuar' start class
- Supplement t/e /air color unit <it/ more guest speakers effecti$e immediatel'
- Add an additional multi9culture product line to t/e sc/oolDs in$entor' effecti$e immediatel'
- Install t<o ne< s/ampoo "o<ls "' 'ear end
- Add a cooperati$e learning (D !M to t/e student "ook "undle effecti$e <it/ t/e 3anuar' start class
guarantee compliance or ensure that the school will not receive limitations. Page -.
STANDARD II
INSTRUCTIONAL STAFF
guarantee compliance or ensure that the school will not receive limitations. Page -)
Guidance for Understanding: Standard II
Criteria 1, ! and "
Guidance
It is t/e (ommissionDs o"Eecti$e t/at 4instructors5 under Standard II constitute all regularl' emplo'ed instructors1
Su"stitute instructors <ill also need to /a$e appropriate credentials1
Criterion 6
Guidance
It is t/e (ommissionDs o"Eecti$e t/at (riterion 6 re8uires documentation t/at t/e meeting is "eing /eldC and (riterion 6
assures t/at topics discussed are rele$ant to t/e mission and educational o"Eecti$es1
Criterion 7
Guidance
Documentation s/o<ing compliance for continuing education is defined asG %articipation in a program of instruction
</ic/ is organi,ed under responsi"le sponsors/ipC capa"le directionC and 8ualified instruction designed to impro$e
professional proficienc'1 :<el$e clock /ours of continuing education or in9ser$ice training are re8uired for all
instructors in a ;A((AS9accredited institution eac/ 'ear1 Examples of continuing education documentation includeC
"ut are not limited toC t/e follo<ingG
o :ranscript or certificate from a college course or programC distance learning course or programC or adult
education course or program t/at indicates t/e num"er of credits or /ours o"tainedH
o (ertificate of attendance from an educational pro$ider indicating t/e dateC name of attendeeC and num"er of
/ours or credits completedH
o ?etters from manufacturersC </o pro$ide product kno<ledge classesC indicating t/e su"Eect matter taug/tC t/e
num"er of credits=/ours of t/e trainingC and a list of instructors attendingC name of attendeeC date of
attendanceC and credit=/ours of training recei$edH
o E$idence of attendance at a trade s/o< including a cop' of t/e program or fl'er t/at descri"es t/e e$ent
attended
o (ourse outline t/at includes dateC name of instructorC instructorDs 8ualificationsC and a list of attendees for in9
/ouse training seminars
o (op' of a ;A((AS <orks/op attendance certificate 0</ic/ represents a minimum of )- /ours of continuing
education21
Criterion 8
Guidance
Examples of teac/ing met/odolog' include topics suc/ asG
o (lassroom management
o ?esson plan de$elopment
o (ourse de$elopment
o Deli$er' met/ods
o %resentation skills
guarantee compliance or ensure that the school will not receive limitations. Page --
o De$elopment and use of teac/ing aids
o Student moti$ation and learning
o E$aluation and assessment of student progress
o Mualities of an effecti$e educator
o Managing t/e learning en$ironment
o Basic learning st'les and principles
o Student counseling=ad$ising
o (areer and emplo'ment preparation
o :eac/ing in t/e student salon
o :eac/ing learning9disa"led students
o De$eloping effecti$e educational relations/ips
o :eac/ing stud' and testing skills
o :eam<ork
o (ommunications
o %rofessional de$elopment of t/e instructor
o Student retentionC etc1
Guidance for Understanding: Standard II (continued)
Criterion 9
Guidance
:/e (ommission currentl' expects sc/ools to /a$e documentation in t/e instructorsD files t/at t/e instructor /as
recei$ed an e$aluationH /o<e$er t/e document is not re8uired to "e signed1 :eams can "e assured t/at t/e instructor
/as recei$ed a performance e$aluation t/roug/ t/e inter$ie< process1
Criteria 9 & 10
Guidance
:/e (ommission does not expect t/at performance e$aluations are performed for su"stitute instructors1
Criteria 10
Guidance
:/e (ommissionDs intent is t/at ackno<ledging receipt can "e demonstrated "'G
o Ba$ing eac/ instructor sign t/e performance e$aluation for
o Ba$ing sc/ool staff add a note on t/e performance e$aluation form stating t/e instructor refused to sign
o Ba$ing t/e sc/ool utili,e t/e statement pro$ided in t/e sample form found in t/is sectionG 4 B' signing
"elo<C I ackno<ledge t/at t/is e$aluation /as "een discussed <it/ me1 I also understand t/at m' signature
does not necessaril' indicate agreement51
guarantee compliance or ensure that the school will not receive limitations. Page -*
guarantee compliance or ensure that the school will not receive limitations. Page -4
@/ile Eo" descriptions are no longer re8uired <it/ t/e Institutional Self9Stud' effecti$e 3ul' )C -.).C sc/ools are still
re8uired to /a$e in place <ritten operating procedures1 It is logical t/at t/ose procedures <ould include applica"le Eo"
descriptions1 An example of an Instructor 3o" Description is found "elo< to aid sc/ools in de$eloping suc/ documents1
SAMPLE INSTRUCTOR 1OB DESCRIPTION
MA3! G!A?G :o instruct students effecti$el' and prepare t/em for successful emplo'ment in t/eir
c/osen field </ic/ /elps assure t/e sc/ool ac/ie$es its mission and educational o"Eecti$es1
3!B DU:IESG
:eac/ing esponsi"ilities 0+.K or more of dail' sc/eduled <ork time2
)1 Gain a <orking kno<ledge of t/e sc/oolDs satisfactor' academic progress polic'C t/e standards of
conductC practical course re8uirementsC grading policies and criteriaC and state regulations <it/in *.
da's of emplo'ment1
-1 :eac/ and follo< t/e sc/oolDs pu"lis/ed curriculumC using all teac/ing aids and /andouts pro$ided
unless de$iations are appro$ed1
*1 ?earn an' ne< course or teac/ing met/ods introduced during emplo'ment and follo< t/em
consistentl'1
41 Maintain a t/oroug/ kno<ledge of t/e sc/oolDs mission and educational o"Eecti$es and stri$e to attain
t/em at all times1
61 %repare for and participate in ne< student orientation according to sc/ool polic' and as assigned1
61 !rgani,e and prepare for eac/ class presentation1 !rgani,e t/e necessar' /andoutsC teac/ing aidsC and
e8uipment prior to starting t/e class1
71 #ollo< and supplement pu"lis/ed lesson plans1 %resent t/e information <it/out reading from t/e text
or lesson plan1
&1 %roEect ent/usiasm and excitement1 %ractice proper grammar and pronunciation1 Be careful of toneC
$olume and clarit' of expression1
+1 Maintain a t/oroug/C accurate and current kno<ledge of t/e su"Eect matter taug/t1
).1 7ar' t/e stimuli for learners during presentations1 Use "od' mo$ement and gestures effecti$el'1
))1 %repare practical and=or <ritten assignments dail'1
)-1 Inspire pride in <orkmans/ip and a professional attitude in 'our students to<ard t/eir training and
<ork responsi"ilities "' 'our example1
)*1 Be fair and impartial in 'our dealings <it/ all students1
)41 %ractice acti$e listening skills </en interacting <it/ students1 ?isten carefull' to t/eir comments and
8uestions1
)61 Stimulate students to t/ink for t/emsel$es and researc/ t/e ans<ers to 8uestions for t/emsel$es1 Use
examples for clarification1
)61 Use effecti$e re$ie< 8uestions and acti$ities1
)71 Ensure tests are graded promptl' and gi$e immediate feed"ack to students </ene$er possi"le1
)&1 (ontrol argumentati$e or disrupti$e students "' getting t/em in$ol$ed1 Assign leaders/ip tasks and
praise accomplis/ments1
)+1 %erform ,one teac/ing </en assigned super$ision of t/e student salon1
-.1 (onduct practical e$aluations and grade practical skills according to esta"lis/ed grading criteria and
record grades as re8uired1
-)1 Explain and clarif' grading criteria as needed1
%age ) of -
--1 Ensure t/at ?e$el I students complete t/e re8uired academic learning and practical skills training prior
to ad$ancing to t/e student salon and ser$ing clients1
-*1 (omplete and conduct progress e$aluations and perform academic counseling for students according
to t/e sc/oolDs polic'1 Discuss areas needing impro$ement as <ell as areas of accomplis/ment1
Identif' a plan of action for impro$ement as needed1 #ollo< up on plans for impro$ement during
su"se8uent e$aluations1
-41 %roperl' prepare graduating students for t/e applica"le state licensing examinations1
-61 Monitor and fairl' enforce t/e sc/oolDs policiesC standards of conduct and state regulations1
-61 ;e$er release pri$ate information on an' student <it/out o"taining <ritten aut/ori,ation from t/e
student 0or parent=guardian if applica"le2 on t/e designated form1
-71 (onduct e$aluations for all transfer and re9entr' students according to pu"lis/ed polic' and document
results1
-&1 Assign students </o are not <orking <it/ a guest ot/er program9related acti$ities t/at do not disrupt
ot/er student salon acti$it'1
-+1 Be readil' a$aila"le for students at all times1
!t/er Duties 0ne$er more t/an ).K of sc/eduled <ork time2
)1 eadC understand and follo< t/e responsi"ilities and policies outlined in t/e sc/oolDs <ritten
operating procedures1
-1 Attend staff meetings as sc/eduled and participate in discussion of all re8uired agenda items1
*1 %ro$ide emplo'ment assistance for graduating students as needed1 Document placement efforts
and stri$e for a rate of &6K placement or "etter1 %ost Eo" openings found in area ne<spapers and
ot/er pu"lications on t/e (areer !pportunities "ulletin "oard1
41 Monitor dispensar' and laundr' acti$ities and ensure t/at t/ere is ne$er a s/ortage of supplies or
to<els1
61 Monitor in$entor' needs according to polic' and report needs to administration1
61 Monitor reception desk acti$ities </en super$ising t/e student salon1
71 Monitor "at/rooms t/roug/out t/e da' to ensure cleanliness and sufficient supplies are a$aila"le1
&1 (omplete an' administrati$e tasks as assigned in a timel' and accurate manner1
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJJJJJJJ
Instructor Signature Date
%age - of -
SAMPLE SUBSTITUTE INSTRUCTOR ORIENTATION CHECKLIST
In accordance <it/ t/e sc/oolNs polic'C all su"stitute instructors are re8uired to complete routine emplo'ment
paper<ork and pro$ide t/e additional follo<ing documentsG
JJJJJ (op' of current instructor license1
JJJJJ Documentation of an' continuing education credits earned in t/e past )- mont/sC if
applica"le1
Su"stitute instructors are to c/eck t/e follo<ing formsC policiesC and procedures as re$ie<edG
JJJJJ :/e <ritten operating procedures
JJJJJ :/e program and=or course outlines for eac/ program of stud'
JJJJJ :/e class sc/edules for eac/ program of stud'
JJJJJ :/e lesson plans for eac/ course of stud'
JJJJJ :/e /andouts and ot/er teac/ings aids t/at support t/e lesson plans
JJJJJ :/e practical grading criteria and procedures
JJJJJ :/e Satisfactor' Academic %rogress %olic'
I /ere"' certif' t/at I /a$e re$ie<ed t/e re8uired information and <ill follo< t/e institutionNs policies and
procedures </ile I am acting as a su"stitute instructor1
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Su"stitute Instructor Signature
SAMPLE STAFF MEETING MINUTES POLICY
All instructors are expected to attend mont/l' meetings during </ic/ t/e follo<ing topicsC as applica"leC
<ill "e discussedG
- EducationC teac/ing sc/edulesC student e$aluations
- Student (ouncil acti$ities
- Student recruitment and admissions
- ;e< Student !rientations
- 3o" eadiness :raining
- Student Salon Acti$ities
- ?icensure Exams and esults
- Student etention 0<it/dra<als and graduates2
- Student=Graduate #eed"ack
- Staff Image and %rofessional De$elopment
Staff meetings <ill "e /eld more fre8uentl' if needed1 Assessment of feed"ack from studentsC graduatesC
and ad$isor' committee mem"ers <ill "e re$ie<edC and an' applica"le impro$ements or c/anges <ill "e
documented1
GUIDELINES FOR DEVELOPING A CONTINUING EDUCATION PLAN
Policy Development: :/e polic' s/ould take into consideration an' specific state re8uirements for
license rene<al as <ell as ;A((ASD re8uirement for t<el$e /ours per 'earC at least four of </ic/ must
"e de$oted to teac/ing met/odolog'1 (ompletion of t/e re8uisite continuing education or professional
de$elopment /ours ma' "e linked to t/e instructorDs annual performance1
Programs or Courses: :/e t'pes of educational seminarsC <orks/opsC coursesC or programs t/at <ould
meet t/e re8uirements of t/e criterion are "road in nature1 Examples of teac/ing met/odolog' include
topics suc/ asG classroom managementC lesson plan de$elopmentC course de$elopmentC deli$er' met/odsC
presentation skillsC de$elopment and use of teac/ing aidsC student moti$ation and learningC e$aluation and
assessment of student progressC 8ualities of an effecti$e educatorC managing t/e learning en$ironmentC
"asic learning st'les and principlesC student counseling=ad$isingC career and emplo'ment preparationC
teac/ing in t/e student salonC teac/ing learning9disa"led studentsC de$eloping effecti$e educational
relations/ipsC teac/ing stud' and testing skillsC team<orkC communicationsC professional de$elopment of
t/e instructorC student retentionC etc1
Sources for Continuing Education:
a1 (ommunit' colleges or uni$ersities
"1 Association for (areer and :ec/nical Education
c1 (osmetolog' Educators of America
d1 %roduct Manufacturers
e1 In9/ouse continuing education pro$ided "' 8ualified indi$iduals
f1 ;A((AS <orks/ops and seminars
g1 7arious state and national associations representing related fields
/1 %u"lis/ers in t/e applica"le fields of stud'
i1 Appro$ed pro$iders of continuing education and recogni,ed industr' experts=trainers
guarantee compliance or ensure that the school will not receive limitations. Page -&
Documentation of Compliance:
a1 :ranscript or certificate from a college course or programC distance learning course or
programC or adult education course or program t/at indicates t/e num"er of credits or /ours
o"tained1
"1 (ertificate of attendance from an educational pro$ider t/at indicates t/e date and num"er of /ours
or credits completed1
c1 ?etters from manufacturersC </o pro$ide product kno<ledge classesC indicated t/e su"Eect
matter taug/tC t/e num"er of credits=/ours of t/e trainingC and a list of instructors attending1
d1 :ickets for trade s/o<s including a cop' of t/e program or fl'er t/at descri"es t/e e$ent
attended1
e1 (ourse outlineC dateC and name of instructorC instructorDs 8ualificationsC and a list of attendees
for in9/ouse training seminars1
f1 ?etters from guest speakers indicating t/e lengt/ of t/e presentationC dateC and su"Eect matter
presented1
#or certificates t/at do not indicate t/e num"er of credits=/ours attendedC an agenda or program sc/edule
ma' "e appended t/at indicates t/e amount of time sc/eduled in t/e course=program1
SAMPLE INSTRUCTOR CONTINUING EDUCATION PLAN
All instructors are re8uired "' t/e sc/ool to complete a minimum of )- contact /ours per 'ear 0"ased on
emplo'ment anni$ersar'2 of continuing education trainingC at least four of </ic/ must "e de$oted to
academic and practical learning deli$er' met/ods1 It is t/e personal responsi"ilit' of eac/ instructor to
meet t/is re8uirement and pro$ide documentation of suc/ training to management for /is=/er personnel
file1 :/e sc/ool ma' periodicall' re8uire emplo'ees to participate in Eo" training or career de$elopment
acti$ities in addition to t/e regular <ork sc/edule1 It is t/e goal of t/e sc/ool to acti$el' participate in t/e
de$elopment of its emplo'ees1 Bo<e$erC it is "elie$ed t/at emplo'ees must "e <illing to in$est "ot/ time
andC if necessar'C mone' to<ard self9impro$ement and professional de$elopment1 :uition for sc/ool
sponsored e$ents <ill "e <ai$ed1
guarantee compliance or ensure that the school will not receive limitations. Page -+
SAMPLE INSTRUCTOR EVALUATION FORM
Instructor E$aluatedG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ Bire DateG JJJJJJJJJJ E$aluation DateG JJJJJJJJ
;!:EG :/e e$aluator must spend a minimum of *. minutes in t/e classroom and=or student salon1 (/eck t/e
criterion if performed satisfactoril'1 Di$ide t/e total correct into t/e total criteria to arri$e at a score on a )..K
scale1
:eac/er %reparation (lassroom Management=Effecti$eness
JJJJJ ?esson plan <as prepared JJJJJ Students <ere attenti$e
JJJJJ Audio=$isual aids <ere prepared JJJJJ Students took notes
JJJJJ Bandouts <ere prepared JJJJJ Instructor circulated </ile teac/ing
JJJJJ @ork area <as maintained JJJJJ En$ironment <as interacti$e
JJJJJ Displa'ed kno<ledge of su"Eect JJJJJ En$ironment <as student9centered
:eac/er %rofessionalism :est Administration
JJJJJ Appearance JJJJJ e$ie< session conducted
JJJJJ Attitude JJJJJ :est <as administered
JJJJJ (ommunication skills JJJJJ e9taug/t as needed
Student Salon Super$ision !ngoing (ooperation <it/ Sc/ool !perations
JJJJJ Area <as c/ecked for safet' JJJJJ Maintenance needs reported
JJJJJ Guests c/ecked for comfort JJJJJ (ost9sa$ing measures follo<ed
JJJJJ Demos conducted as needed JJJJJ Staff meetings attended
JJJJJ Multiple students super$ised JJJJJ Sc/ool policies follo<ed
JJJJJ Guest ser$ices c/ecked JJJJJ (ompletion of annual continuing education
Identif' areas of impro$ement since last e$aluationC if applica"leG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
?ist strengt/s and an' areas needed impro$ement1 Belp formulate an impro$ement plan as needed1
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
!$erall Annual E$aluation
JJJJJ %erformance Exceeds Expectations JJJJJ %erformance Meets Expectations
JJJJJ Impro$ement e8uired JJJJJ Unsatisfactor' %erformance
E$aluator SignatureG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
B' signing "elo<C I ackno<ledge t/at t/is e$aluation /as "een discussed <it/ me1 I also understand t/at m'
signature does not necessaril' indicate agreement1
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJ
Emplo'eeDs Signature Date
guarantee compliance or ensure that the school will not receive limitations. Page *.
