A.M. No.

02-8-13-SC RESOLUTION Acting on the compliance dated 05 July 2004 and on the proposed Rules on Notarial Practice of 2004 submitted by the SubCommittee for the Study, Drafting and ormulation of the !ules "o#erning the Appointment of $otaries %ublic and the %erformance and &'ercise of (heir )fficial unctions, of the Committees on !e#ision of the !ules of Court and on *egal &ducation and +ar ,atters, the Court !esol#ed to A%%!)-& the proposed Rules on Notarial Practice of 2004, .ith modifications, thus/ 2004 Rules on Notarial ra!ti!e RULE I IM LEMENTATION S&C(0)$ 12 Title. - (hese !ules shall be 3no.n as the 2004 Rules on Notarial Practice. S&C2 22 Purposes. - (hese !ules shall be applied and construed to ad#ance the follo.ing purposes/ 4a5 to promote, ser#e, and protect public interest6 4b5 to simplify, clarify, and moderni7e the rules go#erning notaries public6 and 4c5 to foster ethical conduct among notaries public2 S&C2 82 Interpretation. - 9nless the conte't of these !ules other.ise indicates, .ords in the singular include the plural, and .ords in the plural include the singular2 RULE II "E#INITIONS S&C(0)$ 12 Acknowledgment. - :Ac3no.ledgment: refers to an act in .hich an indi#idual on a single occasion/ 4a5 appears in person before the notary public and presents an integrally complete instrument or document6 4b5 is attested to be personally 3no.n to the notary public or identified by the notary public through competent e#idence of identity as defined by these !ules6 and 4c5 represents to the notary public that the signature on the instrument or document .as #oluntarily affi'ed by him for the purposes stated in the instrument or document, declares that he has e'ecuted the instrument or document as his free and #oluntary act and deed, and, if he acts in a particular representati#e capacity, that he has the authority to sign in that capacity2 S&C2 22 Affirmation or at!. - (he term :Affirmation: or :)ath: refers to an act in .hich an indi#idual on a single occasion/

4a5 appears in person before the notary public6 4b5 is personally 3no.n to the notary public or identified by the notary public through competent e#idence of identity as defined by these !ules6 and 4c5 a#o.s under penalty of la. to the .hole truth of the contents of the instrument or document2 S&C2 82 "ommission. - :Commission: refers to the grant of authority to perform notarial acts and to the .ritten e#idence of the authority2 S&C2 42 Copy "ertification. - :Copy Certification: refers to a notarial act in .hich a notary public/ 4a5 is presented .ith an instrument or document that is neither a #ital record, a public record, nor publicly recordable6 4b5 copies or super#ises the copying of the instrument or document6 4c5 compares the instrument or document .ith the copy6 and

4d5 determines that the copy is accurate and complete2 S&C2 52 Notarial Register. - :$otarial !egister: refers to a permanently bound boo3 .ith numbered pages containing a chronological record of notarial acts performed by a notary public2 S&C2 ;2 #urat. - :Jurat: refers to an act in .hich an indi#idual on a single occasion/ 4a5 appears in person before the notary public and presents an instrument or document6 4b5 is personally 3no.n to the notary public or identified by the notary public through competent e#idence of identity as defined by these !ules6 4c5 signs the instrument or document in the presence of the notary6 and 4d5 ta3es an oath or affirmation before the notary public as to such instrument or document2 S&C2 <2 Notarial Act and Notari$ation. - :$otarial Act: and :$otari7ation: refer to any act that a notary public is empo.ered to perform under these !ules2 S&C2 =2 Notarial "ertificate. - :$otarial Certificate: refers to the part of, or attachment to, a notari7ed instrument or document that is completed by the notary public, bears the notary>s signature and seal, and states the facts attested to by the notary public in a particular notari7ation as pro#ided for by these !ules2 S&C2 ?2 Notar% Pu&lic and Notat%. - :$otary %ublic: and :$otary: refer to any person commissioned to perform official acts under these !ules2 S&C2 102 Principal. - :%rincipal: refers to a person appearing before the notary public .hose act is the sub@ect of notari7ation2 S&C2 112 Regular Place of 'ork or (usiness. - (he term :regular place of .or3 or business: refers to a stationary office in the city or pro#ince .herein the notary public renders legal and notarial ser#ices2 S&C2 122 "ompetent )*idence of Identit%. - (he phrase :competent e#idence of identity: refers to the identification of an indi#idual based on/ 4a5 at least one current identification document issued by an official agency bearing the photograph and signature of the indi#idual6 or 4b5 the oath or affirmation of one credible .itness not pri#y to the instrument, document or transaction .ho is personally 3no.n to the notary