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TE.040 System Test Script
Document Control
Change Record
1
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Contents
Document Control.......................................................................................ii
Overview.....................................................................................................1
Century Date Compliance.....................................................................1
System Test Sequences..............................................................................2
Defect Log.................................................................................................24
Testing activities need to make sure that all interfaces and application
extensions are coded for Century Date compliance. System test scripts
should include steps for testing Century Date compliance.
1.1 Period Start Open AP Manager (N) Setup > - Select period to open. - The period status
Payable Calendar > - Status: Open change to Open
Period Accounting > - Save your Work. - The user can use
AP Accounting this period to Enter
Periods Invoices and
Payments
2.1 Defining AP Setup > - Enter the required Bank Information: - Bank Account
Banks Supervisor Payments > - Bank Name: Saved
(Functional Bank - Bank Branch: - Bank Payables
Currency Save your Work Document Saved
Bank (B) Bank - (B) Press Bank Accounts to enter the required Bank - The bank account
Accounts) Accounts Accounts Information: and the payables
- Bank Account Name: document are
- Bank Account Number: available for
- Account Use: (Internal) payments
- Bank Account Currency: (Functional Currency)
- Cash Account:
- Cash clearing Account:
Save your Work
(B) - (B) Press Payable Doc. to enter the required
Payment information:
Documents - Enter a unique Document Name:
- Select a Disbursement Type: (Combined)
- Select a Payment Format: (Check)
- Enter in the Last Used: (the last payment document
number you used on a payment document)
- Enter in the Last Available: (the last payment
document number available for a payment document)
Save your Work
3.1 Defining AP Supervisor Setup > - Name your Distribution Set: Office - Distribution Set is
Distribution Invoice> Rent Expenses Saved and can be
Sets Distribution Set - Percentage: 100 used
- Account:
01.0000.62601.001.0000.0000
Save your Work
4.1 Receive the Create AP (N) Invoices > - Enter Batch Name: - Standard Invoice Saved
Invoice, Standard Invoice Entry > Invoice - (B) Press Invoices to enter standard Matched - The invoice lines marked
Receipt doc. Invoice User Batches invoice with Track as an Assets
and (Match to - Type: PO Default Check Box
purchase PO) - PO Number: Enter your PO Number
order - Supplier Name: Supplier_Name (Defaulted)
- Supplier Site: Select Supplier site (Defaulted)
- Invoice Date:
- Invoice Number:
- Invoice Currency:
- Invoice Amount:
- Payment Terms:
- Payment Method:
- (B) Match & Select Purchase Order (to match
the invoice to your PO)
- (B) Distribution to review the created invoice
lines after matching to PO
Save the Invoice
4.2 Validate AP (N) Invoices > - Query on the Required Batch - The Standard Invoice
Invoice Invoice Entry > Invoice - (B) Invoices and Query on the Required should pass validation
and create Batches Standard Invoice - The Accounting Entries
accounting - Review the Standard Invoice created
- (B) Actions: Validate the Standard Invoice
- (B) Actions: Create Accounting DR. Asset Acc 1000
DR. Asset Acc 300
CR. LC Account 300
CR. Supplier Lib. Acc
1000
5.1 Receiving Enter AP (N) Invoices > - Enter Batch Name: - Prepayment Saved
Request for Prepayme Invoice Entry > Invoice - (B) Invoices to enter the Prepayment Header
Prepayment nt to Batches Information:
to Supplier Supplier - Type: Prepayment
- Supplier Name: Supplier_Name
- Supplier Site: Select Supplier site
- Prepayment Date:
- Prepayment Number:
- Prepayment Currency:
- Prepayment Amount:
- Payment Terms:
- Payment Method:
- Settlement Date: (the date which after you
can apply the prepayment to standard
invoice)
- Enter Prepayment Distribution Information:
- Type: Item
- Line Amount:
- Line Account: Accept the Default
Save the Prepayment
5.2 Validate AP (N) Invoices > - Query on the Required Batch - The prepayment should
Prepayme Invoice Entry > Invoice - (B) Invoices and Query on the Required pass validation
nt and Batches Prepayment - The Accounting Entries
create - Review the Prepayment created
accounting - (B) Actions: Validate the Prepayment
- (B) Actions: Create Accounting DR. Supplier Prepay. Acc
1000
CR. Supplier Lib. Acc
1000
5.3 Print AP (N) Other > - Choose Single Request, then (B) Ok - The Invoice register
Invoice Invoice Requests > Run - Select Report Name from LOV: (Invoice printed
Register Register)
Standard - Enter the mandatory report parameters and
Report specific your report by using the optionally
parameters
- (B) Press Ok
- (B) Press Submit
- (M) View > Requests > (B) Find to review
your request status and the view the output
5.4 Payment Create AP (N) Invoices > - Enter Payment Information: - The Payment saved
Due Payment Payment Entry > Invoice - Payment Type: Quick - The GL Accounting
to Supplier Batches > (B) - Payment Bank Account: Select Bank Account Created and correct
Actions > Pay in - Payment Document: Select Payment Doc.