STANDARD III
ADMINISTRATIVE SERVICES
guarantee compliance or ensure that the school will not receive limitations. Page *)
guarantee compliance or ensure that the school will not receive limitations. Page *-
Guidance for Understanding: Standard III
Criterion !
Guidance
It is t/e (ommissionDs o"Eecti$e t/at t/is criterion is used to monitor compliance <it/ a num"er of ot/er agenc'
re8uirements or la<s suc/ as o$ersig/t from t/e U1 S1 Department of EducationC State Boards of (osmetolog'C !SBAC
ADAC cop'rig/t la<sC etc1 :/e commission pro$ides no specific guidance or criteria of compliance for t/ese areasC "ut
<ants teams to kno< t/at if t/e' see t/e "latant a"use of an' ruleC la<C or regulationC t/e' s/ould report </at t/e' see
using t/is criterion as a reference1
Criterion 6
Guidance
It is t/e (ommissionDs o"Eecti$e t/at t/e sc/ool can /a$e multiple participation agreements including t/e %rogram
%articipation Agreement1 !n9site e$aluation teams s/ould look for documentation and communication "een
go$erning "odies and t/e sc/ool in $erif'ing a<areness t/at a c/ange is "eing made 0:/is is in cases </ere t/e sc/ool
does not 'et /a$e an updated %%A or E(A21
Criterion 11
:/e follo<ing criterion /as "een clarified effecti$e Ma' -)C -.)* to readG
:/e institution re8uires <ritten consent from t/e student or guardianC (each time) "efore releasing an' student
information in response to a t/ird part' re8uestC ot/er t/an a re8uest "' ;A((ASC unless ot/er<ise re8uired "' la<1
o %lease note t/e added clarif'ing language in "old indicating t/at a consent form must "e completed for eac/
re8uest1
Criterion 10
Guidance
A dependent minor is someone </o is dependent on a parent or guardian for tax purposes1
Criterion 1"
Guidance
It is t/e (ommissionDs o"Eecti$e t/at if t/e sc/ool can pro$ide documentation t/at is printa"leC suc/ as a login or
pass<ordC t/en t/e sc/ool could s/o< compliance <it/ t/is criterion1
:/e enrollment data is to "e reported "' programH /o<e$erC it is "ased on increase in t/e o$erall gro<t/ 0Based on
Annual eport21
#dvertising $olic
Guidance
Institutions ma' use a corporate name t/at is totall' different from t/e sc/ool name for t/e purpose of doing "usiness1
Bo<e$erC if t/e institution desires to use t/e corporate name in ad$ertisingC it must "e in compliance <it/ ;A((AS
%olic' on Ad$ertising and clearl' identif' t/e institution as a sc/ool1
guarantee compliance or ensure that the school will not receive limitations. Page **
SAMPLE CONTENTS OF AN OPERATING PROCEDURES MANUAL
Section !neG %ersonnel
!rgani,ational (/art
3o" Descriptions
%ersonnel %olicies
%erformance E$aluation %olic'
(ontinuing Education %olic'
7acation and Sick %a' %olic'
Section :<oG Sc/ool !perations
!pening=closing of #acilit'
Emergenc' E$acuation %lan
Emergenc' :elep/one ;um"ers
In$entor' %rocedures and (ontrol
Grie$ance %olic'
Disciplinar' %olic'
%olic' Appeal %rocedure
Institutional E$aluation and !utcomes Assessment
%ri$ac' %olic' and %rocedures
Drug #ree @orkplace %olic'
(ampus (rime and Securit' %olic'
Section :/reeG Admissions
Admissions %olic' and %rocedure
Sc/olars/ip %olic'
:ransfer and e9entr' %olic'
(ourse (osts and %a'ment :erms
efund %olic'
Section #ourG Education
;e< Student !rientation
(ourse !utlines
Satisfactor' Academic %rogress %olic'
Grading %olic' and %rocedures
%ractical Grading (riteria
Section #i$eG #inancial Aid
#A Application %olicies and %rocedures
#A Ser$icer %olicies and %rocedures
Deadlines
eturn to :itle I7
NOTE: -A..A( (tandards and .riteria do not prescribe that a school has a manual% but written policies and
procedures are required/ ,he document ma# be maintained in hard cop# or electronic format/
guarantee compliance or ensure that the school will not receive limitations. Page *4
SAMPLE ORGANIZATIONAL CHART
@/ile an organi,ational c/art is no longer re8uired <it/ t/e Institutional Self9Stud' effecti$e 3ul' )C -.).C sc/ools
are still re8uired to /a$e in place <ritten operating procedures1 It is logical t/at t/ose procedures mig/t include an
organi,ation c/art1 An example is found "elo< to aid sc/ools in de$eloping suc/ documents1
PRIVACY POLICIES
Effecti$e 3anuar' )C -.)*C t/e Standards and (riteria re8uire institutions to guarantee eac/ student or
parent or guardian if t/e student is a dependent minor access to t/e studentDs records1 :/e institution must
re8uire <ritten consent from t/e student or guardian "efore releasing an' student information in response
to a t/ird part' re8uestC ot/er t/an a re8uest "' ;A((ASC unless ot/er<ise re8uired "' la<1
SAMPLE PRIVACY POLICY
Students and parent=guardians of dependent minors are guaranteed t/e rig/t to access and re$ie< t/e studentDs educational file1
Students must su"mit a <ritten re8uest to re$ie< t/eir file to t/e sc/ool director1 :/e student <ill "e granted super$ised access
to t/eir records <it/in fi$e "usiness da's of t/e re8uest1 An' t/ird part' re8uest for information <ill re8uire <ritten
aut/ori,ation from t/e student or parent=guardian of a dependent minor1 ;A((AS Sc/ool of Beaut' re8uires a release form "e
completed for eac/ t/ird part' re8uest of information1 ;A((AS Sc/ool of Beaut' pro$ides access to student records <it/out
<ritten consent to its accrediting agenc'C t/e United States Department of EducationC t/e State ?icensing Agenc'C and an' ot/er
sc/ool official1 :/e institution maintains a record of all release forms and re8uests for information1
SAMPLE RELEASE OF STUDENT INFORMATION FORM
Authorization Form - Release of Information
I understand t/at I /a$e t/e rig/t to gain access to m' records according to t/e sc/oolNs Access to
#iles %olic' "' making an appointment <it/ t/e appropriate sc/ool official1
I also understand t/at I /a$e t/e rig/t to aut/ori,e certain indi$idualsC organi,ationsC or class
of parties 0suc/ as potential emplo'ers2 to gain access to certain information in m' student file1
I also understand t/at I /a$e t/e rig/t to rescind t/e aut/ori,ation in <riting at an' time1
I /ere"' aut/ori,e JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ to /a$e access to t/e follo<ing
informationG
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJ
Signature Date
%ote& :/is form is to "e used eac/ time t/e sc/ool <ants or /as a need to release information
from t/e student file to a t/ird part' unless a class of parties /as "een identified1
:/is form need not "e used </en releasing information from t/e studentDs file to t/e student or
studentDs parent if t/e student is a dependent student under IS la<s1
STANDARD IV
ADMISSIONS POLICIES AND PROCEDURES
guarantee compliance or ensure that the school will not receive limitations. Page *&
Guidance for Understanding: Standard IV
Criterion 1
Guidance
If t/e state does not issue a /ome9sc/ooling credentialC t/en t/e student must meet ot/er criteria for admission 0i1e1
A"ilit'9to9Benefit re8uirementsC if applica"le21
@/ile t/e sc/oolDs admission polic' /as to "e in t/e catalogC it is not t/e intent of t/e commission for t/e polic' to list
e$er' single t'pe of document t/at determines t/e sc/oolDs eligi"ilit' enrollment1
A"ilit'9to9Benefit students t/at are completing t/e re8uired --6 clock /ours cannot recei$e financial aid "efore
completion of t/ose /ours1 Suc/ students must "e enrolled <it/ a contract and recei$e a report s/o<ing </et/er or
not t/e' /a$e satisfactoril' completed t/e --6 /ours1
:/e admissions polic' language <as taken from t/e Department of Education1 It is t/e (ommissionDs o"Eecti$e t/at if
t/e on9site e$aluation team is in dou"t concerning t/e admissions polic'C t/e team ma' c/oose to cite a limitation and
t/en to let t/e (ommission decide1 A sc/ool does not /a$e to "e accredited "' a USDE recogni,ed agenc'1
It is t/e (ommissionDs intent t/at $erification of a foreign studentDs /ig/ sc/ool documentation must "e conducted "'
an outside agenc' t/at is 8ualified to translate documents into Englis/ and confirm academic e8ui$alence to a U1S1
/ig/ sc/ool diploma1
Criterion 1 and $olic '(.01
Guidance
It is t/e (ommissionDs intent t/at $erification of a foreign studentDs /ig/ sc/ool diploma must "e performed "' an
outside agenc' t/at is 8ualified to translate documents into Englis/ and confirm t/e academic e8ui$alence to a U1S1
/ig/ sc/ool diploma1
Criteria ", ), 6, and 18
Guidance
Access simpl' means access1 It is t/e sc/oolDs c/oice </et/er to pro$ide a cop' to eac/ student in an' printa"le
media format or to maintain one cop' t/at t/e student can access1 It <ould t/en "e t/e studentDs responsi"ilit' to
re8uest a personal cop' to keep1
Criterion 1"
Guidance
:/e term 4articulation agreement5 can "e found in t/e Glossar' of t/e Band"ook1 Articulation agreements are not
re8uired "et<een main campuses and its additional location1 :/e (ommission onl' re8uires t/at if sc/ools /a$e an
articulation agreement t/at a list is maintained "' t/e sc/ool1
Criterion 1)
Guidance
In t/e e$ent t/e team suspects t/at a diploma found in a studentDs file is not $alid it is t/e sc/oolDs o"ligation to pro$e
t/at t/e document is $alid1 Barring suc/ proofC t/e team is directed to <rite a limitation and cite it under t/is criterion1
guarantee compliance or ensure that the school will not receive limitations. Page *+
Institutions s/ould re$ie< ;A((AS %olic' I71.) for more information on de$eloping an admissions
polic' and=or entering into :raining Agreements <it/ ot/er entities1
SAMPLE ADMISSIONS AND ENROLLMENT REQUIREMENTS
ADMISSIONS AND ENROLLMENT REQUIREMENTS
:/e sc/ool does not discriminate in its emplo'mentC admissionC instructionC or graduation policies on t/e
"asis of sexC ageC raceC colorC religionC or et/nic origin nor does it recruit students alread' attending or
admitted to anot/er sc/ool offering similar programs of stud'1 :/e sc/ool re8uires t/at eac/ student
enrolling in t/e (osmetolog' or Est/etics programs mustG
(omplete an application for enrollment1
%ro$ide proof of secondar' education suc/ as a /ig/ sc/ool diplomaC a GED certificateC an official
transcript s/o<ing secondar' sc/ool completionC or a state certification of /ome9sc/ool
completion1
In t/e a"sence of t/e a"o$e documentationC t/e applicant must take and pass an appro$ed a"ilit'9to9
"enefit test administered according to t/e test pu"lis/erDs guidelines "' an appro$ed Independent :est
Administrator1 In lieu of passing an a"ilit'9to9"enefit testC t/e applicant ma' enroll in and successfull'
complete at least 6 credit /ours or --6 clock /oursC if t/e program is longer t/an 6.. clock /ours
Instructor applicants must meet all of t/e a"o$e re8uirements andG
/old a current license as a practitioner in t/e field t/e' <is/ to teac/
complete an application for enrollment
complete an instructor in training application to "e for<arded to t/e State Board of (osmetolog'
Students enrolling under a training agreement <it/ anot/er entit'C t/e applicant must meet t/e admissions
re8uirements set fort/ in t/e training agreement <it/ t/e ot/er entit'1
STANDARD IV, CRITERION 2 - SECONDARY STUDENTS SAMPLE POLICY
#or t/ose secondar' students not enrolled under a training agreementC t/e applicant must meet t/e
follo<ing admission re8uirementsG
meet t/e state re8uirements for admission 0complete ).
t/
grade and "e )6 'ears of age2
o proof of completion of ).
t/
grade can "e s/o<n t/roug/ /ig/ sc/ool transcripts
o proof of age can "e s/o<n t/roug/ a dri$ers licenseC "irt/ certificateC etc1
pro$ide permission in <riting from t/e secondar' sc/ool in </ic/ t/e' are enrolled
successfull' complete t/e pre9enrollment e$aluation
guarantee compliance or ensure that the school will not receive limitations. Page 4.
CATALOG REQUIREMENTS AND CHECKLIST FOR CROSS-REFERENCING
All ;A((AS9accredited institutions are re8uired to su"mit a cross9referenced student catalog as an
ex/i"it to t/e Institutional Self Stud'1 An a""re$iated $ersion of t/e c/ecklist t/at ma' "e used for
cross9referencing can "e found "elo<1 Bo<e$erC t/e institution s/ould carefull' re$ie< ;A((AS
%olic' O I71.- to ensure full understanding of eac/ c/ecklist re8uirement1
Catalog Checklist for Cross-referencing
School: __________________________________ Ref #: _______________________
Page # Item # Catalog Requirement
JJJJJJ )1 @ritten in language in </ic/ course=program <ill "e taug/t1
JJJJJ -1 ;ame and address of institution for eac/ location1
JJJJJJ *1 Date of pu"lication1
JJJJJJ 41 :/e sc/oolDs mission statement1
JJJJJJ 61 :/e admission re8uirements for eac/ course and=or program1
JJJJJJ 61 :/e admission re8uirements include /o< transfer /ours are applied1
JJJJJJ 71 ;ame of eac/ course=program and nature=le$el of occupations a$aila"le to graduates of eac/
program1
JJJJJJ &1 ?engt/ of eac/ course=programG :otal clock=credit /ours or competencies and scope and
se8uence of units1
JJJJJJ +1 General description of institutionDs facilities and e8uipment1
JJJJJJ ).1 :/e grading s'stems used consistent <it/ t/e sc/oolDs SA% %olic'1
JJJJJJ ))1 Graduation re8uirements for eac/ course=program1
JJJJJJ )-1 :'pe of document a<arded upon graduation from eac/ program1
JJJJJJ )*1 Institutional efund %olic' 0separate c/ecklist re8uired21
JJJJJJ )41 Emplo'ment Assistance polic' <it/ statement t/at emplo'ment is not guaranteed1
JJJJJJ )61 Sc/ool calendar <it/ class start datesC /olida'sC and sc/ool closures1
JJJJJJ )61 ;on9discrimination statement 0sexC raceC ageC colorC et/nic originC religion21
JJJJJJ )71 ;ame0s2 of o<ner0s21
JJJJJJ )&1 %olic' allo<ing students access to t/eir files1
JJJJJJ )+1 %olic' for releasing information a"out an indi$idual student1
JJJJJJ -.1 Sc/olars/ip and fee <ai$er policies 0if applica"le21
JJJJJJ -)1 !t/er a$aila"le ser$ices 0/ousingC career counselingC etc12
JJJJJJ --1 ?icensing and accreditation agenc'Ds nameC addressC telep/one O1
JJJJJJ -*1 !t/er material facts affecting student decision to enroll1
The following items may appear on a dated catalog insert if reflected in the Table of Contents.
JJJJJJ -41 %olicies related toG
JJJJJ :ardiness JJJJJ Excused=unexcused a"sences JJJJJ Make9up <ork
JJJJJ (onduct JJJJJ :ermination JJJJJ !t/er rules and regulations
JJJJJJ -61 ?ist of administrati$e staff and facult'1
JJJJJJ -61 (osts for eac/ program or course includingG
JJJJJ :uition JJJJJ Books and supplies 0actual cost2
JJJJJ All fees identified separatel' JJJJJ !t/er costs
JJJJJ Met/ods and terms of pa'ment
If one catalog applies to more than one school:
JJJJJJ )1 All institutions must "e of common o<ners/ip and so indicated1
JJJJJJ -1 %ictures must "e captioned to identif' institution depicted1
JJJJJJ *1 Bead8uarters administration must "e clearl' identified1
JJJJJJ 41 Information not common to all institutions must "e clearl' identified1
JJJJJJ 61 ;ames and addresses of institutions t/at utili,e t/e catalog1
guarantee compliance or ensure that the school will not receive limitations. Page 4)
SAMPLE PRE-ENROLLMENT RECEIPT OF INFORMATION
Student ;ame JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
%rogram JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ Date JJJJJJJJJJJJJJ
I /a$e recei$ed <ritten information concerning t/e follo<ing topics prior to signing m' enrollment
agreementG
JJJJJ Sc/ool (atalog
JJJJJ Sc/oolDs Graduation ate
JJJJJ Sc/oolDs ?icensure ate
JJJJJ Sc/oolDs 3o" %lacement ate
JJJJJ (ertification or ?icensure e8uirements
JJJJJ State9re8uired InformationG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJ %re9e8uisites for Emplo'ment
JJJJJ Satisfactor' Academic %rogress %olic'
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJJ
Signature Date
guarantee compliance or ensure that the school will not receive limitations. Page 4-
*#+$,- C.+$.%-%/* .0 # /1$'C#, */U2-%/ 0',-
)1 A cop' of t/e signed enrollment agreement and an' addenda
-1 Student pa'ment cards=ledger card
*1 Admissions documentationG
Inter$ie< form0s2
ecommendation letters
Application for enrollment
%re9enrollment eceipt
A:B test information 0if applica"le2
Big/ sc/ool transcripts=graduation diploma 0if applica"le2
%roof of age 0if re8uired2
Immigration information 0if applica"le2
An' state re8uired elements for enrollment 0residenc'C /ealt/C etc12
E$idence of all ot/er items re8uired "' t/e sc/ool for admissions
41 State Board of (osmetolog' egistration #orm 0if applica"le2
61 Academic ad$ising session0s2 notes=(ounseling referrals
61 Grades=report cards=test scores=Satisfactor' Academic %rogress eports 0if applica"le2
71 Bourl' report0s2=:ime s/eets=:ime cards 0if applica"le2
&1 !t/er student information as applica"leC for exampleG
A"sence excuses
(orrespondence to=from student
Documentation of p/one con$ersations <it/ students
+1 ?ea$e of a"sence forms
).1 %ro"ation notices
))1 E$idence of <it/dra<al 0if applica"le2
)-1 efund calculation 0if applica"le2
)*1 E$idence of graduation and graduation re8uirements
guarantee compliance or ensure that the school will not receive limitations. Page 4*
CONTRACT: ENROLLMENT AGREEMENT REQUIREMENTS AND CHECKLIST
All ;A((AS9accredited institutions are re8uired to su"mit a cross9referenced contract or
enrollment agreement as an ex/i"it to t/e Institutional Self Stud'1 An a""re$iated $ersion of t/e
c/ecklist t/at ma' "e used for cross9referencing can "e found "elo<1 Bo<e$erC t/e institution
s/ould carefull' re$ie< ;A((AS %olic' O I71.6 to ensure full understanding of eac/ c/ecklist
re8uirement1
Enrollment Agreement Checklist for Cross-Referencing
School: ______________________________________ Ref #: _____________________
Check if Item # Enrollment Agreement Requirement
Complete
JJJJJJ )1 :itleG Identified as a contract or enrollment agreement
JJJJJJ -1 ;ame and address of t/e institution
JJJJJJ *1 (ourse=%rogram :itle0s2 as identified in catalog
JJJJJJ 41 ?engt/ of (ourses=%rograms <it/ total num"er of clock or credit /oursC
competencies
and approximate num"er of <eeks or mont/s re8uired for completion
JJJJJJ 61 (osts
JJJJ a1 :otal tuition for t/e course
JJJJ "1 Books and supplies 0actual costs2
JJJJ c1 #ees 0separatel' identified2
JJJJ d1 !t/er (osts 0all must "e identified2
JJJJ e1 %a'ment terms and met/ods must "e identified
JJJJJJ 61 Sc/eduled class starting date
JJJJJJ 71 (alculated completion date
JJJJJJ &1 (lass Sc/edule 9 Actual /ours per <eek
JJJJJJ +1 Grounds for termination and applica"le admin fees not to exceed Q)6.