public and .ho personally 3no.s the indi#idual, or of t.o credible .itnesses neither of .hom is pri#y to the instrument, document or transaction .ho each personally 3no.s the indi#idual and sho.s to the notary public documentary identification2 S&C2 182 fficial +eal or +eal. - :)fficial seal: or :Seal: refers to a de#ice for affi'ing a mar3, image or impression on all papers officially signed by the notary public conforming the reAuisites prescribed by these !ules2 S&C2 142 +ignature 'itnessing. -(he term :signature .itnessing: refers to a notarial act in .hich an indi#idual on a single occasion/ 4a5 appears in person before the notary public and presents an instrument or document6 4b5 is personally 3no.n to the notary public or identified by the notary public through competent e#idence of identity as defined by these !ules6 and 4c5 signs the instrument or document in the presence of the notary public2 S&C2 152 "ourt. - :Court: refers to the Supreme Court of the %hilippines2 S&C2 1;2 Petitioner. - :%etitioner: refers to a person .ho applies for a notarial commission2 S&C2 1<2 ffice of t!e "ourt Administrator. - :)ffice of the Court Administrator: refers to the )ffice of the Court Administrator of the Supreme Court2 S&C2 1=2 ),ecuti*e #udge. - :&'ecuti#e Judge: refers to the &'ecuti#e Judge of the !egional (rial Court of a city or pro#ince .ho issues a notarial commission2

S&C2 1?2 -endor - :-endor: under these !ules refers to a seller of a notarial seal and shall include a .holesaler or retailer2 S&C2 202 -anufacturer. - :,anufacturer: under these !ules refers to one .ho produces a notarial seal and shall include an engra#er and seal ma3er2 RULE III COMMISSIONIN$ O# NOTAR% U&LIC S&C(0)$ 12 .ualifications. - A notarial commission may be issued by an &'ecuti#e Judge to any Aualified person .ho submits a petition in accordance .ith these !ules2 (o be eligible for commissioning as notary public, the petitioner/ 415 must be a citi7en of the %hilippines6 425 must be o#er t.enty-one 4215 years of age6 485 must be a resident in the %hilippines for at least one 415 year and maintains a regular place of .or3 or business in the city or pro#ince .here the commission is to be issued6 445 must be a member of the %hilippine +ar in good standing .ith clearances from the )ffice of the +ar Confidant of the Supreme Court and the 0ntegrated +ar of the %hilippines6 and 455 must not ha#e been con#icted in the first instance of any crime in#ol#ing moral turpitude2 S&C2 22 /orm of t!e Petition and +upporting Documents2 - &#ery petition for a notarial commission shall be in .riting, #erified, and shall include the follo.ing/ 4a5 a statement containing the petitioner>s personal Aualifications, including the petitioner>s date of birth, residence, telephone number, professional ta' receipt, roll of attorney>s number and 0+% membership number6 , 4b5 certification of good moral character of the petitioner by at least t.o 425 e'ecuti#e officers of the local chapter of the 0ntegrated +ar of the %hilippines .here he is applying for commission6 4c5 proof of payment for the filing of the petition as reAuired by these !ules6 and 4d5 three 485 passport-si7e color photographs .ith light bac3ground ta3en .ithin thirty 4805 days of the application2 (he photograph should not be retouched2 (he petitioner shall sign his name at the bottom part of the photographs2 S&C2 82 Application /ee. - &#ery petitioner for a notarial commission shall pay the application fee as prescribed in the !ules of Court2 S&C2 42 Summary 0earing on t!e Petition. - (he &'ecuti#e Judge shall conduct a summary hearing on the petition and shall grant the same if/ 4a5 the petition is sufficient in form and substance6 4b5 the petitioner pro#es the allegations contained in the petition6 and 4c5 the petitioner establishes to the satisfaction of the &'ecuti#e Judge that he has read and fully understood these !ules2 (he &'ecuti#e Judge shall forth.ith issue a commission and a Certificate of Authori7ation to %urchase a $otarial Seal in fa#or of the petitioner2 S&C2 52 Notice of +ummar% 0earing. - 4a5 (he notice of summary hearing shall be published in a ne.spaper of general circulation in the city or pro#ince .here the hearing shall be conducted and posted in a conspicuous place in the offices of the &'ecuti#e Judge and of the Cler3 of Court2 (he cost of the publication shall be borne by the petitioner2 (he notice may include more than one petitioner2 4b5 (he notice shall be substantially in the follo.ing form6

