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Module 4 Working safely in the salon

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4:1

Finding information
The salon you work for will have lots of written information. There will be too much to read all at once, but you do need to read the parts that apply to you. Think about the following things when you are finding the information you need.

Focus

Headlines
STAFF MANUAL

The standards of behaviour expected may be in a handbook with a title. The staff manual contains information about the policies and procedures of the company you work for. Contents

1. Introduction to Headlines 2. Company organisation 3. Equal opportunities policy 4. Work patterns and break entitlements 5. Disciplinary procedure 6. Annual holidays 7. Sickness procedure Section 5 8. Health and Safety Policy Disciplinary procedure
1 General rules 2 Informal actions

The handbook may be divided into numbered sections.

Policies tell you about the rules for the company. Procedures tell you how the rules are carried out.

Each section may be divided into smaller sections, e.g. Section 5:1.

1 Let your eyes scan the page, looking for a key word or phrase.

Disciplinary procedure
3 Formal verbal warning Section 5:1 General rules 4 Formal written warning

Each smaller section may be divided up again, e.g. Section 5:1 (iii).

2 When you think you have found what you are looking for, skim read the page to get the gist of what it says. Are you in the right place?

5:1 (i) An employee will not, except in the case of Gross Misconduct, be 5 Appeals procedure dismissed for a first offence.

5:1 (ii) Depending on the alleged level of misconduct, the appropriate stage of the disciplinary procedure will be taken. 5:1 (iii) In all cases the allegation will be fully investigated. 5:1 (iv) You will be invited to a disciplinary interview with the appropriate supervisor, line manager and/or senior manager. You will be notified within 3 days where and when the interview is to take place. You will be notified of the detail of the complaint. 5:1 (v) You are entitled to bring with you a colleague or representative from a Trade Union.

A procedure or policy might be divided using:

3 When you find the part you need, read carefully to fully understand what it says.

numbers, e.g. 123 i ii iii letters, e.g. ABC abc brackets, e.g. ()[]{} bullet points

Section 5:2 Informal actions 513

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4:2

Finding information
Task 1
Use the skills you have been practising to answer the questions about the information on this page. 1 What is the title of this manual? 2 Which section deals with customer service? 3 How many sections are there in the handbook? 4 What information would you find in Section 3:6? 5 Would reception staff look at Section 3:4 for information about personal appearance? 6 Does Section 3.3 (vii) tell stylists whether they can wear a wedding band at work? 7 Read Section 3:3 (vi). Can stylists wear nail varnish at work? 8 What does Section 3:3 (iii) say? 9 Read Section 3.3 (viii). Under what circumstances are other piercings allowed? 10 Read Section 3:3 (i). Who has to provide the black skirt or trousers? Section 3 Personal appearance
3:3 Stylists 3:3 (i) Stylists must provide their own black skirt/trousers. 3:3 (ii) Skirts must be worn at knee length or below, unless specific permission is granted by the manager. 3:3 (iii) Denim is not allowed. 3:3 (iv) Stylists are responsible for the laundry and repair of uniforms provided by the company. Unclean uniform is never acceptable. 3:3 (v) Stylists should pay particular attention to personal hygiene. 3:3 (vi) Fingernails must be kept short. Never wear nail varnish. 3:3 (vii) Hair must be neat and clean. Long hair must be tied back. 3:3 (viii) Small stud earrings are allowed. Other piercings are allowed if permission is given by the manager. 3:3 (ix) Never wear rings except for a plain wedding band. 3:3 (x) Correct personal protective equipment (PPE) must be worn as appropriate (see PPE Policy).

Task

LOOKING GREAT
Hair and Beauty Salons

Staff Handbook

Staff Handbook
Section 1 Security Section 2 Customer service Section 3 Personal appearance Section 4

Section Section 5

Section 6 1. General rules Section 7

3 Personal appearance

2. Reception staff Section 8 3. Stylists Section 9 4. Beauty consultants and therapists 5. Aromatherapists 6. Nail technicians 7. Massage therapists

514

Locate the information you need in a manual.