full - Document Number: Last available document DR. Supplier Lib. Acc 1000
- Payment Date: CR. Bank cash clearing Acc
- Supplier Name: Appears by default 1000
- Supplier Site: Appears by default.
Save the Payment
- (B) Actions: Choose Format
- (B) Actions: Choose Create Accounting
- (M) Tools: View Accounting
6.1 Receiving Enter AP Invoice (N) Invoice> - Enter Batch Name (All Rent Prepayments will - Prepayment
Request Prepayme Entry> be entered in one batch in the beginning of Saved
for nt to Invoice Batch each year using Macro Upload Excel sheet, - Prepayment
Prepayme Supplier which will be designed by Oratech) Status Never
nt to - Enter Prepayment Header Information: Validated
Supplier - Type: Prepayment
- Supplier Name:
- Supplier Site:
- Prepayment Date:
- Prepayment Amount:
- Description: Prepaid expenses for 12 Months
from “MMM-YY” to “MMM-YY”
- Enter Prepayment Distribution Information:
- Type: Item
- Line Amounts:
- Line Account: Prepaid Expense Account.
Save the Prepayment
6.2 Validate AP Invoice (N) Invoice> - Query on the Required Batch - Prepayment
Prepayme Entry> - Query on the Required Prepayment Saved
nt & Invoice Batch - Review the Prepayment - Prepayment
Create - (B) Actions: Validate the Prepayment Status unpaid
Accountin - (B) Actions: Create Accounting - GL Accounting
g Created
6.3 Payment AP Payment (N) Invoice> - Enter Payment Information: - Prepayment
to Supplier Entry>Invoic - Payment Type: Quick Saved
e Batch > (B) - Payment Bank Account: - Prepayment
Actions > - Payment Document: Status Available
Pay in full - Payment Date: - GL Accounting
- Supplier Name: Appears by default Created
- Supplier Site: Appears by default.