$)(0C& ) B&A!0$" $otice is hereby gi#en that a summary hearing on the petition for notarial commission of 4name of petitioner5 shall be held on 4date5 at 4place5 at 4time52 Any person .ho has any cause or reason to ob@ect to the grant of the petition may file a #erified .ritten opposition thereto, recei#ed by the undersigned before the date of the summary hearing2 CCCCCCCCCCCCCC &'ecuti#e Judge S&C2 ;2 pposition to Petition. - Any person .ho has any cause or reason to ob@ect to the grant of the petition may file a #erified .ritten opposition thereto2 (he opposition must be recei#ed by the &'ecuti#e Judge before the date of the summary hearing2 S&C2 <2 orm of Notarial "ommission. - (he commissioning of a notary public shall be in a formal order signed by the &'ecuti#e Judge substantially in the follo.ing form/ !&%9+*0C ) (B& %B0*0%%0$&S !&"0)$A* (!0A* C)9!( ) CCCCCCCCCCCCCC (his is to certify that 4name of notary public5 of 4regular place of .or3 or business5 in 4city or pro#ince5 .as on this 4date5 day of 4month5 t.o thousand and 4year5 commissioned by the undersigned as a notary public, .ithin and for the said @urisdiction, for a term ending the thirty-first day of December 4year5 CCCCCCCCCCCCCCC &'ecuti#e Judge S&C2 =2 Period f 1alidit% of "ertificate of Aut!ori$ation to Purc!ase a Notarial +eal. - (he Certificate of Authori7ation to %urchase a $otarial Seal shall be #alid for a period of three 485 months from date of issue, unless e'tended by the &'ecuti#e Judge2 A mar3, image or impression of the seal that may be purchased by the notary public pursuant to the Certificate shall be presented to the &'ecuti#e Judge for appro#al prior to use2 S&C2 ?2 orm of "ertificate of Aut!ori$ation to Purc!ase a Notarial +eal. -(he Certificate of Authori7ation to %urchase a $otarial Seal shall substantially be in the follo.ing form/ !&%9+*0C ) (B& %B0*0%%0$&S !&"0)$A* (!0A* C)9!( ) CCCCCCCCCCCCC C&!(0 0CA(& ) A9(B)!0DA(0)$ () %9!CBAS& A $)(A!0A* S&A* (his is to authori7e 4name of notary public5 of 4city or pro#ince5 .ho .as commissioned by the undersigned as a notary public, .ithin and for the said @urisdiction, for a term ending, the thirty-first of December 4year5 to purchase a notarial seal2 0ssued this 4day5 of 4month5 4year52 CCCCCCCCCCCCCCC &'ecuti#e Judge S&C2 102 fficial +eal of Notar% Pu&lic. - &#ery person commissioned as notary public shall ha#e only one official seal of office in accordance .ith these !ules2 S&C2 112 #urisdiction and Term. - A person commissioned as notary public may perform notarial acts in any place .ithin the territorial @urisdiction of the commissioning court for a period of t.o 425 years commencing the first day of January of the year in .hich the commissioning is made, unless earlier re#o3ed or the notary public has resigned under these !ules and the !ules of Court2 S&C2 122 Register of Notaries Pu&lic. - (he &'ecuti#e Judge shall 3eep and maintain a !egister of $otaries %ublic in his @urisdiction .hich shall contain, among others, the dates of issuance or re#ocation or suspension of notarial commissions, and the resignation

or death of notaries public2 (he &'ecuti#e Judge shall furnish the )ffice of the Court Administrator information and data recorded in the register of notaries public2 (he )ffice of the Court Administrator shall 3eep a permanent, complete and updated database of such records2 S&C2 182 Renewal of "ommission. - A notary public may file a .ritten application .ith the &'ecuti#e Judge for the rene.al of his commission .ithin forty-fi#e 4455 days before the e'piration thereof2 A mar3, image or impression of the seal of the notary public shall be attached to the application2 ailure to file said application .ill result in the deletion of the name of the notary public in the register of notaries public2 (he notary public thus remo#ed from the !egister of $otaries %ublic may only be reinstated therein after he is issued a ne. commission in accordance .ith these !ules2 S&C2 142 Action on Application for Renewal of "ommission. - (he &'ecuti#e Judge shall, upon payment of the application fee mentioned in Section 8 abo#e of this !ule, act on an application for the rene.al of a commission .ithin thirty 4805 days from receipt thereof2 0f the application is denied, the &'ecuti#e Judge shall state the reasons therefor2 RULE I' O(ERS AN" LIMITATIONS O# NOTARIES U&LIC S&C(0)$ 12 %o.ers2 - 4a5 A notary public is empo.ered to perform the follo.ing notarial acts/ 415 ac3no.ledgments6 425 oaths and affirmations6 485 @urats6 445 signature .itnessings6 455 copy certifications6 and 4;5 any other act authori7ed by these !ules2 4b5 A notary public is authori7ed to certify the affi'ing of a signature by thumb or other mar3 on an instrument or document presented for notari7ation if/ 415the thumb or other mar3 is affi'ed in the presence of the notary public and of t.o 425 disinterested and unaffected .itnesses to the instrument or document6 425 both .itnesses sign their o.n names in addition to the thumb or other mar36 485 the notary public .rites belo. the thumb or other mar3/ :(humb or )ther ,ar3 affi'ed by 4name of signatory by mar35 in the presence of 4names and addresses of .itnesses5 and undersigned notary public:6 and 445 the notary public notari7es the signature by thumb or other mar3 through an ac3no.ledgment, @urat, or signature .itnessing2 4c5 A notary public is authori7ed to sign on behalf of a person .ho is physically unable to sign or ma3e a mar3 on an instrument or document if/ 415 the notary public is directed by the person unable to sign or ma3e a mar3 to sign on his behalf6 425 the signature of the notary public is affi'ed in the presence of t.o disinterested and unaffected .itnesses to the instrument or document6 485 both .itnesses sign their o.n names 6 445 the notary public .rites belo. his signature/ :Signature affi'ed by notary in presence of 4names and addresses of person and t.o 223 .itnesses5:6 and 455 the notary public notari7es his signature by ac3no.ledgment or @urat2

