JOB DESCRIPTIONS – ROOM DIVISION - ACCOUNTING

AGENDA

1.01 Financial Controller

1.03 Chief Accountant

1.04 Credit Controller

1.05 Cost Control Officer

1.06 Accountant

1.07 Accounts Payable

1.08 Accounts Receivable Supervisor

1.09 Accounts Receivable Clerk – Collector

1.10 Cashier Supervisor

1.11 General Supervisor

1.12 Outlet Cashier

1.13 Purchasing Manager

1.14 Purchasing Executive

1.15 Purchasing/Receiving Supervisor

1.16 Receiving/Purchasing Supervisor

1.17 Pay Master

1.18 Purchasing Agent

1.19 Store Supervisor

1.20 F&B Store man

1.21 Receiving Clerk Store Man

1.22 Cost Analyst

1.23 Day Audit

1.24 Financial Controller Confidential Secretary

1.25 IT Manager
 Resort & Spa

Job Description

JOB TITLE : FINANCIAL CONTROLLER

DEPARTMENT : Accounting

REPORTS TO : General Manager

Managing Director

SUPERVISES : Accounting Staffs.

JOB SUMMARY :
1. Ensure all internal and external reporting functions are managed in a timely accurate and
professional manner and in line with hotels schedule and policy.
2. Reconciliation of all Balance Sheet Asset and Liability accounts to ensure owners
investment recorded and managed in line with hotels policy.
3. Maintaining staff, to ensure that all sections of Accounting Department’s staff are
functioning properly and efficiently as per standard Policies and Procedures.
4. Assist in the preparation of outlook forecasts/budgets for future planning.

DUTIES AND RESPONSIBILITIES:

Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of
work described.

The duties are:

1. Preparing and/or reviewing daily, weekly and monthly reports in accordance with
reporting calendars hotels Finance Policy, ensuring that all reports are submitted on a
timely basis and accurate.
2. Hiring, training and evaluating of the Accounting Department’s staff performance.
3. Reviewing hotel Management Agreement to ensure compliance.
4. Liaise with other departments re : Policies and Procedures compliance.
5. Preparing schedule and reports as requested by the Owners.
6. Training/counseling with other Department Heads re : Outlook and profitability.
7. Taxation :
Reviewing all tax matters to ensure that all tax calculations are in line with
the Tax Regulation and submitted to the Government Office in a timely manner as :
 Monthly Tax Payments :

• Expatriate and Local Employee’s income Tax Payable

• Value Added Tax (VAT)
• Withholding Tax on company Fees
• Retail Tax (PB.1)
• Withholding Tax on Professional Fees
• Other Withholding Taxes

Annual Tax Returns :

• Expatriate and Local Employee’s income Tax Payable

• Value Added Tax (VAT)
• Withholding Tax on Sheraton Fees
• Retail Tax (PB.1)
• Withholding Tax on Professional Fees
• Other Withholding Taxes

8. Assist in handling of Internal/External Audit as well as the Tax Audit to prepare the
information as requested by the concerned parties. Oversee the completion of in house
audits (Payroll, Cashier, etc).
9. Preparation of Fiscal Budget, Manpower and reforecast.
10. Preparation of any special analysis as may be requested by Head Office and Department
Heads.
11. To be responsible for operationally running the Accounting Department, and in this role,
ensure that General Manager and Excom are informed on financial issues relating to the
hotel.
12. To keep confidentiality.
13. Instigate monthly Communication Meeting.
14. To motivate staff, giving a feeling of team spirit and pride.
15. To follow the Hotels Code of Conduct.

The responsibilities are:

1. Controlling of accuracy of any tax calculations, and timely payments, to avoid any tax
penalties, tax administration fines and interest on tax payable.
2. Minimize idle money by investing funds available, looking to the competitive interest
rates of Short Term Deposit given by Banks to generate owner income.
3. By improving the employee’s attitude, discipline, sense of belonging, sense of
responsibility and knowledge to maximize productivity, reduce staff turnover.
4. Minimize risk of error/fraud in pay preparation and cashiering through regular audit and
Administration of internal controls.
5. Involvement and participation in profitability analyzing and planning.
6. Ensure that staffs are given training to meet the requirements of the job.
7. Liaise with other Departments re: Policy compliance.
8. To keep confidentiality.
JOB PROFILE

SKILLS AND KNOWLEDGE REQUIREMENTS

- Fluent communicate in English writing and speaking.

- University graduate.

- Good accounting knowledge

- Has experience minimum 2 years in Financial Controller position at 5 star hotels.

- Good Computer knowledge.

- Accurate and precise in figure.

DESIRABLE QUALIFICATIONS

- Must be able to contact with all levels of personnel within the hotel.

- Male or female with age range 30 – 45.

- Good attitude, well groomed and good appearance.

- Honesty – Integrity.

- Open minded & reliable

WORKING CONDITIONS
Office hours is as determined for the category of Accountant and willing to work long hours
during month end or year end closing.

NEEDED ATTRIBUTES

Attitudes:
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.

Temperament:
Calm, Sociable, Have sense of Humor and Adaptable.