IRS Form W-9 and 1099 Income Reporting Information

calmus, 07/05

W-9 forms are used to collect taxpa er !I"#s $tax identification num%ers&' !I"#s are used to report (ualif ing income pa ments annuall to t)e IRS on form 1099' !)e su%mitter certifies *it) a signature t)at )e or s)e )as su%mitted t)e correct !I" and taxa%le status' We must %e reasona%l certain t)at t)e W-9 *as recei+ed from t)e su%mitter or aut)ori,ed agent' -an categories of pa ments are exempt from 1099 income tax reporting' !)ese include. /a ments made to. 0orporations !ax exempt organi,ations 1S and State go+ernments 2istrict of 0olum%ia /a ment card transactions if pa ee is in -00 not re(uiring reporting -erc)andise, telegrams, telep)one, freig)t, storage Rent to real estate agents Wages !ra+el allo*ances Sc)olars)ips $use a W-3& 4mplo ee %usiness expenses

/a ments for.

/a ments totaling less t)an 5600 in a calendar ear 4xpense reim%ursements for outside consultants ma %e exempted from 1099 reporting % 7ccounts /a a%le' !)is is done onl *)en documentation is pro+ided t)at complies *it) 21#s reim%ursement policies for staff' Specificall , original in+oices and receipts must %e pro+ided' !)e matrix %elo* descri%es common pa ment scenarios and W-9 and 1099 reporting re(uirements' Payee: Students Type of Payment: Reim%ursement of 4xpenses Stipends, Fello*s)ips, Sc)olars)ips 8ifts and 7*ards Independent 0onsulting Reim%ursement of 4xpenses 8ifts and 7*ards 8rants Independent 0onsulting /a ments for -erc)andise -edical and =ealt) /a ments 7ttorne Fees /a ment for Ser+ices W-9 Required? "o "o "o 9es "o "o "o 9es 9es 9es 9es 9es 1099 Reporting "o "o "o 9es "o "o "o 9es "o 9es 9es 9es, unless t)e +endor is a corporation, a non-profit corporation, or a 1S, State, or local go+ernment entit 9es, unless t)e +endor is a corporation, a non-profit corporation, or a 1S, State, or local go+ernment entit 9es, unless documentation

Facult : Staff

;utside <endors

Independent 0onsultants

/a ments for Ser+ices

9es

Reim%ursement of 4xpenses

9es

Payee:

Type of Payment: -edical and =ealt) /a ments 7ttorne Fees

W-9 Required? 9es 9es 9es 9es 9es

complies *it) 21 policies 1099 Reporting 9es 9es 9es 9es 9es, unless documentation complies *it) 21 policies "o

7ffiliates

=onorariums /a ments for Ser+ices Reim%ursement of 4xpenses

Foreign Ser+ice /ro+iders $Indi+iduals&

Foreign Ser+ices

"o

2omestic Ser+ices

W-> ?4" Re(#d

@0A *it))olding applies, unless exempted or reduced % treat as listed on form >3@@