S&C2 22 Pro!i&itions. - 4a5 A notary public shall not perform a notarial act outside his regular place of .or3 or business6 pro#ided, ho.e#er, that on certain e'ceptional occasions or situations, a notarial act may be performed at the reAuest of the parties in the follo.ing sites located .ithin his territorial @urisdiction/ 415 public offices, con#ention halls, and similar places .here oaths of office may be administered6 425 public function areas in hotels and similar places for the signing of instruments or documents reAuiring notari7ation6 485 hospitals and other medical institutions .here a party to an instrument or document is confined for treatment6 and 445 any place .here a party to an instrument or document reAuiring notari7ation is under detention2 4b5 A person shall not perform a notarial act if the person in#ol#ed as signatory to the instrument or document 415 is not in the notary>s presence personally at the time of the notari7ation6 and 425 is not personally 3no.n to the notary public or other.ise identified by the notary public through competent e#idence of identity as defined by these !ules2 S&C2 82 4is5ualifications. - A notary public is disAualified from performing a notarial act if he/ 4a5 is a party to the instrument or document that is to be notari7ed6 4b5 .ill recei#e, as a direct or indirect result, any commission, fee, ad#antage, right, title, interest, cash, property, or other consideration, e'cept as pro#ided by these !ules and by la.6 or 4c5 is a spouse, common-la. partner, ancestor, descendant, or relati#e by affinity or consanguinity of the principal .ithin the fourth ci#il degree2 S&C2 42 Refusal to Notari$e. - A notary public shall not perform any notarial act described in these !ules for any person reAuesting such an act e#en if he tenders the appropriate fee specified by these !ules if/ 4a5 the notary 3no.s or has good reason to belie#e that the notarial act or transaction is unla.ful or immoral6 4b5 the signatory sho.s a demeanor .hich engenders in the mind of the notary public reasonable doubt as to the former>s 3no.ledge of the conseAuences of the transaction reAuiring a notarial act6 and 4c5 in the notary>s @udgment, the signatory is not acting of his or her o.n free .ill2 S&C2 52 alse or 0ncomplete Certificate2 - A notary public shall not/ 4a5 e'ecute a certificate containing information 3no.n or belie#ed by the notary to be false2 4b5 affi' an official signature or seal on a notarial certificate that is incomplete2 S&C2 ;2 Improper Instruments or 4ocuments. - A notary public shall not notari7e/ 4a5 a blan3 or incomplete instrument or document6 or 4b5 an instrument or document .ithout appropriate notarial certification2 RULE ' #EES O# NOTAR% U&LIC S&C(0)$ 12 Imposition and 'ai*er of /ees. - or performing a notarial act, a notary public may charge the ma'imum fee as prescribed by the Supreme Court unless he .ai#es the fee in .hole or in part2 S&C2 22 Tra*el /ees and ),penses. - A notary public may charge tra#el fees and e'penses separate and apart from the notarial fees prescribed in the preceding section .hen tra#eling to perform a notarial act if the notary public and the person reAuesting the notarial act agree prior to the tra#el2

S&C2 82 Pro!i&ited /ees. - $o fee or compensation of any 3ind, e'cept those e'pressly prescribed and allo.ed herein, shall be collected or recei#ed for any notarial ser#ice2 S&C2 42 Pa%ment or Refund of /ees. - A notary public shall not reAuire payment of any fees specified herein prior to the performance of a notarial act unless other.ise agreed upon2 Any tra#el fees and e'penses paid to a notary public prior to the performance of a notarial act are not sub@ect to refund if the notary public had already tra#eled but failed to complete in .hole or in part the notarial act for reasons beyond his control and .ithout negligence on his part2 S&C2 52 Notice of /ees. - A notary public .ho charges a fee for notarial ser#ices shall issue a receipt registered .ith the +ureau of 0nternal !e#enue and 3eep a @ournal of notarial fees2 Be shall enter in the @ournal all fees charged for ser#ices rendered2 A notary public shall post in a conspicuous place in