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Copyright 2011 Tata Consultancy Services

Limited
WelcometotheUK
Note:ThisdocumentprovidesasareadyreckonerforexpatriateassociatestravellingintoUK.Thisdocumentwillbe
updatedeverymonthinlinewiththechangeinpolicies.Forclarificationonanychangesinpoliciesdefinedinthis
document,youcancheckwithyourISUHROfficer.
Welcome
to the UK!
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Agenda
TCSintheUK
Onboardingformalities
Ultimatix processes,Bankaccount,NI,Insurance&NHS
Thingstoknow
HMRCrequirements;Expatscompensation&paymodel
Leavepolicy&HouseRentAllowancepolicy
EmployeeDiscountScheme,EmployeeAssistanceProgramme
HRinitiatives
Keycontacts
Health&SafetyintheUK
Workplacebehaviours
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TCSinUK&I
Diverseworkforcesharingacommonvisionandcorevaluesto
sustainingourcompetitiveedge
39 Nationalities
21.4%ofthetotalUK
workforcearewomen
Diversity
Over9000 associatesacross
UK&I
Over65locations
Supporting200customers
Employee Base
StartedintheUKin1975
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Copyright 2011 Tata Consultancy Services
Limited
Onboardingformalities
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UpdateyourPersonalDetailsin
associateservices>HRManagement>MyProfile
Address&Telephone
BankAccountDetails(OverseasBankDetails)
DependantDetails
UpdateNINumber
GESSforOnsiteReportingForm(checkyourworklist)
SeeKnowmax >MyHR
>UnitedKingdom>UK>
ExpatriateAssociates
Policies
DeputationManuals
WhatswhereonUltimatix
*PleaseensurethatyoucheckyourTCSmails(webmail)
onaregularbasisforallcommunicationandinformation!
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Onsitereporting Steps
Updateyourworklocation,address&telephonenumber
Submitandtracknotificationtillcompletion
GotoUltimatix >>GESS>>FYAtabandopenthenotification
GivedateofarrivalinUK(notallocationstartdateorreportingtoproject),emailID&
location
Ensureyourworkpermitandvisadocumentisuploadedonthesystem
(coverpage,firstandlastpageofpassport,visamustbevalidatedbymanagerandhavethefollowing
mandatorydetails Managersname,employeenumber,signature,designationanddateofvalidation)
Step 3
Step 2
Step 1
Step 4
*AftercompletingyourreportingthenotificationgoestotheOnsiteBRMforapproval.Postapprovalallow24/48hrs
forthisdatatogetreflected
IfOnsiteArrivalformisnotfoundintheworklist:
CheckstatusofyourOverseasDeputationprocessthroughthelinkUltimatix GESSTravelmodule
TrackMyWorkflows ItemType(OverseasDeputation)toseeifanynotificationispendingwithbasebranchTravel
Admin/FDFU
Kindlysendanemailtothestakeholdertoclearthenotification
Reportingformwillflowintoyourworklistoncethesenotificationsarecleared
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OpeningaBankAccount
YoucanopenanaccountintheUKwithanybankforallowancepaymentsandtoclaimreimbursements
Opening yourBankAccountintheUK
ItissimpleandeasytoopenanaccountatthenearestorpreferredbankonceyouareintheUK.Pleasedropane
mailtouk.helpdesk@tcs.com,whowillshareatemplatewithyouwhichwillincludeallthedetailsrequired
FillupallthedetailsandemailthetemplatebacktotheHelpdesk,whowillissueyouaTCScoverletter
Arrangeanappointment withthebankandvisitthematthescheduledtimewithrequireddocuments
PleasenotethatyouwouldberequiredtoprovideaUKaddressand a contactnumber.Incaseyouhaventfinalised
youraccommodationarrangements,youmayprovideyourmanagers/colleaguesdetailsandchangethisatalater
date
Youmaychoosetodeposit
yourunusedtravellerscheques
intoyourbankaccount
Note:Asperthecreditbrokerage&licensingact,employersintheUK
arenotallowedtoinfluenceoradviseassociatesofanyrecommended
banksforthemtoopenabankaccount.
