Group 22 Illinois Wing Civil Air Patrol Spring Encampment Handbook

A Guide to Encampment Procedures and Policies for CAP Senior and Cadet Staff Members
Naval Station Great Lakes Chicago, IL 2004 Spring Encampment
Rev. 1.2 April 1 2003 Changes are shaded in gray This manual is an adaptation of the 2003 ILWG Summer Encampment Staff Handbook. Its purpose is to standardize all ILWG Encampments.

IN COMMAND.. As a commander, you only get things done through other people. You lead people, manage things. And if you cant lead, you command. You order people to do what you want. Sometimes I had to order people; sometimes I just didnt have time to go through all the niceties that leadership demands and had to lay a little leather on somebody. But leadership is best. When you lead, you have to create an environment where the leader is the chief server. That is to say that he is the one who makes it possible for everyone else to do their job. He provides the backup and support. I saw command as an inverted pyramid. I was the lowest guy in the food chain and the airman was the highest guy in the food chain, and it was my job to make sure that I was working for all those people as much as possible. The environment you create as commander will also have other characteristics. For one thing, it has to suit your personality (so you dont go crazy); Within it, you have to lay down realistic guidelines and goals (so people wont fall off the face of the earth and will know where they are going); Yet it has to allow those under your command the freedom to do their best and most creative work. And then you have to trust yourself and everyone else to let all that happen.
Gen. Chuck Horner, as quoted in Every Man a Tiger by Tom Clancy with Gen. Chuck Horner (ret.), GP Putnam and Sons, pp. 151.

LOYALTY .. There has been a great deal of talk about loyalty from the bottom to the top. Loyalty from the top to the bottom is much more important, and also much less prevalent. It is this loyalty from the top to the bottom, which binds juniors to their seniors with the strength of steel.
General George S. Patton Jr., USA, as quoted in Pure Patton by Charles M Province, Province Publishing, pp.20.

HEADQUARTERS, ILLINOIS WING CIVIL AIR PATROL UNITED STATES AIR FORCE AUXILIARY 2004 GROUP 22 / IL WING SPRING ENCAMPMENT 2 April 2004

Spring Encampment Staff Member Operating Instruction

Chapter 1 2 3 4 5 6 7 8 SUBJECT General Safety Staff Operating Instructions Tactical Officers Duty Descriptions Road Guards CQ/Fire Watch Organizational Charts/General Orders/Amendments Page 2 5 8 14 19 29 35
Attachments

This handbook is not meant to supersede any CAP regulation, manual, or policy, nor should it be interpreted as such. The intent of this manual is to act as a guide to staff members of the Illinois Wing Civil Air Patrol in completion of their duties at the Spring Encampment. Comments should be directed to the Encampment Commander, 1LT Bob Williams, at the above address.

Chapter 1
General Information
1-1. Overview The Group 22 Illinois Wing Spring Encampment is comprised of two weekend training events and is designed to meet the requirements for weekend encampments as stated in CAPR 52-16. The encampment is held at the Great Lakes Naval Station (NSGL) located near Chicago, IL. The encampment is conducted by Illinois Wing Civil Air Patrol, hosted by Group 22 Civil Air Patrol, and with the support of the Great Lakes Naval Station. The dates for each years encampment are determined by the training schedules of Navy personnel as well as by Civil Air Patrol staff. This encampment will normally be held during the last two weekends in April of each year. During the encampment, the cadets will live, work, and train in a military style environment. The cadets will sleep on naval ships and eat their meals at a ship-operated dining facility. The training the cadets will receive includes informational briefings from major USAF commands (Air Combat Command, Air Mobility Command, etc.), tours of base facilities and military ships (as available), a chance to practice using laser-based M-16 rifles, team building exercises aboard the U.S.S. Marlin Spike, and a combat pool lesson from Navy personnel. Other unique training opportunities are offered to the cadets as they become available. In addition, cadets will receive the opportunity to improve their skills at close order drill, proper wear of the uniform, and customs and courtesies. Cadet staff members will have the chance to increase their knowledge of program administration and improve their leadership skills. As the staff of an encampment, senior members play a vital role as facilitators of the program and mentors to the cadets. During the course of the encampment, all senior members will come in daily and continuous contact with the cadets. It is vital that each senior member, no matter what their function, understand the importance of maintaining a professional and appropriate relationship with the cadet staff and the rest of the cadet training group. The purpose of this handbook is to help the senior staff understand what that relationship should be and to provide an orientation to the functioning of the encampment. 1-2 Great Lakes Naval Station The Naval Station Great Lakes (NSGL) is located approximately 15 miles south of the WI state line. 1-3 Who May Participate Senior Members: Senior members will have Completed Level I of the senior member training program and the Cadet Protection Policy Training (CPPT) before attending an encampment [CAPR 52-16, Paragraph 56(a)]. Priorities for senior member attendance will be established at the host headquarters [CAPR 52-16, Paragraph 5-7(a)]. Cadets: Cadets with a current membership card who have completed the Curry achievement may participate in an Encampment [CAPR 52-16, Paragraph 2-7(f)(3)]. Completion of an encampment is required to earn the Billy Mitchell Award [CAPR 52-16, Paragraph 2-7(f)(3)]. Cadets who have attended an encampment previously are eligible to apply for and attend the Advanced Training Flight (ATF). ATF is replacing the Officer Training School (OTS) previously hosted at Spring Encampment. The goal of ATF is to train cadets to serve successfully in encampment cadet staff positions at future encampments. Additionally, it is another opportunity for leadership development that will improve their home squadrons. All cadets who successfully complete the ATF and choose to apply for a cadet staff position at Spring Encampment the following year will be considered first for cadet staff positions. Cadets must bring with them and carry on their person at all times a valid CAP membership card. Cadets arriving without a valid CAP membership card will NOT be permitted to remain at the encampment.

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1-4 Participation Senior members may request a duty assignment provided that they meet the requirements and criteria for said duty position. Duty position descriptions and criteria are listed in Chapter 5 of this manual. The Encampment Commander, or their designated representative, may assign or recruit senior members to duty positions as the need arises. Senior members who accept a duty position for the encampment are expected to execute their duty in relation to the encampment including before, during, and after the encampment. Senior members who cannot fulfill their duties will be replaced at the Encampment Commanders discretion. Cadets who have attended a previous encampment and meet the requirements may choose to apply for cadet staff positions. Command positions range from flight level up to Cadet Commander. Additionally, positions are available in support staff roles. Cadets who accept a duty position for the encampment are expected to execute their duty in relation to the encampment including before, during, and after the encampment. Cadet staff members who cannot fulfill their duties will be replaced at the Commandant of Cadets discretion. 1-5 Conduct All senior and cadet staff members are expected to conduct themselves in a professional manner at all times. All CAP regulations will be followed and enforced in regards to senior/cadet interactions. Some of the rules and regulations have been reinforced in the following code of conduct. See Chapter 3 for details on conduct at the encampment. 1-6 Communications Radio usage will primarily be on CAP VHF-FM. Due to changes in the regulations there may be an insufficient number of COMPLIANT VHF radios. Where necessary, this void will be filled with the use of FRS radios. The encampment base radio station will be capable of operation on both bands. There will be a limited number of both VHF-FM and FRS radios that can be issued. If you bring a radio, it must be compliant and properly licensed. Non-compliant radios will not be permitted to operate. All radios brought to encampment must be checked in with the Communications Officer upon arrival. The encampment base station will be designated by the Communications Officer prior to the encampment. All other stations will be designated by functional calls such as Commandant, Medical Officer, etc. VHF communications will take place on a primary simplex frequency or the local repeater as necessary. The FRS channel to be used will be determined based on local usage. Remember that FRS is a shared system and subject to interference. We have no exclusive right to those frequencies. If non-CAP personnel attempt to interfere or call us, under no circumstances should you respond or otherwise engage them in conversation. Daily radio nets may be scheduled and all personnel should participate. protocols will be observed at all times. Proper radio procedures and

NOTE... Senior and cadet members may purchase FRS radios on their own for use at the encampment along with a supply of batteries. The FRS radios are available at many locations and are reasonable in price. Be aware that FRS radios must be certified and licensed just like the VHF radios. You must possess an advanced ROA card to apply for a license and Red Fox call sign. This must be done before the encampment and needs to be done through your Squadron and Group Communications Officer. Cadets other than staff should not bring radios to encampment. Unauthorized radios will be confiscated for the duration of the encampment. Other In regards to using radios at the encampment, radios will not make sounds when adjusting settings and whenever possible headsets will be used with all radios. Also, call signals over radios are forbidden at the encampment. Proper radio procedures will be followed at all times. 1-7 Staff Meetings Normally, a meeting for all members of the senior staff will be held each evening to discuss issues relating to the encampment as a whole. The Encampment Commander will determine the time, location, and agenda

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for each meeting. Attendance at the staff meetings is mandatory for all seniors who are not otherwise engaged in encampment operations (such as the Medical Officer who may be treating a patient). The Encampment Commander will deliver any general agenda items and then allow each staff officer to give a report on their area. After the staff reports, the Encampment Commander will open the floor to any items or questions not covered in the general session. Different subsections of the staff such as TACs may hold additional meetings at a time and place that is convenient. These meetings will discuss issues of special interest to that section. No meeting should be scheduled to conflict with the general staff meeting. 1-8 Duty Hours Duty hours for all senior members except TACs are from 0635 (morning formation) until after Dinner (approximately 1730), unless otherwise stated. Duty hours for TACs are 0600-2200 (See Chapter 4). During duty hours, all senior members are expected to be in uniform and present and accounted for in the encampment area. If a senior member or a group of senior members must leave the RTC area during the duty day, they should check out with HQ. Upon returning to the encampment area, it will be necessary to check-in the same way. No senior member may consume alcohol during the duty day. 1-9 Uniforms The normal uniform of the day for encampment is the BDU uniform. Seniors who do not meet the required height/weight requirements as outlined in CAPM 39-1 may wear the CAP distinctive uniform (golf shirt/gray trousers, or a dark blue field uniform). Blues will be worn on graduation day (the second Sunday) with all ribbons and devices/badges. Flight suits and/or utility uniforms (jumpsuits) will only be worn by personnel engaged in flight operations and on the way to and from those operations. All personnel will wear their uniforms in accordance with CAPM 39-1. Uniforms will be clean and neat. CAP ID cards are considered part of the uniform and will be carried at all times by all members while in uniform. Cadets who have uniform issues will be corrected as part of their training. Seniors who have uniform or grooming issues which can not be corrected will not be allowed to remain at the encampment. Seniors and cadets who are also active-duty military or ROTC will wear a CAP uniform while performing CAP duties. Exceptions to this are during times when the member is acting specifically for the service in which they serve. (i.e. recruiting, or instructing as a member of that service). All attendees should consult the encampment equipment list regarding prohibited uniform items such as cords or berets. 1-10 Conclusion Senior members are vital to the encampment. Not only do senior members provide supervision for the cadets and technical skills without which the encampment cannot function, but they also provide the example for our cadets to pattern themselves on. This may be the most important item senior members contribute to the cadets at encampment. Keeping this in mind, ALL senior members should make sure that their appearance, conduct, and instruction are above reproach. This manual is provided as a guide to help in this task and to help orient senior members to the encampments operations and procedures. While not every situation can be anticipated or planned for, this m-annual should provide guidance for many of the frequently encountered occurrences at encampment.