Rt/L1.5; Rt/L1.4; Rt/L1.2; Rw/L1.2

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Module 4 Working safely in the salon

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4:3

Policies and codes of practice

Policies and codes of practice are important work documents that help you to do your job better and protect you and your colleagues and clients. The policies you are asked to read at work can be long and complicated. Reading strategies can help you to find particular information quickly.
When you read to get the gist, or general idea of what something is about, your eyes skim across the page. Your eyes often pick out the things that stand out or look different. This is a bit like looking over a crowd to get an idea of age group, sex and number. Your eyes might pick out and read:

Focus

Titles and Subtitles

dashes bullet points italics colour bold words CAPITAL LETTERS underlined words

This helps you get a general idea of what the information is about.

Sometimes you know what sort of information you are looking for. You can search the text quickly for relevant words or phrases. Your eyes move quickly, or scan, down the text to pick out the parts you want. This is like looking for your name on a list.

The words you scan for will depend on what you want to know. For example, if you want information on your employers duties, you would scan the text for related words such as employer.

This helps you to find the part of the text you need to read.

515

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4:4

Policies and codes of practice

Task 1
Look at the Health and safety law poster from the Source material. Tick your answer to each question. 1 Whereabouts on the poster is the information about your legal duties as an employee? On the left-hand side In the middle On the right-hand side
Tip

Task

Look for key words that are highlighted.

2 Whereabouts on the poster is the information about the names and locations of trade union or other safety representatives ? On the left-hand side In the middle On the right-hand side

3 Where is the space for the name(s) of people appointed to manage health and safety? On the left-hand side In the middle On the right-hand side

Task 2
Find the sections from the Health and safety law poster that tell you about your employers responsibilities and your responsibilities. Put ticks in the table to show who is responsible for each duty.
Duties Responsibility Employer Employee drawing up a health and safety policy statement not interfering with or misusing anything provided for health, safety and welfare ensuring articles and substances are moved, stored and used safely assessing the risks to your health and safety co-operating with employer on health and safety setting up emergency procedures providing health surveillance as appropriate taking reasonable care of own health and safety as well as that of work colleagues providing adequate first-aid facilities using equipment correctly in accordance with training or instructions discussing or reporting any health and safety problems in the workplace

516

Find your way around a work policy.

Rt/L1.4; Rt/L1.5

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Module 4 Working safely in the salon

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4:5

Fire extinguishers
Fire extinguisher labels and wall signs give you important safety information. The wall sign tells you what you should and should not use the fire extinguisher for.
Safe for: Flammable liquids. Safe for: Live electrical equipment. Not for: Wood, paper and textiles. Not for: Flammable metal fires. Do not use in a confined space or hold horn when spraying.

Focus

Different types of fire are shown by symbols. They are also often given a letter or class. For example, a class-B fire is a fire involving flammable liquid, such as petrol.

CARBO N DIOXIDE
Safe for: Flammable liquids.

Safe for: Live electrical equipment. A Not for: Wood, paper and textiles. Not for: Flammable metal fires.

The symbol means do not or not for use on. The pictures in the red symbols help you to see quickly what sort of fires you cannot use the extinguisher for.

D
METAL

Do not use in a confined space or hold horn when spraying.

The extinguisher label gives information about what type of extinguisher it is, how to use it and when to use it.
What type of extinguisher it is All new extinguishers are red, but each extinguisher has a coloured strip to tell you what it contains.

TO OPERATE 1. REMOVE THE SAFETY PIN 2. SQUEEZE THE LEVER GENTLY 3. AIM THE HORN AT THE BASE OF THE FIRE

How to use it The instructions are often written in capital letters and are very short. They sometimes use pictures too.

When to use it Like the wall sign, the extinguisher label shows the symbols for the types of fire you can use the extinguisher on.

Tip Find out the meaning of technical or unfamiliar words.