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UKHelpdeskforyou
Youmaycontactuk.helpdesk@tcs.com foranyreference/bonafied lettersfor:
Visitor/businessvisa
Tenancyagreements
Employmentconfirmation
NHS
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UpdatingbankaccountdetailsinUltimatix
Where
LogontoUltimatix
GotoHRManagement TCSassociateSelfService Employeeinformation(DirectUpdate)
OverseasBankDetails
What
Clickonaddnewrowandfillinthefollowingdetails:
Country:UnitedKingdom
BankName:YourBankName
AccountType:mustbe<CURRENTACCOUNT>only
AccountNumber Enteronlytheaccountnumber.Donotentersortcodehere.(Ensurethatyou
donotenteranyothercharactersorspacesinbetween)
SortCode:Enter6digitsortcode
PresentAccount:Yes
StartDate:DateofopeningBankAccount;PleasedonotEndDateyouraccount
How
ClickOK.
Verifyalldetailsarecorrectonthenextscreen.Ifnot,clickonBackandcorrectthedetails.
Ifalldetailsarecorrect,clickNext
ClickSubmitonnextscreen
ThiscompletesthebankupdateprocessinUltimatix
UKallowancewill beprocessedonlyaftertheonsitereportingformiscompleted
andyouroverseasbankaccountdetailsareupdated!
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NationalInsurance
ItismandatoryforallexpatsonlongtermdeputationtotheUKtohaveaNationalInsurance(NI)numberto
complywithHMRCregulations(UKInlandRevenueDepartment)
TheNInumberisyourpersonalaccountnumbersimilartothePANcardinIndia.Thenumber
makessurethattheNIcontributionspaidarerecordedwithHMRC
YouneedtoapplyfortheNInumberwithinonemonthofyourarrival.Ifyouhavenotappliedyet,pleasedoso
immediatelybyemailingsagila.majid@tcs.com withthedetailsbelow:
1. Fullnameasperpassport
2. AssociateNumber
3. ContactnumberinUK
4. FullUKresidenceaddress
Formswillbesentouttoyouwithin35days,whenreceivedallformsneedtobebackwithintheweek
Afterapplying,theNIcardwiththenumberreachesyouinamonth'stime
PleaseensureyouuploadtheNInumberonUltimatix associateServices HRManagement TCSassociate
SelfService OverseasIdentificationDetails
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NHS&MayfairInsurance
NationalHealthScheme
RegisteryourselfandyourdependantsunderNHSbyconnectingwithanylocalGPinyourzone
RefertotheNHSwebsite<www.nhs.uk>foranyfurtherinformation
MayfairInsurance
YourMayfairIdissenttoyourTCSemailafter7to8daysofyourarrivaltotheUK
Logonto<www.mayfairworldwide.com>usingthisID&downloadthecoveragedocumentforselfandfamily
(spouseandchildren).
DirectlycontactMayfairforanyqueriesrelatingtoClaims
Incaseyoudonotreceivetheemailwithinsurancedetailswithin15daysofyourarrivaltotheUK,kindlycontact
ukhr.helpline@tcs.com
FormoredetailsoninsuranceyoucanlogontoUltimatix Knowmax MyHR UnitedKingdom UK&
Ireland MyBenefits Insurance
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*MEDICALCOVER *DENTALCOVER *TRAVELCOVER
YouwillreceiveyourinsuranceId
inyourTCSemailfromMayfair.