his office a complete schedule of chargeable notarial fees2 RULE 'I NOTARIAL RE$ISTER S&C(0)$ 12 /orm of Notarial Register. - 4a5 A notary public shall 3eep, maintain, protect and pro#ide for la.ful inspection as pro#ided in these !ules, a chronological official notarial register of notarial acts consisting of a permanently bound boo3 .ith numbered pages2 (he register shall be 3ept in boo3s to be furnished by the Solicitor "eneral to any notary public upon reAuest and upon payment of the cost thereof2 (he register shall be duly paged, and on the first page, the Solicitor "eneral shall certify the number of pages of .hich the boo3 consists2 or purposes of this pro#ision, a ,emorandum of Agreement or 9nderstanding may be entered into by the )ffice of the Solicitor "eneral and the )ffice of the Court Administrator2 4b5 A notaryE public shall 3eep only one acti#e notarial register at any gi#en time2 S&C2 22 )ntries in t!e Notarial Register. - 4a5 or e#ery notarial act, the notary shall record in the notarial register at the time of notari7ation the follo.ing/ 415 the entry number and page number6 425 the date and time of day of the notarial act6 485 the type of notarial act6 445 the title or description of the instrument, document or proceeding6 455 the name and address of each principal6 4;5 the competent e#idence of identity as defined by these !ules if the signatory is not personally 3no.n to the notary6 4<5 the name and address of each credible .itness s.earing to or affirming the person>s identity6 4=5 the fee charged for the notarial act6 4?5 the address .here the notari7ation .as performed if not in the notary>s regular place of .or3 or business6 and 4105 any other circumstance the notary public may deem of significance or rele#ance2 4b5 A notary public shall record in the notarial register the reasons and circumstances for not completing a notarial act2 4c5 A notary public shall record in the notarial register the circumstances of any reAuest to inspect or copy an entry in the notarial register, including the reAuester>s name, address, signature, thumbmar3 or other recogni7ed identifier, and e#idence of identity2 (he reasons for refusal to allo. inspection or copying of a @ournal entry shall also be recorded2

4d5 Fhen the instrument or document is a contract, the notary public shall 3eep an original copy thereof as part of his records and enter in said records a brief description of the substance thereof and shall gi#e to each entry a consecuti#e number, beginning .ith number one in each calendar year2 Be shall also retain a duplicate original copy for the Cler3 of Court2 4e5 (he notary public shall gi#e to each instrument or document e'ecuted, s.orn to, or ac3no.ledged before him a number corresponding to the one in his register, and shall also state on the instrument or document the pageEs of his register on .hich the same is recorded2 $o blan3 line shall be left bet.een entries2 4f5 0n case of a protest of any draft, bill of e'change or promissory note, the notary public shall ma3e a full and true record of all proceedings in relation thereto and shall note therein .hether the demand for the sum of money .as made, by .hom, .hen, and .here6 .hether he presented such draft, bill or note6 .hether notices .ere gi#en, to .hom and in .hat manner6 .here the same .as made, .hen and to .hom and .here directed6 and of e#ery other fact touching the same2 4g5 At the end of each .ee3, the notary public shall certify in his notarial register the number of instruments or documents e'ecuted, s.orn to, ac3no.ledged, or protested before him6 or if none, this certificate shall sho. this fact2 4h5 A certified copy of each month>s entries and a duplicate original copy of any instrument ac3no.ledged before the notary public shall, .ithin the first ten 4105 days of the month follo.ing, be for.arded to the Cler3 of Court and shall be under the responsibility of such officer2 0f there is no entry to certify for the month, the notary shall for.ard a statement to this effect in lieu of certified copies herein reAuired2 S&C2 82 +ignatures and T!um&marks. - At the time of notari7ation, the notary>s notarial register shall be signed or a thumb or other mar3 affi'ed by each/ 4a5 principal6 4b5 credible .itness s.earing or affirming to the identity of a principal6 and 4c5 .itness to a signature by thumb or other mar3, or to a signing by the notary public on behalf of a person physically unable to sign2 S&C2 42 Inspection, "op%ing and 4isposal. - 4a5 0n the notary>s presence, any person may inspect an entry in the notarial register, during regular business hours, pro#ided6 415 the person>s identity is personally 3no.n to the notary public or pro#en through competent e#idence of identity as defined in these !ules6 425 the person affi'es a signature and thumb or other mar3 or other recogni7ed identifier, in the notarial 2register in a separate, dated