517

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4:6

Fire extinguishers
Task 1
1 Use the information on the focus page to answer these questions. Circle your answers. a What does flammable mean? catches fire easily slow burning fireproof

Task

b Which one of these is a B-grade fire? petrol material paper electricity

c What type of instructions are written in green? things you should do things you should not do

d Where is the base of the fire? the top the middle the bottom

e What does the symbol lightning

stand for?
this way

electricity

f What are textiles? types of bricks things made of fabric roof coverings

2 Look at the instructions for this fire extinguisher. Label the key parts of the extinguisher by drawing arrows from the labels.

lever

TO OPERATE 1. REMOVE THE SAFETY PIN 2. SQUEEZE THE LEVER

GENTLY safety pin

3. AIM THE HORN AT THE

BASE OF THE FIRE

horn

518

Pick out and follow key safety information for using fire extinguishers.

Rt/E3.9; Rw/E3.1

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Module 4 Working safely in the salon

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4:7

Fire extinguishers
Task 2
Find some fire extinguishers. Read the labels and the wall signs. Fill in the empty boxes. 1
Use on: electrical equipment

Task

Powder

Do not use on:

metal fires

liquid

Use on: wood paper textiles liquid

Foam

Water

Do not use on:

electrical equipment flammable liquid flammable metal

4
Use on: electrical

Do not use on:

metal fires

liquid

Warning!
Using the wrong extinguisher can cause:

electric shock

explosion

spread of fire.

519

Find out key information about different types of fire extinguishers.

Rt/L1.3

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Module 4 Working safely in the salon

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4:8

Fire action
All places of work have a standard fire action notice. It gives you general instructions about what to do in the case of a fire.

Focus

The top section tells you what you must do if a fire starts.

Fire action
ON DISCOVERING A FIRE:
1. Sound the alarm 2. Dial 999 to call the fire brigade 3. Tackle the fire with the appliances provided it is safe to do so

These instructions start with words such as sound , dial and tackle . They tell you what action to take.

You only follow this first set of three instructions if you find a fire yourself. But, you follow instruction 3 only if there is no risk to yourself.

ON HEARING THE ALARM:

1. Leave the building by the nearest exit 2. Close all the doors behind you 3. Report to the assembly point in the car park

You must follow these three instructions if you hear the alarm.

This section gives instructions about things you must not do if a fire starts. Remember red is for danger!
Do Do Do Do not not not not take risks stop to collect belongings return to the building until authorised to do so use the lifts

These negative instructions all start with the phrase do not.

Reading tips 1 Find information quickly by scanning for key words. This means running your eyes or finger quickly over the text to help you spot the word you want. 2 Once you have found the information, read it carefully so that you fully understand what you must or must not do. Find out the meaning of any specialist words.

Try this Use the glossary to find the meaning of the word appliances.

Remember! The words in a glossary are listed in alphabetical order.

520

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Module 4 Working safely in the salon

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4:9

Fire action
Task 1
Use the Fire action notice from the Source material to answer these questions. 1 How many times does the word fire appear in the notice? 2 What is an assembly point? 3 What does the word authorised mean as it is used in the notice? _________________ 4 Which of these is another word for tackle as it is used in the notice? Circle your answer. cover fight leave
Fire action
ON DISCOVERING A FIRE:

Task

1. Sound the alarm 2. Dial 999 to call the fire brigade 3. Tackle the fire with the appliances provided it is safe to do so

ON HEARING THE ALARM:

1. Leave the building by the nearest exit 2. Close all the doors behind you 3. Report to the assembly point in the car park

Do Do Do Do

not not not not

take risks stop to collect belongings return to the building until authorised to do so use the lifts

5 Which of these is the closest meaning of the instruction sound the alarm? Circle your answer. set the fire alarm off listen for the sound of the alarm shout out a warning 6 Which of these would be examples of appliances mentioned in the instruction? You can circle more than one answer. fire notice fire extinguisher fire hose fire exit

Tips

Scan the notice for the words written in bold. Look up the meaning of specialist words in the glossary. Read the instructions slowly and carefully where you are asked to give the meaning of words or phrases.

521

Use different strategies to follow instructions on fire notices.

Rw/E3.3; Rw/E3.5; Rt/E3.7; Rt/E3.8

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Module 4 Working safely in the salon

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4:10

Fire action
As well as a fire action notice, each workplace will have its own fire evacuation procedure. This gives specific information about what to do if there is a fire in a particular workplace.
Fire evacuation procedure
1

Task

On discovering a fire in the office, break the glass on the fire alarm and follow the procedure below.