JJJJJJ ).1 Institutional efund %olic' 0separate c/ecklist re8uired2
JJJJJJ ))1 Graduation re8uirements
JJJJJJ )-1 Emplo'ment assistance description <it/ statement t/at placement is not
guaranteed
JJJJJJ )*1 Ackno<ledgement t/at signers /a$e read and recei$ed a cop' of contract
JJJJJJ )41 Date and signature of applicant and parent=sponsorC if applica"le
JJJJJJ )61 Acceptance date and signature of institution official
JJJJJJ )61 !t/er elements re8uired "' $arious go$ernmental "odies
JJJJJJ )71 An' ot/er conditionsC circumstances or 8ualifications imposed "' sc/ool
JJJJJJ )&1 (ontract is in language course=program <ill "e taug/t
?anguage of program isG JJJJJJJJJJJJJJJJJJJJ
?anguage of contract isG JJJJJJJJJJJJJJJJJJJJ
All enrollment agreements must meet <it/ state and federal trut/9in9lending re8uirements1
SAMPLE ENROLLMENT AGREEMENT
;A((AS Sc/ool of Beaut' Student Enrollment Agreement
Sc/ool Address
%/one
Student ;ame JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ Age JJJJJJJJ Birt/ Date JJJJJJJJJJJJJJJJ
Address JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ %/one JJJJJJJJJJJJJJJJJJJJJJ
Dri$ers ?icense O JJJJJJJJJJJJJJJJJJJJJJ Soc1 Securit' OJJJJJJJJJJJJJJJJJJJ U1 S1 (iti,en JJJFes JJJ ;o
(ontract BeginsG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ (ontract EndsG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJ (osmetolog' 9 )6.. BoursC 4. @eeks JJJJJ Est/etics R 6.. BoursC )6 @eeks
JJJJJ :ransfer=e9Entr' Student R Bours ;eededG JJJJJJJJJJJJJJJJ
Sc/eduleG Student is sc/eduled to attend a total of JJJJ <eekl'1 StudentDs personal sc/edule isG
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
(ontract (osts and %a'ment :erms
Student and Sponsor 0if applica"le2 agree to pa' t/e sc/ool t/e tuition and fees for t/e program selected according to t/e
appro$ed pa'ment plan stated "elo<1 :/e sc/ool ma'C at its option and <it/out noticeC pre$ent student from attending class
until an' applica"le unpaid "alance or pa'ments are satisfied1 Sc/ool <ill c/arge additional tuition for /ours remaining after
t/e contract ending date at t/e rate of Q-6. per <eekC or an' part t/ereofC pa'a"le in ad$ance until graduation1 :/e sc/ool ma'
c/arge a Q).1.. transcript fee for transcript re8uests1 :/e sc/ool <ill c/arge a registration fee for students enrolling or
transferring to t/e sc/ool of Q)761..1 :/e sc/ool <ill c/arge a re9entr' fee to students </o /a$e <it/dra<n and <is/ to
re9enter more t/an *. da's after terminationC of Q)761 :/e tuition rates current at t/e time of re9entr' <ill appl' to t/e "alance
of training /ours needed for students </o re9enroll more t/an *. da's after t/e formal <it/dra<al date unless mitigating
circumstances appl'1 Met/ods of pa'ment include full pa'ment at time of signing t/e Enrollment AgreementC registration fee
paid at time of signing agreement <it/ "alance paid prior to start date or t/roug/ an appro$ed pa'ment plan as stated /erein1
%a'ments ma' "e made "' cas/C c/eckC mone' orderC credit card or t/roug/ non9federal agenc' or loan programs1 Students are
responsi"le for pa'ing t/e total tuition and fees and for repa'ing applica"le loans plus interest1
egistration #eeG QJJJJJJJJJJJJJJJ Balance DueG QJJJJJJJJJJJJJJJ
Books=>itG QJJJJJJJJJJJJJJJ Payment Plan for
:uitionG QJJJJJJJJJJJJJJJ Balance Due
MiscellaneousG QJJJJJJJJJJJJJJJ Mont/l' %a'mentG QJJJJJJJJJJJJJJJ
Total Tuition & Fees: $_______________ %a'ments Due !nG JJJJJJJJJJJJJJJ
?ess DepositG QJJJJJJJJJJJJJJJ
:/is - page Agreement constitutes a "inding contract "et<een t/e student and t/e sc/ool </en signed "' all applica"le parties
and upon acceptance "' t/e sc/ool1 B' signing "elo<C 'ou certif' t/at 'ou /a$e read "ot/ pages1 Fou <ill recei$e an exact
cop' of t/e signed contract1 >eep it to protect 'our rig/ts1 :/e sc/ool reser$es t/e rig/t to c/ange start dates "ased on class
enrollmentC staff a$aila"ilit' and ot/er considerations1
A(>;!@?EDGEME;:G M' signature "elo< certifies t/at I /a$e readC understandC and agree to compl' <it/ its contentsC
and t/at t/e institutionDs cancellation and refund policies /a$e "een clearl' explained to me1 I /a$e recei$ed a cop' of t/is full'
executed agreement1
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Student Signature Date Guardian=Sponsor 0if applica"le2 Date
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Accepted "' Sc/ool !fficial Date
%age ) of -
GE;EA? :EMS !# AGEEME;:
Sc/oolG
S/all pro$ide programs of stud' t/at meets minimum curriculum re8uirements as prescri"ed "' t/e state regulator' agenc'1
Ma' c/ange kit contentsC text"ooksC dress codeC curriculum formatC teac/ing materials or educational met/ods at its discretion1
@ill grant a diploma of graduation and !fficial :ranscript of Bours for t/e applica"le course </en t/e student /as successfull' completed all
p/ases of stud'C re8uired testsC practical assignmentsH passed a final compre/ensi$e <ritten and practical examinationH completed t/e program
of stud' according to State re8uirementsH completed all exit paper<orkH attended an exit inter$ie< and made satisfactor' arrangements for pa'ment
of all de"ts o<ed to t/e sc/ool1
@ill issue an !fficial :ranscript of Bours to students </o <it/dra< prior to program completion </en t/e student /as successfull' completed t/e
re8uired exit paper<orkC attended an exit inter$ie< and made satisfactor' arrangements for de"ts o<ed t/e sc/ool as appro$ed "' t/e Sc/ool1
@ill assist graduates in finding suita"le emplo'ment "' posting area emplo'ment opportunities and teac/ing 3o" eadiness classesC "ut placement
is not guaranteed.
Ma' terminate a studentNs enrollment for noncompliance <it/ General %oliciesC t/is contractC or State ?a<s and egulationsH Improper conduct or
an' action </ic/ causes or could cause "odil' /arm to a clientC a studentC or emplo'ee of t/e sc/oolH <illful destruction of sc/ool propert'H and
t/eft or an' illegal act1
StudentG
Agrees to pa' applica"le sc/ool and state fees and pro$ide all re8uired registration paper<ork in a timel' manner1
Agrees to compl' <it/ all Standards of (onductC General %oliciesC State ?a<s and egulationsC and educational re8uirements including clinic
assignments1
Agrees not to refuse to perform client ser$ices or ot/er program re8uirements1
Agrees to pro$ide all financial aid documentsC if applica"leC in t/e designated time frame1
Agrees to compl' <it/ t/e sc/oolDs dress code at all times and proEect a professional image representati$e of t/e cosmetolog' and image industr'1
Agrees to compl' <it/ t/e assigned sc/edule for t/e applica"le program of stud' </ic/ ma' c/ange from time to time at t/e discretion of t/e
sc/ool1
Agrees to attend t/eor' class as sc/eduled for t/e duration of t/e course of stud' regardless of </et/er all re8uired tests /a$e "een taken and
passed1
Understands t/at if /e=s/e is a :itle I7 financial aid recipientCI minimum attendance and grade re8uirements must "e maintained for satisfactor'
academic progressH failure to compl' <ill result in loss of eligi"ilit' for financial aid according to t/e polic' found in t/e catalog1
Understands t/at /e=s/e is responsi"le for t/e state licensing exam fee and ot/er examination or licensing related expenses1
E#U;D %!?I(F R ;!:I(E !# (A;(E??A:I!;
#or applicants </o cancel enrollment or students </o <it/dra< from enrollment a fair and e8uita"le settlement <ill appl'1 :/e follo<ing polic' <ill appl' to
all terminations for an' reasonC "' eit/er part'C including student decisionC course or program cancellationC or sc/ool closure1
An' monies due t/e applicant or students s/all "e refunded <it/in 46 da's of official cancellation or <it/dra<al1 !fficial cancellation or <it/dra<al s/all
occur on t/e earlier of t/e dates t/atG
)1 An applicant is not accepted "' t/e sc/ool1 :/e applicant s/all "e entitled to a refund of all monies paid1
-1 A student 0or in t/e case of a student under legal ageC /is=/er parent or guardian2 cancels /is=/er enrollment in <riting <it/in t/ree "usiness da's of
signing t/e enrollment agreement1 In t/is case all monies collected "' t/e sc/ool s/all "e refundedC regardless of </et/er or not t/e student /as
actuall' started classes1
*1 A student cancels /is=/er enrollment after t/ree "usiness da's of signing t/e contract "ut prior to starting classes1 In t/ese cases /e=s/e s/all "e
entitled to a refund of all monies paid to t/e sc/ool less t/e registration fee in t/e amount of Q)761
41 A student notifies t/e institution of /is=/er <it/dra<al in <riting1
61 A student on an appro$ed lea$e of a"sence notifies t/e sc/ool t/at /e=s/e <ill not "e returning1 :/e date of <it/dra<al s/all "e t/e earlier of t/e
date of expiration of t/e lea$e of a"sence or t/e date t/e student notifies t/e institution t/at t/e student <ill not "e returning1
61 A student is expelled "' t/e sc/ool1 0Unofficial <it/dra<als <ill "e determined "' t/e institution "' monitoring attendance at least e$er' *. da's12
71 In t'pe -C *C 4 or 6C official cancellations or <it/dra<alsC t/e cancellation date <ill "e determined "' t/e postmark on t/e <ritten notificationC or t/e
date said notification is deli$ered to t/e sc/ool administrator or o<ner in person1
#or students </o enroll and "egin classes "ut <it/dra< prior to course completion 0after t/ree "usiness da's of signing t/e contract2C t/e follo<ing
sc/edule of tuition earned "' t/e sc/ool applies1 All refunds are "ased on sc/eduled /oursG
PERCENT OF SCHEDULED TIME TOTAL TUITION SCHOOL
ENROLLED TO TOTAL COURSE/PROGRAM SHALL RECEIVE/RETAIN
.1.)K to .41+K -.K
6K to .+1+K *.K
).K to )41+K 4.K
)6K to -41+K 46K
-6K to 4+1+K 7.K
6.K and o$er )..K
All refunds <ill "e calculated "ased on t/e students last date of attendance1 An' monies due a student </o <it/dra<s s/all "e refunded <it/in 46
da's of a determination t/at a student /as <it/dra<nC </et/er officiall' of unofficiall'1 In t/e case of disa"ling illness or inEur'C deat/ in t/e
studentNs immediate famil' or ot/er documented mitigating circumstancesC a reasona"le and fair refund settlement <ill "e made1 If permanentl'
closed or no longer offering instruction after a student /as enrolledC t/e sc/ool <ill pro$ide a pro rata refund of tuition to t/e student ! pro$ide
course completion t/roug/ a pre9arranged teac/ out agreement <it/ anot/er institution1 If t/e course is canceled su"se8uent to a studentNs
enrollmentC t/e sc/ool <ill eit/er pro$ide a full refund of all monies paid or completion of t/e course at a later time1
Students </o <it/dra< or terminate prior to course completion are c/arged a cancellation or administrati$e fee of Q)6.1..1 :/is refund polic'
applies to tuition and fees c/arged in t/e enrollment agreement1 !t/er miscellaneous c/arges t/e student ma' /a$e incurred at t/e institution 0EGG
extra kit materialsC "ooksC productsC unreturned sc/ool propert'C etc12 <ill "e calculated separatel' at t/e time of <it/dra<al1 All fees are identified
in t/e catalog and in t/is enrollment agreement1
`The School is not currently eligible to participate in federal Title IV Financial Aid Programs %age - of -
SAMPLE ENROLLMENT AGREEMENT ADDENDUM
NACCAS School of Beauty
Sc/ool Address
S:UDE;: ;AMEJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
S:UDE;: ADDESSJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
:E?E%B!;EJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ(!USEJJJJJJJJJJJJJJJJJJJJJJJJ
!IGI;A? S:A: DA:EJJJJJJJJJJJJJJJJJJJ !IGI;A? E;D DA:EJJJJJJJJJJJJJJJJJ
E;D DA:E (BA;GED DUE :!G JJJJS(BEDU?E (BA;GE JJJJ?EA7E !# ABSE;(E
SCHEDULE CHANGE
#!MG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
:!G JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
(!;:A(: E;DI;G DA:E (BA;GED :!JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
LEAVE OF ABSENCE
#!MJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ :! JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
(!;:A(: E;DI;G DA:E (BA;GED :! JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
S:UDE;: SIG;A:UE DA:E %AE;:=GUADIA; 0If applica"le2 DA:E
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
S(B!!? !##I(IA? SIG;A:UE DA:E
SAMPLE ARTICULATION AGREEMENT
Articulation Agreement
Bet<een AB( Academ' and MPM Academ'
%urpose and Scope
:/is Articulation Agreement /as "een esta"lis/ed to facilitate t/e continuation of stud' and t/e
granting of transfer credit for students from t/e MPM Academ' (osmetolog' %rogram to AB( Academ'1
A<arding of (redit
:/is agreement pro$ides for t/e full and unrestricted transfer of credit for all coursesC la"orator'
experiencesC and t/e like successfull' completed "' students in t/e MPM Academ' (osmetolog'
%rogram1 !fficial transcripts <it/ documentation of classes taken and grades earned <ill "e re8uired1

%rocedure
)1 Applicants must meet all of t/e AB( Academ' admissions re8uirements1
-1 Applicants must meet <it/ an admissionDs representati$e and furnis/ an official transcript t/at
documents all courses taken and grades earned1
epresentati$es from eac/ institution s/all meet annuall' or more fre8uentl'C if neededC to
e$aluate t/e articulation process so as to ensure a smoot/ transition for students1
:/is Articulation Agreement entered into "'G

For M&M Academy
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ

;ame
JJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJ
:itle Date
For ABC Academy
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
;ame
JJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJ
:itle Date
,his sample document is provided to assist schools who utili&e an Articulation Agreement/ -A..A( does not require an
Articulation Agreement between a main campus and its additional locations/
guarantee compliance or ensure that the school will not receive limitations. Page 4&
STANDARD V
STUDENT SUPPORT SERVICES
guarantee compliance or ensure that the school will not receive limitations. Page 4+
Guidance for Understanding: Standard V
Criterion 1
Guidance
As long as permitted "' la< a student ma' recei$e /ours for orientation on t/e first da' of class pro$ided t/e' are
alread' enrolled in t/e program1
Criterion "
Guidance
4%rofessional Assistance5 as defined "' t/is criterion refers to emotionalC ps'c/ologicalC p/'sical or financial needs of
t/e students1
SAMPLE NEW STUDENT ORIENTATION CHECKLIST
Student ;ame JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
%rogram JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ Date JJJJJJJJJJJJJJ
I have received information concerning the following topics during my orientation:
JJJJJ %rogram !"Eecti$es
JJJJJ Desired Student (/aracteristics
JJJJJ 3o" !pportunities in t/e (/osen #ield
JJJJJ %rogram and=or (ourse !utlines
JJJJJ (ourse ?engt/s and Sc/edules
JJJJJ ?icensure e8uirements
JJJJJ General Sc/ool %olicies
JJJJ (locking %rocedures
JJJJ ?ockers
JJJJ >it %olic'
JJJJ Dress (ode
JJJJ Standards of (onduct=ules
JJJJ (ampus Securit' and (rime A<areness
JJJJ Drug #ree @orkplace %olic'
JJJJ Student Grie$ance %olic' and %rocedure
JJJJ ?ea$e of A"sence
JJJJ Disciplinar' %olic'
JJJJ (ounseling esources and %rocedures
JJJJ eference Materials=Media (enter
JJJJJ #inancial Aid %rogram e$ie<
JJJJ (onsumer Information
JJJJ Satisfactor' Academic %rogress
JJJJJ Safet'C #irst Aid
JJJJ E$acuation %rocedures
JJJJ ?ocation and Use of #ire Extinguis/ers
JJJJJ !t/er %olicies as applica"le to t/e Sc/ool
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJJ
Signature Date
SAMPLE COUNSELING AND REPORT CARD
Student Status Report Date of Review ____________
:/is form is used for recording academic counseling sessions <it/ students </et/er performed routinel' or as needed1 In
additionC it ser$es as a <ritten eport (ard to "e issued at last t<o times during a program of stud'1 (/eck t/e appropriate
purpose0s2 for eac/ session1
____ Academic Counseling ____ Report Card
Student ;ameG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ (ourse JJJJJJJJJJJJJJJJJJJJJ
(umulati$e Attendance %ercentage JJJJK (umulati$e @ritten Grade A$erage JJJJJK
%ractical Skills %erformance
JJJJJExcellent JJJJJ7er' Good JJJJJSatisfactor' JJJJJDe$elopment !pportunit'
%rofessionalism=Attitude
JJJJJExcellent JJJJJ7er' Good JJJJJSatisfactor' JJJJJDe$elopment !pportunit'
Identif' De$elopment !pportunities and (reate an Action %lan for Impro$ement as follo<sG
JJJJJ %ractice skills in JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJ Attend academic and practical learning classes regularl' and on time1
JJJJJ (omplete more practical skills experiences inG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJ Ad/ere to Standards of (onduct and Sc/ool %olicies at all times1
JJJJJ Increase speed "' completing time proEects inG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJ Disciplinar' %ro"ationC SuspensionC or Dismissal 0explain in comments2
JJJJJ !t/erG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
(ommentsG
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJ
Student Signature Date
SAMPLE 1OB PLACEMENT POLICY
@/ile t/e sc/ool cannot guarantee emplo'ment for graduatesC assistance in finding suita"le emplo'ment
is pro$ided "' posting area Eo" openings on a career opportunities "ulletin "oard for students to re$ie<1
Students also recei$e training in professionalism and Eo" searc/ skills including /o< to <rite a resumeC
complete an emplo'ment application and prepare for an effecti$e inter$ie<1 :/e curriculum places a
great deal of emp/asis on /o< to o"tain and retain emplo'ment after graduation1 Graduates are
encouraged to maintain contact <it/ t/e sc/ool and follo<9up <it/ t/e sc/ool on current emplo'ment or
emplo'ment needs1 In additionC t/e sc/ool maintains a net<ork of relations/ips <it/ professionals and
emplo'ers </o pro$ide mentoring to students </ile t/e' are in sc/ool1 3o" referrals are made kno<n to
interested graduates as a$aila"le1
SAMPLE STUDENT GRIEVANCE PROCEDURE
In accordance <it/ t/e institutionNs mission statementC t/e sc/ool <ill make e$er' attempt to resol$e an' student
complaint t/at is not fri$olous or <it/out merit1 (omplaint procedures <ill "e included in ne< student orientation
t/ere"' assuring t/at all students kno< t/e steps to follo< s/ould t/e' desire to register a complaint at an' time1
E$idence of final resolution of all complaints <ill "e retained in sc/ool files in order to determine t/e fre8uenc'C
natureC and patterns of complaints for t/e institution1 :/e follo<ing procedure outlines t/e specific steps of t/e
complaint process1
)1 :/e student s/ould register t/e complaint in <riting on t/e designated form pro$ided "' t/e institution <it/in
6. da's of t/e date t/at t/e act </ic/ is t/e su"Eect of t/e grie$ance occurred1
-1 :/e complaint form <ill "e gi$en to t/e sc/ool Director1
*1 :/e complaint <ill "e re$ie<ed "' management and a response <ill "e sent in <riting to t/e student <it/in *.