entry6 485 the person specifies the month, year, type of instrument or document, and name of the principal in the notarial act or acts sought6 and 445 the person is sho.n only the entry or entries specified by him2 4b5 (he notarial register may be e'amined by a la. enforcement officer in the course of an official in#estigation or by #irtue of a court order2 4c5 0f the notary public has a reasonable ground to belie#e that a person has a criminal intent or .rongful moti#e in reAuesting information from the notarial register, the notary shall deny access to any entry or entries therein2 S&C2 52 *oss, 4estruction or 4amage of Notarial Register. - 4a5 0n case the notarial register is stolen, lost, destroyed, damaged, or other.ise rendered unusable or illegible as a record of notarial acts, the notary public shall, .ithin ten 4105 days after informing the appropriate la. enforcement agency in the case of theft or #andalism, notify the &'ecuti#e Judge by any means pro#iding a proper receipt or ac3no.ledgment, including registered mail and also pro#ide a copy or number of any pertinent police report2 4b5 9pon re#ocation or e'piration of a notarial commission, or death of the notary public, the notarial register and notarial records shall immediately be deli#ered to the office of the &'ecuti#e Judge2 S&C2 ;2 Issuance of "ertified True "opies. - (he notary public shall supply a certified true copy of the notarial record, or any part thereof, to any person applying for such copy upon payment of the legal fees2

RULE 'II SI$NATURE AN" SEAL O# NOTAR% U&LIC S&C(0)$ 12 fficial +ignature. - 0n notari7ing a paper instrument or document, a notary public shall/

4a5 sign by hand on the notarial certificate only the name indicated and as appearing on the notary>s commission6 4b5 not sign using a facsimile stamp or printing de#ice6 and 4c5 affi' his official signature only at the time the notarial act is performed2 S&C2 22 fficial +eal. - 4a5 &#ery person commissioned as notary public shall ha#e a seal of office, to be procured at his o.n e'pense, .hich shall not be possessed or o.ned by any other person2 0t shall be of metal, circular in shape, t.o inches in diameter, and shall ha#e the name of the city or pro#ince and the .ord :%hilippines: and his o.n name on the margin and the roll of attorney>s number on the face thereof, .ith the .ords :notary public: across the center2 A mar3, image or impression of such seal shall be made directly on the paper or parchment on .hich the .riting appears2 4b5 (he official seal shall be affi'ed only at the time the notarial act is performed and shall be clearly impressed by the notary public on e#ery page of the instrument or document notari7ed2 4c5 Fhen not in use, the official seal shall be 3ept safe and secure and shall be accessible only to the notary public or the person duly authori7ed by him2 4d5 Fithin fi#e 455 days after the official seal of a notary public is stolen, lost, damaged or other other.ise rendered unser#iceable in affi'ing a legible image, the notary public, after informing the appropriate la. enforcement agency, shall notify the &'ecuti#e Judge in .riting, pro#iding proper receipt or ac3no.ledgment, including registered mail, and in the e#ent of a crime committed, pro#ide a copy or entry number of the appropriate police record2 9pon receipt of such notice, if found in order by the &'ecuti#e Judge, the latter shall order the notary public to cause notice of such loss or damage to be published, once a .ee3 for three 485 consecuti#e .ee3s, in a ne.spaper of general circulation in the city or pro#ince .here the notary public is commissioned2 (hereafter, the &'ecuti#e Judge shall issue to the notary public a ne. Certificate of Authori7ation to %urchase a $otarial Seal2 4e5 Fithin fi#e 455 days after the death or resignation of the notary public, or the re#ocation or e'piration of a notarial commission, the official seal shall be surrendered to the &'ecuti#e Judge and shall be destroyed or defaced in public during office hours2 0n the e#ent that the missing, lost or damaged seal is later found or surrendered, it shall be deli#ered by the notary public to the &'ecuti#e Judge to be disposed of in accordance .ith this section2 ailure to effect such surrender shall constitute contempt of court2 0n the e#ent of death of the notary public, the person in possession of the official seal shall ha#e the duty to surrender it to the &'ecuti#e Judge2 S&C2 82 +eal Image. - (he notary public shall affi' a single, clear, legible, permanent, and photographically reproducible mar3, image or impression of the official seal beside his signature on the notarial certificate of a paper instrument or document2 S&C2 42 &taining and Pro*iding +eal. - 4a5 A #endor or manufacturer of notarial seals may not sell said product .ithout a .ritten authori7ation from the &'ecuti#e Judge2 4b5 9pon .ritten application