1a If you hear the fire alarm, follow the procedure below.

When evacuating the office ensure that all members of staff and any visitors leave the building. Pay particular attention to disabled people and make sure they are evacuated safely.

Task 2
Read the Fire evacuation procedure from the Source material. 1 Write down the three negative instructions.

Leave the building calmly. DO NOT RUN. DO NOT PANIC.

Stop at the assembly point in the car park, away from the building.

Wait for the fire officer to take a roll call.

Continue to wait in the car park until you are given further instructions.

DO NOT RETURN TO THE OFFICE UNLESS YOU ARE TOLD BY THE FIRE OFFICER THAT IT IS SAFE TO DO SO.

2 Write down the verbs (action words) in instructions 3, 4 and 5.

Tip Use the points on the previous page to help you find similar information in the procedures.

3 Which instruction do you have to follow only if you come across a fire yourself?

Tips

Task 3
Find the answers to these questions in either the Fire action notice or the Fire evacuation procedure. Write your answers here and circle where you found the answer. 1 Where is the assembly point? Fire action notice 2 Who says when it is safe to return to the salon? Fire action notice 3 What number do you dial for the fire brigade? Fire action notice

Look for the key words or phrases in bold. Read the information carefully.

Fire evacuation procedure

Fire evacuation procedure

Fire evacuation procedure

4 Which exit should you use to get out of the building? Fire action notice
522
Read key information about fire safety action and procedures.

Fire evacuation procedure

Rs/E3.1; Rt/E3.7; Rt/E3.8

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Module 4 Working safely in the salon

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4:11

PPE
The Personal Protective Equipment at Work Regulations 1992 require managers to make an assessment of the processes and activities carried out at work and to identify when special items of clothing should be worn. Personal protective equipment (PPE) is designed to protect you and your clients from workplace injuries or damage to clothes. It is important to listen carefully to safety training about use of PPE. You should be able to answer these questions:

Focus

Tip Listen for the key words or phrases.

When should I use PPE? What items of protective clothing and materials should be worn by the client? Why do I need to use PPE? Why does the client need protection?

Tip Listen for the type of job being referred to.

When?
Tip Listen for who should wear what equipment.

When you are mixing any kind of hair colour, you must wear plastic gloves and a plastic apron.

What?

When you are mixing any kind of hair colour, you must wear plastic gloves and a plastic apron.

Tip Ask this question if you are not given a reason. It can help you to remember it.

Why?

This helps to keep any splashes of chemicals or products off your clothes and skin.

Try this Tips for listening to instructions or training about PPE

16

Listen for key information. Listen for things you must do and must not do. Ask questions if you need to check anything. Make notes to help you remember points.

Listen to the trainer giving instructions about PPE. Pick out: the job being described who is to wear what PPE why PPE should be worn.

523

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4:12

PPE
Task 1
17

Task

Listen to the trainer explaining about the PPE that should be worn for a particular service in the salon. 1 What service is she describing? 2 Why should the stylist wear PPE? 3 Why should the client wear protective clothing and materials? 4 Draw lines and label the picture to show the PPE that the stylist should wear, and the protective clothing and materials that the client should wear.

Tip Listen carefully for the key information you need to answer each question.

524

Identify key information in instructions for using PPE.

SLlr/L1.1; SLlr/L1.2

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Module 4 Working safely in the salon

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4:13

A risky business
Employers carry out formal safety checks to identify safety risks in the workplace. You should also carry out checks for yourself every time you start a job. There are three main steps for checking safety.
Step 1 Look for the hazards. Look for things that can cause harm or areas where accidents are more likely to happen. Step 2 Think about the type of hazard it is. Why is it dangerous? What sort of injury could it cause? Step 3 Think about what can be done to reduce the risk. Can you deal with it yourself?

Focus

Is it safer to report it to someone else? Do you have work guidelines for this?

As a group Use the information sheet Safety in the salon from the Source material to help you spot three hazards in the picture above. Decide what you would do about each hazard. Use the General health and safety guidelines from the Source material to help you.

Why is it hazardous? What can be done about it?