Logonto
www.mayfairworldwide.com
ClickonRostersintheheader
ClickonInsureds
Ifyouareanewuser
ClickonNewUser
EnterYourMayfairID
andassociateID
Thesystemwillrequestthatyou
resetyourpasswordandleadyoutoapage
whereyoushouldenteryourAddress&DOB
Youwillbedirected
toinsuredsHomepage
Youcanaccessallyourrelevant
documentslikeSummaryofCover,
Advisories,Claimforms,
Coveragedocument,etc.,
MayfairMedicalInsurance GOLDCover
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Copyright 2011 Tata Consultancy Services
Limited
Thingstoknow
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HMRCRequirements Ongoingformality
StatutoryreviewundergonebyTCSyearlywithHMRC
Auditofpersonalaccommodation&travelexpensesincurredbyTCSassociatesintheUKonworkpermit
Associatesneedtorecordthefollowingexpensesonaregularbasisandsendcopiesofhis/hertenancy
agreement&thecounciltaxbilltotheUKFinance
Rent,CouncilTax,UtilitiesBills,Travelexpenses(Hometo/fromWork),OneTimesettlingcost(Applicableto
onlyfresharrivals)
DetailstobesubmittedonUltimatix GlobalNet Allowance AgreementDetails
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TCSIndiaExpatPayModel UK
The model applies to only TCS India expats on long term deputation to the UK
You must ensure that the Residency Status is correct in Globalnet (Globalnet Residency Status Overseas
Travel Details) and you record all travels to/from India whether personal or business related. This is to ensure
correct tax calculations for India salary
Prevailing market exchange rate from the Bloomberg website (between 20
th
to 25
th
of each month) is used
In the month of travel (to/from India), India tax will be deducted
Form 16 will be generated in India only if
There is any annual taxable income in India during the financial year or,
TDS (Tax Deducted at Source) on India salary has been deducted during the financial year
TCS UK Policy and TCS UK FAQs uploaded on Knowmax My HR UK & Ireland Expatriate Associates
Expats Corner Benefits for further details
UKHR Helpline (ukhr.helpline@tcs.com/0808 234 6486) is well equipped to handle any queries you may have on
the new model
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Onsite payroll eligibility
Ultimatix HRManagement TCSEmployeePayroll InternationalPayrolleligibility
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Leavepolicy Expats
Longtermdeputationonly
Financialyeari.e.April1
st
toMarch31
st
Leavedayswillbeprorateddependingonthedateofarrivalinthegeography
PersonalLeave(SickLeave):Tobeusedinspecificcircumstancessuchassickness
10calendardaysinayear.Undernocircumstanceisthistobetreatedasanadditionalleaveentitlement
Forthreeormoreconsecutivecalendardaysleaveduetosicknessorinjury,associatemustobtainadoctors
certificateinrespectoftheabsenceandsubmitittotheimmediatemanager/supervisor
Attheendofthefinancialyear,anyunusedPersonalLeavewilllapse
Attheendofdeputation,thePersonalLeavebalancewillberecalculated.Balance,ifany,willbecreditedtothe
homecountrySickLeavebalance.IncaseextraPersonalLeavehasbeenavailed,anegativebalancewillbesent
tothehomecountrySickLeavebalance
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Leavepolicy Expatscontd
AnnualLeave(EarnedVacation)
22workingdaysinayear
Entitlementaccruesproratathroughtheleaveyear
HolidaysmustbeplannedandappliedinUltimatix forapprovalinadvance
OnarrivalintheUK,thehomecountryEarnedLeavebalancewillbesuspended&AnnualLeavebalancewillbe
creditedinadvancefortheremainingfinancialyear
5dayscanbecarriedoverforthenextfinancialyear.Anybalanceoverandabove5dayswillbetransferredto
thehomecountryEarnedLeavebalance
DuringAnnualLeavefullallowancewillbepaid
AttheendofdeputationtheAnnualLeavebalancewillberecalculated.Balance,ifany,willbecreditedtothe
homecountryEarnedLeavebalance.Incaseofexcessleaveavailed,theassociatewillbeliabletoreturnthe
excessleavetakenanditwillbeadjustedduringtheUKsettlement.
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AdditionalHousing(Rental&CouncilTax)Allowance
EveryassociateonlongtermdeputationtotheUKiseligibleformonthlyallowancetocovertheirstayintheUK.
