Professional Documents
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__________________<Company Name>____________________
A special meeting of Shareholders of this Corporation was held at the date, time, and location
shown below:
Date: _______________________
Time: _______________________
Address: _______________________
_________________________________
_________________________________
_________________________________
The Secretary, <Secretary’s Name>, stated that notice of the meeting had been properly given or
waived by each Shareholder in accordance with the Bylaws. The Secretary submitted a copy of
the notice or waiver to these minutes.
The Secretary was then directed to file the copy of the notice of the meeting. The Secretary was
also directed to keep the record of the meeting.
The Secretary then read a list of the names of each Shareholder and numbers of shares they held.
The Secretary then announced that the following Shareholders were present in person or by
proxy:
The Secretary stated that the Shareholders present, in person or by proxy, constituted both a
quorum and a majority of all outstanding shares entitled to vote at the meeting.
The Secretary was then directed to file all proxies with the minutes of the meeting. The
Shareholder records of the Corporation were produced and remained open and available for
inspection throughout the entire course of the meeting.
Upon a motion made, seconded, and approved, the following resolution was approved by a
majority of the Shareholders entitled to vote on the issue:
The Chairman of the meeting declared this resolution was duly adopted.
With no further business before the meeting, and upon a motion duly made, seconded, and
carried, the meeting was adjourned.
Dated: _________
_______________________
Secretary