Template A

Agency Strategic Priorities

Program, Projects, Activities Continuing review of organizational structure to effectively delineate duties and responsibilities in order to avoid overlapping of functions thereby achieving efficiency in the exercise and discharge thereof. Establishment of Technical Wor ing !roups and such other offices or councils as are necessary in discharging the plans and pro"ects of the city.

Timeframe

Lead Office

Budget

Required Jobs ( R !eed" Job Job &escri'tion develop plans and strategies relative to management and administration /related programs and pro"ects assist in the coordination of the wor of all the officials of the .!U Establish and maintain personnel program% promote career development merit system. &nstitute administrative reforms 0lans% directs and manages the operation of a very large sized operation% or directs a complex specialized program. *dvises on ma"or plans and policies. Will be expected to analyze$solve problems with independence of action and will identify and initiate action in problem areas manage% co/ordinate% and supervise subordinates that provide the administrative support functions to an organization assisting in the budget preparation process% controlling budget expenditures and revenues% recommending space and e1uipment re1uirements providing direct supervision that includes conducting performance evaluations advise on administrative matters to senior management% carry out special assignments for senior staff% identify problem areas% determine solutions and implement changes (om'etencies .eadership -irecting -elegating -ecision 'a ing 0lanning and Coordination !o ) 1 Job City *dministrator

Actua# Jobs ($%isting R Leve#" Job &escri'tion develop plans and strategies relative to management and administration /related programs and pro"ects assist in the coordination of the wor of all the officials of the .!U Establish and maintain personnel program% promote career development merit system. &nstitute administrative reforms 0erforms clerical and administrative service functions. *rranges social and official appointments. *cts as receptionist% interviews and screen callers and visitors. )andles in1uiries and gives out approved information to the public. 'aintains confidential files and office records. 0erforms moderately complex secretarial and office duties for an administrative unit. 5ormally performs tas s with wor priorities and general instructions provided by the supervisor Composes correspondence% reports and memos% arranges meetings and conferences and eeps minutes or records. general boo eeping responsibilities% including reading% interpreting and distributing reports% releasing of documents. general boo eeping responsibilities and other (om'etencies .eadership -irecting -elegating -ecision 'a ing 0lanning and Coordination !o)

1. Upgrade systems and procedures for clearer accountability

*nnually or as often as necessar y as the head of the departme nt may deem fit. *nnually or as often as necessary as the head of the departmen t$agency may deem fit *nnually or as often as necessary as the head of the departmen t may deem fit *s the need arises

City *dmi n

*s stated in the *ppropria tion #rdinanc e

City *dministrator

*dministrative #fficer &&

Creation of Executive #rders that are responsive to the constantly changing and evolving needs$ challenges of an effective and efficient delivery of basic social services%

Written and #ral Communication + ills &ntegrity (esults #rientation Customer #rientation 0erformance +tability #rganizational Understanding of the *gency

2oo binder &3

Written and #ral Communication + ills *ccounting *dministrative s ills (ecords 'anagement +upply and *sset 'anagement Computer .iteracy. Customer #rientation Written and #ral Communication + ills *ccounting *dministrative s ills (ecords 'anagement Computer .iteracy. Customer #rientation

*dministrative #fficer &

&ssuance of 'emorandum to extract compliance to established rules for the efficient delivery of social services. (eceiving of 'onthly (eports from departments )eads. 'onitoring of *gency compliance to C+C rules , -&.! circulars.

Written and #ral Communication + ills &ntegrity (esults #rientation Customer #rientation 0erformance +tability #rganizational Understanding of the *gency

+ecretary &&

'onthly

Casual

1 Computer .iteracy (ecords 'anagement . Customer #rientation Computer .iteracy

'onthly

4ob Contract

Agency Strategic Priorities

Program, Projects, Activities

Timeframe

Lead Office

Budget

Required Jobs ( R !eed" Job Job &escri'tion 0erforms moderately complex secretarial and office duties for an administrative unit. 5ormally performs tas s with wor priorities and general instructions provided by the supervisor Composes correspondence% reports and memos% arranges meetings and conferences and eeps minutes or records. 0erforms research and analysis of routine legal problems and issues. *ssists in the preparation of legal contracts% deeds% leases and other legal papers of a routine nature (esearches relevant statutes% rulings% and precedents to be used as a basis for answering re1uests for legal opinions of a routine nature or limited scope general boo eeping responsibilities% including reading% interpreting and distributing reports% releasing of documents. (om'etencies !o ) 1 Written and #ral Communication + ills *ccounting *dministrative s ills (ecords 'anagement +upply and *sset 'anagement -atabase 'anagement Computer .iteracy. Customer #rientation 1 Written and #ral Communication + ills (ecords 'anagement -atabase 'anagement Computer .iteracy. Customer #rientation Job

Actua# Jobs ($%isting R Leve#" Job &escri'tion clerical functions. (om'etencies (ecords 'anagement . Customer #rientation 1 Transport documents% goods and people safely to destination. Customer #rientation !o)

+ecretary &&

-river

.egal (esearcher

1 Written and #ral Communication + ills (ecords 'anagement *ccounting *dministrative s ills -atabase 'anagement Computer .iteracy. Customer #rientation Customer #rientation 1

*dmin *ide &

-river

Transport documents% goods and people safely to destination.