Fromthetotalallowancepaid,850isagainsthousingforcategoryBcities&900forcategoryAcities
HousingwouldincludeRent+Counciltax(Utilitiesarenotincluded)
ForUK:Londonzone1tozone4isconsideredasCategoryAandrestofUKisCategoryBandforIreland:Dublin
isAandrestofIrelandisB
Role AdditionalHRAin
CatACities
AdditionalHRAin
CatBCities
Associatesinthegeography 200GBP 150GBP
Limits(asperthepolicy):
HowtoraiseExcessHRArequest:
ExcessHRAtoberaisedinUltimatix GlobalNet Allowance ExcessHouseAllowance CreateNewrequest
TenancyAgreement&CouncilTaxdetailsshouldbeupdatedinUltimatix GlobalNet Allowance Agreement
Details
PostapprovaloftheagreementbytheUKFinance,thepayoutforExcessHRAwouldstart.
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TCSUKEmployeeDiscountScheme
TheschemeistheonlinediscountshoppingwebsiteexclusivelyavailabletoalleligibleassociatesofTCSintheUK
TCSUKassociateDiscountsisaRewardsandLoyaltyprogramdesignedtosaveyoutimeandmoneywheneveryoushop.
Providingexclusiveretaildiscountsattophighstreetbrands,premiumretailersandVIPinstoreevents,itgivesaccessto
awholearrayofuniqueoffers.
TheprogramalsooffersaVoucherShopwhereretailvoucherscanbepurchasedatadiscountofupto15%.
Featuresoftheschemeinclude:
PremiumCategoryOffers:Timelimitedofferswithpremiumdiscountsupto50%
InviteaFriend:Inviteuptotwofriendsorfamilymemberstosharethebenefits
MyAccount:Setupyourownshoppingprofiletotargetdiscountsonyourfavouritebrands
ExamplesofBrandsintheScheme
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EmployeeAssistanceProgram(EAP)
24x7helplineforTCSassociatesfacinganyissues/worries/concerns,andseekingexpert,free,confidentialand
impartialadvice, providedbyAXAPPP,ourhealthandwellnesspartner:
Consumerissues:
Accommodation,law,rights,travel,insurance,etc
FamilyCare:
Finances,maternity/paternity,bereavement,childcare,etc
Housing:
Tenantrights,lease,insurance,etc
Legal:
Wills,divorce,neighbourhooddisputes,etc
Health:
NHS,counselling,stress,etc
Education:
Schooladmission,bullying,etc
Call:08000727072
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HRforyou
HR
Delivery
Learning&
Development
Rewards&
Recognition:
TCSGems
Performance
Management
Maitree&CS
Welcometo
UK
AskHR,
employee
Care
Resource
management
Talent
management
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Communication
WeeklyUKHRmailerwithinterestingupdatesinthegeography
LearnEx andMoreScoreboard:Seewhichaccountleadsmonthly!
Connexions:Quarterly publicationinassociationwithTCSEurope
@TCS: Quarterlyglobalpublication
HRFace2FaceSessions
ReachingOutSessionswithourLeadership
TeamMeetings(Manager)
CommunicationfromyourMaitree/LearningChampion!
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AskHR MonthlyCalls
Objective:
ThecallaimstoencouragetwowaycommunicationbetweentheHRandassociatesonamonthlybasis
Onaperiodicbasis,othercorporateFunctionsarealsoinvitedtojointhecallwithassociatesandtakeuptheir
queriesandsuggestions.
Event Keyfeatures
HRUpdate
HRtoupdatethejoinersonanynewdevelopmentinHR/GEOinthatparticular
month
Anypolicy/Learning/Maitree Updates
AssociateQueries
AssociatestoraisetheirquerieswithHR.Associatescanalsomaketheir
suggestionsonanyaspectoftheorganisation
SpecialInvitee
OnperiodicbasisothercorporateFunctionswillalsobeinvitedtojointhecall
withassociatesandtakeuptheirqueriesandsuggestions
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Fit4LifeinUK&I
Formteamsof
3/5/10/15
And
Setatargetfor
theteam&
yourself
ExecuteAnyFitnesssport(Anything
thatincreasestheheartrate!)