Chapter 2
HEALTH AND SAFETY
2-1 General The first responsibility of all encampment staff members (cadet and senior) is the health and safety of all CAP members at the activity. The structured, stressful environment of encampment reduces a cadets ability to care for their personal hygiene and bodily functions. Staff members must therefore fill in this gap. Cadets will be observed and attended to at all times during inspections. They should be reminded not to lock their knees, and should be allowed to sit down if they feel sick. Cadets should have time to care for their personal needs. Staff members will provide time to use the head. Do not force a cadet to ask to use the head. Living together in close proximity requires good personal hygiene. Staff will encourage good hygiene in a positive, tactful, and diplomatic manner. Members will shower daily. The objective is hygiene not training. Showers are not to be timed or used as training tools. The flight staff will allocate enough time for the entire flight to shower. This time will be structured so that the cadets get clean and no horseplay takes place. The tactical staff will inspect the feet of each cadet after the evening shower. Flight staff should assist. First aid and preventive action will be made at this time. Serious injuries will be reported to the encampment medical officer immediately. Each flight will walk through the fire evacuation route posted in each building before the first evening. While drilling, the flight should be given 5 minutes per every 30 minutes of drill time for rest. Drilling consumes bodily fluids that must be replaced. The flight staff will watch for signs of dehydration and other health related problems. Each staff member will review the encampment OI for other safety rules. Health and safety does not stop with the items listed above. All staff will be constantly alert for any safety or health problems at all times. Remember, a sick or uncomfortable cadet is not going to learn very much. Things to remember: 1. Allocate adequate time each day for head and water breaks. 2. Allow adequate time each morning for head use prior to formation. 3. All cadets are required to drink at least two glasses of water with each meal in addition to other fluids. 4. Cadets will shower daily, and be tactfully reminded to use deodorant after showers. 2-2 Meals A. Cadets will be briefed on the encampment OI as it relates to meals prior to attending their first meal. Cadets may be excused from a meal only by a tactical officer, medical officer, the commandant, or encampment commander. B. Seating and line flow coordination will be the responsibilities of the flight staff. C. Flight Sergeants will complete their meal before their flight so they can greet the cadets when they depart the dining hall. D. Each cadet is to eat a balanced meal to include meat (or other high protein food), grains, vegetables, and dairy products. Two glasses of water will be consumed at each meal. This paragraph will not be interpreted to limit the quantity of food or fluid consumed. E. No food will be removed from the dining hall. F. During meals, cadets will not be disturbed, except for necessary corrections. 2-3 Laundry All cadets are responsible for ensuring that their laundry is clean prior to arrival to the encampment each weekend. NO laundry services will be available at the encampment except under special circumstances which will be decided by the flight commander. Any emergency laundry tasks must be arranged with the appropriate senior members prior to completion.

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2-4 Personal Time Personal time is the cadets time. Each night, 30 minutes is set aside for cadets to do as they wish-given the restrictions of encampment. They may write letters, talk to other flight members, take another shower, iron uniforms, polish shoes or just go to bed early. The cadets will receive the entire half hour. No speeches, inspections, or any other training is allowed; the training day is over. NO EXCEPTIONS! There will be no horseplay allowed; control must be maintained. At the same time, the cadets must be allowed to relax. 2-5 Building Evacuation Procedure Building evacuation routes shall be posted in each berth. For building evacuation during duty hours, cadets will proceed quickly in appropriate uniform to the nearest exit and then to the pre-designated assembly point. For building evacuation during sleeping hours, cadets will put on athletic shoes and tie them, cover themselves with their blanket, proceed quickly without running to the nearest exit and then to the assembly point. Note: For some emergencies it may be necessary to keep the normal assembly area clear. Be aware of the surrounding area and possible alternate assembly areas. The Encampment Safety Officer will go over all evacuation procedures the first night of the encampment. A fire drill will be conducted the first night of the encampment to test the evacuation procedure. 2-6 Other Emergency Procedures The Safety Officer will brief the encampment on emergency procedures the first night of encampment and follow up with flights and section chiefs on a daily basis. 2-7 Road Guard Procedures It is important to remember that the purpose of road guards is to assure safe crossing of streets. A senior member will accompany any marching unit and will monitor stopping of traffic at intersections. Be certain that the road guard procedures are being followed and that the road guards are safe. See Chapter 6 for reference. 2-8 Medical Problems The training staffs first responsibility is preventative medicine. Remain sensitive to environmental conditions that are likely to cause injury or illness. It is essential that sincere medical problems be handled immediately and judiciously. The Medical Officer is responsible for briefing the respective Tactical Officers regarding any medical issues a cadet in that TAC Officers Flight may have. During check-in, each cadet will be required to turn in any medication they need to the encampment Medical Officer, who will be primarily responsible for insuring that cadets take their medicines as prescribed. Medicines must be in their original containers, with the cadets name and dosage clearly indicated. Over the counter medications without prescription will include a note from a cadets parent or guardian. Keep in mind the basic emergency procedures o Identify the problem. o Immobilize injured individual o Call for medical help by radio, phone, or runner o Provide immediate FIRST AID. o Provide care only up to your level of training. 2-9 Safety Reminders 2-9.1 It is the responsibility of every cadet and senior member at encampment to promote and observe all safety precautions. 2-9.2 Safety problems must be reported immediately to the TAC officer or nearest senior member. Cadets will follow up with a report to their most immediate echelon commander. The TAC officer should immediately report safety problems to the Safety Officer. 2-9.3 Barracks the following is a list of general safety rules for use while in the barracks. Local rules will be posted. 2-9.3.1 The emergency number for NSGL is 3333.

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2-9.3.2 Running is not permitted inside buildings. 2-9.3.3 All personnel will be aware of the emergency procedures in their area at all times, i.e. evacuation routes, fire telephone number, extinguisher location and type, etc. 2-9.3.4 All fires (or possible fires) will be reported to the fire department and then to your immediate superior. 2-9.3.5 While sleeping, all personnel will have their gym shoes (unlaced) placed next to their rack. This allows you to quickly put on your shoes in case there is an evacuation. 2-9.4 Road Guards Will wear a reflective vest while marching. In hours of darkness, element leaders and road guards will carry a flashlight and will have it turned on while traveling on any street. Each road guard will stand at parade rest and hold his/her right arm forward with fingers together and palm facing out. If dark, the flashlight will be held in the right hand, and will be tilted left to right back and forth while standing in the roadway. Road Guards will safely double-time to and from their positions. SEE CHAPTER 6 FOR ROAD GUARD INFORMATION 2-10 Safety Briefing The Safety Officer will conduct a safety briefing each day during the senior staff meeting. The cadet staff will be briefed daily as well. Part of the safety briefing will be duty day observations made by the Safety Officer. ALL SAFETY INFRACTIONS OR CONCERNS SHOULD BE REPORTED DIRECTLY TO THE SAFETY OFFICER IMMEDIATELY. 2-11 Safety Officer (SO) (Please not that this same information is covered in Chapter 5) The Safety Officer, appointed by the Encampment Commander, will be responsible for advising the commander regarding safety practices during all facets of the encampment. Responsibilities: A pre-encampment review of plans to assure the program stresses safe practices and will instill an attitude of safety first in all participants. Review schedules of duty performance to ensure that adequate rest is available for all CAP participants. A pre-encampment survey of the encampment area, facilities and equipment to assure such items as: Availability of adequate first aid equipment. Ready availability of serviceable fire extinguishers. Equipment such as ropes, ladders, guide wires, etc., is of such serviceable condition as to not create a hazard. Electrical equipment and wires do not present fire or shock hazards. Pot holes, glass or other hazards do not exist in athletic areas. Un-removable or un-repairable hazards are adequately marked or identified to all participants. The Cadet XO is the cadet safety officer, assisting the senior safety officer in implementing the safety program. During the encampment, the safety program will include: Initial briefing on safety Preliminary instructions and continued supervision in the use of all encampment equipment Proper supervision of athletic or physical fitness activities, such as ensuring warm-up and stretching exercises are accomplished prior to athletic events Emphasis on proper supervision of special activities A fire drill during the first evening of the encampment Sever weather safety plan Homeland security threat safety plan

Chapter 3
STAFF OPERATING INSTRUCTIONS
3-1 General In the final analysis, it is the cadet staff with the guidance and assistance of the senior staff that will determine the success of an encampment. As such, it is important that all staff members maintain and display a positive, constructive attitude in carrying out their assigned duties and responsibilities. This attitude should form the foundation for every decision made and every action taken by a staff member. 3-1.1 All staff members will maintain an exemplary level of dignity, self-discipline, and military bearing at all times. 3-1.2 All staff members have the extra responsibility to set an outstanding example for the cadets. Their quarters, uniforms, personal grooming, hygiene, customs and courtesies, and their attitude must meet or exceed encampment standards at all times. 3-1.3 Staff members other than the cadets immediate superiors are not to interfere with a cadets performance of duties, except in cases of possible injury or violation of regulations. An example is when the infraction is of an immediate nature, such as failure to salute. Good judgment is necessary by all staff members. All violations and infractions not of an immediate nature should be addressed through the chain of command. 3-1.4 All CAP personnel share the responsibility to ensure that the property of Civil Air Patrol and the host facility is respected, properly maintained, and accounted for. Items that are broken or appear in substandard repair should be reported to the Tactical Officer and the Headquarters as soon as possible. 3-2 Required Staff training/Cadet Protection Training The following is from CAPM 52-16 Cadets and CPPT Completion of the Cadet Protection Program Training (CPPT) is required of all cadets within six months following their 18th birthday, or if a promotion is due during that six-month period, prior to that promotion. Cadets will not participate in CPPT if they are under 18 years of age. Required Staff training Cadets and senior members who serve on the staff of an encampment, national cadet special activity, region cadet leadership school, a similar cadet activity lasting four nights in duration or longer, or at any other cadet activity designated by the wing commander, will complete the Required Staff Training (RST). The RST will be completed before participating at the activity and it will be conducted in accordance with CAPP 52-12, Required Staff Training. RST will be conducted in conjunction with the cadet activity, or during a staff training workshop held specifically for that cadet activity. RST will be lead by the activity director, deputy activity director, or an individual selected by the wing commander. The training is organized into two lessons. Part 1 is entitled, How to Avoid the Hazing Trap. Part 2 is entitled, Using ORM to Avoid the Hazing Trap. Personnel will complete RST each time they serve on staff at one of the activities listed above. However, the activity director may, at his or her discretion, excuse a member from Part 1 of RST if the member has completed that portion during the current calendar year. When exercising his or her discretion, the activity director should consider whether he or she can conduct a viable class without the member and whether the member can make a significant contribution to the class. All cadets and senior staff will complete Part 2 of RST every time they serve on staff at one of the activities listed above. Activity directors will create a roster of all cadets and senior member serving on staff at their activity and will certify whether each completed RST. This information will be recorded in a memorandum to be kept on file for 3 years at the echelons headquarters.

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Age Separation Commanders and project officers should be aware that there are differences between younger and older cadets that warrant consideration when planning activities, especially during personal events such as sleeping and showering. For example, cadets sharing a bunk or an area should be berthed with other cadets close to their own age, when possible.