and after payment of the application fee, the &'ecuti#e Judge may issue an authori7ation to sell to a #endor or manufacturer of notarial seals after #erification and in#estigation of the latter>s Aualifications2 (he &'ecuti#e Judge shall charge an authori7ation fee in the amount of %hp 4,000 for the #endor and %hp =,000 for the manufacturer2 0f a manufacturer is also a #endor, he shall only pay the manufacturer>s authori7ation fee2 4c5 (he authori7ation shall be in effect for a period of four 445 years from the date of its issuance and may be rene.ed by the &'ecuti#e Judge for a similar period upon payment of the authori7ation fee mentioned in the preceding paragraph2 2 4d5 A #endor or manufacturer shall not sell a seal to a buyer e'cept upon submission of a certified copy of the commission and the Certificate of Authori7ation to %urchase a $otarial Seal issued by the &'ecuti#e Judge2 A notary public obtaining a ne. seal as a result of change of name shall present to the #endor or manufacturer a certified copy of the Confirmation of the Change of $ame issued by the &'ecuti#e Judge2 4e5 )nly one seal may be sold by a #endor or manufacturer for each Certificate of Authori7ation to %urchase a $otarial Seal,

4f5 After the sale, the #endor or manufacturer shall affi' a mar3, image or impression of the seal to the Certificate of Authori7ation to %urchase a $otarial Seal and submit the completed Certificate to the &'ecuti#e Judge2 Copies of the Certificate of Authori7ation to %urchase a $otarial Seal and the buyer>s commission shall be 3ept in the files of the #endor or manufacturer for four 445 years after the sale2 4g5 A notary public obtaining a ne. seal as a result of change of name shall present to the #endor a certified copy of the order confirming the change of name issued by the &'ecuti#e Judge2 RULE 'III NOTARIAL CERTI#ICATES S&C(0)$ 12 orm of Notarial "ertificate. - (he notarial form used for any notarial instrument or document shall conform to all the reAuisites prescribed herein, the !ules of Court and all other pro#isions of issuances by the Supreme Court and in applicable la.s2 S&C2 22 "ontents of t!e "oncluding Part of t!e Notarial "ertificate. - (he notarial certificate shall include the follo.ing/ 4a5 the name of the notary public as e'actly indicated in the commission6 4b5 the serial number of the commission of the notary public6 4c5 the .ords :$otary %ublic: and the pro#ince or city .here the notary public is commissioned, the e'piration date of the commission, the office address of the notary public6 and 4d5 the roll of attorney>s number, the professional ta' receipt number and the place and date of issuance thereof, and the 0+% membership number2 RULE I) CERTI#ICATE O# AUT*ORIT% O# NOTARIES U&LIC S&C(0)$ 12 "ertificate of Aut!orit% for a Notarial Act. - A certificate of authority e#idencing the authenticity of the official seal and signature of a notary public shall be issued by the &'ecuti#e Judge upon reAuest in substantially the follo.ing form/ C&!(0 0CA(& ) A9(B)!0(G )! A $)(A!0A* AC( 0, 4name, title, @urisdiction of the &'ecuti#e Judge5, certify that 4name of notary public5, the person named in the seal and signature on the attached document, is a $otary %ublic in and for the 4CityE,unicipalityE%ro#ince5 of the !epublic of the %hilippines and authori7ed to act as such at the time of the document>s notari7ation2 0$ F0($&SS FB&!&) , 0 ha#e affi'ed belo. my signature and seal of this office this 4date5 day of 4month5 4year52 CCCCCCCCCCCCCCCCC 4official signature5 4seal of &'ecuti#e Judge5 RULE ) C*AN$ES O# STATUS O# NOTAR% U&LIC S&C(0)$ 12 Change of $ame and Address2 Fithin ten 4105 days after the change of name of the notary public by court order or by marriage, or after ceasing to maintain the regular place of .or3 or business, the notary public shall submit a signed and dated notice of such fact to the &'ecuti#e Judge2 (he notary public shall not notari7e until/ 4a5 he recei#es from the &'ecuti#e Judge a confirmation of the ne. name of the notary public andEor change of regular place of .or3 or business6 and

4b5 a ne. seal bearing the ne. name has been obtained2 (he foregoing not.ithstanding, until the aforementioned steps ha#e been completed, the notary public may continue to use the former name or regular place of .or3 or business in performing notarial acts for three 485 months from the date of the change, .hich may be e'tended once for #alid and @ust cause by the &'ecuti#e Judge for another period not e'ceeding three 485 months2 S&C2 22 Resignation. - A notary public may resign his commission by personally submitting a .ritten, dated and signed formal notice to the &'ecuti#e Judge together .ith his notarial seal, notarial register and records2 &ffecti#e from the date indicated in the notice, he shall immediately cease to perform notarial acts2 0n the e#ent of his incapacity to personally