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Microsoft Excel: Charts Workshop Exercise 2

Sarah runs a travel agency called Gulf Coast Destinations. Customers can choose from four different travel locations. Sarah takes trip reservations by mail, phone, online, and by appointment in her office. Sarah tracks her annual sales to help her make business decisions. 1. Make a spreadsheet that looks like the one below:

Gulf Coast Destinations Annual Sales 2011

Location New Orleans, Louisiana Pensacola, Florida Key West, Florida !or"us !#risti, $e%as Mai l 65 133 355 144 Phone 122 488 66 2 Online 388 500 15 488 Appointment 400 822 1422 5&&

2. Click in cell B7 and then click the Auto u! button to calculate the total annual sales Sarah made by Mail. ". Press Enter. #. Click in cell B7 to select the cell, and use the fill handle the tiny black cross in the bottom right corner of the selected cell! to fill in the sum for C", D", #"

$. Click in cell %". $ighlight the column do%n to cell %7. &. Click the Auto u! button. &his calculates the total sales Sarah made for location. 7. 'i(hli(ht your entire chart. Click on the Currenc) button in the *u!ber on the 'o!e tab. +. each group

a,e the spreadsheet on your flash drive or to the Desktop. *a!e it Annual Sales 2011. Save is found by clicking the %ile tab on the 'ibbon.!
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-. $ighlight cells A" to A&. 1.. Press and hold the C/01 key on the keyboard and then highlight cells %" to %&. )ou should have t%o columns highlighted. 11. Click the 2nsert tab on the 'ibbon. 12. Click 3ie and click the first pie chart. 13. * chart that looks like the one belo% should appear. +t is comparing the amount of money Sarah has made from sales at each location.

1#. Look at the ne% Chart /ools tabs on the 'ibbon these three tabs only appear %hen you are using charts. &he tabs are called Design, Layout and ,ormat. Click the 1a)out tab. 1$. Click Chart /itle and then click Abo,e Chart. 1&. * space for at title %ill appear on your chart. Change the chart-s title to Sales by Location. 17. Click 4ata 1abels and then click Best %it. &his %ill label each section of the pie chart %ith the amount of money it represents. 1+. .hen your chart appeared, it covered some of the data in your table. $old your mouse over the chart until it looks like a four/pointed arro%. &hen click and drag the chart belo% the table of information. 1-. )our spreadsheet should look like the one at the left.

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2.. $ighlight cells B2 to E2. 21. Press and hold the C/01 key on the keyboard and then highlight cells B7 to E7. )ou should have t%o ro%s highlighted. 22. Click the 2nsert tab on the 'ibbon. 2". Click Bar and then click the first bar graph under 1/D 2ar. 2#. * chart that looks like the one belo% should appear. +t is comparing the amount of money Sarah made in each category of reservation.

2$. Click the 1a)out tab on the ribbon. 2&. Click Chart /itle and then click Abo,e Chart. 27. +n the bo3 that appears on your chart, change the title to Sales by Category. 28. Click the area on your chart that says eries1. &his is called the Legend. +t is designed to tell you %hat each color on the chart represents. Press the 4elete key on the keyboard to erase the Legend. &here is only one color representing this data, so you do not need a Legend. 2-. 0i(ht click on the numbers at the bottom of the chart, and then click %or!at Axis. ".. +n the bo3 that appears, click *u!ber on the left side of the bo3. &his gives you options about ho% your data is displayed. "1. Change the number of deci!al places to . and then click Close at the bottom of the bo3. &his %ill make the *3is labels easier to read.

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"2. Move the chart ne3t to the pie chart so that it is not covering any other information. "". $ighlight all the information in your table #4C#P& the totals. "#. Click the 2nsert tab on the 'ibbon. "$. Click Colu!n and click the first option. "&. * chart that looks like the one belo% should appear. &his compares the amount of money Sarah made for each location in each reservation category. &his sho%s her most popular locations, and the most popular %ay to make reservations.

"7. Click the 1a)out tab on the 'ibbon. "+. Click Chart /itle and then click Abo,e Chart. "-. +n the bo3 that appears on your chart, change the title to5 Sales Comparison: Location and Category #.. Click the 4esi(n tab on the 'ibbon. &his tab %ill allo% you to change the %ay the chart looks. #1. +n the Chart t)les group, click the do%n arro% until you see the styles %ith a black back(round.

#2. Click the second option.

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#". Move the column chart ne3t to the bar chart, so that it is not covering any information. 44. )our spreadsheet should look like this5

#$. Click in the black space on the colu!n chart to select it. #&. Click the 4esi(n tab and then click Mo,e Chart located on the right side of the 'ibbon.! #7. +n the bo3 that appears, click the option for *ew heet and change the name of the sheet to ales Co!parison. #+. Click 56. &he chart %ill appear larger in its o%n sheet, so that you can see the details better. #-. Click heet 1 at the bottom of the %indo% to see the table and the other charts. $.. a,e the spreadsheet. $1. Close Excel.