Additional encampment requirements The purpose of RST and CPPT training is to familiarize all personnel with actions at the encampment that may constitute hazing (for more details on hazing, see Chapter 4, TAC Officers) or violations of the CPPT and ways to prevent such incidents from happening. It is the duty of all senior and cadet staff to immediately stop and then report to the Encampment Commander immediately any incident of hazing or CPPT violations. You are responsible for infractions of RST and CPPT if they are known and not reported. 3-3 Check In Upon arrival at NSGL, all personnel will report to the encampment in-processing area MCPON Hall (Visitors Center) at the RTC gate. All personnel should specify that they are with the Illinois Wing Civil Air Patrol when checking in at the gate. At the Visitors Center, personnel will be directed where to sign in with the encampment, receive their bunk/flight assignments, and draw their linens. Cadets parents are required to stay with their cadet until check in is complete. Members who drive CAP corporate vehicles to the encampment will need to register them with the transportation officer and turn in the keys. ALL corporate vehicles will be used as motor pool vehicles for the encampment. 3-4 Dining Hall Seniors: 1. Meals for encampment personnel will be served at the galley of the vessel which Civil Air Patrol will be occupying. Normal meal times are 0630-0800 for breakfast, 1130-1300 for lunch, and 1630-1800 for dinner. These times are approximate. Personnel should check with the encampment headquarters for exact times each day. Because the encampment may be sharing resources with other units, there may be a designated time for meals. Senior members are required to pay for all meals consumed in the dining hall. This cost is included in the application fee. 2. Senior members are not restricted in what they may consume at the galley except by the galleys own rules. However, the cadets have certain restrictions on what they may and may not consume. Senior members should be aware of this and not give a cadet something they are not allowed to have or to unintentionally flaunt the fact that they may have items the cadets cannot. 3. A total count of all members eating for each meal will be turned into the Base Operations Officer who will report to the Galley Manager in advance of the other members, present that number, and write a Group check for the total amount due for that meal. Details of the transaction are to be turned into the Admin Section immediately following each meal, and recorded as required. 4. Unless a senior members duty requirements prohibit it, all will eat their meals with the encampment at the galley. Prior authorization is required for any member to leave the base. Senior members should call the encampment radio station to sign out and back on to the base during duty hours if they leave for any reason. 5. Unless specifically authorized by the Encampment Commander, no CAP members will utilize galley facilities outside of scheduled encampment meal times. 6. CAP members attending other events on-base during the weekends of the encampment are encouraged to eat in the galley with the encampment. Payment arrangements will be made as necessary at the discretion of the Encampment Commander. Cadet Staff: 1. The cadet staff will consume all meals in the dining hall. Members of the cadet staff may not arbitrarily cut into the dining hall line. When it is necessary in the performance of ones duty to cut into the line, it shall be done only between flights.

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2. Flight Commanders will eat last after all the flights have gone through the line. The cadet executive staff will attempt to take their meals with as many different subordinate staff members during the day as possible to gain an understanding of individual or unit problems or needs and progress in the encampment program. 3. Cadets are not to be disturbed by any cadet staff members while eating their meals. The Flight Sergeants are responsible for supervising cadets in the dining hall and will enforce the dining hall procedures. No general knowledge will be recited in the dining hall. The dining facility is not a social hall. 4. Dining hall procedure for general encampment cadets is outlined below, and will only be superseded by the COC or the Encampment Commander. GENERAL ENCAMPMENT CADETS DINING HALL PROCEDURE: 1. All cadets will file into the dining hall in a single file column. When the line halts, you will assume the position of parade rest. Prior to moving forward, you will come to attention, march forward, and again assume parade rest when stopped (unless otherwise instructed; naval policy may prohibit this). 2. Cadets will NOT CARRY their beverages on their trays. 3. After receiving trays of food, you will proceed to the most distant vacant chair on the designated area of the dining hall. You will not start a new table until the current open table is filled. 4. All items other than food (hats, road guard vests, notebooks, etc.) will be stacked neatly on the floor underneath the chair, or next to if it is not possible to put it underneath. 5. Only one hand will be used for eating. The other will be kept in your lap except when cutting meat, buttering bread, etc. 6. You will not be denied any portion of your meal. Take as much food as what you want, but eat all of what you take. Seconds may be obtained after finishing the first helping. 7. You are expected to eat and maintain a properly balanced diet. 8. You will not consume carbonated beverages or desserts unless specifically authorized. 9. Cadets will sit erect with eyes on the food or straight ahead while eating. Cadets will be at ease in the dining hall while eating. If a cadet is addressed by an officer, he/she will come to the position of seated attention. 10. Conversation is not permitted between basic cadets unless specifically authorized. Talking between tables is not permitted. Staff members are allowed to talk because meals are often the only opportunity they have for discussions. 11. Cadets will consume two full glasses of water at each meal PRIOR to consuming other, non-carbonated beverages. 12. Horseplay will not be tolerated in the dining area. 13. When the table is finished eating, cadets will push the chairs in and depart dining hall, leaving trays as directed. You will depart the dining hall without delay, in a military manner, and will proceed directly to your flight formation outside of the dining hall. 14. The Flight Sergeants will eat first. The Flight Commanders will eat at the end of their flights. Flight Sergeants will circulate through the dining area to make sure all cadets are eating. Flight Sergeants will greet their flight members as they leave the dining area to flight formation area. 3-5 Quarters Cadet staff shall maintain their sleeping areas in inspection order at all times so as to set the example for the basic cadets. Doors are to be left open during all times. Cadet command staff and the COC will perform spot checks of staff barracks to ensure compliance. Certain compartments or other areas will be designated as female only or male only. Any member entering a an area which is restricted by gender, and who is the opposite gender, will approach the entrance, announce the intention to enter by calling Female / Male on deck!, then waiting until those inside pass on the call and respond with Clear!. This applies to both seniors and cadets. Senior staff quarters must be kept in proper order. Often it is necessary to conduct business in these quarters. As with uniforms, the senior staff sets an example for the cadet staff as well as the basic cadets.

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3-6 Cadet Staff Personal Time At least one half hour per night will be scheduled as staff personal time. Staff members may do the same things basic cadets do during that time. It is not to be used for organized training, meetings or classes. Staff members may go to bed, read, iron uniforms, or anything else they want to do (without breaking any rules or disturbing already asleep cadets) in order to be ready to go the following morning. 3-7 Sleeping Cadet staff members will sleep starting at staff lights out, and ending at the earliest 20 minutes before reveille. Staff should get a minimum of six and one half (6.5) hours of sleep. The ONLY exception to this rule is a building evacuation or similar emergency. Sleep deprivation can have many negative effects on mood, memory, and thought process. Naps are to be approved by the COC and are not a right, but a privilege. Senior staff members will get an appropriate amount of sleep in accordance to their own requirements and needs. Naps are authorized when necessary. Notify your section chief or the headquarters (radio base) if you plan on napping. Senior members who cannot carry out their duties due to inadequate sleep may be dismissed from duty. 3-8 Private Vehicles The Following is from CAPM 52-16 Insurance: Military Installations. Vehicles will have liability insurance coverage before being operated on a military installation. The minimum liability insurance required varies from state to state. Other Installations. Possession of liability insurance is highly recommended. Transportation To and From Encampments: Transportation to and from encampments is the responsibility of the member. Commanders may, on an as available basis, provide CAP vehicle or aircraft transportation (See CAPR 77-1, Operation and Maintenance of CAP Owned Vehicles). CAP does not exercise control or supervision over travel performed by members, unless CAP transportation is furnished. CAP does not assume any responsibility for travel performed by members to or from encampments or special activities (See CAPR 77-1). Units will not issue travel orders or travel authorizations (See CAPR 10-3, Administrative Authorizations). Senior members who drive POVs (Personally Owned Vehicles) to encampments will not operate the POV while at the encampment. Upon arrival, they will turn-in all keys to the car to the designated senior member. The keys will be returned on departure. Operators of CAP vehicles will posses an authorized CAPF 75, Motor Vehicle Operator Identification Card, in addition to a normal state drivers license. The type of vehicle driven will be endorsed on the CAPF 75. Additional encampment requirements Cadet Members: All cadets (including cadet staff) will park their vehicles in the designated parking areas and surrender their keys at in-processing and shakedown. Cadets will not operate motor vehicles while at encampment. No exceptions. Senior Members: Senior members may drive POVs to the encampment. The vehicle must have current registration and proof of insurance to operate on base. The vehicle must also be in good repair and safe to operate. Any vehicle not meeting these requirements will not be allowed on base. While driving on base, drivers and all passengers will use safety restraints at all times (Base and CAP regulation). All traffic laws will be adhered to. Troop/cadet formations will have the right of way and signals to stop or proceed from road guards will be obeyed (Road guards are cadets who halt traffic at intersections to allow a marching formation to pass through safely. They will be equipped with orange safety vests and flashlights.). If a driver comes up behind a marching formation and wishes to pass, they should wait to be waved around the formation by the

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formation commander and then proceed around the formation with extreme caution. If road guards are positioned at an intersection, drivers will slow down well before the intersection and stop a safe distance from the road guard. Do not proceed until signaled to do so by the road guard. CAP members who drive CAP corporate vehicles to encampment should ensure that they have proper documentation, are in good working order, and are properly marked. Upon arrival at encampment, the keys for these vehicles will be turned in to the Base Operations Officer for use by the encampment. There will be no personal or exclusive use corporate vehicles. At the end of encampment, the Base Operations Officer will return the vehicle to its original driver in the same condition it was received. Group 22 will not reimburse members or home units for vehicular expenses related to encampment use. This includes fuel, repairs, and towing. These expenses will be the responsibility of the unit to which the vehicle is assigned. All drivers should be alert for cadets moving in and around the encampment area at all times. 3-9 Behavior and Conduct Integrity. The senior and Cadet Staff will adhere to the Required Staff Training, Cadet Honor Code, and Cadet Protection Policy at all times. Noncompliance will result in expulsion from encampment and possible termination from CAP. ILLINOIS WING SPRING ENCAMPMENT STAFF CODE OF CONDUCT 1. I will maintain my uniform in accordance with CAPR 39-1 at all times. My uniform will be an example for cadets to follow. 2. As a senior member I will not use tobacco products of any type in the encampment area or operational area where cadets are present, in or out of uniform. 3. I will remember that I am a representative of Illinois Wing and a guest of the United States Navy, and will conduct myself in an appropriate manner at all times when dealing with military and base personnel as well as the public, on or off base, in or out of uniform. 4. As a staff member, it is my duty to ensure the safety and integrity of the cadet encampment at all times, on or off duty, in or out of uniform. 5. I will not lie, cheat, or steal, nor tolerate those who do. 6. I will remember my RST and Cadet Protection Training at all times. I will not allow myself or this encampment to be put in a questionable position. 7. I will be a problem solver, not a problem maker. I will approach my duty with a can do attitude. 8. As a staff member, I will strive to set an example of customs and courtesies to all CAP, Military, and base personnel. 9. I will set my level of conduct high. Cadets will model their leadership behavior after the staff members they see. 10. I will adhere to the Illinois Wing Spring Encampment Staff Handbook and its policies as well as all Illinois Wing and National Headquarters Policies in the execution of my duties. Alcohol, Tobacco, and Drugs. From CAPR 52-16 CAP cadets, regardless of age, will not possess, chew, or consume tobacco products (unless prescribed by a doctor), nor will they possess or consume alcoholic beverages or illegal drugs, in any form, while participating in any CAP activity. Senior members should exercise discretion when using tobacco products at CAP activities when cadets are present. Seniors will not drink alcohol or use tobacco at all times, when they are working directly with cadets. Commanders may designate smoking areas which will be off-limits to cadets.

