NIKE INC.

FUNCTIONAL SPECIFICATION

HRMS Functional Specification HR_FS-I077 Payroll US Check Printing

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NIKE INC. FUNCTIONAL SPECIFICATION

Table of Contents
GENERAL INFORMATION ........................................................................ 3 HOUR ESTIMATES ..........................................................................................3 CHANGE HISTORY..........................................................................................3 DESIGN APPROVALS ............................................................................... 3 REQUIREMENT SUMMARY ..................................................................... 4 INTERFACE ............................................................................................... 4 FUNCTIONAL DESCRIPTION........................................................................4 Integration Type(s) ............................................................................................4 Permanent or Temporary .................................................................................5 Permanent. .........................................................................................................5 Process Regions ...............................................................................................5 SYSTEM DETAILS AND DIRECTION...........................................................5 INITIATING PROCESS/TRANSACTION/PROGRAM ................................5 FUNCTIONAL DESIGN....................................................................................5 FILE SPECIFICS ...............................................................................................6 SELECTION CRITERIA ...................................................................................6 VARIANTS..........................................................................................................7 Data Encryption .................................................................................................7 TARGET / SOURCE DATA LAYOUT ............................................................7 POST INTERFACE ACTIVITIES ....................................................................7 REPORTING ......................................................................................................7 DEPENDENCIES AND CONSTRAINTS.......................................................8 TEST CONDITIONS .........................................................................................8 Deployment Activities .......................................................................................9

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NIKE INC. FUNCTIONAL SPECIFICATION

GENERAL INFORMATION
Date Original Business Team Original Project Sponsor(s) Gap/Link ID Gap/Link Description Program/Object Name Program: RFFOUS_C 01/06/2011 Payroll Administration David Ayre 298102 Original BA/BSA Name Original Developer Name Original Business Owner Original Project Manager Heidi Fredriksen/Jennifer Zeidman Marianne Sheeler Terry Cates Type of Development System/Module Interfac e Dev Class N/A

re.new 3.0 Release Payroll US Check Printing Program/Object Copied From Existing Description Program/Object Payroll US Advice/Check Printing

HOUR ESTIMATES Phase Functional Spec Technical Spec Code/Test

Original Estimate From Gap Document 24 TDB TDB

Revised Estimated Not Applicable

CHANGE HISTORY Kin/TPR Version Date

Name

01/06/2011

Nagarajagupta

Project Type (new implementation, upgrade, other) New Implementation

Description of Change

Initial.

CONTACT/ SIGNOFF HISTORY

DESIGN APPROVALS
Kin/TPR Contact BSA: Name Heidi Fredriksen/Jennifer Zeidman Marianne Sheeler Functional Spec Sign Off Date Date:

Business Owner: Date: SAP Development Lead: Date: Note: Once this design is approved, any changes made must go through the Change Management process.

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HR_FS-I077 Payroll US Check Printing Last printed: 4/6/2014 11:06 PM by user Page 3 Last Updated: 4/6/2014 11:06:00 PM

NIKE INC. FUNCTIONAL SPECIFICATION

BUSINESS PURPOSE US employees Payroll will be processed in SAP-HCM system. Payroll run & checks are generated bi-weekly, monthly and for off-cycle run. Printing and distribution of pay checks are done by Xerox vendor for bi-weekly and Monthly regular run. Off-cycle pay process check printing is taken care here at Nike using local check printer. We need to pass the spool-check file to Xerox for printing.

REQUIREMENT SUMMARY
Overview Process Name Process Complexity Requirement ID(s) Intended Audience Scope Assumptions SAP Std. program is used for generating the check and printed by Xerox, distributed to employee. 5.2.11.9_Perform Post Payroll Processing Process Automated Third Party Payments Medium TDB The intended audience for this will be the BAs, BSA, Developers and Business owners from Payroll. Scope of this document is to explain how the std. SAP program used to produce the check and the process to transmit to Xerox. Ref. to the section below with Assumptions\Notes.

INTERFACE I077-Payroll US Check Printing - FUNCTIONAL DESCRIPTION Nike is moving from PeopleSoft to SAP HCM system. All employee details are stored in SAP HCM and US employee pay details are processed in SAP HCM. All US payrolls (Regular pay / offcycle pay...etc) are processed in SAP by implementing SAP HCM payroll. Most of the Nike employees are paid by direct deposit and around 1000+ employees are paid by check. All these checks and remuneration pay advice are sent as a file to Xerox and Xerox will print these checks and Advices. Layout details required for producing pay check will be configured by SAP HCM config. team Std. SAP program RFFOUS_C execution after the payroll process exit will produce spool file PCL file. Refer SAP OSS note: 161516 . This PCL file produced will be moved to Xerox vendor for printing.

sapnote_000016151 sapnote_000050495 6-Printing into a file or 2-composite anywhere else note inreg. NT.pdf spooling & print.pdf

Generally single final run of RFFOUS_C produce one spool file with ALL employees included. Integration Type(s) SAP produce the PCL file on the App server. Middleware (Unix script or BC etc) will be scheduled to pick this PCL file and transfer to Xerox site.

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HR_FS-I077 Payroll US Check Printing Last printed: 4/6/2014 11:06 PM by user Page 4 Last Updated: 4/6/2014 11:06:00 PM

NIKE INC. FUNCTIONAL SPECIFICATION

Permanent or Temporary Permanent.