Monitor:Logintothe
portalordownloadthe
Fit4Lifeapp
Theloggedinkm/
hourscontributesto
donationstocharity
Toknowmore,Ultimatix Home>Wellness>TCSFit4Life
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KnomeUKConnect
WehaveacommonplatformtonetworkwithotherassociatesinUK&Igeography
Knome providesuswithanopportunitytoconnectwithfellowTCSers virtually,beyondthe
limitationoftimeandplace
UKConnect Communityisforus!
Itsourcommunity,don'tdelay,jointoday
Formorelogontohttps://knome.ultimatix.net/users/communities/4519
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Quiteafewfrighteningfraudcallshavebeenreported
whereassociatesand/ortheirdependantsarebeingtargeted.
PleasetakeassurancefromTCSthatthereisnothingwrongwithyourvisaandnoassociateis requiredto
payanymoney,howeverpersistentthefraudstersare!
Associatesshouldreportsuchmatterstothepolice(nonemergencynumber,call101fromalandline).
KeycontactswithinTCS :AnnaReed(anna.reed@tcs.com) isthekeycontactbetweenTCSforUKBAand
Prashant Deshpande (py.deshpande@tcs.com) istheAuthorisingOfficer.
Weurgeyounottoentertainanysuchcallsinrelationtothissubject.Youcanaskthemtoconnectwith
AnnaReedorPrashant .
PleaselettheRMGteamknowifyouneedanyfurtherinformationandpleasereferanynewcasesto
uk.visas@tcs.com
Fraudcalls Bealert
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Keycontacts
UKHRHelpline yourfirstonepointofcontactforpolicies,processesandqueries
ukhr.helpline@tcs.comORUKtollfree08082346486
EmployeeAssistanceProgramme 08000727072
Initialaccommodationadvice uk.travel@tcs.com
Your HRPointofContactintheUK
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YourHRBusinessPartner
ISU HRBusinessPartner EmailId Contactdetails
Lead TalentEngagement,
LSHC,Govt,TTH&TelecomBT
SNaveen Kumar s.naveenkumar@tcs.com Mobile:+44(0)7841887116
Landline:+442072458020
UKParent,CorpFunction,GCP
&NEST(PADA),HomeOffice
AndrewWaterman Andrew.waterman@tcs.com Mobile:+44(0)7809735518
Landline:+442072457534
ER,Insurance2,
Manufacturing,FSand
Utilities
ArushaGupta arusha.gupta@tcs.com Mobile:+44(0)7912393956
Landline:+442072458032
INS1,BFSNA,Telecom2,3&
HiTech
BradleyLanyon bradley.lanyon@tcs.com Mobile:+44(0)7841887116
Retail DivyaShashidhar divya.shashidhar@tcs.com Mobile:+44(0)7720734657
Landline:+442072458025
Ireland KarenHaran karen.haran@tcs.com Mobile:+353879936157
Legal&General MarcusReeves marcus.reeves@tcs.com Mobile:+44(0)7912394505
Landline:+441737775085
BFSEU&MIS ShruthiUchil shruthi.uchil@tcs.com Mobile:+44(0)7725730534
Landline:+441733366123
JLR SomrupaN somrupa.n@tcs.com Mobile:+44(0)7738854088
ISU HRBusinessPartner EmailId Contactdetails
Lead TalentEngagement,
LSHC,Govt,TTH&TelecomBT
SNaveen Kumar s.naveenkumar@tcs.com Mobile:+44(0)7841887116
Landline:+442072458020
UKParent,CorpFunction,GCP
&NEST(PADA),HomeOffice
AndrewWaterman Andrew.waterman@tcs.com Mobile:+44(0)7809735518
Landline:+442072457534
ER,Insurance2,
Manufacturing,FSand
Utilities
ArushaGupta arusha.gupta@tcs.com Mobile:+44(0)7912393956
Landline:+442072458032
INS1,BFSNA,Telecom2,3&
HiTech
BradleyLanyon bradley.lanyon@tcs.com Mobile:+44(0)7841887116
Retail DivyaShashidhar divya.shashidhar@tcs.com Mobile:+44(0)7720734657