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Additional encampment requirements Cadets: The use of alcohol, tobacco, or unauthorized controlled substances by cadets is prohibited. For this encampment, unauthorized controlled substance will mean any prescription, over the counter or other controlled (drug) substance not checked or approved by the Medical Officer. Failure to comply with this requirement will result in immediate dismissal from the encampment. Ref. CAPR 52-16, Chapter 5. Seniors: The use of tobacco products by senior members while in the encampment area is prohibited. Smoking by any senior member in front of or in view of cadets, in or out of the encampment area, is prohibited at all times. The encampment area is defined as any area where the encampment is executed or conducted on a regular basis or where cadets are present. The Encampment Commander will designate non-encampment areas. Senior members found in possession of controlled substances will be dismissed from the encampment immediately and turned over to base authorities. Unsafe/Inappropriate Orders. If a senior member or cadet receives an order or directive from another CAP member that is perceived as illegal, inappropriate, unsafe, or creates potential liability for CAP, the staff member receiving the order will bring that order or directive to the attention of the issuing members superior immediately. Cadet staff will follow up with an immediate report to the COC. Senior members will report directly to the Encampment Commander. By no means should a person follow an illegal, inappropriate, or unsafe order. 3-10 Departure, Out Processing Out processing of cadets and senior members will be organized and discussed in advance of the encampment. It is absolutely imperative that each CAP member comply with the out processing procedures as designated by the encampment senior staff prior to the end of the first weekend of the encampment. The out processing procedures will be distributed to all staff by the end of the first weekend of the encampment.

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Chapter 4
Tactical Officers TRAIN...ADVISE...COUNSEL
4-1. General. Tactical officers (TAC officers) are senior members of Civil Air Patrol who provide oversight, advice, and monitoring of the cadets for the duration of the encampment. A minimum of two TAC officers are assigned to monitor each cadet squadron at encampment. Assistant and trainee TAC officers may be assigned as available. For an encampment to function effectively, good TAC officers are essential. TAC officers are NOT part of the cadet staff's direct chain of command. TAC officers do not command or direct the squadron; this is the function of the cadet staff. The cadet staff cannot do their job or learn if the senior members are doing the work for them. The TAC officer assists the cadet staff by being an available source of wisdom, common sense, knowledge, and often an extra pair of eyes and ears. The TAC officer must judge when it is appropriate to intervene or offer assistance to the cadet staff. The cadet staff may need and want the TAC officer's assistance or they may not. There will be times when the staff does not want the help but needs it anyway. The TAC officer will learn when to offer assistance the more they work with the cadets. More importantly, they will learn when to step back and let the cadets find their own way Although there is no requirement that a TAC officer be a former cadet, many of them are. It is very important for senior members who have recently transitioned from cadet status to remember that they are now senior members and behave accordingly. It is often difficult for these new senior members to keep an appropriate professional distance between themselves and friends who may still be cadets. There is also the temptation to assist the cadets in a manner not compatible with their duties as a TAC officer. TAC officers must understand that the squadron they are assigned to is not "my squadron". The squadron is assigned to the cadet staff. The senior staff, from the TAC officers to the encampment commander, serves as the custodians of the encampment and its components. Senior members will maintain control and oversight, but the success or failure of the encampment must lie with the cadets if they are to learn. A senior member, no matter how well intentioned, may exert too much control if they think in terms of "my squadron". Only in an emergency, i.e. an accident, threatening weather, or immediate safety concern, should the TAC officer assume immediate control of the squadron. These are situations that may be beyond the scope or capabilities of the cadet staff. Once the situation has been resolved, the TAC officer should return control to the cadet staff as soon as possible and if necessary, explain why they felt they had to take control. 4-2. Supervision and Assistance. TAC officers have a chain of command to which they are responsible and which will provide direction and assistance. 1. Commandant of Cadets. The Commandant of Cadets position is similar to that of the Deputy Commander for Cadets in a Composite squadron. The Commandant of Cadets is responsible for ensuring that the encampment cadet commander and the cadet staff are executing the encampment plan as designed, and that encampment objectives and standards are being met. The TAC officers should communicate with the Commandant through the Chief Tactical officer. The Commandant may

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be assisted by a Deputy Commandant of Cadets. 2. Chief TAC Officer. The Chief TAC officer is charged with supervising the TAC officers for the Commandant of Cadets. The Chief TAC will arrange any needed training for TAC officers, provide supervision and assistance as needed, ensure that a TAC officer is with each cadet squadron at all times, and will arrange for coverage in case of an emergency. The TAC officers should refer any problems to the Chief TAC. For the purpose of the Spring Encampment, the chief TAC will be the Deputy Commandant of Cadets. 3. Senior TAC Officer. When two or more TAC officers are assigned to a flight, one of them (usually the most experienced or highest ranking) will be designated the Senior TAC. The Senior TAC will set the relief schedule for the TAC officers in the squadron and will serve as a mentor and advisor to any additional TAC officers in the squadron. Senior TACs should have at least two years of experience as a TAC officer. 4. Assistant TAC Officers. Assistant TAC officers are assigned to each squadron under the supervision of the Senior TAC and will aid him/her in monitoring the squadron. Assistant TACs may work with the squadrons alone when the Senior TAC is unavailable. Assistant TACs should have at least one year of experience as a TAC Officer. 5. Trainee TAC Officers. Trainee TAC officers are those senior members with no prior experience as TAC officers. This is their chance to learn the job. Unless there is no other choice, Trainee TACs should be accompanied by the Senior TAC or an Assistant TAC at all times while with the cadets. 4-3. Duties and Responsibilities. In addition to monitoring and advising the cadet staff, TAC officers have additional duties and responsibilities. a. Shakedown Inspection of Luggage. As part of the in-processing, TAC officers will assist in conducting a complete and thorough inspection of the gear, clothing, and luggage that cadets bring to encampment. The primary purpose of the inspection is to find and remove any contraband items that the cadet may have intentionally or inadvertently brought to encampment. A secondary purpose of the inspection may be to identify those cadets who have not brought essential items such as toiletries or too few underclothes. Prior to the encampment, all cadets receive a list of items that should not be brought to the encampment. These items include firearms, knives, tobacco products, alcoholic beverages, and illegal drugs. The list also includes items such as radios/CD players, hand held electronic games, and food items such as candy, snacks, and chips. Food items are prohibited to ensure that sanitary conditions are maintained in the compartments. The shakedown inspection is not done to harass or intimidate the cadets, but to ensure their health and wellbeing while at encampment. TAC officers should read and be familiar with the list of contraband items prior to beginning the inspections. All inspections should be done in a thorough and professional manner. Whenever possible, TAC officers should inspect the gear of cadets of the same gender only. Male TAC officers should be available to inspect the luggage of male cadets, and female TAC officers should be available to inspect the luggage of female cadets. If a female senior is not available, a female cadet staff member may be used under the supervision of a male TAC Officer, and vice versa. If the inspector finds an item of contraband that is otherwise legal for the cadet to have, such as magazines or electronic games, the inspector will take the item and mark it with the cadet's name. The confiscated items will be documented and stored in a secure location in the encampment headquarters. The item(s) will be returned to the cadet at the end of encampment. Items that are prohibited by law or CAP regulations

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(firearms, alcohol, illegal drugs, etc.) will not be returned and should be reported to the Commandant of Cadets immediately. b. Sick Call, Medication Dispensing, and First Aid. At the start of encampment, the Medical Officer (MO) will collect any prescription or over the counter medication from each cadet during in-processing. The MO will place these in medication bags along with instructions for dispensing them. The medication bags (footballs) will be in the possession of the MO at all times. TAC Officers will be advised by the MO of medical issues regarding cadets under their supervision, however it is the responsibility of the MO to insure cadets have their medicines in a timely manner to allow for them to be taken as prescribed Cadets who are asthmatic should have their inhaler pumps with them at all times. TAC officers should spot check this during the day. If the cadet does not have their pump, TAC officers should immediately contact the MO. TAC officers may also be called on to provide minor first aid for the cadets. This is normally limited to handing out band aids to cover minor cuts and applying moleskin to blisters and "hotspots". TAC officers should conduct blister checks daily and be on the look out for signs that a cadet may have foot problems. Note should be taken of cadets whose boots appear to be brand new or those that are laced too loosely and likely to move around on the foot. Also, TAC officers should be aware of the signs and symptoms of dehydration and other heat related injuries. Any medical issues beyond the scope of knowledge and experience of the TAC officer should be referred to the MO. Any treated injuries, no matter how minor, will be reported to the MO, to become part of the encampment record. At an appointed time each day, the medical officer will conduct a sick call. At this time, cadets with medical complaints will be seen. Cadets may request to see the MO at any time. However, they should be encouraged to wait for sick call if possible. In the event of a serious injury or illness, the TAC officer will take charge of the situation immediately and summon the MO by radio. c. Custody of Barracks Facilities. At the start of encampment, TAC officers will inspect the barracks assigned to their cadet squadron to ensure that all fixtures are working and make note of any pre-existing damages. TAC officers will then conduct a daily walk through of their flights compartment. This does not include ensuring that the cadets inspection standards are met. (Note: The Navy will provide personnel to clean restrooms and other areas of the assigned compartments.) During the walk through, the TAC officer should check to ensure that all fixtures (toilets, sinks, lights, etc.) are working and that there are no leaks. Fire extinguishers and smoke detectors should be checked to ensure that they are functional and have not been tampered with. Also, furniture and items in the rooms such as televisions should be checked to make sure that none have been damaged or removed. Any discrepancies should be reported to the Commandant of Cadets. d. Laundry and Hygiene. TAC officers should ensure that the cadet staff has made provisions to get the cadets' laundry done (in emergency and when applicable). TAC officers should also monitor the cadets to ensure that they are taking advantage of the laundry facilities and practicing good personal hygiene. If necessary, TAC officers may be required to diplomatically counsel cadets who fail to follow good hygiene practices. e. Graduation. TAC officers should check with the Commandant of Cadets regarding their duties during the graduation exercise/dinner. f. Check Out and Departure. TAC officers will be required to assist with the check out and departure process on both Sundays. The schedule for the last morning will be issued the night before. This will include formations, meal schedule, packing, and final inspection before the compartments are secured. Cadets may depart by family/personal POV, corporate van, or USAF supplied transportation. The assistance of the TAC officers will be utilized at the discretion of the Encampment Commander and the Commandant of Cadets. Once the facilities have been cleared and all cadets have departed, senior members will be cleared to leave