appear, the submission of the notice may be performed by his duly authori7ed representati#e2 S&C2 82 Pu&lication of Resignation. - (he &'ecuti#e Judge shall immediately order the Cler3 of Court to post in a conspicuous place in the offices of the &'ecuti#e Judge and of the Cler3 of Court the names of notaries public .ho ha#e resigned their notarial commissions and the effecti#e dates of their resignation2 RULE )I RE'OCATION O# COMMISSION AN" "ISCI LINAR% SANCTIONS S&C(0)$ 12 Re*ocation and Administrati*e +anctions. - 4a5 (he &'ecuti#e Judge shall re#o3e a notarial commission for any ground on .hich an application for a commission may be denied2 4b5 0n addition, the &'ecuti#e Judge may re#o3e the commission of, or impose appropriate administrati#e sanctions upon, any notary public .ho/ 415 fails to 3eep a notarial register6 425 fails to ma3e the proper entry or entries in his notarial register concerning his notarial acts6 485 fails to send the copy of the entries to the &'ecuti#e Judge .ithin the first ten 4105 days of the month follo.ing6 445 fails to affi' to ac3no.ledgments the date of e'piration of his commission6 455 fails to submit his notarial register, .hen filled, to the &'ecuti#e Judge6 4;5 fails to ma3e his report, .ithin a reasonable time, to the &'ecuti#e Judge concerning the performance of his duties, as may be reAuired by the @udge6 4<5 fails to reAuire the presence of a principal at the time of the notarial act6 4=5 fails to identify a principal on the basis of personal 3no.ledge or competent e#idence6 4?5 e'ecutes a false or incomplete certificate under Section 5, !ule 0-6 4105 3no.ingly performs or fails to perform any other act prohibited or mandated by these !ules6 and 4115 commits any other dereliction or act .hich in the @udgment of the &'ecuti#e Judge constitutes good cause for re#ocation of commission or imposition of administrati#e sanction2 4c5 9pon #erified complaint by an interested, affected or aggrie#ed person, the notary public shall be reAuired to file a #erified ans.er to the complaint2 0f the ans.er of the notary public is not satisfactory, the &'ecuti#e Judge shall conduct a summary hearing2 0f the allegations of the complaint are not pro#en, the complaint shall be dismissed2 0f the charges are duly established, the &'ecuti#e Judge shall impose the appropriate administrati#e sanctions2 0n either case, the aggrie#ed party may appeal the decision to the Supreme Court for re#ie.2 %ending the appeal, an order imposing disciplinary sanctions shall be immediately e'ecutory, unless other.ise ordered by the Supreme Court2 4d5 (he &'ecuti#e Judge may motu proprio initiate administrati#e proceedings against a notary public, sub@ect to the procedures prescribed in paragraph 4c5 abo#e and impose the appropriate administrati#e sanctions on the grounds mentioned in the preceding paragraphs 4a5 and 4b52

S&C2 22 +uper*ision and -onitoring of Notaries Pu&lic. - (he &'ecuti#e Judge shall at all times e'ercise super#ision o#er notaries public and shall closely monitor their acti#ities2 S&C2 82 Pu&lication of Re*ocations and Administrati*e +anctions. - (he &'ecuti#e Judge shall immediately order the Cler3 of Court to post in a conspicuous place in the offices of the &'ecuti#e Judge and of the Cler3 of Court the names of notaries public .ho ha#e been administrati#ely sanctioned or .hose notarial commissions ha#e been re#o3ed2 S&C2 42 4eat! of Notar% Pu&lic. - 0f a notary public dies before fulfilling the obligations in Section 44e5, !ule -0 and Section 24e5, !ule -00, the &'ecuti#e Judge, upon being notified of such death, shall forth.ith cause compliance .ith the pro#isions of these sections2 RULE )II S ECIAL RO'ISIONS S&C(0)$ 12 Punis!a&le Acts. - (he &'ecuti#e Judge shall cause the prosecution of any person .ho/ 4a5 3no.ingly acts or other.ise impersonates a notary public6 4b5 3no.ingly obtains, conceals, defaces, or destroys the seal, notarial register, or official records of a notary public6 and 4c5 3no.ingly solicits, coerces, or in any .ay influences a notary public to commit official misconduct2 S&C 22 !eports to t!e +upreme "ourt. - (he &'ecuti#e Judge concerned shall submit semestral reports to the Supreme Court on discipline and prosecution of notaries public2 RULE )III RE EALIN$ AN" E##ECTI'IT% RO'ISIONS S&C(0)$ 12 Repeal. - All rules and parts of rules, including issuances of the Supreme Court inconsistent here.ith, are hereby repealed or accordingly modified2 S&C2 22 )ffecti*e 4ate. - (hese !ules shall ta3e effect on the first day of August 2004, and shall be published in a ne.spaper of general circulation in the %hilippines .hich pro#ides sufficiently .ide circulation2 %romulgated this ;th day of July, 20042 4Sgd25 Da#ide, Jr2 C2J2, %uno, -itug, %anganiban, Huisumbing, Gnare7-Santiago, Sando#al-"utierre7, Carpio, Austria-,artine7, Corona, Carpio-,orales, Calle@o, Sr2, A7cuna and (inga, JJ2