Save the Payment
- (B) Choose Actions: Format
- (B) Choose Actions: Create Accounting
6.4 Recurring AP (N) Invoice > - Enter Supplier Name / Number: - Recurring
Invoice Supervisor Entry > - Enter Supplier Site: Invoices
Creation Recurring - Payment Method Template saved
- Recurring Calendar: with no error
- No of periods:
- First Period:
- Invoice Number: Alphanumeric (The invoice
number generated will contain this number
concatenated with the period name)
- Distribution Set: Rent Expenses
- Enter the invoice Currency & Payment Term:
8.1 Receiving Debiting AP Invoice (N) Invoice > - Enter Batch Name - The Credit Memo
credit Suppliers Entry > - Enter Credit Memo Header Information: Distribution
note from Liability Invoice - Type: Credit Memo Created from the
supplier Batches - Supplier Name: Original Matched
- Supplier Site: Invoice Lines
- Credit Memo Date: - The Credit Memo
- Credit Memo Amount: (Negative Amount) Saved
- (B) Press Match to Invoice, then chooses the required -
Invoice you need to match this credit memo to, by
matching to Invoice the Credit Memo distribution lines
will be created automatically
Save the Invoice
8.2 Validate Credit AP (N) Invoice > - Query on the Required Batch - The Credit Memo
Memo & Supervisor Entry > - Query on the Required Credit Memo Validated
Create Invoice - Review the Credit Memo - The Accounting
Accounting Batches - (B) Actions: Validate the Credit Memo Entry Created
- (B) Actions: Create Accounting
- (M) Tools > View Accounting
8.3 Payment Payments to AP (N) Payments - Enter Payment Information: - The Payment
Due Supplier Payment > Entry > - Payment Type: Manual Amount will be
Payments - Payment Bank Account: the Net of the
- Payment Document: Invoice and the
- Payment Date: Credit Memo
- Supplier Name: - The Payment
- Supplier Site: saved
- (B) Press Enter / Adjust Invoices - The Accounting
- Select the required Standard Invoices with the Credit Entry Created
Memo to be paid (the Net Amount will be paid)
- Save the Payment
- (B) Actions: Format
- (B) Actions: Create Accounting
- (M) Tools > View Accounting
9.1 Receive Create AP (N) Invoices > - Create New batch or (M) View > Find … search - Standard Invoice Saved
Supplier Standard Invoice Entry > Invoice for the batch by batch Name
Invoice Invoice Batches - (B) Invoices to enter standard Matched invoice
for Supplier invoice
- Type: Standard
- Supplier Name: Supplier_Name
- Supplier Site: Select Supplier site
- Invoice Date:
- Invoice Number:
- Invoice Currency:
- Invoice Amount:
- Payment Terms:
- Payment Method:
- (B) Distribution to Enter the invoice lines, the
total of invoice lines must equal to the Invoice
Amount you entered for the invoice header
information
Save the Invoice
9.2 Validate AP (N) Invoices > - Query on the Required Batch - The Standard Invoice
Invoice Invoice Entry > Invoice - (B) Invoices and Query on the Required should pass validation
and create Batches Standard Invoice - The Accounting Entries
accounting - Review the Standard Invoice created
- (B) Actions: Validate the Standard Invoice, if
there are any holds you have to release the DR. Expense Acc 500
hold before the revalidation. If the invoice CR. Supplier Lib. Acc
amount is not equal to the total of invoice lines, 500
the invoice will be hold until you both equal
- (B) Holds to release the invoice hold, select
from LOV the reason and save
- (B) Actions: Validate Invoice, the invoice will be
validated successfully
- (B) Actions: Create Accounting
9.3 Print AP (N) Other > - Choose Single Request, then (B) Ok - The Invoice register
Invoice Invoice Requests > Run - Select Report Name from LOV: (Invoice printed and matching
Register Register) the invoice data
Standard - Enter the mandatory report parameters and
Report specific your report by using the optionally
parameters
- (B) Press Ok
- (B) Press Submit
- (M) View > Requests > (B) Find to review your
request status and the view the output
9.4 Payment Apply AP (N) Invoices > - Query on the Required Batch - The Invoice is Fully Paid
Due available Payment Entry > Invoice - (B) Invoices and Query on the Required Invoice - The Prepayment is
Supplier Batches - Review the Standard Invoice Fully Applied
Prepayme - (B) Actions: Choose Apply/Unapply Prepayment - The Accounting Entry