da's of recei$ing t/e complaint1 :/e initial response ma' not pro$ide for final resolution of t/e pro"lem "ut
<ill notif' t/e student of continued in$estigation and=or actions "eing taken regarding t/e complaint1
41 If t/e complaint is of suc/ nature t/at it cannot "e resol$ed "' t/e managementC it <ill "e referred to an
appropriate agenc' if applica"le1
61 Depending on t/e extent and nature of t/e complaintC inter$ie<s <it/ appropriate staff and ot/er students ma'
"e necessar' to reac/ a final resolution of t/e complaint1
61 In cases of extreme conflictC it ma' "e necessar' to conduct an informal /earing regarding t/e complaint1 If
necessar'C management <ill appoint a /earing committee consisting of one mem"er selected "' t/e sc/ool
</o /as /ad no in$ol$ement in t/e dispute and </o ma' also "e a corporate officerC anot/er mem"er </o ma'
not "e related to t/e student filing t/e complaint or anot/er student in t/e sc/oolC and anot/er mem"er </o
ma' not "e emplo'ed "' t/e sc/ool or related to t/e sc/ool o<ners1 :/e /earing <ill occur <it/in +. da's of
committee appointment1 :/e /earing <ill "e informal <it/ t/e student presenting /is=/er case follo<ed "' t/e
sc/oolNs response1 :/e /earing committee <ill "e allo<ed to ask 8uestions of all in$ol$ed parties1 @it/in )6
da's of t/e /earingC t/e committee <ill prepare a report summari,ing eac/ <itnessN testimon' and a
recommended resolution for t/e dispute1 Sc/ool management s/all consider t/e report and eit/er acceptC
reEectC or modif' t/e recommendations of t/e committee1 (orporate management s/all consider t/e report and
eit/er acceptC reEectC or modif' t/e recommendations of t/e committee1
71 Students must ex/aust t/e institutionDs internal complaint process "efore su"mitting t/e complaint to t/e
sc/oolDs accrediting agenc'C if applica"le1
SAMPLE STUDENT GRIEVANCE FORM
;AMEJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ ADDESSJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Student ID OJJJJJJJJJJJJJJJJJJJJJJJJJ:E?E%B!;EJJJJJJJJJJJJJJJJJJJJJJJJJJJ
)1 %lease pro$ide a one or t<o sentence description of 'our complaint1
-1 %lease descri"e t/e nature of 'our complaint in full detail indicating </at /appenedC </en t/e e$ent occurred
and </o <as in$ol$ed1 If additional space is neededC use t/e re$erse side1
*1 Indicate </en and <it/ </om 'ou /a$e alread' spoken regarding t/is grie$ance and </at attempts /a$e "een
made to<ard resolution1
41 Indicate </at specific resolution 'ou are seeking or recommending1
I /ere"' certif' t/at t/e statements made pertaining to m' complaint are trut/ful and accurate1
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Signature of (omplainant Date
STANDARD VI
CURRICULUM
Guidance for Understanding: Standard VI
Criterion "
Guidance
:/e purpose of t/e course outline is to ensure t/at all t/e re8uired elements are prepared and pro$ided to students for
t/e course and=or program enrolled1 If t/e institution /as an indi$idual course outline for t/ree different components
or s/ort courses t/at are com"ined to form a longer courseC t/e institution is considered to "e in compliance <it/ t/e
;A((AS course outline re8uirement1 Bo<e$erC t/e (ommission does not re8uire t/e institution to pro$ide course
outlines for modules or units1
Criteria " and )
Guidance
An' appro$ed program not currentl' "eing taug/t must "e in compliance <it/ all elements listed in (riterion 4 and 61
Institutions are not re8uired to /a$e alread' /ired an instructorC /o<e$erC must /a$e a <ritten plan descri"ing /o<
facult' mem"ers <ill "e read' to /ire prior to t/e start of t/e program and must meet t/e re8uirements outlined in
t/ese t<o 0-2 criteria1
Criterion 6
Guidance
It is t/e (ommissionDs intent t/at students and teac/ers are pro$ided access to current reference materials t/at <ould
include ot/er media t/at ma' not "e printa"leC suc/ as Fou :u"eC D7DsC etc1
Criterion 7
Guidance
It is t/e (ommissionDs intention is t/at e$aluators s/ould c/eck t/e regulator' agenc'Ds statutes or regulations to
determine /o< eac/ license is defined and </at practices eac/ licensee is aut/ori,ed to perform in order to determine
if t/e curriculum elements are sufficientl' preparing t/e graduate for licensure and emplo'ment1 In a"sence of suc/
agenc' o$ersig/t t/e teams are to researc/ elements of state or national examsC </en applica"le1
Criterion 10
Guidance
Academic learning and practical learning must still precede ad$ancement to t/e student salon or clinic acti$ities1
Academic learning is defined as a 4:/e ac8uisition of kno<ledge and skills15
Criterion 11
Guidance
It is t/e (ommissionDs o"Eecti$e for sc/ools and teams to recogni,e t/at academic and practical learning can take
place in a $ariet' of $enues 0not Eust in a 4classroom5 setting21 :/e (ommission <ants to allo< sc/ools to "e creati$e
in t/eir deli$er' of instruction1 Bo<e$erC it s/ould also "e $er' clear t/at 4conceptual learning5 is also done in t/e
clinic1 It is not t/e (ommissionDs intention to eliminate t/e re8uirement for classroom instruction1 Additionall' t/e
(ommission does not expect sc/ools to utili,e all of examples outlined in t/is criterion1
It is t/e (ommissionDs intent t/at teams s/ould not expect to see all of t/e instructional met/ods listed in t/is criterionC
as t/is is a non9ex/austi$e list of different t'pes of instructional met/ods a$aila"le to sc/ools1
Criterion 1!
Guidance
It is expected t/at a sc/ool <ill offer sc/eduled and organi,ed education1 ;A((AS staff <ill ask /o< t/e sc/oolDs
education sc/edule <orks in planning for a $isit1
SAMPLE CURRICULUM GUIDELINES
Eac/ institution s/all de$elop course and=or program outlines for eac/ course and=or program offered "' t/e
institution and use lesson plans t/at correlate to t/e course and=or program outline1 In t/e a"sence of state9mandated
coursed contentC t/e institution ma' use t/e follo<ing guidelines in de$eloping course and=or program content1
Cosmetology courses and/or programs include instruction in:
)1 Sciences
a1 Infection control
"1 (/emistr'
c1 Electricit' and lig/t t/erap'
d1 Anatom' and p/'siolog'
-1 %rinciples and tec/ni8ues ofG
a1 Bair st'ling
"1 Bair s/aping
c1 Bair coloring
d1 (/emical texture ser$ices
e1 Scalp and /air treatments
*1 %rinciples and tec/ni8ues of skin care treatments and application of cosmetics
41 %rinciples and tec/ni8ues of nail ser$ices
61 %roduct kno<ledge and use as applica"le
61 (areer and emplo'ment information includingG
a1 %rofessional et/ics
"1 Effecti$e communication
c1 (ompensation met/ods
d1 ?icensing or certification re8uirements and regulations
e1 #undamentals of "usiness management
f1 (lient recordkeeping
Massage courses and/or programs include instruction in:
)1 Sciences
"1 Anatom' and p/'siolog'
c1 >inesiolog'
d1 %at/olog'
e1 (% and first aid
f1 Medical terminolog'
-1 Massage principlesC tec/ni8ues and application ofG
a1 Intake process
"1 (lient preparation
c1 %ractitioner preparation
d1 %/'sical tec/ni8ues 0as applica"le2
e1 Energetic tec/ni8ues 0as applica"le2
*1 %roductsC toolsC and e8uipment
Electrology Courses and/or programs include instruction in:
)1 Sciences
"1 (/emistr'
c1 Electricit' and lig/t t/erap'
d1 Anatom' and p/'siolog'
e1 %at/olog'
-1 %rinciples and tec/ni8ues ofG
a1 Bair st'ling
"1 Bair s/aping
c1 Bair coloring
d1 (/emical texture ser$ices
e1 Scalp and /air treatments
*1 %rinciples and tec/ni8ues of skin care treatments and application of cosmetics
41 %rinciples and tec/ni8ues of nail ser$ices
61 %roductsC toolsC and e8uipment as applica"le
Instructor training courses and/or programs include instruction in:
)1 %rinciples of teac/ing and learning
-1 Understanding learning st'les and student di$ersit'
*1 :eac/ing met/odolog'
41 (ourse and=or program de$elopment
a1 ?esson plan de$elopment
"1 De$elopment and use of teac/ing aids
c1 :est de$elopment
61 Student e$aluation
a1 E$aluation of t/eoretical kno<ledge
"1 E$aluation of practical skills
61 %ro$iding academic ad$ising
a1 Deli$ering feed"ack on student performance
"1 (reating plans for impro$ement of student performance
71 Administrati$e responsi"ilities
&1 (areer and emplo'ment information
CURRICULUM: COURSE/PROGRAM OUTLINE GUIDELINES
A student is entitled to sufficient information regarding an intended course=programH t/erefore an institution is o"ligated to
pro$ide a detailed course=program outline at t/e "eginning of eac/ course=program to ensure t/at a student clearl' understands
/is or /er o"ligations for successful completion of t/e course=program1
:/e outline s/all include a description of t/e course=programDs academic and practical learning in related kno<ledge and skills1
:/e content of eac/ unit of stud' s/all "e kept current <it/ c/anging occupational re8uirements and s/all contain t/e re8uired
information to prepare a graduate in Eo" entr'9le$el skills in t/e field of cosmetolog' or related discipline1 A course=program
s/all "e designed to de$elop a"ilities inG desira"le <ork /a"its and attitudesC pride in <orkC accepta"le personal grooming and
dressC appropriate emplo'er9emplo'ee relations/ipsC personal and "usiness et/icsC customer relationsC and effecti$e
communication skills1
:/e follo<ing c/ecklist /as "een prepared to assist institutions in interpreting t/e ;A((AS Standards and (riteria and to ser$e
as a guide in preparing course=program outlines1 Eac/ course=program s/all include t/e follo<ing items as a minimumG
)1 ;ame of (ourse=%rogram
-1 Description of (ourse=%rogramG A "rief o$er$ie< of t/e course=program content and
identification of </et/er t/e course=program is measured in creditsC clock /oursC and=or
competencies1
*1 Instructional met/ods used to teac/ t/e course=program1
41 (ourse=%rogram !"Eecti$esG An outline of </at t/e course=program /opes to accomplis/1
61 Grading %rocedures R Met/ods used to determine grades1
61 #or (lock Bour or (ompetenc'9Based %rogramsG (ontent of Units of Instruction R A unit
outline for t/e entire program t/at includesG
a2 :/e units of instruction to "e co$eredH
"2 :/e num"er of /ours de$oted to eac/ unit of instructionH and
c2 :/e integration of academic and practical learning during t/e course=program1
#or (redit Bour %rogramsG
a2 Brief description of t/e su"Eect matter content of eac/ courseH
"2 ;um"er of credits for eac/ courseH
c2 An' prere8uisites for enrollment into a specific course1
71 !t/er pertinent c/aracteristics suc/ as instructor namesC text0s2C reference materialsC and re8uired
le$els of ac/ie$ement1
COURSE/PROGRAM CHECKLIST FOR CROSS-REFERENCING
School: ______________________________________ Ref #: _____________________
Check if Item # Course / Program Outline Requirement
Complete
JJJJJJJ )1 ;ame of course or program
JJJJJJ -1 (ourse=program description
JJJJJJ *1 (ourse=program educational o"Eecti$es
JJJJJJ 41 Units of InstructionG (ontentC /ours=credits and=or competencies
JJJJJJ 61 Instructional met/ods used to teac/ t/e course=program1
JJJJJJ 61 Grading procedures
SAMPLE COSMETOLOGY PROGRAM OUTLINE 1500 HOURS
DESCRIPTION: :/e (osmetolog' (ourse is designed to train t/e student in t/e "asic manipulati$e skillsC safet' EudgmentsC
proper <ork /a"itsC "usiness skillsC and desira"le attitudes necessar' to o"tain licensure and for competenc' in Eo" entr'9le$el
positions in (osmetolog' or a related career field1
OB1ECTIVES: Upon completion of t/e course re8uirementsC t/e determined graduate <ill "e a"le toG
)1 %roEect a positi$e attitude and a sense of personal integrit' and self confidence1
-1 %roEect professionalismC $isual poise and proper grooming1
*1 (ommunicate effecti$el' and interact appropriatel' colleaguesC super$isors and clients1
41 espect t/e need to deli$er <ort/' ser$ice for $alue recei$ed in an emplo'ment en$ironment1
61 %erform t/e "asic manipulati$e skills in t/e areas of /air st'lingC /air s/apingC /air coloringC texture ser$icesC scalp
and /air conditioningC skin and makeupC and nail care1
61 %erform t/e "asic anal'tical skills to ad$ise clients in t/e total look concept1
71 Appl' academic learningC tec/nical information and related matter to assure sound EudgmentsC decisionsC and
procedures1
:o ensure continued career successC t/e graduate <ill continue to learn ne< and current information related to skillsC trendsC
and met/ods for career de$elopment in cosmetolog' and related fields1
REFERENCES: A compre/ensi$e li"rar' of referencesC periodicalsC "ooksC textsC audio=$ideo tapes and <e"9"ased materials
are a$aila"le to support t/e program of stud' and supplement t/e program of stud'1 Students s/ould a$ail t/emsel$es of t/e
opportunit' to use t/ese extensi$e materials1
TEACHING AND LEARNING METHODS: :/e clock /our education is pro$ided t/roug/ a se8uential set of learning
steps </ic/ address specific tasks necessar' for state "oard preparationC graduation and Eo" entr' le$el skills1 (linic
e8uipmentC implementsC and products are compara"le to t/ose used in t/e industr'1 Eac/ student <ill recei$e instruction t/at
relates to t/e performance of usefulC creati$eC and producti$e career oriented acti$ities1 :/e course is presented t/roug/
compre/ensi$e lesson plans </ic/ reflect effecti$e educational met/ods1 Su"Eects are presented "' means of interacti$e
lectureC demonstrationC cooperati$e learningC la"sC student salon acti$itiesC and student participation1 Audio9$isual aidsC guest
speakersC field tripsC proEectsC acti$itiesC and ot/er related learning met/ods are used in t/e course1
GRADING PROCEDURES: :/e 8ualitati$e element used to determine academic progress is a reasona"le s'stem of grades
as determined "' assigned academic learning1 Students are assigned academic learning and a minimum num"er of practical
experiences1 Academic learning is e$aluated after eac/ unit of stud'1 %ractical assignments are e$aluated as completed and
counted to<ard course completion onl' </en rated as satisfactor' or "etter 0t/e computer s'stem <ill reflect completion of t/e
practical assignment as a )..K rating21 If t/e performance does not meet satisfactor' re8uirementsC it is not counted and t/e
performance must "e repeated1 At least t<o compre/ensi$e practical skills e$aluations <ill "e conducted during t/e course of
stud'1 %ractical skills are e$aluated according to text procedures and set fort/ in practical skills e$aluation criteria adopted "'
t/e sc/ool1 Students must maintain a <ritten grade a$erage of 76K and pass a #I;A? <ritten and practical exam prior to
graduation1 Students must make up failed or missed tests and incomplete assignments1 ;umerical grades are considered
according to t/e follo<ing scaleG
+* 9 ).. EA(E??E;:
&6 9 +- 7EF G!!D
76 9 &4 SA:IS#A(:!F
74 and BE?!@ U;SA:IS#A(:!F
%age ) of -
HOURS SUB1ECT - UNIT
75 THEORY - CLASSROOM INSTRUCTION
!rientationC t/e Bistor' of (osmetolog'C (areer !pportunitiesC ?ife Skills ManagementC (ommunicating for
SuccessC State ?a<s and egulationsC %rofessional ImageC #irst AidC (/emistr'C Anatom' and %/'siolog'C
Electricit'

75 BACTERIOLOGY, DECONTAMINATION AND INFECTION CONTROL
Bealt/C %u"lic SanitationC Met/odsC (/emical AgentsC :'pesC (lassificationsC Bacterial Gro<t/C Biolog'C
InfectionsC Infection (ontrolC %roductsC :oolsC E8uipment use and safet'
75 SHAMPOO, RINSES, SCALP TREATMENTS
S/ampooingC insingC and (onditioningC %rinciples and :ec/ni8ues of :reatments and Disorders of t/e
Bair and Scalp and elated (/emistr'H %roduct >no<ledgeC use and safet'
150 HAIRSTYLING
%rinciples and :ec/ni8ues of @et St'lingC Blo< Dr'ing and @a$ingC #inger @a$ingC Bair DressingC
BraidingC Bair ExtensionsC En/ancementsC and @igsH %roduct >no<ledgeC use and safet'
200 HAIRCUTTING
%rinciples and :ec/ni8ues of SectioningC emo$ing lengt/ or "ulk <it/ ra,orC scissorsC clippersC s/ears
125 HAIR COLORING - BLEACHING
%rinciples and :ec/ni8ues of :emporar'C Semi9%ermanentC %ermanent (olorC Bleac/ingC :intingC :oningC
#rostingC Special EffectsC %ro"lems
200 CHEMICAL REARRANGING (TEXTURE SERVICES)
%rinciples and :ec/ni8ues of SectioningC @rappingC %rocessingC (urlingC elaxing
175 MANICURING, PEDICURING, NAIL EXTENSIONS
;ail Structure and Gro<t/C %rinciples and :ec/ni8ues of :/eor' of MassageC ManicuringC
%edicuring and Ad$anced ;ail :ec/ni8ues
175 FACIALS
%rinciples and :ec/ni8ues of Skin (are :reatment and Application of (osmeticsC Bistolog' of t/e SkinC
:/eor' of MassageC #acial :reatmentsC (osmetic ApplicationC Artificial E'elas/esC emo$al of Un<anted
BairC ?as/=Bro< :intingC ?ig/t :/erap'
50 SALON BUSINESS, RETAIL SALES, CAREER AND EMPLOYMENT INFORMATION