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by the Encampment Commander. It is important for TAC officers to adhere to the schedule and assist in any way possible. The uniform for out- processing is BDUs. g. Counseling and Chaplain Referral. Encampment can be a very stressful experience for some cadets. Many are away from home for the first time. Also, because of CAPs wide age range, they may be with cadets who are several years older than themselves. Other problems that are not related to encampment may be stressors that act upon cadets during the week. Although the cadet staff may be the ones to bring the situation to the attention of the TAC officer, the cadet staff should not be the ones conducting this type of counseling. TAC officers should provide the initial contact with cadets having problems. This may be enough to resolve the situation. If not, the TAC officer may need to refer the cadet to other counseling resources, such as the chaplain. h. Safety. Although the encampment has a safety officer, every senior member is responsible for safety at encampment. This is especially true of TAC officers. Since TAC officers spend the most time with the cadets, they are the ones in the best position to ensure that all operations and training are conducted in a safe manner and that any hazards are removed or the cadets are removed from the hazard. Most cadet leaders will not purposely put their cadets in an unsafe situation. However, due to eagerness or distraction, they may fail to recognize inherently unsafe conditions. This is where the TAC officer becomes invaluable as a safety monitor. i. Customs and Courtesies/Uniform Wear. Adherence to proper customs and courtesies is an important part of the encampment. Teaching, enforcing, and executing customs and courtesies is a major part of the training curriculum. It is important that TAC officers have a thorough understanding of CAP customs and courtesies and are professional and consistent in observing and enforcing them. TAC officers must wear their uniforms in accordance with CAPM 39-1 and keep their uniforms neat and clean. j. Cadet Protection Monitoring. TAC officers should always be watching for situations that violate the Cadet Protection Policy. The cadet staff faces heavy stressors that may cause them to make poor decisions. The TAC officers are the safeguard against that. TAC officers should be on the lookout for things like physical punishment (push-ups, etc.), hazing, emotional abuse, and even physical abuse. Cadet staff should not be assigning physical requirements to the cadets for failing to meet a standard. Most physical punishments simply teach the cadet "not to do it again," but they fail to teach the offending cadet how to do it properly. TAC officers should also be aware of their status in regard to the Cadet Protection Policy. TAC officers should never allow themselves to be in a situation where they are alone with a cadet in a vehicle or in a room with the door closed. TACs should ensure they have another senior or cadet present when interacting with a cadet. If a TAC officer needs to counsel a cadet, this should be done in a room with the door open and other people visible or, if outdoors, away from the group but still in plain sight. h. Charge of Quarters. TAC officers will be used in the role of Charge of Quarters (CQ) nightly while at the encampment. One person per compartment will serve in this capacity each night. The CQ is the custodian of the encampment after lights out and has the functional authority of the Encampment Commander in carrying out their duties. The CQ is there to ensure that the encampment and its personnel remain safe and secure during the night and to handle any emergencies that may arise. The CQ also determines when a situation is serious enough to notify the Safety Officer and ensures that this is done. The CQ is not required to stay awake all night. He/she will sleep in their assigned berth with a flag marking their location. Fire watch officers will include the location of the CQ during shift change briefings. The CQ is relieved from duty the following day. The CQ shift is 2300-0500. The CQ may not leave the encampment area during their shift. 4-4. Duty Hours. The TAC officer's duty hours are from 0500 until 2300 each day. These hours are based on reveille and lights out for the cadets. One TAC officer must be with the cadets for the entire duty day. The Senior TAC for each squadron should set up a duty schedule to ensure that each TAC shares the load equally. If only one TAC is assigned to a squadron, it is the Chief TACs responsibility to ensure that they have sufficient

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relief throughout the week. A TAC officer should be in the cadet barracks at 0500 when the cadets wake up and at 2300 for lights out. If the TAC who is with the squadron needs to leave during the day before they are relieved and another squadrons TAC officer is unavailable, they should contact the Chief TAC for an emergency relief. The TAC officers day is done when the basic cadets are in bed, all medications have been dispensed, and the med bag has been turned in to the CQ station. 4-5. Cadet Staff/TAC Officer Relations. The interaction between the cadet staff and the TAC officer is very important. As the encampment progresses, the TAC officers and the cadet staff should become more and more of a team. The TAC officer will become familiar with the cadets who make up the squadron staff. However, they must remember to maintain the professional distance that being a TAC requires. During the week, the cadet staff and the TAC officer will become familiar with each others responsibilities and recognize where the boundaries should lie. During the encampment, the TAC officer may need to correct the cadet staff. The TAC officer should make all corrections in private so that the cadets authority is not undermined with the cadets in the squadron. Exceptions to this rule include safety situations. This may require the TAC to make a correction in front of the flight. This is acceptable if it is absolutely necessary. Sometimes, the cadet staff may be reluctant to take advice or direction from the TAC. The cadets may feel that the interference is not necessary or that what the TAC is telling them is not right or "not military". The TAC should be willing to justify his/her decisions and recommendations. The cadet staff should follow any direct orders of the TAC officer at the time they are given. If there is a disagreement between the cadet staff and the TAC officer, this should be resolved in private with the TAC officer and Chief TAC at a later time. TAC officers must ensure that if they do give directions or orders to the cadet staff, they are carried out. If the cadet staff is disregarding these orders and instructions on a consistent basis, the TAC officer should address that to the cadet's chain of command through the Chief TAC. The TAC officers must be alert for any instance of hazing by the cadet staff. Hazing can come in many forms and may be difficult to identify at first. To identify conduct that may be hazing or border on hazing, TACs should consider three things: *Do the actions of the cadet staff have a direct and apparent relation to the training issue at hand? *Are the cadet's actions in good taste and do not "shock the conscience?" *Can the cadet remain professional while conducting the actions? If the answer to any of these is "no", the TAC officer should address the cadets behavior and find out what their ultimate goal and purpose is. If there is still a question, then the issue should be addressed to the Commandant of Cadets through the chain of command. In most situations it is unlikely that the cadet staff member meant to "cross the line." The idea may have seemed like a good one to them at the time. The TAC officer is present to ensure hazing does not occur. Some cadet staff members may see encampment as a form of military basic training and try to use methods they have heard about or seen in films and on television in depictions of "boot camp" that are not appropriate for CAP. The TAC officer must remind the cadet staff that they are not dealing with military recruits but with much younger and less mature individuals who did not "enlist" to come to "boot camp." 4-6. Conclusion. The job of the TAC officer is one of the toughest yet most important assignments at the encampment. The most important element of the encampment is our cadets. They are the reason encampment is held. To the cadet, the TAC officer is the representative of the encampment's senior command and, other than the cadet staff, the person they most associate with while at the encampment. The role and responsibility inherent in the job of TAC officer cannot be taken lightly. Therefore, it requires senior members who are mature, knowledgeable, professional, and who care about the well being and development of the cadets that are in their care.

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Chapter 5
DUTY POSITIONS AND DESCRIPTIONS Senior Members
5-1. Encampment Commander (CC). The Encampment Commander is responsible for the overall administration, operation, and training program of the encampment. In addition, responsibility for the actions of all CAP personnel attending the encampment and their compliance with both CAP directives and instructions issued by the installation are the Encampment Commander s'. Responsibilities: Selection of senior member staff at least 90 days prior to encampment Responsibility for the actions of all CAP personnel attending the encampment and for their compliance with both CAP directives and instructions issued by the installation Coordination of administrative and operational matters with appropriate installation authorities prior to, during the operation of, and at the close of the encampment Supervision of the preparation of the encampment training schedule Appointment and supervision of staff personnel as necessary Mentoring the Cadet Commander Completion of encampment reports described in CAPR 52-16 at the close of the encampment If, during the encampment, neither a Liaison Officer nor RAP is available, the commander will have direct coordination with the base liaison officer regarding all encampment needs. This responsibility can NOT be delegated below the Encampment Commander. 5-2. Deputy Commander, Base Operations (DC).

The DC is the "right hand" for the Encampment Commander, aiding them with encampment site preparation, staff decisions, cadet counseling, senior supervision and any additional tasks assigned to them by the commander. The DC can also assist the COC or DC/FO with any questions they have. Supervises mentors and directs the senior members of the Base Operations Section. The DC is in command when the CC is not present. Responsibilities: Same as Encampment Commander 5-3. Deputy Commander, Flight Operations (DC/FO).

The DC/Flight Operations acts as an advisor, counselor and mentor to the Encampment Commander on matters related to the execution of the encampment and matters of wing policy. They also act as a go between the CC and the Wing CC when necessary. When uncloaked, supervises and mentors senior members of Flight Operations Section as needed. Responsibilities: Same as Encampment Commander 5-4. Commandant of Cadets (COC).

The Commandant of Cadets implements, controls, and evaluates training activities for cadets. The COC reports directly to the Encampment Commander.

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Responsibilities: Implementation of the encampment curriculum Selection of the deputy cadet commander and cadet executive officer, and approval authority for remaining cadet staff, in consultation with the cadet commander Coordination with the encampment staff for the preparation of standard operating instructions to accomplish cadet training Organizing cadet activities in conjunction with the training officer Ensuring training goals and objectives are met and adhered to Determining, with training staff, if a cadet meets the 80% requirement for encampment completion Supervising and exercising management control over subordinate staff officers 5-5. Deputy Commandant of Cadets (DCOC)

The DCOC is the "right hand" for the COC, aiding them with staff decisions, cadet counseling, cadet supervision and any additional tasks assigned to them by the COC. Responsibilities: Same as Commandant of Cadets 5-6. Safety Officer (SO)

The safety officer, appointed by the Encampment Commander, will be responsible for advising the commander regarding safety practices during all facets of the encampment. Responsibilities: A pre-encampment review of plans to assure the program stresses safe practices and will instill an attitude of "safety first" in all participants. Review schedules of duty performance to ensure that adequate rest is available for all CAP participants. A pre-encampment survey of encampment area, facilities and equipment to assure such items as: Availability of adequate first aid equipment. Ready availability of serviceable fire extinguishers. Equipment such as ropes, ladders, guide wires, etc., is of such serviceable condition as to not create a hazard. Electrical equipment and wires do not present fire or shock hazards. Pot holes, glass or other hazards do not exist in athletic areas. Un-removable or un-repairable hazards are adequately marked or identified to all participants. The Cadet XO is the cadet safety officer, assisting the senior safety officer in implementing the safety program. During the encampment, the safety program will include: Initial briefing on safety Ongoing personnel counts Planning and execution of nightly fire watch and COQ Storage of all contraband Preliminary instructions and continued supervision in the use of all encampment equipment Proper supervision of athletic or physical fitness activities, such as ensuring warm-up and stretching exercises are accomplished prior to athletic events Emphasis on proper supervision of special activities A fire drill during the first evening of the encampment Sever Weather Safety Plan Homeland Security Threat Safety Plan

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5-7. Chaplain, Moral Leadership Officer (MLO) or Visiting Clergy.