nt to - Select the prepayment you want to use (in case Created
invoice there is more than one prepayment)
- Choose the Check Box then enter the amount DR. Supplier Lib. Acc 1000
you want to apply to invoice CR. Supplier Prepay. Acc
- (B) Press Apply 1000
- (B) Actions: Create Accounting
10.1 Receiving Entering AP Invoice (N) Invoice > - Enter Batch Name - The Credit Memo
Credit Note Supplier Entry > Invoice - Enter Credit Memo Header Saved
& Payment Credit Memo Batches Information:
from - Type: Credit Memo
supplier - Supplier Name:
Or - Supplier Site:
Employee - Credit Memo Date:
pay back - Credit Memo Amount: (Negative
Amount)
- Enter Credit Memo Distribution
Lines Information:
- Line Type: Item
- Line Amount:
- Line Accounts:
Save the Invoice
10.2 Validate AP Supervisor (N) Invoice > - Query on the Required Batch - The Credit Memo
Credit Memo Entry > Invoice - Query on the Required Credit Validated
& Create Batches Memo - The Accounting
Accounting - Review the Credit Memo Entry Created
- (B) Actions: Validate the Credit
Memo
- (B) Actions: Create Accounting
- (M) Tools > View Accounting
10.3 Payment Create AP Payment (N) Invoice > - Query on the Required Batch - The Payment
Due Negative Entry > Invoice - Query on the Required Credit Amount is
Payment Batches > Memo Defaulted
(Refund) (B) Action > - (B) Press Action: Choose Pay in - The Supplier is
Pay in Full Full Defaulted
- Enter Payment Information: - The Payment
- Payment Type: Refund Saved
- Payment Bank Account: - The Accounting
- Payment Document Number: Entry Created
- Payment Date:
- Save the refund
- (B) Actions: Create Accounting
- (M) Tools > View Accounting
11.2 Enter a AP Payments - Enter a QuickCheck (a single computer- - The invoice should quick pick in
QuickChec Payment > Entry generated check) by selecting "Quick" in the Manual Payment window. If it
k > the Type field of Manual Payment window does not, compare the payment
Payments - Select Payment Type Quick method of the bank account used
- Select the bank account in the Manual Payment window
- Select Payment Document with that of the payment method
- Enter the Payment document Date in the Invoice Entry form (This
- Enter the Supplier Name or Number defaults from the vendor)
- Enter the Supplier Site - Format options should be
- (B) Enter an validated invoice that is not available in the Action window
on hold by clicking Enter/Adjust Invoice - The Accounting Entry Created
button
- (B) Click Action button to navigate to the
Payment Actions window.
- (B) Action > Choose Format the check
- (B) Actions > Create Accounting
12.1 Invoice Invoice AP (N) Invoices > - Query on the Required Batch - The Standard Invoice
Cancellation Cancellation Superviso Entry > Invoice - (B) Invoices and Query on the Required reversed / cancelled
r Batches Standard Invoice - The Accounting Entries
- Review the Standard Invoice cancelled
- (B) Actions: Cancel Invoice - The Invoice Status
- (B) Actions: Create Accounting Invoice Cancelled
12.3 End of Payables AP (N) Other > - Choose Single Request - GL Accounting Entries
Period Transfer to Superviso Request > Run - Select Request Name: (Payable Accounting created for all invoices
(Month) General r Process) - All AP transactions for
Ledger - Enter the Request Parameters: the period range
- Enter the Period From & To Period specified posted
- Select Document Class: (All) successfully to the
- Submit Transfer to GL: Yes General ledger
- Submit Journal Import: Yes
- Validate Accounts: Yes
- Summarize Report: Yes
- (B) Ok to return to main form
- (B) Submit to run the request
- (N) View > Requests (review the request
status)
13.1 Transmit AP (N) Other > - Select Request (Payables Transfer to General - An unposted
AP journal Supervisor Request > Ledger) journal batch will
entries to Run - Enter the request parameters be created for AP
GL - (B) Ok > (B) Submit transactions
13.2 Update to AP Invoice (N) Invoices - Select an invoice validated and transferred to GL - The user should not
the Invoice > Entry > - Adjust the invoice distribution to go to a be able to change
Distributio Invoices > different expense account than was originally the distribution in
n Lines (B) entered in the PO distribution for the shipment the normal invoice