#undamentals of Business ManagementC !pening a SalonC Business %lanC @ritten AgreementsC ?icensing
e8uirements and egulationsC ?a<sC Salon !perationsC %oliciesC %racticesC (ompensation %ackagesC %a'roll
DeductionsC :elep/one UseC Ad$ertisingC SalesC (ommunicationsC %u"lic=/uman elationsC InsuranceC Salon
Safet'H Seeking Emplo'mentC !n t/e 3o"C and %rofessional Et/ics
200 INSTRUCTOR DISCRETION
:o "e applied "' t/e Instructor to strengt/en student performanceH super$ised field tripsH or ot/er related
training1
1500 TOTAL HOURS
:/e a"o$e /our re8uirements must "e met "' eac/ student in eac/ categor' in order for t/e earned /ours to
"e accepted "' t/e applica"le regulator' agenc' for examination1 :/e generous portion of miscellaneous
/ours is to "e applied as needed in curriculum related areas or if t/e Student desires to speciali,e in a specific
area1
%age - of -
SAMPLE KIT LIST
@/ile kit lists are no longer re8uired <it/ t/e Institutional Self9Stud' effecti$e 3ul' )C -.).C sc/ools are still
re8uired to descri"e /o< it makes a$aila"le to students text"ooks and=or text materialsC supplementar' instructional
resourcesC applica"le e8uipmentC productsC suppliesC and access to current <ritten reference materials1 It is logical
t/at pro$iding students <it/ applica"le kits <ill fulfill man' of t/ose re8uirements1 An example of an Est/etics >it
?ist is found "elo< as an example1
NACCAS SCHOOL OF BEAUTY
ESTHETICS KIT LIST AND POLICY
>I: ?IS:
JJJJJJJJ Introductor' :reatment >it
JJJJJJJJ Introductor' Sunscreen >it
JJJJJJJJ Introductor' Anti9%igment >it
JJJJJJJJ Introductor' Mas8ue >it
JJJJJJJJ Introductor' (leanser >it
JJJJJJJJ Basic %eel >it
JJJJJJJJ Soot/ing E'e Makeup emo$er
JJJJJJJJ Ultra (alming (leanser
JJJJJJJJ Dail' Microfoliant
JJJJJJJJ (alming Botanical Mixer
JJJJJJJJ !il #ree Massage
JJJJJJJJ (olloidal Mas8ue Base
JJJJJJJJ Multi Acti$e :oner
JJJJJJJJ Acti$e Moist
JJJJJJJJ Solar Defense Booster
JJJJJJJJ Sponges
JJJJJJJJ Mas8ue Brus/
JJJJJJJJ S? Briefcase Bag
JJJJJJJJ :raining Manual
JJJJJJJJ %roduct Director'
MIS(E??A;E!US
JJJJJJJJ- Go<ns
JJJJJJJJ6 S/eets
JJJJJJJJ6 Band :o<els
JJJJJJJJ) %orta"le #acial :a"le
JJJJJJJJ) ?a" 3acket
JJJJJJJJ) :ext Book Bundle
I /ere"' understand t/atG
)1 :/e >it ma' not "e remo$ed from t/e campus facilit' <it/out permission1
-1 I am responsi"le for replacing lostC missingC or "roken items1
*1 %er t/e refund polic' stated in m' enrollment agreementC some items are not returna"le1
41 :/e implements and products pro$ided are to "e used on sc/ool clients and=or models as assigned
in order to de$elop re8uired skills and speed1
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Student Signature
SAMPLE LESSON PLAN
Topic: ;ail :ec/nolog' as a (areer
Lesson Objectives:
Upon completion of t/e lessonC t/e student <ill "e a"le toG
)1 Understand t/e /istor' of nail tec/nolog'
-1 Understand </at t/e profession offers toda'
Tools, Implements, Equipment: :ext"ookC student note"ookC pensC pencils
Time Allotment: !ne /alf /our
Teaching Aids:
)1 Board and markers
-1 ?(D %roEectorC (omputerC %o<er %oint %resentation
*1 Bistor' D7D
Introduction (Motivation)
;ail :ec/nolog' is one of t/e fastest gro<ing and creati$eC re<arding and /ig/9pa'ing professions in t/e
field of cosmetolog' toda'1 Fou can complete 'our training in a fe< s/ort <eeks=mont/s1 After passing
t/e state licensing exam 'ou can enter t/e <orkforce "e "egin earning 'our s/are of t/e re$enue generated
in t/e industr'1 1
Presentation Outline Relevant Notes/Discussion Points
I1 A (!M%?EA (BA;GI;G %!#ESSI!;
A1 elated (areer Areas
)1 ;ail :ec/nician
-1 ;ail :ec/ Instructor
*1 ;ail Salon !<ner
41 ManufacturerNs ep
61 %ersonal ;ail :ec/ for modelsC actors
61 3ournalism EditC @riteC
71 (onsult for ;ail :ec/ Books
and Maga,ines
II1 BIS:!F
A1 #irst Manicure "efore *... B( !nl' rulers P <ealt/' recei$ed "' ser$ants
B1 ManicureG Mani R /andsH cura 9 care
(1 Ancient Eg'ptian Men and @omen Stained ;ails <it/ red9orange /enna from a s/ru" 9
sign of importance
D1 >ings=Mueens @ore Deep ed
E1 ?o<er anks @ore %ale (olors
#1 *... B( 9 ;ail %aint De$eloped B' (/inese #rom Bees<axC egg </itesC gelatin and gum ara"ic
G1 6.. B( (/inese o'alt' @ore gold and sil$er on nails
B1 )6t/ (entur' Ming D'nast' ?eaders %ainted t/eir nails "lack
III1 :!DAF ;ail (are is a multi9"illion dollar "usiness
A1 ?atest :ec/nolog' ?atest implementsC
materials and e8uipment
B1 Big/ %a'ing %rofession Some clients pa' as muc/ as Q)-6=/r
(1 Basic Manicure=%edicure Ser$ices
D1 ;ail (are (onsulting
E1 Ad$anced ;ail :ec/ni8ues Sculptured ;ailsC !$erla'sC :ipsC @rapsC Art
#1 Infection (ontrol P Safet' (ritical in %rofession toda'S
SUMMARY AND REVIEW:
Fou /a$e c/osen an exciting field full of opportunit'1 (learl' 'our potential success in t/is gro<ing field is limited
onl' "' 'our desire to succeed and 'our <illingness to learn all 'ou can and <ork /ard1
SAMPLE NAIL TECHNOLOGY LEVEL ONE SCHEDULE - Two Weeks
WEEK ONE
PROFESSIONAL DEVELOPMENT MODULE
Sc/edules document /o< t/e sc/ool integrates "ot/ academic and practical learning and t/at "ot/ precede students
ad$ancing to t/e student salon to ser$e clients1
DAY 1 G * Bours Interacti$e ?ectureH 6 Bours ?a"
!rientationG !nl' if t/ere are ne< students entering ?e$el I (lassroom1
(ont1 StudentsG 716 Bours ?a"G During %la' :imeC continuing students <ill practice an' pre$ious learned
procedures or do remedial stud'1
;!:ESG I# t/ere are ;! ne< studentsC instructor can proceed <it/ Da' - o"Eecti$es and allo< for
more practical or ?a" time during t/e <eek1
AssignmentG e$ie< (/apter - and *1
DAY 2 G & Bours Interacti$e ?ecture
?% -1.G ?ife Skills
?% *1.G Four %rofessional Image
D7DG D7D !neG %rofessional Image and ?ife Skills
;otesG %resent Interacti$e ?ectures and test (/apters - and *1 Incorporate se$eral learning
reinforcement ideas and acti$ities into t/e presentation1 In$ol$e students in learning games
and proEects1
AssignmentG (omplete assigned proEectsH ead (/apters 4C *.C and *)1
?% 41.G (ommunicating for Success
D7DG D7D !neG (ommunicating for Success
?% 61.G Infection (ontrol 0full c/apter2
?% *.1.G Seeking Emplo'ment
;otesG %resent Interacti$e ?ecture and test eac/ topic1 Incorporate se$eral learning
reinforcement ideas and acti$ities into t/e presentation1 In$ol$e students in
learning games and proEects1 Ba$e students "egin putting toget/er t/eir
emplo'ment portfolio t/at t/e' <ill "uild t/roug/out t/e program1
AssignmentG (omplete assigned proEectsH ead (/apters *-1
?% *)1. !n t/e 3o"
?% *-1.G :/e Salon Business
;otesG %resent Interacti$e ?ecture and test eac/ topic1 Incorporate se$eral learning reinforcement
ideas and acti$ities into t/e presentation1 In$ol$e students in learning games and proEects1
AssignmentG (omplete assigned proEects11
DAY 5 G & Bours ?a"G Students complete Salon %roEect
AssignmentG (ontinuing students read (/apters )& and )+1 Ad$ancing students read t/e
applica"le c/apter for t/e ?e$el II class t/e' <ill "e entering t/e follo<ing <eek1
WEEK TWO
NAIL CARE MODULE
DAY 1 G 4 Bours Interacti$e ?ectureH 4 Bours ?a"
& Bours ?a"G During %la' :imeC continuing students <ill practice an' pre$ious learned procedures or do
remedial stud'1
AssignmentG ead (/apter & and -61
?% &1.G ;ail Structure and Gro<t/
D7DG D7D :/reeG ;ail (are R Safet' and Sanitation
?% -61. Manicuring and Sanitation
D7DG D7D :/reeG ;ail (are9%lain ManicureH Student (D !M for procedures1
%roceduresG Manicure :a"le Set9upC Bandling Blood During a ManicureC %re9ser$ice sanitationC
%lain ManicureC %ost9ser$ice procedureC /and massageC arm massage
;otesG %resent Interacti$e ?ecture and administer (/apter -) test1 Incorporate se$eral learning
reinforcement ideas and acti$ities into t/e presentation1 In$ol$e students in learning games
and proEects1
DAY 3 G - Bours Interacti$e ?ectureH 6 Bours ?a"
?% -61. %edicuring and Sanitation
Instructor demos a plain pedicure or uses (D !M or D7D1 Students return demo1
D7DG D7D :/reeG ;ail (are 9 %edicure
;otesG %resent Interacti$e ?ecture1 Incorporate se$eral learning reinforcement ideas and acti$ities
into t/e presentation and administer (/apter -- test1 In$ol$e students in learning games
and proEects1
DAY 4: - Bours Interacti$e ?ectureH 6 Bours ?a"
?% -71. ;ail :ips and @raps and Sanitation
?% -&1. Acr'lic ;ails and Sanitation
?% -+1. Gel ;ails
Instructor uses D7DC 7ideoC or Student (D !M to demonstrate procedures1
?ABG Students participate in super$ised practice of appl'ing nail tipsC <rapsC and
acr'lics1
;otesG %resent Interacti$e ?ecture and test eac/ topic1 Incorporate se$eral learning reinforcement
ideas and acti$ities into t/e presentation1 In$ol$e students in learning games and proEects1
DAY 5G * Bours Interacti$e ?ectureH 6 Bours ?a"
Exam %repG :/e instructor presents t/e material and procedures for preparing for t/e %ractical Skills
(ompetenc' E$aluation1
Grade !utG Ad$ancing students <ill take t/e compre/ensi$e practical grade out1 (ontinuing students
ma' act as models for ad$ancing studentsC practice assigned proEectsC or complete
assignments in t/e Student esource (enter ?a"1
;otesG Instructor prepares for conducting a 4mock5 state licensing form using t/e
designated form1
AssignmentG (ontinuing students read (/apter & and ).1 Ad$ancing students read t/e
applica"le c/apter for t/e ?e$el II class t/e' <ill "e entering t/e follo<ing <eek1
STANDARD VII
FINANCIAL PRACTICES
AND MANAGEMENT
Guidance of Understanding: Standard VII
Criteria ", ), 6, and 7
Guidance
It is t/e (ommissionDs o"Eecti$e t/at t/e on9site e$aluation team <ill need to $erif' "ot/ accurac' and timeliness of
refunds for t/ose calculations done according to its federal 9C state9 and=or program9mandated polic'1 If t/e state /as a
polic'C "ut allo<s t/e sc/ool to follo< its accrediting agenc' polic'C t/e sc/ool must "e in compliance <it/ ;A((AS1
Unless superseded "' a state9mandated or program9mandated refund polic'C t/e sc/ool s/all adopt a polic' t/at
complies <it/ t/e ;A((AS @it/dra<al and Settlement %olic' and (/ecklist1
It is t/e (ommissionDs position t/at return to title I7 is not considered a refund1 :/is is a return of federal financial
aid1 :/ereforeC if a sc/ool participates in a title I7 programC t/e sc/ool must also do an institutional refund calculation
or applica"le refund calculation after t/e return to title I7 /as "een made1
:eams are to $erif' t/at t/e -:4 calculation <as completedC "ut are not to $erif' for accurac'1 If t/e -:4 is not in
t/e fileC t/e team is directed to ask t/e sc/ool if t/e' are kept else</ere1 If t/e' cannot "e pro$idedC t/e team s/ould
cite t/e finding under Standard IIIC (riterion *1
:eams are to refer to item 6 of t/e c/ecklist to determine if an institution is calculating refunds "ased on actual /ours
or sc/eduled </en determining lengt/ 4completed5 a"o$eC
:eams are to understand t/at ;A((AS is onl' concerned <it/ t/ree dates <it/ respect to t/e @it/dra<al and
Settlement %olic' and (/ecklist as follo<sG
o :/e studentDs ?ast Date of Attendance
o :/e formal cancellation date or date t/e institution determined t/e student /as <it/dra<n
o :/e date of t/e refundC if applica"le
:/e date an actual calculation form is completed pla's ;! part in determining </et/er a refund <as made timel'1
:eams are c/arged <it/ t/e responsi"ilit' of determining t/at a refund is made <it/in *. da's 0or 46 da's per polic'2
of t/e date t/e drop <as determined1 ;A((AS does not re8uire t/e date t/e form <as executed to e$en enter t/e
picture1 #or exampleC if t/e studentDs ?DA is listedC t/e date of determination must occur <it/in *. da's and t/e
refund must "e made <it/in 46 da's of t/at date1 Bo<e$erC t/e sc/ool mig/t not get around to completing t/e form
until ). da's A#:E t/e formal cancellation dateC "ut t/e refund is still due 46 da's from t/e formal cancellation date
It is not t/e (ommissionDs intention for sc/ools to "e cited if t/e' "ill students dail'C <eekl'C or mont/l' for extra
instructional c/arges after all allo<a"le a"sences /a$e "een ex/austed e$en if t/e' student ultimatel' drops "efore t/e
contract ending date1 :/e p/ilosop/' is t/at it is no different t/an allo<ing sc/ools to "ill students for missed
Saturda'sC for exampleC </ic/ ;A((AS alread' allo<s1
Criterion 7 and $olic (''.01 3 'tems ", 6, and 17
Guidance
egarding documentation re8uired to ensure students recei$e refunds <it/in t/e specified time frame "ased on t/e
institutionDs polic' t/at is in compliance <it/ ;A((AS @it/dra<al and Settlement %olic' and (/ecklistG teams are to
accept t/e follo<ing t'pes of documentation 0a non9ex/austi$e list2G
o (ancelled c/eck
o Bank reconciliation
o Signed receipt of deli$er'
o (op' of certified deli$er' receipt
o %roof t/e c/eck <as returned as undeli$era"le
$olic (''.01 3 'tem "
Guidance
It is t/e (ommissionDs intent t/at institutional refund calculations are performed <it/in 46 da's of t/e date of
determination on all dropped students and t/ere is e$idence of t/e calculation found in t/e studentDs file1
REFUND POLICY: WITHDRAWAL AND SETTLMENT POLICY AND CHECKLIST
All ;A((AS9accredited institutions are re8uired to su"mit a cross9referenced refund polic' as an ex/i"it to t/e Institutional
Self9Stud'1 An a""re$iated $ersion of t/e c/ecklist t/at ma' "e used for cross9referencing can "e found on t/e "elo<1
Bo<e$erC t/e institution s/ould carefull' re$ie< ;A((AS %olic' O7II1.) to ensure understanding of c/ecklist re8uirement1
WITHDRAWAL AND SETTLEMENT POLICY AND CHECKLIST FOR CROSS-REFERENCING
School: ______________________________________ Ref #: _____________________
All Policy Requirements
Check if Item # Refund Policy Requirement
Complete
JJJJJJ )1 Is stated in clear language t/at can "e easil' understood1
JJJJJJ -1 Applies to all terminations for an' reasonC "' eit/er part'C including student decisionC course or program
cancellationC or sc/ool closure1
JJJJJJ *1 (omplies <it/ t/e mandated polic'1
JJJJJJ 41 e8uires t/at refund calculations are performed and refunds made timel' as outlined in Standard 7IIC
(riterion 71
NACCAS Refund Policy Requirements (Schools using a state-, federal-, or program-mandated policy will not complete
the remainder of the checklist). The policy requires that:
JJJJJJ 61 Institution identifies </et/er refund calculations are "ased on actual /ours or sc/eduled /ours1
JJJJJJ 61 Monies due applicant=student are refunded <it/in 46 da's of official cancellation or <it/dra<al1
Official cancellation or withdrawal shall occur on the earlier of the dates that:
JJJJJJ 71 An applicant is not accepted "' t/e sc/ool and is entitled to a refund of all monies except a non9refunda"le
application fee1
JJJJJJ &1 A student or legal guardian cancels t/e contract and demands /is=/er mone' "ack in <ritingC <it/in t/ree
"usiness da's of signing t/e enrollment agreement regardless of </et/er t/e student /as actuall' started
training1 All monies collected "' sc/ool are refunded except a non9refunda"le application fee1
JJJJJJJ +1 A student cancels t/e contract after t/ree "usiness da's of signingC "ut prior to entering classes1 In t/is case
student is entitled to a refund of all monies paid to t/e sc/ool less an application feeC if applica"leC and
registration fee of 0state t/e amount for eac/ course of stud'21
JJJJJJ ).1 A student notifies t/e institution of /is=/er <it/dra<al1
JJJJJJ ))1 A student on an appro$ed lea$e of a"sence notifies t/e sc/ool t/at /e or s/e <ill not "e returning1:/e date of
<it/dra<al s/all "e t/e earlier of t/e date of expiration of t/e lea$e of a"sence or t/e date t/e student notifies
t/e institution t/at t/e student <ill not "e returning1
JJJJJJ )-1 A student is expelled "' t/e sc/ool1
JJJJJJ )*1 In t'pe 7C &C + or ). official cancellations or <it/dra<alsC t/e cancellation date <ill "e determined "' t/e
postmark on <ritten notificationC or t/e date said information is deli$ered to t/e sc/ool in person1
The Policy Requires that:
JJJJJJ )41 Unofficial <it/dra<als for clock /our students are determined "' t/e sc/ool t/roug/ monitoring clock /our
attendance at least e$er' t/irt' da's1
JJJJJJ )61 #or a sc/ool t/at is re8uired to take attendanceC t/e re8uired date of t/e refund is determined "' counting
from t/e date t/e <it/dra<al <as determined1 Bo<e$erC for clock /our sc/oolsC t/e refund is calculated
"ased on t/e studentDs last date of attendance1
JJJJJJ )61 Unofficial <it/dra<als for non9clock /our students are determined "' t/e sc/ool t/roug/ monitoring of
studentsD completion of class participation in learning acti$ities suc/ as class assignmentsC examinationsC