525

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4:14

A risky business

Task

Task 1
Use the information sheet Safety in the salon from the Source material to help you spot the three potentially hazardous situations in the picture above. Discuss with a partner and draw circles around the three hazards.

Tip Find which hazards mentioned on the information sheet are happening in the picture.

Task 2
With a partner discuss how you could deal with these three situations. Use information from the General health and safety guidelines from the Source material to help you. Make notes of what you would do.

Tip Think about which situations you could deal with yourself and which ones would be safer to report to someone else.

526

Recognise and deal with possible dangers in the workplace.

Rt/E3.5; Rt/E3.9

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Module 4 Working safely in the salon

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4:15

Hygiene
One of your responsibilities is to minimise the possible spread of infection or disease in the salon. One way to do this is to keep yourself and everything in the salon clean. You may need to follow the guidelines from your employer.
Look out for direct orders.

Focus

Wash all surfaces within the salon,

CLEANING AND HYGIENE PROCEDURES

Look out for more than one thing in a sentence.

wipe it over with a spirit-based antiseptic and allow to dry naturally. Clean mirrors daily with warm water and detergent or a spiritbased cleaner. Always wash your hands after visiting the toilet

Wash all surfaces within the salon, including reception, stock preparation and staff areas, with hot water and detergent every day. If there is a high risk of contamination to a surface, wipe it over with a spirit-based antiseptic and allow to dry naturally. Clean mirrors daily with warm water and detergent or a spirit-based cleaner. Each client must have a fresh, clean towel and gown. Soiled gowns and towels must be placed in the bins provided. Towels and gowns must be washed and dried, following the instructions on the machine. Wash all equipment such as combs, brushes and curlers in hot water and detergent after each client. Sterilise or disinfect equipment if it has come into contact with cuts, wounds or skin conditions. Sterilise or disinfect all equipment daily. Refer to suppliers recommendations for correct dilution and immersion times. Change sterilising or disinfecting solutions daily. Never use the sink in the staffroom for cleaning equipment. Always wash your hands after visiting the toilet, using the personal wash basin provided. Do not wash your hands in a sink. When washing hands, please follow the hand washing technique instructions above every personal wash basin.

Look out for dos and donts.

Never use the sink in the staffroom for cleaning equipment.

Know what each sentence is about.

If there is a high risk of contamination to a surface, wipe it over with a spiritbased antiseptic.

Look out for things that must be done if something else happens.

If there is a high risk of contamination to a surface, wipe it over with a spiritbased antiseptic.

Look out for the order in which things must be done.

Always wash your hands after visiting the toilet

527

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4:16

Hygiene
During a consultation, Gemma discovers that a regular client has head lice. What should she do?

Task

Task 1
Use the Head lice procedure from the Source material to check that she does it right. Tick () the things she does correctly. Put a cross () by the things she does wrong.
1 2

COME AND LOOK AT THIS! MRS HARRIS HAS GOT NITS!

(whispering) Barbara, could you come over and check something on Mrs Harriss hair for me?

Dont worry. Its got nothing to do with your age or how clean you are. Anybody can get lice. They like clean hair.

Treat yourself with some lotion from the chemist, but dont worry about the rest of your family.

Can I make you another appointment for next week? We can check your scalp for you and finish your treatment.

6 Five minutes later

Right, whos next? Mrs Cole. Ill just find my comb and scissors and Ill be right with you.

Id better boil the towels and gown that the client was using.

Its a good job I hadnt started cutting. I would have had to put all the hair Id cut off into a double bag if I had.

9 At lunch time

10 At the end of the day

Ive got to pop out to the chemist for some head lice lotion.

Im off home. Is there anything I need to report to my line manager before I go? No. Bye, everybody!

528

Read and understand written instructions.

Rt/L1.1; Rt/L1.2; Rt/L1.5; Rs/L1.1; Rw/L1.2

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Module 4 Working safely in the salon

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4:17

Reporting accidents
By law, an accident report form must be filled in whenever anyone has an accident at work. It has to be a clear and accurate record. You might be required to fill the report in yourself or report the information to someone else who will fill in the form. 1 Fill in the form correctly and clearly.