Landline:+442072458025
Ireland KarenHaran karen.haran@tcs.com Mobile:+353879936157
Legal&General MarcusReeves marcus.reeves@tcs.com Mobile:+44(0)7912394505
Landline:+441737775085
BFSEU&MIS ShruthiUchil shruthi.uchil@tcs.com Mobile:+44(0)7725730534
Landline:+441733366123
JLR SomrupaN somrupa.n@tcs.com Mobile:+44(0)7738854088
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Copyright 2011 Tata Consultancy Services
Limited
Health&SafetyinUK
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TipsonHealth
Considerergonomics ensurethatofficedesksareattheappropriateheight,computerscreensarenotoverly
closeandofficechairsconferadequatelowerbacksupport
Moveevery30minutestakingtheopportunitytostretch, standup,walkduringthesebreaksandwashyour
eyestogivethemsufficientrest
Haveahealthylunchbyincorporatingthefourbasicfoodgroups (grains, vegetables& fruits,milkproducts,
meat &alternatives)
Trytoreplacecoffee/teabreakswiththatofwaterbreaks.Youcanalsotrysomethingbetterlikeskimmedmilkor
freshlimejuice
Trytotakethestairsinsteadofliftorescalators.Thiswillhelpinprovidingyouaworkoutthatwillkeepyour
systemingoodshape
Trytocutonsmoking.Whilepeoplehavevariousexcusesforsmoking,stressbeingoneofwhich,itisbetterto
replacesmokingbreakswiththatofeatingfruit
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TipsonSafety
Bealertofthesurroundingsandbecautious;donotgetdistractedtalkingonthemobilewhilewalkingtooffice
orhome
Avoidanyoneseeingyouputtingcashintoyourbag/purse/wallet
Donotkeepallyourvaluablessuchasmobile,purse,creditcardstogetherinoneplace
Thinkabouttherouteyoutake,avoidwalkinghomelateatnight,makesureyoutravelingroups
Ifyourbelongingsarestolen,makesuretotakeactionimmediatelybyreportingtheincidenttothepolice
Cancelallbankcards/phoneimmediately;itsagoodideatokeepyourbasiccarddetailsseparatelysothatyou
havethemhandytoreportanysuchloss
Reportalltoeurope.hse@tcs.com ,theclientSPOCandyourprojectHR
Safetyiseveryonesresponsibility
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Copyright 2011 Tata Consultancy Services
Limited
Workplacebehaviours
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Etiquette
Watchwhatyouwear
Professional
Sensible(Whenindoubtavoidit)
Dontforgetthesmile
OfficeParties
Alcoholicdrinks Avoidifuncomfortable
Embarrassingbehaviours Donotdoorsayanythingthatyoumightregret
Mindyourlanguage
OfficeRelations
Lookconfidentbutapproachableandremainattentiveandinterested
Avoidgossip
Maintainprofessionaldistance
Manageanyconflictsbytalkingopenlywiththerightpeople
Beawareofhierarchy
Thinkrealisticallyandnotemotionally
Dontusebadlanguage,raiseyourvoiceorbecometooconfrontational
Rememberofficepoliticsisneversimple
Maintainaprofessional,dignifiedapproachatalltime
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Keepinmind...
Involvinginincidentsthatcangetyousacked.eg Bullying,violatingcompanypolicies,
IPR/confidentialityagreements,Dataprotection,Internetsecurity
Takingtoomuchtimeoutfromwork
Misuseofcompanyassets
Lying
Questionableinvolvementwithyourmanagerorclientsatwork
Fallingasleepatwork
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Copyright 2011 Tata Consultancy Services
Limited
ThankYou!
WishyouagreatstintintheUK