tutorialsC computer9assisted instructionC participation in academic ad$isementC or ot/er academicall'1
JJJJJJ )71 An' monies due a student </o <it/dra<s from t/e institution s/all "e refunded <it/in 46 da's of a
determination t/at a student /as <it/dra<nC </et/er officiall' or unofficiall'1
JJJJJJ )&1 @/en situations of mitigating circumstances are in e$idenceC sc/ools are encouraged to adopt a polic'
</erein t/e refund to t/e student ma' exceed t/e :uition AdEustment Guidelines1
JJJJJJ )+1 All extra costsC suc/ as "ooksC e8uipmentC graduation feesC etc1C t/at are not included in t/e tuition price are
stated and an' non9refunda"le items are identified1
JJJJJJ -.1 A non9refunda"le application fee does not exceed Q)..1..C if applica"le1
JJJJJJ -)1 :/e ;A((AS Minimum :uition AdEustment e8uirements are follo<ed1
Course and/or Program Cancellation Policy
JJJJJJ --1 If a course and=or program is canceled su"se8uent to a studentDs enrollmentC and "efore instruction in t/e
course and=or program /as "egunC t/e sc/ool s/all at its optionG
JJJJ a1 %ro$ide a full refund of all monies paidH or
JJJJ "1 %ro$ide completion of t/e course and=or program1
JJJJJJ -*1 If a sc/ool cancels a course and=or program and ceases to offer instruction after students /a$e enrolled and
instruction /as "egunH t/e sc/ool s/all at its optionG
a1 %ro$ide a pro9rata refund for all students transferring to anot/er sc/ool "ased on t/e /ours accepted "' t/e
recei$ing sc/oolC orH
"1 %ro$ide completion of t/e course and=or programC orH
c1 %articipate in a :eac/9!ut AgreementC orH
d1 %ro$ide a full refund of all monies paid1
JJJJJJ -41 If a sc/ool closes permanentl' and ceases to offer instruction after students /a$e enrolledC and instruction /as
"egunC t/e sc/ool must make arrangements for students1 :/e Sc/ool /as at its optionG
a1 %ro$ide a pro9rata refundC orH
"1 %articipate in a :eac/9!ut Agreement1
Collection Policy requires that:
JJJJJJ -61 (ollection procedures reflect good taste and soundC et/ical "usiness practices1
JJJJJJ -61 :/e name of t/e ;ational Accrediting (ommission of (areer Arts and Sciences is not used in t/e
institutionDs refund polic' or in an' of its collection efforts1
JJJJJJ -71 (ollection correspondence regarding cancellation and settlement from t/e institution itselfC "anksC collection
agenciesC la<'ersC or an' ot/er t/ird parties representing t/e institution clearl' ackno<ledges t/e existence
of t/e <it/dra<al and settlement polic'1
JJJJJJ -&1 If promissor' notes or contracts for tuition are sold or discounted to t/ird partiesC t/e t/ird part' must compl'
<it/ t/e cancellation and settlement polic' of t/e institution1
SAMPLE REFUND POLICY
#or applicants </o cancel enrollment or students </o <it/dra< from enrollment a fair and e8uita"le settlement
<ill appl'1 :/e follo<ing polic' <ill appl' to all terminations for an' reasonC "' eit/er part'C including student
decisionC course or program cancellationC or sc/ool closure1
An' monies due t/e applicant or students s/all "e refunded <it/in 46 da's of official cancellation or <it/dra<al1
!fficial cancellation or <it/dra<al s/all occur on t/e earlier of t/e dates t/atG
) An applicant is not accepted "' t/e sc/ool1 :/e applicant s/all "e entitled to a refund of all monies
paid1
- A student 0or in t/e case of a student under legal ageC /is=/er parent or guardian2 cancels /is=/er
enrollment in <riting <it/in t/ree "usiness da's of signing t/e enrollment agreement1 In t/is case
all monies collected "' t/e sc/ool s/all "e refundedC regardless of </et/er or not t/e student /as
actuall' started classes1
* A student cancels /is=/er enrollment after t/ree "usiness da's of signing t/e contract "ut prior to
starting classes1 In t/ese cases /e=s/e s/all "e entitled to a refund of all monies paid to t/e sc/ool
less t/e registration fee in t/e amount of Q)761
4 A student notifies t/e institution of /is=/er <it/dra<al in <riting1
6 A student on an appro$ed lea$e of a"sence notifies t/e sc/ool t/at /e=s/e <ill not "e returning1
:/e date of <it/dra<al s/all "e t/e earlier of t/e date of expiration of t/e lea$e of a"sence or t/e
date t/e student notifies t/e institution t/at t/e student <ill not "e returning1
6 A student is expelled "' t/e sc/ool1 0Unofficial <it/dra<als <ill "e determined "' t/e institution
"' monitoring attendance at least e$er' *. da's12
7 In t'pe -C *C 4 or 6C official cancellations or <it/dra<alsC t/e cancellation date <ill "e determined
"' t/e postmark on t/e <ritten notificationC or t/e date said notification is deli$ered to t/e sc/ool
administrator or o<ner in person1
#or students </o enroll and "egin classes "ut <it/dra< prior to course completion 0after t/ree
"usiness da's of signing t/e contract2C t/e follo<ing sc/edule of tuition earned "' t/e sc/ool
applies1 All refunds are "ased on sc/eduled /oursG
PERCENT OF SCHEDULED TIME TOTAL TUITION SCHOOL
ENROLLED TO TOTAL COURSE/PROGRAM SHALL RECEIVE/RETAIN
.1.)K to .41+K -.K
6K to .+1+K *.K
).K to )41+K 4.K
)6K to -41+K 46K
-6K to 4+1+K 7.K
6.K and o$er )..K
All refunds <ill "e calculated "ased on t/e students last date of attendance1 An' monies due a student </o
<it/dra<s s/all "e refunded <it/in 46 da's of a determination t/at a student /as <it/dra<nC </et/er
officiall' of unofficiall'1 In t/e case of disa"ling illness or inEur'C deat/ in t/e studentNs immediate famil'
or ot/er documented mitigating circumstancesC a reasona"le and fair refund settlement <ill "e made1 If
permanentl' closed or no longer offering instruction after a student /as enrolledC t/e sc/ool <ill pro$ide a
pro rata refund of tuition to t/e student ! pro$ide course completion t/roug/ a pre9arranged teac/ out
agreement <it/ anot/er institution1 If t/e course is canceled su"se8uent to a studentNs enrollmentC t/e
sc/ool <ill eit/er pro$ide a full refund of all monies paid or completion of t/e course at a later time1
Students </o <it/dra< or terminate prior to course completion are c/arged a cancellation or administrati$e
fee of Q)6.1..1 :/is refund polic' applies to tuition and fees c/arged in t/e enrollment agreement1 !t/er
miscellaneous c/arges t/e student ma' /a$e incurred at t/e institution 0EGG extra kit materialsC "ooksC
productsC unreturned sc/ool propert'C etc12 <ill "e calculated separatel' at t/e time of <it/dra<al1 All fees
are identified in t/e catalog and in t/is enrollment agreement1
SAMPLE WITHDRAWAL RECORD AND SETTLEMENT CALCULATION WORKSHEET
Student JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ IDO JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Address JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ (it'C StateC Tip JJJJJJJJJJJJJJJJJJJJJJJJ
%/one JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ E9Mail JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
(ourse JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ Bours (ontracted JJJJJJJJJJJJJJJJJJJJJ
Start Date JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ ?ast Da' Attended JJJJJJJJJJJJJJJJJJJJJ
Bours (locked JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ Bours Elapsed JJJJJJJJJJJJJJJJJJJJJJJJ
%ercent %rogram Elapsed JJJJJJJJJJJJJJJJJJJJJ 50 or More Elapsed: ____Yes ____No
Date of @it/dra<al Determination JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
eason for @it/dra<al JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
CONTRACT COSTS
egistration #eeG QJJJJJJJJJJJJJJJ
:uitionG QJJJJJJJJJJJJJJJ
Books=>itG QJJJJJJJJJJJJJJJ
Misc1=!t/erG QJJJJJJJJJJJJJJJ
:!:A? (!S:SG QJJJJJJJJJJJJJJJ
SETTLEMENT FORMULA
SCHEDULED TIME ELAPSED TOTAL TUITION SCHOOL
IN TOTAL PROGRAM SHALL HAVE EARNED (Circle percentage)
.1.)K to 41+K -.K
61.K to +1+K *.K
).1.K to )41+K 4.K
)61.K to -41+K 46K
-61.K to 4+1+K 7.K
6.1.K and o$er )..K
ACCOUNT INFORMATION
AM!U;: E(EI7ED BF S(B!!?IG AM!U;: EA;EDG
(as/G QJJJJJJJJJJJJJJJJJ :uition A K Earned in %rogramG QJJJJJJJJJJJ
!t/erG QJJJJJJJJJJJJJJJJJ egistration #eeG QJJJJJJJJJJJ
QJJJJJJJJJJJJJJJJJ Books=>it=Unreturned %ropert'G QJJJJJJJJJJJ
@=D #ee=!t/erG QJJJJJJJJJJJ
:otal %aidG QJJJJJJJJJJJJJJJJJ :otal EarnedG QJJJJJJJJJJJ
AM!U;: E#U;DED 0If applica"le2G AM!U;: !@ED :! S(B!!?G
:otal %aid to Sc/ool Q JJJJJJJJJJJJJ :otal Earned "' Sc/oolG Q JJJJJJJJJJ
:otal Earned "' Sc/ool Q9JJJJJJJJJJJJJ :otal %aid to Sc/oolG Q9 JJJJJJJJJJ
:otal efund Due U Q JJJJJJJJJJJJJ :otal !<ed to Sc/ool U Q JJJJJJJJJJ
(!MME;:SG

SAMPLE EXTRA-INSTRUCTIONAL CHARGES POLICIES
Sample One:
Eac/ course=program /as "een sc/eduled for completion <it/in an allotted time frame1 A grace period of
approximatel' ten percent /as "een added to t/e calculated completion date for eac/ program1 It is not
realistic to expect to recei$e an education for free1 :/e sc/ool /as reser$ed spaceC e8uipmentC and
licensed instructors for eac/ student and course=program1 If a student does not graduate <it/in t/e
contract periodC additional training <ill "e "illed at t/e rate of Q-6. per <eekC or an' part t/ereofC pa'a"le
in ad$anceC until graduation1 Students <ill not "e allo<ed to clock in until applica"le <eekl' pa'ments
are made1
Sample Two:
Eac/ course=program /as "een sc/eduled for completion <it/in an allotted time frame1 A grace period of
approximatel' ten percent /as "een added to t/e calculated completion date for eac/ program1 It is not
realistic to expect to recei$e an education for free1 :/e sc/ool /as reser$ed spaceC e8uipmentC and
licensed instructors for eac/ student and course=program1 If a student does not graduate <it/in t/e
contract periodC additional training <ill "e "illed at t/e rate of Q)6 per /ourC pa'a"le in ad$anceC until
graduation1 Students <ill not "e allo<ed to clock in until applica"le dail' pa'ments are made1
STANDARD VIII
INSTRUCTIONAL SPACE AND FACILITIES
Guidance of Understanding: Standard VIII
Criterion "
Guidance
It is t/e (ommissionDs intention t/at t/e restriction on t/e use of classroom and ser$ice facilities appl' during 4normal
"usiness /ours5 as pu"lis/ed "' t/e institution1 (lassroom and ser$ice facilities ma' "e used for ot/er educational
purposes outside of t/e institutionDs esta"lis/ed normal "usiness /ours1
Criterion 6
Guidance
It is t/e (ommissionDs o"Eecti$e t/at t/e pu"lic must "e a"le to clearl' differentiate "et<een a professional ser$ice
facilit' and t/e sc/ool 0i1e1 separate ad$ertising and operationsC </et/er t/e salon operates in t/e e$ening </ile t/e
sc/ool is not in operation or t/e sc/ool and t/e salon are next door <it/ separate facilities21 Students must not "e a"le
to transition "et<een eit/er facilit' for educational purposes or ot/er unaccepta"le practices 0i1e1 <orking in "ot/ t/e
salon and performing ser$ices in t/e clinic21 It s/ould "e noted t/e sc/ool <ill /a$e to compl' <it/ all state
regulations regarding its operation and facilities </en considering operation of a professional ser$ice facilit' and a
sc/ool under t/e same o<ners/ip or ot/er<ise associated1
Criterion 7
Guidance
It is t/e (ommissionDs o"Eecti$e t/at t/e pu"lic is a<are t/at ser$ices <ill "e recei$ed "' students1 As long as t/e
sc/oolDs signs make t/is apparentC t/e sc/ool <ould "e considered to "e in compliance1
o ExampleG It is accepta"le for a sc/ool to /a$e a sign ad$ertising a price for ser$ices next to t/e sign t/at
indicates t/at it is a sc/ool1 :/e price ad$ertisement does not /a$e to /a$e t/e statement 4all ser$ices
performed "' super$ised students15
o ExampleG It is accepta"le for a sc/ool to /a$e t/e sign 4Beaut' Sc/ool5 <it/out t/is name /a$ing to "e listed
as an 4ot/er name used5 as long as t/e name of t/e sc/ool is displa'ed on t/e "uilding1
o ExampleG :/e sc/ool ma' /a$e an 4ot/er name used5 as its sign1 It does not /a$e to "e t/e full name of t/e
sc/ool as long as ;A((AS /as appro$ed of t/e alternate nameC and t/e name complies <it/ t/e -A..A(
0olic# on Advertising1
SAMPLE SAFETY AND EVACUATION POLICY
BASIC REQUIREMENTS FOR A SAFE WORKPLACE
)1 %roper 7entilationG Some fumes can "e /armful1
-1 %roper Use of #lamma"lesG ead la"els and al<a's follo< precautions1
*1 Designated smoking areasG ;e$er smoke or permit clients to smoke </ile "eing ser$ed1 A$oid ot/er sources of open
flames1
41 Safe %roduct StorageG Store products in closed containers and pre$ent spills or leakage1 Store in ade8uatel' $entilated
area and in moderate temperature1
61 %rotection during applicationG #ollo< directionsC <ear glo$es and=or goggles as directedC properl' drape client1 Appl'
'our professional training1
61 %roper Use of #irst AidG >eep first aid kit a$aila"le at front desk1
71 #ire Safet'G %ost and re$ie< e$acuation procedure during ne< student orientation1
&1 In t/e e$ent of fireG
a2 contact fire department 0>eep num"er readil' a$aila"le1 Gi$e name and address of "usinessC nature of fire 0</at is
"urning2C and name of person reporting t/e fire1
"2 E$acuate premises "' follo<ing t/e planned procedure for t/e facilit'1
c2 %lan alternate exits for use in t/e e$ent regular route is "locked "' t/e fire1
d2Ser$ice extinguis/ers at last annuall'1
+1 Use of extinguis/ers1 Install a<a' from potential fire /a,ards and near an escape route1 #ollo< t/e instructions1 Man'
<ork as follo<sG
a1 %ull t/e pin
"1 Aim t/e no,,le
c1 S8uee,e t/e /andle
d1 S<eep from side to side at "ase until fire goes out1
).1 ecommended %roceduresG :/e ;ational #ire %rotection Association recommends t/at 'ou s/ould !;?F stand and
fig/t a fire if A?? t/e follo<ing are :UEG
a1 E$er'one is lea$ing t/e premises and fire department /as "een called1
"1 :/e fire is small and confined to t/e <ork area </ere it started 0<aste"asketC cus/ionC small applianceC etc12
c1 Fou can fig/t t/e fire <it/ 'our "ack to an escape route1
d1 Four extinguis/er is rated for t/e t'pe of fire 'ou are fig/ting and is in good <orking order1
e1 Fou kno< /o< to operate t/e extinguis/er1
STANDARD IX
EVALUATION OF STUDENTS
Guidance for Understanding: Standard IX
Criterion 1
Guidance
Institutions are expected to e$aluate students in eac/ of t/e t/ree areas1 Bo<e$erC in a credit /our programC attendance
ma' not "e pro$ided1 In a distance education programC practical learning ma' not "e pro$ided1
Criterion 4
Guidance
It is t/e (ommissionDs o"Eecti$e t/at <ritten practical grading criteria s/ould "e <ritten in a <a' t/at ensures t/at t<o
different instructors e$aluating t/e same practical skills set s/ould arri$e at t/e same grade1
Criterion 6
Guidance
:/e (ommission does not re8uire t/at documentation of regular SA% e$aluations "e found in t/e student file if t/e
sc/ool can demonstrate t/at t/e' are performed as polic' re8uires 0suc/ as electronicall' or maintenance of
documents found in anot/er location21
#urt/erC if a student is placed on pro"ation or determined not making SA%C t/e sc/ool must "e a"le to document proper
notification to t/e student including </at actions must "e taken to re9esta"lis/ment SA%1
If t/e institutions are doing SA% e$aluations on sc/eduled /oursC t/en t/e e$aluation s/ould "e "ased on /o< man'
/ours <ere clocked up to t/e sc/eduled 46. /our point1 If t/e institution is doing e$aluations on actual /oursC t/e
institution s/ould "e a"le to pinpoint t/e da' t/e student actuall' clocks 46. /ours1 :/at means t/e student mig/t get
to 46. at ).G.. am so t/e e$aluation mig/t s/o< 466 /ours at t/e end of t/e da'1 In a clocked /our situationC t/e
(ommission <ill allo< a * da' grace period to actuall' document t/e e$aluation1
*#$ Chec5list
Guidance
Item 6 for "ot/ clock /our and credit /our institutionsG It is t/e intent of t/e (ommission t/at institutions /a$e a polic'
regarding maximum time frame1 Bo<e$erC t/e institution must terminate dis"ursing financial aidC if applica"leC to an'
student </o /as exceeded t/e maximum time frame1 :/e student at t/at point can "ecome a pri$ate pa' student if t/e
sc/oolDs polic' states t/at as an option1 Sc/ools t/at c/oose to allo< t/is as an option s/ould also "e a<are t/at t/is
ma' negati$el' impact t/eir outcomes as t/e student ma' "e a non9completer for t/e Annual eport1
Item ). G It is t/e (ommissionDs o"Eecti$e t/at t/e p/rase 4similar in lengt/5 means t/at an institution e$aluates its
students at e8ual inter$alsC suc/ asG
o 46. clock /oursC +.. clock /oursC and )*6. clock /ours or for institutions t/at e$aluator mont/l'C t/e )6
t/
of
e$er' mont/1
:/e (ommission recogni,es t/at certain e$aluations ma' not "e e8ual in lengt/ due to an academic 'ear or program
lengt/C suc/ asG
o A )6.. clock /our programC <it/ a +.. clock /our academic 'earC t/e e$aluations could "e at 46.C +..C )-..
