Dawn Bjork Buzbee, The Software Pro

(303) 699-6868 www.SoftwarePro.com Dawn@SoftwarePro.com

Microsoft Certified Trainer (MCT) Certified Microsoft Office Specialist Master Instructor

Keyboard Shortcuts

Navigation Keys
Move Through a Document
One character to the left l
One character to the right r
One word to the left C + l
One word to the right C + r
Up one line t
Down one line b
To the end of a line e
To the beginning of a line h
One paragraph up C + t
One paragraph down C + b
Up one page or Previous
(Select Browse Object)
C + u
Down one page or Next
(Select Browse Object)
C + d
Up one screen u
Down one screen d
To the top of a screen C + u
To the bottom of a screen C + d
To the beginning of a
document
C + h
To the end of a document C + e
Go to a specified location
(page, bookmark)
5 or C + G
GoBack (current and last 3
editing positions)
V + 5
or A + C + Z *
Select Browse Object A + C + h *
Move between key areas of
the Word window
6 or V + 6
Move in a Table
Next cell in a row F
Previous cell in a row V + F
First cell in a row A + h
Top cell in a column A + u
Last cell in a row A + e
Last cell in a column A + d
Next row b
Previous row t
Document Management Keys
File Management
New C + N
Open C + O
or C + @
Close C + W
or C + 4
Save As @
Save C + S
Print Preview C + 2
Print C + P
Exit Word A + 4 *
Editing
Undo C + Z
Redo C + Y
Repeat previous command 4
Cut C + X
Copy C + C
or V + 2
Paste C + V
Paste Special A + C + V *
Paste Formatting Only C + V + V
Copy header or footer used
in previous section of
document
A + V + R *
Select All C + A
Find C + F
Replace C + H
Repeat Find V + 4
or A + C + Y *
Open Word Count dialog
box
C + V + G
Cut to the Spike C + 3
Paste the Spike contents C + V + 3
* Now that the A key is used to access the
Word 2010/2007 Ribbon, these shortcuts work best when
the keys are pressed simultaneously.
Keyboard shortcuts for selecting text in Word can be found
at: http://tinyurl.com/SelectingShortcuts
Another valuable resource from:
Dawn Bjork Buzbee

www.SoftwarePro.com

Dawn Bjork Buzbee, The Software Pro

(303) 699-6868 www.SoftwarePro.com Dawn@SoftwarePro.com

Microsoft Certified Trainer (MCT) Certified Microsoft Office Specialist Master Instructor
View Keys
Action Key
Switch to Print Layout view A + C + P *
Switch to Outline view A + C + O *
Switch to Draft view A + C + N *
Promote paragraph
(outline)
A + V + l *
Demote paragraph
(outline)
A + V + r *
Demote to body text
(outline)
C + V + N
Split the document
window; repeat to remove
A + C + S *
Paragraph Formatting Keys
Action Key
Center C + E
Justify C + J
Left-align C + L
Right-align C + R
Indent from left C + M
Decrease indent from left C + V + M
Create hanging indent C + T
Decrease hanging indent C + V + T
Single space lines C + 1
Double space lines C + 2
One-and-one-half space
lines
C + 5
Add/close space B4
paragraph
C + 0(zero)
Remove paragraph
formatting
C + Q
Format Painter C + V + C
Apply copied formatting to
text
C + V + V
Character Formatting Keys
Action Key
Bold C + B
Italics C + I
Underline (continuous) C + U
Word underline C + V + W
Double-underline C + V + D
Font (Font dialog box) C + V + F
or C + D
Point size (Font dialog box) C + V + P
Hidden C + V + H
Change letter case V + 3
All Caps C + V + A
Small caps C + V + K
Subscript C + =
Superscript C + +
Increase font size one value C + V + >
Decrease font size one
value
C + V + <
Increase by 1 point C + ]
Decrease by 1 point C + [
Insert copyright symbol A + C + C *
Insert registered trademark
symbol
A + C + R *
Insert trademark symbol A + C + T *
Remove manual formatting C + V + Z
or C + s
Format Painter C + V + C
Apply copied formatting to
text
C + V + V
Styles Formatting Keys
Action Key
Open Apply Styles task
pane
C + V + S
Open Styles task pane A + C + V +
S *
Apply the Normal style C + V + N
Apply the Heading 1 style C + V + 1
Apply the Heading 2 style C + V + 2
Apply the Heading 3 style C + V + 3
Dawn Bjork Buzbee, The Software Pro

(303) 699-6868 www.SoftwarePro.com Dawn@SoftwarePro.com

Microsoft Certified Trainer (MCT) Certified Microsoft Office Specialist Master Instructor
Additional Handy Shortcuts
Action Key
Begin new paragraph J
Cancel E
Display nonprinting
characters
C + V + *
Edit a bookmark C + V + 5
Insert a comment A + C + M *
Insert a footnote A + C + F *
Insert a hyperlink C + K
Insert an endnote A + C + D *
Insert column break
or split table
C + V + J
Insert new line break
(same paragraph)
V + J
Insert new page (break) C + J
Insert non-breaking
hyphen
C + V + -
Insert non-breaking space C + V + s
Insert tab character
(in table)
C + F
Mark for Index A + V + X *
Mark for Table of
Authorities (citation)
A + V + I *
Mark for Table of Contents A + V + O *
Run a macro A + 8
Turn Track Changes on/off C + V + E
Helpful Function Keys
Action Key
Activate Ribbon KeyTips 0 or A
Activate shortcut menu V + 0
Close active document C + 4
Close Word A + 4 *
Expand or collapse the
Ribbon
C + 1
Extend selection mode 8
Go back to previous
positions
V + 5
Go To 5
Help 1
Insert AutoText entry 3
Maximize document
window
C + 0
Maximize Word window A + 0 *
Next document window C + 6
Previous document
window
C + V + 6
Print (also C + P ) C + V + @
Repeat Find or Go To V + 4
Reveal Formatting on text V + 1
Save V + @
Save As @
Show codes fields on/off A + 9 *
Spelling 7
Thesaurus V + 7
Update selected field 9