The chaplain, MLO or visiting clergy have a very important role at encampment. The chaplain is an essential and valuable part of the Encampment Commanders staff. However, moral leadership is only a small fraction of what an encampment chaplain does. His/her main job is to keep the commander advised about the morale and overall welfare of the cadets and senior members in attendance. (See CAPP 265-4 for reference.) Responsibilities: Offer counseling for any individual who requests it Provide opportunity for formal worship and daily prayer Conduct moral leadership seminars Provide emergency ministrations Utilize opportunities for inspirational messages Examples of Tasks: Discuss with encampment staff before the encampment begins the commander's and chaplains goals and expectations, supplies, chaplain office space and hours Make courtesy call to the senior installation chaplain to review schedule and facilities and invite them to meet the encampment staff Discuss with installation chaplain the dates of the encampment, schedule of services, possible use of chapel facilities and major faith group worship opportunities (ex: prayer meetings, etc.) Be present at as many activities as possible--i.e., formations, meals, tours, etc. Announce and publicize worship schedule, involving cadets and seniors as much as possible and providing for special religious needs Possibly provide a daily invocation and benediction at each formation Conduct moral leadership seminars Be on call and available for all emergencies, providing coverage in case of an absence Remind staff that cadets can meet with the chaplain at any time Conduct evening devotions (or "rounds")-right before lights out each night, as an informal assembly indoors or out, or individually done, and brief in nature Send an evaluation of chaplain encampment activities to wing or national chaplain within two months of the end of encampment (National Encampment to national chaplain, wing encampment to wing chaplain) 5-8. Administrative Officer/Admin Section Chief (Admin)

The administrative officer is the initial point of contact for all the pre-encampment paperwork. He/she will coordinate with the cadet administrative officer. Objectives: With cadet admin, set up filing system for cadet records Collect all pre-encampment paperwork and process it Mentor, monitor and assist the administrative staff Offer advice in development of in and out processing plans Assist in daily tasks, ensuring the cadet staff is on target for completion Receive and dispatch any mail Report daily to Deputy Commander, Base Operations Act as "safety net" for admin staff if a critical component is not planned for or accomplished 5-9. Base Operations Officer/Base Operations Section Chief (Base Ops)

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The base operations officer is the senior member in charge of all supplies and equipment, necessary maintenance, facilities and supervision of CAP personnel handling supplies and equipment. Upon arrival to the encampment, the Base Operations Officer will aid and assist the base operations section personnel with set up and execution of their needs to carry out the encampment. They will also assist the Admin Section Chief with any needs the Admin Section may have. At the close of the encampment ensures that all equipment and facilities are returned in good condition to the proper custodian. Base Ops Officer is the problem solver. Responsibilities: Coordinate with host base if possible, for buildings, facilities, equipment and perishable supplies Mentor, monitor and assist the Base Operations Staff Serve as onsite banker, including dispensing and tracking petty cash and issuing checks to the galley. Coordinate with the Admin Section Chief any needs they have. Coordinate with the COC any needs they may have. Direct the Asset Management Officer and the Transportation Officer and assist with any needs they have. Report daily to Deputy Commander, Base Operations

5-10. Communications Officer/Base Operations Section (Comms.) The communications staff is responsible for setting up all encampment related radio and telephone communications. The senior member is there to help the cadets procure equipment for the base radio (antenna(s) and the radio itself) and ensure proper and safe handling of all equipment. Responsibilities: Mentor, monitor and assist the cadet communications staff. Act as a safety monitor for the equipment and the people who use it Help set up the equipment Ensure compliance with CAP regulations regarding radio setup and usage. Provide safety briefing to all staff concerning the radio antenna, etc. as needed Report daily to Base Ops Section Chief or Deputy Commander, Base Operations 5-11. Training and Scheduling/Admin Section (Training) The training officer sets up the encampment training schedule and handles schedule changes. He/she assists the COC as needed. Responsibilities: Teach cadet training staff to do the scheduling and instruction for whole encampment Mentor, monitor and assist the cadet training staff Develop overall training schedule for encampment Coordinate with command staff to set times such as reveille, lights out Match instructors to classes Assist in monitoring progress towards completion of requirements for the encampment Ensure training staff is busy participating in instruction. Coordinate with admin and command staff to determine if the 80% requirement has been met for cadets Report daily to Admin Section Chief or Deputy Commander, Base Operations

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5-11. Public Affairs Officer /Admin Section (PAO) The public affairs officer coordinates all press releases and other similar type information. Responsibilities: Teach cadets what PA does and have them carry out those duties Mentor, monitor and assist the PA staff Provide transportation for photo developing lab, copier place, or stores to the cadet PA staff Assist with photography or videography Assist with proofreading any articles or narratives Help cadets with visitor greeting and outside press visitations, to ensure proper protocol is followed Offer advice to OIC if (or when) needed regarding the PA staff Report daily to Admin Section Chief or Deputy Commander, Base Operations

5-13.

Asset Management & Transportation Officer/Base Operations Section (Trans)

The Asset Management Officer is in charge of all logistics assigned by or not covered by the Base Ops Officer. The Asset Management Officer covers all supply needs of the encampment and keeps track of CAP equipment and assets, maintains an inventory and inspection of these items, as well as handles on and off base pickup and delivery of necessary supply items needed by and approved by the Encampment Commander. The Transportation Officer is in charge of all corporate vehicles being used in support of the encampment. They will operate a motor pool and coordinate and direct all CAP corporate vehicles during the encampment. They will also maintain daily inspection and mileage logs for each vehicle. Responsibilities: Coordinate with the training officer on the daily requirements for corporate vehicles for the activities planned. Coordinate with the base on any available transportation through the Base Operations Officer. Set up and supervise a corporate vehicle/ cadet pickup and delivery route to get cadets and vans to the encampment. Perform any duties of the logistic staff that cannot be done by cadets, such as going to fill the vans with gas, driving across (or off) base to get supplies Off base trips to pick up supplies and equipment under the direction of the Base Operations Officer. Inspection of all CAP equipment daily. Coordinating with the Safety Officer and Base Ops Officer any equipment or facilities problems and seeing to their repair. Report daily to Base Ops Section Chief or Deputy Commander, Base Operations

5-14. Medical Officer and Staff/Base Operations Section (MO) The medical officer is responsible for the health and well being of all encampment attendees. Responsibilities: Mentor, monitor and assist the staff Offer daily medical service for al personnel at the encampment. Handle the blister brigade of cadets with ill-fitting boots Keep records of all medical activity Keep handy emergency phone numbers, and/or know where an EMT is at all times Report daily to Deputy Commander, Base Operations

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5-15. Finance Officer/Base Operations Section Responsibilities: Approving authority for funds Collect encampment fees Deposit all fees into encampment account Receive senior member payments for meals Keep key or combination to petty cash drawer, and personally dispense the cash Report daily to Deputy Commander, Base Operations or Encampment Commander. 5-16. Flight Operations Officer Implements the overall administration, safety and operational aspects of the flight operations activities for the encampment. Develops the orientation program and sees to its overall execution with the following personnel: Chief Pilot, Orientation Pilots, Flight Line Operations Officer, and Flight Operations Admin Officer. Responsibilities: Introduce cadets to procedures of the flight operations officer during an ES mission Stress Safety at all times. See that all regulations are adhered to in the operation of CAP aircraft. Reports daily to the Deputy Commander/Flight Operations 5-17. Chief Tactical Officer Duties include selecting, training and evaluating TAC officers, assistant tactical officers, and trainee tactical officers. The Chief TAC officer is responsible for orienting individuals selected as TAC officers that are new to encampments. The Chief TAC may be delegated the task of conducting the daily TAC officers meeting. The Chief TAC reports to the COC. Responsibilities: See Chapter 4 for all Duties and Responsibilities relating to all Tactical Officers 5-18 Tactical Officers

Senior Tactical Officer (TO) The Chief TAC will select an experienced TAC officer as a senior TAC officer assigned to a flight or squadron. The senior TAC officer provides guidance and assistance to the squadron commander. He/she serves as a communication channel between the Chief TAC or COC and the TAC officers in that squadron. He/she also substitutes for other TAC officers that need a break. Assistant Tactical Officer (ATO) The assistant tactical officer helps to serve as the senior member mentor for each squadron. The senior TAC officer or assistant TAC officer will always accompany the flight. Assistant TAC officers will serve as mentors to trainee TAC officer. Trainee Tactical Officer (TTO) An assistant tactical officer is a senior member mentor assigned to a flight or squadron. The assistant TAC officer is responsible to the other TAC officers in the squadron.

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Cadet Members
Any or all of these positions may be filled at the direction of the CC and the COC. 5-19 Cadet Commander. The C/CC is directly responsible to the Commandant of Cadets (COC). The C/CC administers, implements, and conducts the cadet encampment on the cadet level. The C/CC directs and supervises the cadet executive staff including the squadron commanders (SQ/CC) in the performance of their duties, and counsels and supervises when needed. Duties to include: In consultation with appropriate senior staff, selects the cadet deputy commander, cadet executive officer and encampment first sergeant. In consultation with the appropriate senior staff, develops the encampment SOP for cadet staff and general encampment cadets. Assures that all cadet staff carry out the SOP. In consultation with the appropriate senior staff, provides input on the training schedule. Coordinates and conducts the graduations pass and review. Provides focus and direction for all cadet staff to ensure proper implementation of the program. Serves as a role model and example for all members of the cadet staff. Provide counseling to cadet staff when and where appropriate. Provides an appropriate source of feedback on the encampment. Fosters cohesiveness, teamwork, and unity of purpose within the encampment. Carries out orders to implement the encampment program as issued by the Encampment Commander or COC. Delegates higher echelon orders to appropriate staff members and sees that they are completed. 5-20 Deputy Commander. The Cadet Deputy Commanders (C/DC) primary responsibility is coordinating, controlling and directing the training of the squadron staff. The C/DC is directly responsible to the C/CC for the performance and conduct of the SQ/CC. Duties to include: Quality training of all squadron personnel. Direct supervision and control of the squadron commanders. Responsible for the adherence of the squadrons to the encampment training schedule. Assigns personnel to special duties as needed by the C/CC. Reviews with squadron commanders the training schedule on a daily basis. Monitors and evaluates squadron staff and the squadron progress during the encampment. Plans and prepares the cadet staff meetings and conducts as so directed by the C/CC. Supports the C/CC in his or her duties, filling in where needed. 5-21 Cadet Executive Officer. The Executive Officer (C/XO) is primarily responsible for controlling and conducting the support activities of the encampment. The C/XO leads and manages the staffs executive responsibilities. The C/XO is directly responsible to the C/CC. Duties to include: Training of all support personnel. Direct supervision and control of all cadets working at the encampment in a support role. Coordinate Officer of the Day assignments.

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Collects, assembles and posts Interior Guard and fire watch schedules. Administers, assembles and posts other support functions as needed by the C/CC. Collects and assembles daily inspection, barracks inspection and honor squadron information. Assists and coordinates the barracks inspection with the C/CC. Assists and coordinates the cadet competition with the C/CC. Supervise and support each supporting department and make progress reports to the C/CC. Supports the C/CC in his or her duties, filling in where needed.

5-22 Cadet First Sergeant. The C/1stSgt is responsible for ensuring that all cadet NCOs are thoroughly familiar with their duties and responsibilities. He/she works with the C/DC to train and supervise cadet staff members who are NCOs. The C/1stSgt is directly responsible to the C/CC Duties to include: Maintain and reinforce high standards and performance of the NCO. Provide feed back to the C/CC on the performance of the NCOs at the encampment. Provide feed back and counsel to the squadron NCO staff members. Ensure that all squadron NCOs are performing their duties adequately. Relieve the cadet executive staff of any routine administrative or informational tasks. Personally supervise any physical activities the cadets participate in at the encampment. Perform with flawless execution all formations and ceremony duties. Instruction to reinforce the cadet SOP. In consultation with the TAC officer, see that squadrons are satisfactorily meeting the daily training goals of the encampment. Brief the C/CC and the C/DC regarding the squadrons progress in meeting the daily training goals. Supports the C/CC in his or her duties, filling in where needed. 5-23 Cadet IG. The C/IG is the advisor to the C/CC. This cadet is a part of the executive staff and assists the COC and the C/CC as needed. 5-24 Daily Duties. Here is a list of common daily encampment duties that the cadet executive staff might encounter. This list is not all inclusive. These duties may be assigned to specific staff members at the discretion of the C/CC with approval of the COC. 1. Set encampment inspection and barracks standards, coordinate and conduct inspections, generate scores and record keeping. 2. Act as a focal point and reference for uniform, knowledge, drill and barracks related questions. 3. Uphold the highest standards of conduct, appearance and barracks arrangements. 4. Develop and reproduce the daily inspection and barracks forms. 5. Develop the Knowledge Book. 6. Test cadets for knowledge of the day. 7. Develop daily drill requirements and expectations. 8. Inspections of daily drill requirements. 9. Daily safety inspection. 10. Daily cadet staff meeting. 11. Continuity of reports, inspections and administration. 12. Scheduling of inspections (other than barracks). 13. See that squadron support is occurring. (laundry, free time, drill) 14. Evaluate training of squadrons vs. the daily training critique. 15. Consult cadet staff and resolve problems. 16. Consult with the COC and CC on encampment matters.