and )6.. or for a )... clock /our programC at *..C 6..C +.. and )... clock /ours1 It is not t/e intention of
t/e (ommission t/at e$aluation periods "e identical in lengt/1
:/e (ommission understands t/at an institution ma' e$aluate SA% <it/in t/e first )6. clock /ours of a programC
/o<e$erC if t/e institution designates t/is as its )
st
e$aluation <it/in its SA% %olic'C and t/en e$aluates SA% at 46. and
+.. clock /oursC t/is <ould not "e considered similar in lengt/1
An institution ma' e$aluate SA% more fre8uentl' t/an its polic' esta"lis/esC /o<e$erC at a minimum it must follo< its
o<n polic'1
Items )6d for clock /our institutions and )6d for credit /our institutions means t/at if an institution de$elops an
academic plan for t/e student t/atC if follo<edC <ill ensure t/at t/e student is a"le to meet t/e institutionDs satisfactor'
academic progress re8uirements "' a specific point <it/in a maximum timeframe esta"lis/ed for t/e indi$idual
student t/at ma' "e extended "ased on t/e studentDs appro$ed appeal1
Item -) for clock /our institutions and -. for credit /our institutionsG
o A student is considered a re9entr' student ifG
)1 :/e' are re9entering t/e same institutionC </et/er as a ne<l' contracted student or re9enrolleeC
-1 :/e' are re9entering at a campus from t/e same famil' of sc/ools 0exact o<ners/ip2C </et/er as a ne<l'
contracted student or a re9enrolleeC
*1 :/e program t/e' are re9entering is t/e same costC contentC structureC /oursC etc1C as t/e program t/e'
leftC
41 :/e student re9enters in t/e same status as </en t/e' left to include gradesC attendanceC impact on
maximum time frameC SA% statusC etc1C
61 :/e SA% %olic' for "ot/ t/e original campus t/e student <as enrolled at and t/e campus recei$ing t/e
re9entr' student allo< for suc/ a practice1
guarantee compliance or ensure that the school will not receive limitations. Page &.
SAMPLE PRACTICAL EXAMINATION AND WRITTEN GRADING CRITERIA
PRACTICAL EXAMINATION - ROLLER PLACEMENT
STUDENT NAME_________________________ HOURS_________ DATE______________
InstructionsG :/e top center of t/e /ead <ill "e used for t/e placement of at least t/ree rollers1 :/e first roller
s/ould "e a no9stem rollerC centered on t/e "ase1 :/e second roller s/ould "e a /alf9stem rollerC placed /alf off and
/alf on its "ase1 :/e t/ird roller is placed completel' off "ase1 End papers ma' not "e used1
CRITERIA SCORING
A. SMOOTH DISTRIBUTION )1 Is /air <ound smoot/l' and FESJJJJ ;!JJJJ
OF HAIR AROUND ROLLER e$enl' around rollerL
-1 Is /air approx1 VW from ends FESJJJJ ;!JJJJ
of rollerL
*1 @as "unc/ing of /air in t/e FESJJJJ ;!JJJJ
center of t/e roller a$oidedL
B. CLIPPING OF ROLLERS 41 Are rollersN clipped securel' FESJJJJ ;!JJJJ
at "aseL
C. PLACEMENT OF EACH 61 Is su"9section t/e lengt/ of FESJJJJ ;!JJJJ
ROLLER roller "eing usedL
61 Is su"9section t/e <idt/ of FESJJJJ ;!JJJJ
roller "eing usedL
71 Is one roller on "ase 0no stem2L FESJJJJ ;!JJJJ
&1 Is on roller X "ase 0/alf stem2L FESJJJJ ;!JJJJ
+1 Is one roller no "ase 0full stem2L FESJJJJ ;!JJJJ
Number of YES answers ______divided by Number of Questions __________
INSTRUCTOR'S NAME___________________________________________ DATE______________
guarantee compliance or ensure that the school will not receive limitations. Page &)
*ample provided 6 7ouse of 7eavilin 8eaut Colleges.
PRACTICAL SKILLS COMPETENCY EVALUATION CRITERIA
:/e skills categor' is graded "' di$iding t/e num"er of criteria rated 'es into t/e total num"er of criteria1
At least 76K in eac/ applica"le categor' must "e attained for a passing score1 %ractical skills are e$aluated
according to text procedures and performance standards esta"lis/ed "' t/e state licensing agenc'1
+* 9 ).. Excellent
&6 9 +- 7er' Good
76 9 &4 Satisfactor'
74 9 . ;eeds Impro$ementH Does not meet standards
:o calculate t/e o$erall competenc' e$aluation scoreC t/e e$aluator a$erages t/e percentages for all
categories and con$erts to t/e a"o$e scale1 Eac/ student is counseled regarding e$aluation results and t/e
permanent record is signed "' t/e $erif'ing instructor and t/e student examination candidate1
;!:E :! A:EG (/eck item if performed correctl'1 ?ea$e "lank if unsatisfactor'1 Di$ide t/e num"er
correct into t/e num"er possi"le to determine t/e score using a )..K scale1
1 TINT RE-TOUCH
Score on safet'C sanitationC infection controlC and application of simulated product1 ). Minutes1
#1 #2 #3 #4 #5 #6 #7 #8 SKILL PERFORMANCE
JJJ JJJ JJJ JJJ JJJ JJJ JJJ JJJ )1 @as/ed Bands
JJJJ JJJ JJJ JJJ JJJ JJJ JJJ JJJ -1 Station set up properl'
JJ JJJ JJJ JJJ JJJ JJJ JJJ JJJ *1 Used proper c/emical drape
JJJ JJJ JJJ JJJ JJJ JJJ JJJ JJJ 41 %erformed /air=scalp anal'sis
JJJ JJJ JJJ JJJ JJJ JJJ JJJ JJJ 61 Applied protecti$e (ream
JJJ JJJ JJJ JJJ JJJ JJJ JJJ JJJ 61 Sections neat and clean
JJJ JJJ JJJ JJJ JJJ JJJ JJJ JJJ 71 Su"sections VD 0not too large2
JJJ JJJ JJJ JJJ JJJ JJJ JJJ JJJ &1 E$en co$erage9no dr' spots
JJJ JJJ JJJ JJJ JJJ JJJ JJJ JJJ +1 %roduct did not to o$erlap )5 re9touc/
JJJ JJJ JJJ JJJ JJJ JJJ JJJ JJJ ).1 %roduct did not drip on skin or cape1
JJJ JJJ JJJ JJJ JJJ JJJ JJJ JJJ ))1 @ore protecti$e glo$es1
JJJ JJJ JJJ JJJ JJJ JJJ JJJ JJJ )-1 Implements kept in sanitar' condition1
JJJ JJJ JJJ JJJ JJJ JJJ JJJ JJJ )*1 @ork area <as kept sanitar'1
JJJ JJJ JJJ JJJ JJJ JJJ JJJ JJJ :otal (orrect
:otal ScoreJJJJJJJJJ
guarantee compliance or ensure that the school will not receive limitations. Page &-
(!MME;:SG
*ample provided 6 /-#+, 'nc.
SAMPLE REPORT CARD
Student ;ameG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
%rogramG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ DateG JJJJJJJJJJJJJJJJJJJJJJJJJ
Cumulative Attendance
Sc/eduled BoursG JJJJJJJJJJJJJJJJJJJJJ
Actual BoursG JJJJJJJJJJJJJJJJJJJJJ
ate of AttendanceG JJJJJJJJJJJJJJJJJJJJK
Cumulative Grades/Academics
:/eor'G JJJJJJJJJJJJJJJJJJJJK
%racticalG JJJJJJJJJJJJJJJJJJJJK
G%AG JJJJJJJJJJJJJJJJJJJJK
Comments: JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
guarantee compliance or ensure that the school will not receive limitations. Page &*
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Instructor Signature Date
guarantee compliance or ensure that the school will not receive limitations. Page &4
SAMPLE EXIT INTERVIEW CHECKLIST
(ompleted Initials
)1 Graduation eminder JJJJJJJJJ JJJJJJJJJ
-1 Mock State Board JJJJJJJJJ JJJJJJJJJ
*1 State Board Application #orm JJJJJJJJJ JJJJJJJJJ
41 All #ees %aid in #ull JJJJJJJJJ JJJJJJJJJ
61 e8uired Academic A$erage of 76K JJJJJJJJJ JJJJJJJJJ
61 :'pe of ?oan JJJJJJJJJ JJJJJJJJJ
71 eminder of 69mont/ pa'ment JJJJJJJJJ JJJJJJJJJ
upon completion of sc/ool
&1 ;otification of ?ender in JJJJJJJJJ JJJJJJJJJ
eference to pa'ment sc/edule
+1 Gi$en pamp/let on 4S:E%S JJJJJJJJJ JJJJJJJJJ
!# ?!A; %AFME;:5
).1 Action t/at <ill "e taken if JJJJJJJJJ JJJJJJJJJ
default occurs
))1 !fficial :ranscript of Bours %ro$ided JJJJJJJJJ JJJJJJJJJ
)-1 Emplo'ment data 0if applica"le2 JJJJJJJJJ JJJJJJJJJ
I ackno<ledge t/at all of t/e information listed a"o$e /as "een discussed <it/ me upon t/e
completion of m' program1 I t/oroug/l' understand a"out m' pa'ment sc/edule and <ill contact
all necessar' personnel in$ol$ed <it/ m' loan1
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJ
StudentDs Signature Date
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJ
Director=Super$isorDs Signature Date
;ame of closest relati$e not li$ing <it/ 'ouG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
AddressG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Bome :elep/oneG JJJJJJJJJJJJJJJJJJJJJJ @ork %/oneG JJJJJJJJJJJJJJJJJJJJJ
SAMPLE OFFICIAL TRANSCRIPT
OFFICIAL ACADEMIC TRANSCRIPT for ESTHETICS
NACCAS SCHOOL OF BEAUTY
S:UDE;: ;AMEG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJ S:UDE;: %B!;EG JJJJJJJJJJJJJJJJJJJJ
S:UDE;: ADDESSG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Student IDOG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJEMAI?G JJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
DA:E %!GAM BEGA;G JJJJJJJJJJJJJJJJJJ ?AS: DAF !# A::E;DA;(EG JJJJJJJJJJJJJJ
U;I: !# S:UDF B!US (!M%?E:ED (!M%E:E;(F A(BIE7ED
Infection (ontrol JJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJ
Sciences JJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJ
Skin :reatments JJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJ
Makeup JJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJ
Business %ractices JJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJ
Student SignatureG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ DateG JJJJJJJJJJJJJJJJJJJJJ
Sc/ool !fficial Signature JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ DateG JJJJJJJJJJJJJJJJJJJJJ
Sc/ool Seal
All ;A((AS9accredited institutions are re8uired to su"mit a cross9referenced satisfactor' academic progress polic' as an
ex/i"it to t/e Institutional Self9Stud'1 An a""re$iated $ersion of t/e c/ecklists t/at ma' "e used for cross9referencing can "e
found on t/e "elo< pages1 %lease note t/at t/ere is a c/ecklist for sc/ools t/at teac/ in clock /our or competencies and a
c/ecklist for sc/ools t/at teac/ in credit /ours1 Bo<e$erC t/e institution s/ould carefull' re$ie< ;A((AS %olic' OIA1.) and
OIA1.- to ensure understanding of eac/ c/ecklist re8uirement1
SATISFACTORY ACADEMIC PROGRESS POLICY AND CHECKLIST (CLOCK HOURS) FOR CROSS-
REFERENCING
(See NACCAS Pol. IX. 01 for more detailed information.)
School: __________________________________________ Ref #: _____________________
Check if Item # Satisfactory Academic Progress Policy Requirement
Complete
JJJJJJ )1 Is <ritten and identified as a Satisfactor' Academic %rogress %olic'1
JJJJJJ -1 Applies to e$er' students enrolled in a ;A((AS9appro$ed program1
JJJJJJ *1 Is pro$ided to applicants prior to enrollment1
JJJJJJ 41 Is applied consistentl' to all students enrolled in a specific program and sc/edule1
JJJJJJ 61 Includes "ot/ cumulati$e 8uantitati$e and 8ualitati$e elements e$aluated at designated periods t/roug/out
program1
JJJJJJ 61 Includes a maximum time frame no longer t/an )6.K of course lengt/1
JJJJJJ 71 ?ea$e of A"sence extends contract period and maximum time frame "' same num"er of da's taken in ?!A1
JJJJJJ &1 Mualitati$e factors determine academic performance using gradesC and=or <ork proEects completedC and=or
compara"le factors measura"le against a norm1
JJJJJJ +1 (ontains a grading scale <it/ a minimum cumulati$e grade a$erage of 7.K or proEect completion rateC or
letter grade of (C or academic standing consistent <it/ graduation re8uirements1
JJJJJJ ).1 Esta"lis/es e$aluation periods similar in lengt/ </et/er in clock /oursC <eeksC or mont/s1
JJJJJJ ))1 :/e first e$aluation must occur no later t/an t/e mid9point ofG t/e academic 'ear or t/e course=programC
</ic/e$er is sooner1
JJJJJJ )-1 Identifies </et/er e$aluation periods are "ased on actual /ours completed or sc/eduled /ours1
JJJJJJ )*1 Specifies t/at students </o meet minimum re8uirements are considered making satisfactor' academic
progress until next sc/eduled e$aluation1
JJJJJJ )41 Ma' allo< for <arning and consider students to "e making satisfactor' academic progress during <arning1
JJJJJJ )61 Indicates /o< a student can re9esta"lis/ satisfactor' academic progress and=or financial aid eligi"ilit'1
JJJJJJ )61 Ma' allo< for pro"ation for students </o are not considered meeting minimum standards for satisfactor'
academic progress ifG
JJJJ )6a1 :/e institution determines t/at t/e student did not make satisfactor' academic progress
during t/e <arning or pre$ious e$aluation periodH and
JJJJ )6"1 :/e student pre$ails upon appeal of a negati$e progress determination prior to "eing placed
on pro"ationH and
JJJJ )6c1 :/e institution determines standards can "e met "' t/e next e$aluation1
JJJJ )6d1 :/e institution de$elops an academic plan
JJJJJJ )71 Ma' allo< a student to appeal a satisfactor' academic progress determination1 If allo<ing for appealC t/e
polic' must descri"eG
JJJJ )7a1 Bo< t/e student ma' re9esta"lis/ eligi"ilit' for financial aidC if applica"leH
JJJJ )7"1 :/e reasons for </ic/ a student ma' appealH
JJJJ )7c1 Documentation t/e student must su"mit regarding </' t/e student failed to make
satisfactor' academic progress and </at /as c/anged in t/e studentDs situation t/at <ill
allo< t/e ac/ie$ement of satisfactor' academic progress at t/e next e$aluation1
JJJJ )7d1 Bo< t/e results of t/e appeal are documented in t/e studentDs file1
JJJJJJ )&1 States t/at a student </o does not ac/ie$e t/e minimum standards is no longer eligi"le for :itle I7C BEA
program fundsC if applica"leC unless on <arning or pre$ailed upon appeal t/at /as resulted in pro"ation1
JJJJJJ )+1 e8uires students to "e notified of an' e$aluation t/at impacts eligi"ilit' for financial aidC if applica"le1
JJJJJJ -.1 Details reasona"le pro$isions regarding temporar' interruptions or ?ea$es of A"sence1
JJJJJJ -)1 Addresses t/e status of students re9entering sc/ool and t/e' enter in t/e same progress status as </en t/e'
left1
JJJJJJ --1 States </et/er course incompletesC <it/dra<alsC or repetitions appl' to t/e sc/oolC and if soC
states t/e polic'1
JJJJJJ -*1 States t/at course incompletesC repetitionsC and non9credit remedial courses /a$e no effect upon t/e sc/oolDs
satisfactor' academic progress standards if t/e sc/ool /as no suc/ items1
JJJJJJ -41 Esta"lis/es t/at transfer /ours t/at are accepted are counted as "ot/ attempted and completed /ours for t/e
purpose of determining </en t/e allo<a"le maximum time frame /as "een ex/austed1 SA% e$aluation
periods are "ased on actual contracted /ours at t/e institution1
JJJJJJ -61 Descri"es /o< students /a$e access to satisfactor' academic progress e$aluation results1
guarantee compliance or ensure that the school will not receive limitations. Page &&
SATISFACTORY ACADEMIC PROGRESS POLICY AND CHECKLIST (CREDIT HOURS) FOR CROSS-
REFERENCING
(See NACCAS Pol. IX. 02 for more detailed information.)