Distributions - Reverse the existing distribution line entry screen,
- Create a new distribution line because the
- Update the invoice amount header information original
- Save the invoice distributions were
- (B) Actions > Choose Validate already posted to
- (B) Actions > Create Accounting the GL
13.3 View AP Invoice (N) Invoice > - Query the updated invoice - Invoice changes
invoice Inquiry should have been
status applied properly
13.4 Run AP Invoice (N) Other > - Select Request (Invoice Register Report) - Corrections to the
Invoice Request > - Enter Request Parameters invoice should be
Register Run - (B) Ok > (B) Submit reflected in the
Report Invoice Register
Report
14.1 Void AP Payment (N) Payments - Select a payment created in the - The void Payment should
Payment > Entry > above steps show up on the Void
Payments - Void this check Payment Register report
Summary - Run Void Payment Register to - Adjusting void entries
(B) Actions confirm void should show in GL
- Transmit AP journal entries to GL - The invoice should be
- Confirm adjusting void entries in GL available for the re-
- Try to record a manual payment for issuance of payment
this invoice again
- Cancel the invoice
15.1 End of Get a list AP (N) Other - Select Request (Invoice On Hold Report), - Get a list of invoices
Period of invoices Supervisor > Request - Enter the request parameters that will not post to
(Month) on hold > Run - (B) Ok > (B) Submit the current GL period
due to posting holds;
re-run if necessary to
clear holds
15.2 Reviews AP (N) Other - Select Request (Payables Accounting Entries - Reviews invoice
invoice Supervisor > Request Report) distributions before
distributio > Run - Enter the request parameters posting. Flag any
ns before - GL Transfer Status (All Accounting Entries not accounts needing
posting transferred to GL) correction.
- (B) Ok > (B) Submit
15.3 Payables AP (N) Other - Choose Single Request - GL Accounting Entries
Transfer to Supervisor > Request - Select Request Name: (Payable Accounting created for all
General > Run Process / Payables Transfer to General Ledger) invoices and
Ledger - Enter the Request Parameters: payments
- Enter the Period From & To Period - All AP transactions for
- Select Document Class: (All) the period range
- Submit Transfer to GL: Yes specified posted
- Submit Journal Import: Yes successfully to the
- Validate Accounts: Yes General ledger
- Summarize Report: Yes
- (B) Ok to return to main form
- (B) Submit to run the request
- (N) View > Requests (review the request
status)
15.4 Generate AP (N) Other - Choose Single Request - Assets Lines
Mass Supervisor > Request - Select Request Name: (Payables Transfer to transferred to Oracle
Addition > Run General Ledger) Assets Correctly
Create - Enter the Request Parameters:
- (B) Submit Request
- Select Another Request Name: (Mass Additions
Create) to transfer AP Assets lines from Oracle
Payables to Oracle Assets
- Enter the Request Parameters:
- GL Date:
- Select Asset Book Name:
- (B) Submit Request
- Select Another Request Name: (Mass Additions
Create Report) to review the result of Mass
addition you previously submitted
- Enter the Request Parameters:
- Select Asset Book Name:
- (B) Submit Request
16.1 End of Period Close AP (N) Setup > - Select period to Closed - The period status
(Month) Curren Manage Calendar > change to Closed
t r Accounting > AP
Period Accounting
Periods
16.2 AP Other > Requests - Run The Unaccounted Transactions Sweep - The Invoice Sweep
Manage > Run Program, use this program to redate Report should show
r (N) Setup > accounting date of the open transactions to the newly-entered
Calendar > the first day of the next open period, that in invoice
Accounting > AP case your business allow to change the
Accounting transaction date (the opened transactions
Periods couldn’t be transfer to GL because there is
unrealizable hold)
16.3 AP (N) Setup > - Close the current period - The previous period
Manage Calendar > - Open the next period has a status of
r Accounting > AP Closed
Accounting - The New opened
Periods period has a status
of "Open"
- Payables
Transactions entry
and posting should
be allowed to the
open accounting
period
Open Issues
Closed Issues