Friends of Occupy Portland Board of Directors extraordinary meeting Wednesday, Feb. 19, 2014; 3 p.m.

members present: Michael Wade, Jack DePue, Charles Johnson, Sarah-Andrea Morrigan, William Wheeler members absent: Daniel Hong, Portia Norton 1. Business item: Disposition of funds from newly established legal defense funds Clarification needed regarding the Elizabeth Nichols legal funds Is this fund solely for the Nichols case, or in general? Does the legal "defense" include filing of appeals? Will the funds in excess of legal expenses be given to Nichols for her educational needs? a. It has been agreed upon that the funds established will be solely for legal expenses (court fees, attorney fees, etc.) related to the approved court case and for no other purposes. b. Since the funds are advertised and donations are solicited as "legal defense funds" it would be both unlawful and unethical to divert contributions to other purposes. c. Filing of appeals can be considered legitimate "defense." The discussions that took place on Wednesday, Feb. 5 at the community assembly: 1. We authorized the establishment of legal defense fund as a special project account, to help with legal expenses of Liz Nichols. This we authorized because the potential outcomes of this specific legal case may set precedents that could adversely affect other members of our community whose cases may still be pending. 2. Any excess funds are to be held and used for legal defense of any other individual as need may arise. The gross maximum limit for this account is $25,000. 3. No part of this fund goes to any other purposes, such as personal expenses or educational funds for Liz Nichols. Anyone who wants to help her personally on those needs can do so separately from this fund administered by FOOP, and that will be strictly between them and we do not involve ourselves in this. 4. For the sake of accountability any funds would be paid out directly to the intended recipients (attorneys, courts, etc.). The following has been communicated from Michael Wade to the organizer/ proposer of the legal defense fund:

(1) The funds deposited to this account are intended for legal defense of 1st amendment cases. Liz Nichols case is a case in point. (2) Funds with explicit restrictions will be accounted for separately. If a particular case is cited, then the funds for that case will be sequestered from the fund through notes on the Friends of Occupy Portland Website and GoogleDocs. (3) You are going to provide a transaction record with details about the intention of the donor as to how restricted the funds are. (4) Unrestricted Legal Defense Funds will be used as determined by the Board of Friends of Occupy Portland. At least initially this will be in support of Liz's appeal. (5) If individuals would like to support Liz outside of the legal realm, we would need for that to be clearly indicated on their donation. (6) We will be seeking advice on how much money can be deposited in the account without raising unwanted attention. I think that the major restrictions are on the carryover from year to year. For now, let's put a governor on the account of $25,000.
Will another Advantis sub-account be set up for other potential recipients of legal defense funds? a. Creating separate account for every single case would result in administrative burdens. The board has agreed upon these clarifications regarding our policies on the administration of legal defense funds. 2. Discussion item (no actions): Some continuing discussions on fundraising event planning. McMenamins hosts various fundraisers for community organizations for $2,000 (for an 8-hour event) plus 10 percent of sales generated from event. McMenamins also sell tickets to such events at its locations as well as the event venue itself (e.g. the event may be at Kennedy School but people can purchase tickets at Crystal Ballroom, Grand Lodge, Edgefield, or one of many neighborhood pubs). The only downside is that we would have to book a year in advance. McMenamins is only mentioned as an idea. Jack knows of someone who has a suitable venue between Gresham and Sandy. Pledge campaign and regular small-scale fundraising events are also to be considered. The meeting adjourned at 5 p.m. sm