School: ______________________________________ Ref #: _____________________
Check if Item # Satisfactory Academic Progress Policy Requirement
Complete
JJJJJJ )1 Is <ritten and identified as a Satisfactor' Academic %rogress %olic'1
JJJJJJ -1 Applies to e$er' student enrolled in a ;A((AS appro$ed program1
JJJJJJ *1 Is pro$ided to applicants prior to enrollment1
JJJJJJ 41 Is applied consistentl' to all students enrolled in a specific program and sc/edule1
JJJJJJ 61 Includes "ot/ cumulati$e 8uantitati$e and 8ualitati$e elements e$aluated at designated periods t/roug/out
program1
JJJJJJ 61 Includes a maximum time frame no longer t/an )6.K of course lengt/1
JJJJJJ 71 ?ea$e of A"sence extends contract period and maximum time frame "' same num"er of da's taken in ?!A1
JJJJJJ &1 Mualitati$e factors determine academic performance using a reasona"le s'stem of grades and=or <ork
proEects completed and=or compara"le factors measura"le against a norm1
JJJJJJ +1 (ontains a grading scale <it/ a minimum cumulati$e grade a$erage of 7.K or proEect completion rateC or a
letter grade of (C or academic standing consistent <it/ t/e graduation re8uirements1
JJJJJJ ).1 Monitors t/e academic progress of students at t/e midpoint and end of eac/ term1
JJJJJJ ))1 Esta"lis/es t/at a sc/ool participating in :itle I7C BEA programsC successful course completion
percentage is "ased on num"er of successfull' completed 0at least 7.K grade2 credit /ours di$ided "' t/e
cumulati$e num"er of credit /ours attempted at t/e t/at time1
JJJJJJ )-1 Specifies t/at students </o meet t/e minimum re8uirements for academic progress are considered to "e
making satisfactor' academic progress until t/e next sc/eduled e$aluation1
JJJJJJ )*1 Ma' allo< for <arning and consider students to "e making satisfactor' academic progress during <arning
period1
JJJJJJ )41 Indicates /o< a student can re9esta"lis/ satisfactor' academic progress and=or financial aid eligi"ilit'1
JJJJJJ )61 Ma' allo< for %ro"ation 0!ptional2 and consider students not meeting t/e minimum standards for
satisfactor' academic progress ifG
JJJJ )6a1 :/e institution determines t/at t/e student did not make satisfactor' academic progress
during t/e <arning or pre$ious e$aluation periodH and
JJJJ )6"1 :/e student pre$ails upon appeal of a negati$e progress determination prior to "eing placed
on pro"ationH and
JJJJ )6c1 :/e institution determines standards can "e met "' t/e next e$aluationH or
JJJJJ )6d1 :/e institution de$elops an academic plan1
JJJJJJ )61 Ma' allo< a student to appeal a satisfactor' academic progress determination1 If t/e institution permits a
student appeal a satisfactor' academic progress determinationC t/e polic' must descri"eG
JJJJ )6a1 Bo< t/e student ma' re9esta"lis/ eligi"ilit' for financial aidC if applica"leH
JJJJ )6"1 :/e reasons for </ic/ a student ma' appealH
JJJJ )6c1 Documentation t/e student must su"mit regarding </' t/e student failed to make
satisfactor' academic progress and </at /as c/anged in t/e studentDs situation t/at <ill
allo< t/e ac/ie$ement of satisfactor' academic progress at t/e next e$aluationH and
JJJJ )6d1 Bo< t/e results of t/e appeal are documented in t/e studentDs file1
JJJJJJ )71 States a student </o does not ac/ie$e t/e minimum standards is no longer eligi"le for :itle I7C BEA
program fundsC if applica"leC unless on <arning or pre$ailed upon appeal t/at /ad resulted in pro"ation1
JJJJJJ )&1 e8uires students to "e notified of an' e$aluation t/at impacts eligi"ilit' for financial aidC if applica"le1
JJJJJJ )+1 Details reasona"le pro$isions regarding temporar' interruptions or ?ea$es of A"sence1
JJJJJJ -.1 Addresses t/e status of students re9entering sc/ool and re8uires t/at students re9entering enter in t/e same
progress status as </en t/e' left1
JJJJJJ -)1 States </et/er course incompletesC <it/dra<alsC or repetitions appl' to t/e institutionC and if soC states t/e
polic'1
JJJJJJ --1 States t/at course incompletesC repetitionsC and non9credit remedial courses /a$e no effect upon t/e
institutionDs satisfactor' academic progress standards if t/e institution /as no suc/ items or policies1
JJJJJJ -*1 Esta"lis/es t/at transfer /ours t/at are accepted are counted as "ot/ attempted and completed /ours for t/e
purpose of determining t/e allo<a"le maximum time frame /as "een ex/austed1 SA% e$aluation periods are
"ased on actual contracted credits at t/e institution1
JJJJJJ -41 Descri"es /o< students /a$e access to satisfactor' academic progress e$aluation results1
guarantee compliance or ensure that the school will not receive limitations. Page &+
SAMPLE SATISFACTORY ACADEMIC PROGRESS POLICY
:/e Satisfactor' Academic %rogress %olic' is consistentl' applied to all students enrolled at t/e sc/ool1 It is printed in t/e
catalog to ensure t/at all students recei$e a cop' prior to enrollment1 :/e polic' complies <it/ t/e guidelines esta"lis/ed "' t/e
;ational Accrediting (ommission of (areer Arts and Sciences 0;A((AS2 and t/e federal regulations esta"lis/ed "' t/e
United States Department of Education1
EVALUATION PERIODS
Students are e$aluated for Satisfactor' Academic %rogress as follo<sG
(osmetolog' 46.C +..C )*6. clocked 0actual2 /ours
Est/etics *..C 6.. clocked 0actual2 /ours
I:ransfer Students9 Midpoint of t/e contracted /ours or t/e esta"lis/ed e$aluation periodsC </ic/e$er comes first1
E$aluations <ill determine if t/e student /as met t/e minimum re8uirements for satisfactor' academic progress1 :/e fre8uenc'
of e$aluations ensures t/at students /a$e /ad at least one e$aluation "' midpoint in t/e course1
ATTENDANCE PROGRESS EVALUATIONS
Students are re8uired to attend a minimum of 67K of t/e /ours possi"le "ased on t/e applica"le attendance sc/edule in order to
"e considered maintaining satisfactor' attendance progress1 E$aluations are conducted at t/e end of eac/ e$aluation period to
determine if t/e student /as met t/e minimum re8uirements1 :/e attendance percentage is determined "' di$iding t/e total
/ours accrued "' t/e total num"er of /ours sc/eduled1 At t/e end of eac/ e$aluation periodC t/e sc/ool <ill determine if t/e
student /as maintained at least 67K cumulati$e attendance since t/e "eginning of t/e course </ic/ indicates t/atC gi$en t/e
same attendance rateC t/e student <ill graduate <it/in t/e maximum time frame allo<ed1
MAXIMUM TIME FRAME
:/e maximum time 0</ic/ does not exceed )6.K of t/e course lengt/2 allo<ed for students to complete eac/ course at
satisfactor' academic progress is stated "elo<G
COURSE MAXIMUM TIME ALLOWED
WEEKS SCHEDULED HOURS
(osmetolog' 0#ull timeC *716 /rs=<k2 9 )6.. Bours 6. @eeks --6.
(osmetolog' 0%art timeC -. /rs=<k2 R )6.. Bours ))- @eeks --6.
Est/etics 0#ull timeC *716 /rs=<k2 R 6.. Bours -4 @eeks +..
Est/etics 0%art timeC -. /rs=<k2 R 6.. Bours 46 @eeks +..
:/e maximum time allo<ed for transfer students </o need less t/an t/e full course re8uirements or part9time students <ill "e
determined "ased on 67K of t/e sc/eduled contracted /ours1
ACADEMIC PROGRESS EVALUATIONS
:/e 8ualitati$e element used to determine academic progress is a reasona"le s'stem of grades as determined "' assigned
academic learning1 Students are assigned academic learning and a minimum num"er of practical experiences1 Academic
learning is e$aluated after eac/ unit of stud'1 %ractical assignments are e$aluated as completed and counted to<ard course
completion onl' </en rated as satisfactor' or "etter 0t/e computer s'stem <ill reflect completion of t/e practical assignment as
a )..K rating21 If t/e performance does not meet satisfactor' re8uirementsC it is not counted and t/e performance must "e
repeated1 At least t<o compre/ensi$e practical skills e$aluations <ill "e conducted during t/e course of stud'1 %ractical skills
are e$aluated according to text procedures and set fort/ in practical skills e$aluation criteria adopted "' t/e sc/ool1 Students
must maintain a <ritten grade a$erage of 76K and pass a #I;A? <ritten and practical exam prior to graduation1 Students must
make up failed or missed tests and incomplete assignments1 ;umerical grades are considered according to t/e follo<ing scaleG
+* 9 ).. EA(E??E;:
&6 9 +- 7EF G!!D
76 9 &4 SA:IS#A(:!F
74 and BE?!@ U;SA:IS#A(:!F
guarantee compliance or ensure that the school will not receive limitations. Page +.
DETERMINATION OF PROGRESS STATUS
Students meeting t/e minimum re8uirements for academics and attendance at t/e e$aluation point are considered to "e making
satisfactor' academic progress until t/e next sc/eduled e$aluation1 Students <ill recei$e a /ard9cop' of t/eir Satisfactor'
Academic %rogress Determination at t/e time of eac/ of t/e e$aluations1 Students deemed not maintaining Satisfactor'
Academic %rogress ma' /a$e t/eir :itle I7 #unding interruptedC unless t/e student is on <arning or /as pre$ailed upon appeal
resulting in a status of pro"ation1
WARNING
Students </o fail to meet minimum re8uirements for attendance or academic progress are placed on <arning and considered to
"e making satisfactor' academic progress </ile during t/e <arning period1 :/e student <ill "e ad$ised in <riting on t/e
actions re8uired to attain satisfactor' academic progress "' t/e next e$aluation1 If at t/e end of t/e <arning periodC t/e student
/as still not met "ot/ t/e attendance and academic re8uirementsC /e=s/e ma' "e placed on pro"ation andC if applica"leC students
ma' "e deemed ineligi"le to recei$e :itle I7 funds1
PROBATION
Students </o fail to meet minimum re8uirements for attendance or academic progress after t/e <arning period <ill "e placed
on pro"ation and considered to "e making satisfactor' academic progress </ile during t/e pro"ationar' periodC if t/e student
appeals t/e decisionC and pre$ails upon appeal1 Additionall'C onl' students </o /a$e t/e a"ilit' to meet t/e Satisfactor'
Academic %rogress %olic' standards "' t/e end of t/e e$aluation period ma' "e placed on pro"ation1 Students placed on an
academic plan must "e a"le to meet re8uirements set fort/ in t/e academic plan "' t/e end of t/e next e$aluation period1
Students </o are progressing according to t/eir specific academic plan <ill "e considered making Satisfactor' Academic
%rogress1 :/e student <ill "e ad$ised in <riting of t/e actions re8uired to attain satisfactor' academic progress "' t/e next
e$aluation1 If at t/e end of t/e pro"ationar' periodC t/e student /as still not met "ot/ t/e attendance and academic
re8uirements re8uired for satisfactor' academic progress or "' t/e academic planC /e=s/e <ill "e determined as ;!: making
satisfactor' academic progress andC if applica"leC students <ill not "e deemed eligi"le to recei$e :itle I7 funds1
RE-ESTABLISHMENT OF SATISFACTORY ACADEMIC PROGRESS
Students ma' re9esta"lis/ satisfactor' academic progress and :itle I7 aidC as applica"leC "' meeting minimum attendance and
academic re8uirements "' t/e end of t/e <arning or pro"ationar' period1
INTERRUPTIONS, COURSE INCOMPLETES, WITHDRAWALS
If enrollment is temporaril' interrupted for a ?ea$e of A"senceC t/e student <ill return to sc/ool in t/e same progress status as
prior to t/e lea$e of a"sence1 Bours elapsed during a lea$e of a"sence <ill extend t/e studentDs contract period and maximum
time frame "' t/e same num"er of da's taken in t/e lea$e of a"sence and <ill not "e included in t/e studentNs cumulati$e
attendance percentage calculation1 Students </o <it/dra< prior to completion of t/e course and <is/ to re9enroll <ill return in
t/e same satisfactor' academic progress status as at t/e time of <it/dra<al1
APPEAL PROCEDURE
If a student is determined to not "e making satisfactor' academic progressC t/e student ma' appeal t/e determination <it/in ten
calendar da's1 easons for </ic/ students ma' appeal a negati$e progress determination include deat/ of a relati$eC an inEur'
or illness of t/e studentC or an' ot/er allo<a"le special or mitigating circumstance1 :/e student must su"mit a <ritten appeal to
t/e sc/ool on t/e designated form descri"ing </' t/e' failed to meet satisfactor' academic progress standardsC along <it/
supporting documentation of t/e reasons </' t/e determination s/ould "e re$ersed1 :/is information s/ould include </at /as
c/anged a"out t/e studentDs situation t/at <ill allo< t/em to ac/ie$e Satisfactor' Academic %rogress "' t/e next e$aluation
point1 Appeal documents <ill "e re$ie<ed and a decision <ill "e made and reported to t/e student <it/in *. calendar da's1
:/e appeal and decision documents <ill "e retained in t/e student file1 If t/e student pre$ails upon appealC t/e satisfactor'
academic progress determination <ill "e re$ersed and federal financial aid <ill "e reinstatedC if applica"le1
NONCREDIT, REMEDIAL COURSES, REPETITIONS
;oncreditC remedial coursesC and repetitions do not appl' to t/is institution1 :/ereforeC t/ese items /a$e no effect upon t/e
sc/oolNs satisfactor' academic progress standards1
TRANSFER HOURS
@it/ regard to Satisfactor' Academic %rogressC a studentDs transfer /ours <ill "e counted as "ot/ attempted and earned /ours
for t/e purpose of determining </en t/e allo<a"le maximum time frame /as "een ex/austed1
guarantee compliance or ensure that the school will not receive limitations. Page +)
SAMPLE SATISFACTORY ACADEMIC PROGRESS REPORT
;ameG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ DateG JJJJJJJJJJJJJJJJJJJJ
Start DateG JJJJJJJJJJJJJJJJJJJJJJ E$aluation %eriod JJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Sc/eduled BoursG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Actual BoursG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
AttendanceG JJJJJJJJJJK
(umulati$e Academic GradeG JJJJJJJJJJJK
Student is making satisfactor' academic progressG JJJJJ Fes JJJJJ ;o
;otice of @arning=%ro"ation for non9compliance <it/ re8uirements for Satisfactor' Academic %rogressG
JJJJJJJ
eason for @arning=%ro"ationG JJJJJ Attendance JJJJJ Academics
@arningG
Fou /a$e until t/e next e$aluation period to "ring up 'our grades and=or attendance up to minimum
re8uirements1
%ro"ationG
If t/e student /as still not met progress re8uirements at t/e end of t/e <arning periodC t/e student <ill "e
considered not making satisfactor' academic progress1 In order for t/e student to "e placed on pro"ation
and continue to recei$e federal financial aidC t/e student MUS: A%%EA? t/e satisfactor' academic
progress decision <it/in t/e next ). da's and pre$ail upon appeal1 Fou /a$e until t/e next e$aluation
period to "ring 'our grades and=or attendance up to minimum re8uirementsC or up to t/e re8uirements set
fort/ in an agreed upon academic plan1 If satisfactor' performance is not ac/ie$ed "' t/e end of t/e
pro"ationar' period according to satisfactor' academic progress re8uirements or 'our academic planC
'our financial aid <ill "e interrupted and 'ou <ill "e responsi"le for pa'ment of all tuition "alances1 Fou
<ill t/en "e re8uired to "ring 'our grades and=or attendance up to satisfactor' le$els in order to /a$e
financial aid reinstated1
Additional (ommentsG
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJ
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJ
Sc/ool !fficial Signature Date
guarantee compliance or ensure that the school will not receive limitations. Page +-
guarantee compliance or ensure that the school will not receive limitations. Page +*
SAMPLE APPEAL POLICY AND PROCEDURE
ules cannot "e <ritten t/at <ill appl' to e$er' situation in e$er' "usiness1 :/ereforeC an' polic' esta"lis/ed
"' t/e sc/ool ma' "e appealed due to mitigating circumstances1 An'one <is/ing to appeal a polic' must do so
using t/is form and attac/ an' applica"le documentation1 :/e appeal <ill "e re$ie<ed "' appropriate personnel
and a determination <ill "e made1 All decisions on appeal are final1 Indicate </ic/ polic' is "eing appealed
"elo<1 Appeals regarding a SA% must "e made <it/in )6 da's of t/e negati$e determination1
JJJJJ#inancial Aid %ackage JJJJJSA% Determination JJJJJExtra Instructional (/arges
JJJJJ!t/erG JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Attention (ampus DirectorG
I <is/ to appeal t/e decision and=or polic' of t/e sc/ool regarding t/e a"o$e indicated matter1 :/e mitigating circumstances and
pertinent information relating to t/e decision or polic' are stated "elo<1
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
JJJJJJJJJ
Supporting Documentation Attac/edGJJJJJFES JJJJJ;!
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Student Signature %arent or Guardian 0If applica"le2
!##I(E USE !;?F
JJJJJA%%EA? JJJJJA%%EA? DE;IED
EA%?A;A:I!; !# DE(ISI!;G
EMUIEME;:S !# S:UDE;: :! A(BIE7E SA:IS#A(:!F A(ADEMI( %!GESS A: :BE
E;D !# :BE %!BA:I!;AF %EI!DG
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ JJJJJJJJJJ
(ampus Director Date

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