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5-25 Squadron Commander. The Squadron Commander (SQ/CC) is directly responsible to the C/CC. The SQ/CC is responsible for the coordination, control and direction of the training program within his/her squadron. The SQ/CC directs and supervises the members of the squadron. Duties to include: Evaluates the effectiveness of the training within the squadron and, through guidance and direction of the subordinate staff, makes appropriate adjustments. Monitors flight position training, ensuring adherence to rules. Fosters cohesiveness, teamwork, and a unity of purpose within the squadron. Ensures the most effective use of squadron time and other free time. Ensures the health and safety of the squadron. Familiarizes the squadron members with all rules and procedures. Adheres to all customs and courtesies. Adheres to the established cadet training schedules. 5-26 Squadron Executive Officer. The squadron executive officer (SQ/XO) is directly responsible to the SQ/CC. The SQ/XO assists the SQ/CC in his/her duties and serves as SQ/CC in the absence of the SQ/CC. The SQ/XO directs and supervises the members of the squadron. The SQ/XO relieves SQ/CC of administrative and personnel matters. Duties to include: Same as those listed for squadron commander. 5-27 First Sergeant. The squadron first sergeant (SFS) acts as a bridge between the enlisted cadets and the unit commander. The SFS functions as an advocate for the cadets as a whole bringing their overall concerns and problems before the unit commander. Individual cadet problems should still be dealt with through the chain of command but the SFS may still be an advisor and confidant to the cadet through the process. The SFS also acts as a monitor for the squadron commander of the morale, welfare, and attitudes of the cadets as well as any potential problems that are developing. Duties to include: Selects and trains road guards. Ensures that they are equipped properly with flashlights and reflective vests. Ensures that a laundry schedule is set and that cadets have the opportunity to utilize it. Monitors cadets to ensure they are maintaining personal hygiene. Ensures that cadets have an adequate amount of water and canteens available, monitors water consumption, and locates sources of water at each venue the unit is at. Stays with cadets who are ill or injured until transportation arrives to take them to the MO. For this they should also carry the unit radio if available. Trains the guidon bearer. Escorts individual cadets who must return to the berths during the duty day for any reason.

5-28 Flight Commander. The flight commander (FC) is directly responsible to the SQ/CC. The FC is primarily responsible for the implementation, instruction and reinforcement of the training program within his/her flight. The FC directs and supervises the members of the flight. Duties to include: Fosters cohesiveness, teamwork, and a unity of purpose within the flight.

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Ensures the most effective use of flight time and other free time. Ensures the health and safety of the flight. Familiarizes the flight members with all rules and procedures. Measures proficiency of all drill movements and procedures. Ensures adherence to all customs and courtesies by flight members. Appoints element leaders and guides with the approval of the SQ/CC. Performs the duties of the SFS in the absence of the SFS.

5-29 Flight Sergeant. The flight sergeant (FS) is directly responsible to the FC. The FS assists the FC in his/her duties and serves as the FC in the absence of the FC. The FS is responsible for implementation, instruction and reinforcement of the training program within his/her flight. The FS directs and supervises the members of the flight. Duties to include: Same as those listed for FC. 5-30 Element Leader. The element leader is directly responsible to the FS. The element leader is responsible for the implementation, instruction and reinforcement of the training program within his/her element. The element leader is responsible for the supervision of the members of his/her element. 5-31 Guidon Bearer. The guidon bearer is directly responsible to the SQ/CC. The guidon bearer carries the guidon, observes proper procedures, and makes sure it is stored correctly and not stolen. 5-32 Guide. The guide is directly responsible to the FC. The guide regulates the direction and cadence of march. The guide may double as the guidon bearer.

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Chapter 6 Manual of the Road Guard

Note: This chapter is reprinted from ILCAPM 50-25, Manual of the Road Guard, March 1998, authored and edited by Michael L Willis, Capt CAP, Deputy Commander for Seniors, McLean County Composite Squadron - IL240 Capt Willis served as a Tactical Officer at Volk Filed and took it upon himself to write the manual after an encampment. We thank Capt Willis for allowing us to include it in the handbook.

6-1. Scope This chapter of the Encampment Handbook is the standard for use of road guards at all IL Wing or lower functions. Safety issues or local regulation changes are permitted, as long as they are standardized, and meet basic safety standards in this manual. 6-2. Introduction Safety is an essential issue when marching a unit on a military installation or on/by a road. The commander of the unit must watch for all obstacles and safety concerns. Situational awareness is the key to this very important task given to the commander of any size unit. Ultimately the commander is responsible for the safety of the cadets under their command. 6-3. General Guidelines A. For safety reasons, road guards will never run to or from their posts. Unit commanders will halt or mark-time the unit to wait for road guards to take or return from their posts. Commanders must ensure that their units do not march into unguarded intersections. B. Road guards are to stop before entering the intersection to check for traffic. Road guards are to wait until the intersection is clear, and then take their post. Do not post road guards too early. This causes backups in traffic that can be avoided. Wave any waiting traffic through the intersection if there is a lengthy wait before the unit crosses. C. Road guards are not used during formal marches, passes in review, or on drill pads. Road guards are only necessary when marching takes the unit across an intersection. Road guards are not necessary for parking lot entrances or exits, unless there is a safety concern with the intersection. D. Road guard duty is physically hard on cadets. For this reason road guards should be changed at least daily (more often if necessary). Each road guard should brief their replacements on issues such as proper positioning, where posts are located, and refreshment of commands. All cadets should be briefed on the basic responsibilities of being a road guard at the beginning of an encampment or activity where road guards are necessary. E. During the time from dusk until dawn, nighttime safety procedures will be used. This includes flashlights for each road guard and unit commander, and nighttime positions. 6-4. Explanation of Terms A. Unit Commander. The designated commander of the unit that the road guards are attached to. Most commonly, a cadet flight commander. B. Road Guard. A designated cadet(s) who halts traffic while a unit crosses the intersection. C. Post. The location of the road guard in the intersection. Facing oncoming traffic, and in the oncoming lane. D. Position. The stance that a road guard takes upon reaching the post. The position is Parade Rest with the right hand extended forward and palm of the hand raised towards oncoming traffic. E. Nighttime Position. The stance that a road guard takes upon reaching the post from dusk until dawn. Instead of having the right palm raised, the required flashlight will be held in the right hand, lens downward, and moving in a left to right to left motion. F. Recall. The act of withdrawing the road guards from their assigned posts by the unit commander. The recalled road guards will fall back into the formation.

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G. Relieve. The act of assuming a post for a road guard by another road guard. The new road guard taps the posted road guard on the right shoulder. The posted road guard will fall back into the formation, and the relieving road guard takes the post. H. Intersection. Any place that a unit crosses a road. The unit must cross the road according to the locations rules. If the unit is not crossing a road, then road guards are not needed. I. Location. The area (AF Base, Station, town) were the unit is marching 6-5. Uniform Augmentations A. BDUs. In the BDU uniform, the road guard and commander will wear an orange safety vest. This vest will be worn on the outermost layer of clothing with no obstructions on either side of the vest. B. Dress Uniforms. If possible cadets in BDUs will perform road guard duties. If this is not possible, the same vest will be worn over the dress uniform. The commander will wear an orange vest in dress uniforms. C. Nighttime Marching. When the unit marches from dusk to dawn, the road guards and commander must have working flashlights with them. These must be carried in the hand. D. Carried Items. Another member of the unit must carry any item that must be transported, that would cause hindrance to the road guard and/or their duties. This would include briefcases, backpacks, luggage, canteens, etc. This responsibility is to be delegated to the other unit members by the unit commander. E. Other additions. For safety or local regulations, other additions will be allowed. However, these additions may not supersede the guidelines above. 6-6. Command Authority. A. All commands are given by the individual unit commander. If marching in a squadron or encampment formation, the individual flight commanders give the commands to their own units road guards. If in a group formation, where there are only road guards for the whole group, the group commander commands the road guards. B. If road guards are left at a post, it is the responsibility of the unit commander of those road guards to halt their unit and retrieve the road guards from their post. No other cadet can recall the abandoned road guards, unless there is a safety emergency. 6-7. Commands A. In this chapter, the preparatory command is capitalized and printed in boldface (Flight), and the command of execution is printed in all caps and boldface (ATTENTION). All commands must be given with a command voice loud enough that all members of the unit can hear the commands. B. Echoing of commands by the unit is allowed. This builds morale and unity for the unit. This also increases the volume of the commands for the road guard. Echoing should be used with care and in accordance with local regulations. C. To post road guards at an intersection, the command is Road Guards, OUT. This command is given approximately 15-20 paces before the intersection. This distance can change with weather conditions, type of intersection, amount of physical activity that day, and other factors. (1) At the command of execution, the front road guards quickly march (NOT RUN) to the intersection, halt, and look for oncoming traffic. If the intersection is clear, they proceed into the intersection and take their posts. The road guards should immediately go to the correct road guard position. (2) At the command of execution, the rear road guards will fall out of the formation, quickly march (NOT RUN) to the posted road guard and relieve them. The relieved road guard assumes their position in the front of the unit, marching quickly. D. To recall posted road guards the command is Road Guards, IN. (1) At the command of execution, the posted road guards leave their posts, and return to their position in the flight. (2) The commander must ensure that the entire unit is out of the intersection before recalling their road guards. (3) If marching in a squadron or encampment formation, units that have other units (with road guards) following in the same formation, the leading units road guards are to be

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relieved by the following units road guards. The last unit through the intersection must recall their own road guards 6-8. Road Guard Responsibilities The road guard has the following responsibilities: (1) Knowing the type of intersection that the flight is approaching, and their position in the intersection. (2) Listening to the commands given by their own commander, and disregarding commands by other unit commanders. (3) Moving promptly to and from their posts. When relieved from their post to move quickly from the post to allow the relieving road guard to take the post. (4) Knowing the proper stance to take upon reaching their post. 6-9. Positions for Road Guards A. Depending on the amount of personnel in and formation of the unit, there are different numbers and positions for road guards. This manual will identify the two major types of formations and positions for road guards. If neither of these formations is being used, position the road guards as closely to this example as possible. B. The two common formations are column of twos and column of fours. The column of twos formation is commonly for small units (less than 16 cadets), and column of fours is commonly for larger units (more than 18). Safety and local requirements may require column of twos for large formations as well. Odd number of columns will follow the closest number possible.