Process Regions Any and all US paid Nike employees as of go-live including: 1. Nike 2. Cole Haan 3. Converse 4. Hurley 5. Umbro In the future, new affiliates may be added to SAP but may not be included automatically. SYSTEM DETAILS AND DIRECTION [Please identify the Sending and Receiving systems and the direction of interface] Receiving System: Xerox Sending System: SAP-HCM Direction: Outbound Middleware systems involved: Yes Transmit type: Secure FTP Frequency: On-demand(Monthly/Bi-Weekly) Volume: 15000 Codepage conversion: ISO8859-1 (Latin-1) INITIATING PROCESS/TRANSACTION/PROGRAM [Please describe the triggering process for this interface, which could be a fixed time schedule or a specific event / action. Also describe the initiating SAP Transaction and Program where applicable.] Layout details required for producing pay check will be configured by SAP HCM config. team Std. SAP program RFFOUS_C execution after the payroll process exit will produce spool file PCL file. Refer SAP OSS note: 161516 also.(OSS note 16151 is needed to produce PCL file and its BASIS work. Other note 50495 is supplemental)

FUNCTIONAL DESIGN [Please provide a detailed description of the Interface. Please provide additional details for custom development requirements (Process flow diagram, detailed description of data manipulations, transactions required, screen flows) where appropriate.] Interface Process Flow Diagram: [Please insert an interface flow diagram showing source and target systems with directions] This will include the screen flow diagram

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NIKE INC. FUNCTIONAL SPECIFICATION

SAP HCM program will extract the data as per the requirement. PCL file is produced in the SAP app server (Outbound)

SFTP is used to transfer the PCL file from SAP to Xerox

PROPOSED TRANSFER METHOD / PROGRAM [Please specify the proposed load method (e.g. IDOC, batch transaction processing), and the proposed transfer program name and the inbound/outbound file format (e.g. .txt, .xls)] PCL file will be produced. FILE SPECIFICS [Filenames, delivery method, file type (ascii, comma-delimited, etc)] N/A

SELECTION CRITERIA [Please enter the selection criteria that should be available to users before running the report. Indicate if the criteria are optional or mandatory and if any data restrictions should apply] Table/ Structure Name Field Name Format Default Value Table Value/ Checkbox/ Radio Button/ Radio Button Group Select Option or Parameter Mandatory or Optional Field Labels

N/A

We need to use std. SAP program : RFFOUS_C selection screen.

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NIKE INC. FUNCTIONAL SPECIFICATION

VARIANTS

N/A
Data Encryption PGP Encrypted at file level while transferring the file to vendor.

TARGET / SOURCE DATA LAYOUT [Please supply details of the Non-SAP Source/Target Data. Use the attached excel template to complete the mapping.] Layout is simulated in the config as per the Nike requirement. No custom ABAP development or middleware intervention needed.

POST INTERFACE ACTIVITIES Data Archive/Retention requirements Normal Completion - activities to commence upon completion. (i.e. rconciliation, e-notification, logging, etc) General Nike error Handling principles , e-notification and data archiving principles has to be followed. (Brian Middleton and Marc Escola creating a generic document which needs to be followed) REPORTING [Please describe any reporting that is expected to be provided in support of this interface] N/A. PROCESSING AND OPERATIONAL CONSIDERATIONS Performance [Please highlight any performance considerations that should be considered during the design, such as restrictions to expected execution time] Batch Requirements Parameters / File Dependencies: Payroll has to be completed. Data Maintenance Requirements: [List any requirements for the maintenance of data - if required] Payroll related infotypes has to be maintained.

PA0003, PA0008, PA0014, PA0015, PA0207, PA0208 etc. Re-Use Details [Include any information regarding the re-use of code from other developments on other projects or even within the same project, such as sample code or relevant documents/references] Multi-Company, Multi-Jurisdiction Considerations

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HR_FS-I077 Payroll US Check Printing Last printed: 4/6/2014 11:06 PM by user Page 7 Last Updated: 4/6/2014 11:06:00 PM

NIKE INC. FUNCTIONAL SPECIFICATION

Other

DEPENDENCIES AND CONSTRAINTS (This section identifies any dependencies and constraints in developing and implementing the change) Language (what languages need to be supported / Translation requirements) : English

Issues (This section identifies any issues that have been identified associated with the change) -

Risks (This section identifies any risks that have been identified associated with the change) -

Configuration Dependencies: (This section is used to describe any new or amended configuration that is required) -

Authorization (Security) Requirements (This section identifies any the roles that will be affected by the change or any new roles that will need to be created Role Name Description

Assumptions/Notes 1. Vendor needs to be communicated of move from PeopleSoft system to SAP. Open Item 1. Actual layout design which will be configured will needs to be reviewed by BSA from config. Document. Heidi following up.

TEST CONDITIONS NORMAL PROCESSING ID Description 1 Check the end to end file transfer for a single employee. 2 Check the end to end file transfer for multiple employee in a single run. 3 Print locally and check the output layout

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NIKE INC. FUNCTIONAL SPECIFICATION

4 Print for single employee locally & multiple employee 5 Use the local check printing and check the signature and all the bank details as expected 6 Check the remuneration statement portion as expected. 7 8 9 ERROR PROCESSING (This section is used to specify and changes in potential errors and notification procedures) ID Description 10 11 12 13 14 15 16 17 18

Deployment Activities List specific instructions required for deployment. i.e. First run for interface

FS-1069 FSA YTD to Towers Watson

HR_FS-I077 Payroll US Check Printing Last printed: 4/6/2014 11:06 PM by user Page 9 Last Updated: 4/6/2014 11:06:00 PM