Focus

There are three main things to think about when filling in a form. 1 Fill in the form correctly and clearly. 2 Include only facts, not opinions. 3 Check carefully to make sure the information is accurate.

ACCIDENT RECORD
1 About the person who had the accident Name Address Postcode Occupation 2 About you, the person filling in this record If you did not have the accident, write your address and occupation. Name Address Postcode Occupation 3 About the accident Continue on the back of this form if you need to Say when it happened. Date / / Time

Use the section headings to find out which parts to fill in.

Use the headings within the section to find out what information is required where.

Say where it happened. State which room or place.

Say how the accident happened. Give the cause if you can.

Section 3 asks you to describe the accident. It is split into:

If the person who had the accident suffered an injury, say what it was.

/ /

Please sign and date the record. Signature 4 For the employer only Complete this box if the accident is reportable under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR) How was it reported? Date reported / / Signature Date

when it happened where it happened how it happened the injury that the accident resulted in (e.g. muscle strain, sprain, broken bone, concussion).

Tips for writing dates clearly Dates should be written with the day, month and year. For example 10th June 2005 = 10/06/05.

Tips for writing times clearly You should show whether the accident happened in the morning (am) or afternoon/evening (pm). For example, 9 oclock in the morning = 9.00 am.

How would you write 10th October 2005?

How would you write 6 oclock in the evening?

529

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4:18

Reporting accidents
2 Include only facts, not opinions.
For example:

Focus

A fact is something that is true and can be proved. An opinion is someones point of view not everyone would agree with it.

Fact: There are 7 days in a week. Opinion: Saturday night is the best night of the week.

I didnt see exactly what she was doing. I think she was mixing colour for a client. She told me that some of the liquid had splashed in her eye. I suppose she was in too much of a hurry.

What other phrases show someone is giving an opinion?

The facts in this spoken description are underlined. The other two sentences are opinions. Opinions often start with phrases like I think and I suppose.

3 Check that information is accurate.

Whether you or someone else filled in the form, you should:

read through it to check for spelling mistakes and to make sure it says what you want it to OR ask someone to read it through for you.

Tips for filling in forms

Tip Look at the example of a Completed accident form from the Source material to see what sort of information might be given.

Read the whole form through first so you know what information is required and where to write it. Photocopy the form and practise on it before you write it out properly.

530

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Module 4 Working safely in the salon

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4:19

Reporting accidents
Task 1
You will need the Blank accident report form from the Source material. 1 a In which section would you fill in your name, address and occupation if you were reporting an accident that you saw happen to someone else?
ACCIDENT RECORD
1 About the person who had the accident Name Address Postcode Occupation 2 About you, the person filling in this record If you did not have the accident, write your address and occupation. Name Address Postcode Occupation 3 About the accident Continue on the back of this form if you need to Say when it happened. Date / / Time

Task

Say where it happened. State which room or place.

Say how the accident happened. Give the cause if you can.

If the person who had the accident suffered an injury, say what it was.

b Practise filling in this section with your details. Show it to another person for checking. 2 The accident happened on 5th March 2005 at 4 oclock in the afternoon. Write this information in the correct way and in the correct places in Section 3 of the form. 3 Tick () the other details below that should be included in Section 3. The accident happened by the wash basins. I saw it happen. There was a pile of towels on the floor. Jenny tripped over the towels. I suspect she wasnt looking where she was going. She fell on her right arm. I thought she had broken her arm, but it was OK. I think someone hadnt done the cleaning up properly, as usual. She was taken to Casualty. I think it could have been a lot worse than it was. The doctor said that her arm was badly bruised. 4 Use the facts that youve ticked above to complete Section 3 of the accident report form. When you have finished, check the form through carefully and correct any mistakes.

Please sign and date the record. Signature 4 For the employer only Complete this box if the accident is reportable under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR) How was it reported? Date reported / / Signature Date / /

Tips

Check what information needs to go in Section 3. Choose the sentences that are facts.

Remember! Use the headings to help you put the information in the correct places.

531

Fill in an accident report form correctly.

Wt/L1.2; Wt/L1.4; Wt/L1.5; Wt/L1.6; MSS1/E2.3