C. In column of twos, there are four (4) road guards. The road guards will typically position themselves in the following manner:

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(1) Front two road guards will take position 3 paces in front of all other members of the unit. They will be side by side in front of the guide (if no guide is used, in front of the element leaders). (2) Rear two road guards will take position as a separate rear element, 3 paces behind all other members of the unit.

D. In column of fours, there are eight (8) road guards. The road guards will typically position themselves in the following manner: (1) Front four road guards will take position 3 paces in front of all other members of the unit. They will be side by side in front of the guide (if no guide is used, in front of the first element leader). (2) Rear four road guards will take position as a separate rear element, 3 paces behind all other members of the unit. 6-10. Location of Posts A. Because each location has different intersections and regulations for movement, this portion of the manual will only outline the common types of intersections. All commanders should know the basic rules and types of intersections at the location before marching the unit. If this is not possible, halt the flight at each new type of intersection and explain the positioning to the road guards. This is only necessary for the front road guards. An informal command given before the intersection is also acceptable (One road guard on right, one on left). B. There are four common intersections, crosswalk, cross, T, and side street. Also, there are three paths to take at these intersections. C. When approaching a crosswalk, the road guard posts are in the oncoming lanes. The front right will go to the right oncoming lane, and the front left will post in the left oncoming lane. D. At a cross intersection, there are two paths through the intersection straight or left turn.

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(1) When proceeding straight through the intersection, post one road guard on the right road, facing oncoming traffic. Post the left road guard to the left of the unit facing the other direction. Do not stop passing traffic that would not interfere with the movement of the unit through the intersection. (2) When making a left turn, all four road guards will post at the same time. The front right road guard will post in the forward oncoming lane. The left front road guard will post in the left oncoming lane. The rear right road guard will post in the right oncoming lane. The left rear road guard will post in the rear oncoming lane. These are hardest posts for road guards, and commanders should act to ensure safety. (3) When making a right turn at this type of intersection the unit does not cross the road, and so road guards are not needed. E. At a T intersection there is one path through the intersection, a left turn. (1) When making a left turn, the front right road guard will post to the right oncoming lane. The front left road guard will post in the left oncoming lane. The unit commander will post in the rear oncoming lane. When the commander takes this position, they will perform the duties of a road guard exactly as any other road guard. (2) When moving straight through a T intersection, treat the intersection as a regular crosswalk intersection. (3) When making a right turn at this type of intersection the unit does not cross the road, and so road guards are not needed. F. At a right side street intersection there is one path through the intersection, straight through. (1) When moving straight through the intersection, post one road guard on the right road, facing oncoming traffic. Post the left road guard to the left of the unit facing the other direction. (2) When turning left the left forward road guard posting in the forward oncoming lane, and the right road guard posting in the right oncoming lane. The unit commander will post in the rear oncoming lane. G. At a left side street intersection there is one path through the intersection, left turn. (1) When turning left the front right road guard will post in the front oncoming traffic lane. The front left road guard posts in the rear oncoming lane. (2) When making a right turn at this type of intersection the unit does not cross the road, and so road guards are not needed. (3) When proceeding straight at this type of intersection the unit does not cross the road, and so road guards are not needed. 6-11. Briefings A. A short briefing will be given about the road guard duties and rules. This briefing should be given during the opening safety briefing, and will include demonstrations by senior cadets, showing the proper positions and uniform augmentations. B. Each unit commander will be responsible for knowing the material contained in this manual. Unit commanders also have the responsibility to ensure understanding and compliance of this manual with each cadet in the unit. C. The briefing will given by a qualified senior member or senior cadet. It can be given by the Safety Officer, but it does not have to be given by the Officer. 6-12. Sample Briefing Outline A. The briefing should not take longer than 5-10 minutes. Main ideas should be discussed and understood, but not specific details of posts, unless there is a safety issue with certain posts. B. This is a sample outline for the road guard safety briefing. Exact use is not necessary, but main points must be covered. I. II. III. Introduction to Road Guard duties. Safety Issues on traffic control. Position & Augmentation. A. Show & describe vests B. Show use of flashlights C. Show posted position

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IV. D. Show nighttime posted position Commands. A. Who gives commands B. What the commands are C. What to do for each command. Position and Posts. A. Location in unit B. General overview of post locations

V.

6-13. Conclusion** It is the responsibility of the Squadron Commander to see that road guards are correctly trained and utilized in accordance with this chapter. It is the Cadet Commander and Commandant of Cadets duty to ensure that road guards are used correctly by units when marching on base roads. Tactical Officers will be aware and watch for road guards and their usage. They may counsel the Squadron or Flight Commander as to safety concerns or discrepancies in road guard usage within this chapter. Blatant or continuous misuse of road guards or failure to execute the use of road guards is a safety issue. Tactical Officers will report any such occurrences to the Commandant of Cadets and to the Encampment Safety Officer immediately.
** Section added by Summer Encampment Command Staff, 2003.

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Chapter 7 Fire Watch and Log Books

Fire Watch. During the encampment, each flight will maintain a "Fire Watch" to monitor activity in the encampment area between "Lights Out" (2300) and Reveille (0600). The tasks of the Fire Watch include: a. Monitoring foot traffic in and through the encampment area and preventing unauthorized persons from entering areas that are in the custody of the encampment. Fire Watch personnel are not security guards and will not try to physically restrain or apprehend any person. b. Maintaining watch for any situation that may threaten the encampment such as fire in one of the buildings or severe weather and helping to alert encampment personnel if a situation such as this occurs. c. Making sure that cadets are not out of their assigned quarters after lights out and notifying the CQ or Sergeant of the Guard if they find a cadet out of their areas without proper reason. d. Summoning assistance for any cadet who needs medical assistance during the night. Duty Positions Charge of Quarters (CQ) The Charge of Quarters (CQ) is the senior member who is responsible for being on call during the night time hours is case of an emergency in the encampment area during the night. The CQ will stay in and sleep in the headquarters building (or other designated area) unless they are dealing with a situation that has arisen. The CQ will maintain radio contact with the headquarters at all times when not present there. The CQ's shift begins at 2300 and ends at 0600. Officer of the Day (OD) The Officer of the Day (OD) is the cadet counterpart of the CQ. The OD takes an active role in supervising the fire watches and making sure that they are at their duty posts. The OD is required to stay awake during the night (The OD is off duty the following day.) and normally stays at HQ. Sergeant of the Guard (SG) The Sergeant of the Guard (SG) will switch every shift but is responsible for active supervision of the fire watches. The SG will constantly patrol the encampment area to check on the squadron fire watches and make sure they are awake and alert on their posts. The SG will also review each fire watch's log to make sure that it is being kept correctly and that nothing has occurred that should be reported to the OD or CQ. The CQ is normally one of the TAC officers. The OD is normally a member of the support staff. The SG is a member of ATS. If the OD is a female cadet, then the CQ must also be female. Squadron Fire Watch (SFW) All cadets for each flights nightly fire watch will report to the HQ building at 2215 to be briefed on their duties by the OD. These duties include: 1. Keeping a log of all personnel that approach, enter, leave, or pass within 10 of their squadron's building. Cadets should approach any senior member or adult that approaches their post in a courteous and respectful

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manner and ask them their name, unit, and the nature of their business in the area. If the person refuses to provide this information, the SG or OD should be notified immediately. If the person becomes aggressive or is inebriated the fire watch should move away from them immediately and summon help. The safety of the fire watch is top priority. 2. Any unusual activity observed by the fire watch should be noted in the log whether it is near the fire watch's assigned post or not. This includes personnel moving around other buildings, strange vehicles that pass through the area, lights or noise where there should be none, etc. If the fire watch is unsure whether something should be noted in the log, they should ask the SG when they make their rounds. 3. The fire watch will remain at their designated post (usually near the main entrance to the squadron's building) except for required tours of the squadron area every fifteen minutes. During this tour, the fire watch will check all the hallways and common areas. The fire watch will also carry out the tour in such a manner as not to disturb or wake anyone unless necessary (This includes shining flashlights towards bunks unless there is a problem). The fire watch will log the time started and the time they returned to their post. 4. In case of severe weather or a fire, the fire watch will assist in notifying all cadets to evacuate the area and move to the designated assembly area. Once the area, or ship if deemed necessary, has been evacuated, the fire watchs job is done and they will move to the assembly area and fall in with their flight so that all cadets can be accounted for. 5. If the fire watch finds any cadet out of their bunks after lights out they should identify that cadet and report the incident to the Sergeant of the Guard. This refers to cadets who are out of their bunks for any purpose other than using the latrine, getting some water, or seeking medical assistance. No cadet will be prevented from these activities within reason. 6. Other special instructions may be given at the nightly fire watch briefing. Any situation that the fire watch is unsure of should be brought to the Sergeant of the Guard or the OD. The normal tour of duty for the fire watch is two hours. No cadet will perform fire watch two shifts in one night. No cadet will stand fire watch two nights in a row. All cadets not on staff will be required to perform fire watch duty. Cadets will be awakened for their shift no more than 15 minutes prior to the start of their shift. When going off duty, the fire watch may wake his relief 15 minutes before the end of the shift and may check to make sure that they are getting ready 5 minutes before the start of the next shift. If the next fire watch will not wake or refuses to get up, the SG should be notified. Standard equipment for the fire watch is: BDU uniform Canteen or Hydration System Flashlight (Red lens NOT needed) Fire Watch Log (This will be provided by the OD at the start of the shift) Pen

Log Books The Fire Watch log book is a record of the occurrences of each fire watch cadets shift. It must be neat, legible, complete, and unaltered. It should be written in black or blue ink, protected at all times, passed on to the next cadet on duty and turned in to the OD each morning. The OD will compile all information and turn it in to the COC each morning. Items to be logged include:

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Sick calls Cadets not in their assigned areas after lights out Suspicious noises or activities People in the encampment area All personnel entering

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Fire Watch Example Log

Time
0135 0140 0142 0145 0200 0200 0200 0210 0215 0220 0225 0225 0230 0235 0235 0238

Occurrence
Squadron Commander and Cadet Doe left barracks to go to the MO. SG making his rounds Checking Logbook Woke up next Shift, Cadet Dan Jones, and walked post around building and through barracks. Turned over shift to Jones Took over logbook Checked new shift and logbook Squadron Commander returning from MO Walked post and through building Lightning and Thunder observed in west SQ makes rounds, says we are under a storm watch, to be alert Check FW and logbook, informed we are under a storm watch Made rounds and walk through building. CQ Smith walking to Comm Shack to get weather report. Checking to see if they had been informed about weather alert SG bringing Cadet back from MO

Initials
CEW CEW JPS CEW CEW DJ JPS DJ DJ DJ DJ JPS DJ DJ CQ Smith DJ

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OD Example Log Time

0145 0150-0205 0210 0212 0215 0216 0217 0220 0225 0230 0240 0250

Occurrence
Making Rounds Shift change on fire watch Returned from shift change and checking log books MO calls on radio, says Cadet Doe can go back to bed in about 30 min. Weather Radio alert goes off, we are under a storm watch Wake up CQ Smith, inform him of alert Inform SG to inform fire watch of alert Gone to inform fire watch of alerts Heading to Comm to check radar and weather MO brings Cadet Doe back to CQ, can go back to unit, I walk him back to 1st squadron. Cant find 3rd squadrons Fire Watch Found fire watch, was in the latrine

Initials
JPS JPS JPS JPS JPS JPS CQ Smith JPS CQ Smith JPS JPS JPS