SRS V1.

Employee Management System

Software Requirement Specification

SRS001 Employee Management

Version 1.0 March 7th, 201

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Version: 1.0 Software Requirement Specification mplo!ee "anagement# "$%

Re!ision "istory
#ate 0&'0('1( Version 1 #escription )nitial Draft * +asic ,low $%& 'ppro!e( #ate 'uthor -itin Swami

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)'*+E ,- %,.)E.)S
INTRODUCTION...........................................................................................................................4 Introduction..................................................................................................................................5 Objective......................................................................................................................................5 Document Overview....................................................................................................................6 System Pur ose............................................................................................................................6 Deve!o ment Too!s to be used....................................................................................................." Intended #udience $nd Re$din% Su%%estions.............................................................................." Re&erence Documents..................................................................................................................' Project sco e................................................................................................................................' (ener$! System Descri tion......................................................................................................)* #dministr$tor +eve! ..................................................................................................................)6 D#T# ,+O- DI#(R#.S..........................................................................................................)' +ist o& D$t$ ,!ow Di$%r$ms.......................................................................................................)' ,!ow Di$%r$m / #dministr$tion ...............................................................................................0* ,!ow Di$%r$ms / #ttend$nce.....................................................................................................41 ,!ow Di$%r$ms / +e$ve.............................................................................................................5) ,!ow Di$%r$ms / P$yro!!...........................................................................................................6' ,!ow Di$%r$m2CP,34P,........................................................................................................... 4.P+O544 .#N#(4.4NT S5ST4. .odu!e Di$%r$m......................................................66 4m !oyee .$n$%ement System .odu!e Di$%r$m...................................................................66 .$jor .odu!es...........................................................................................................................66 #PP4NDI7...................................................................................................................................."4

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INTRODUCTION
Introduction
T8is So&tw$re Re9uirements S eci&ic$tion rovides $ com !ete descri tion o& $!! t8e &unctions $nd s eci&ic$tions &or 4m !oyee .$n$%ement System. 4m !oyee .$n$%ement System is em !oyee det$i!s m$n$%ement so&tw$re t8$t wou!d be bene&ici$!: Re9uirement o& !ess 8um$n resource i.e. t8e new system does not re9uires t8e user to m$nu$!!y m$int$in t8e 8ysic$! &i!e $nd det$i!s o& v$rious em !oyees. It is $n O en Source So&tw$re ;OSS<. Its e= $nsion is e$sy m$int$in$b!e t8rou%8 !u%2ins. T8e new system does not re9uire $ !ot o& time $nd e&&ort to m$int$in records. 4$sy se$rc8in% o& in&orm$tion by $dministr$tor i.e. it is very convenient to se$rc8 record o& $ny individu$! &rom d$t$b$se. ,!e=ibi!ity i.e. t8e roject wou!d 8e! in e&&ective $nd system$tic record >ee in% t8$t is storin% $nd retrievin% o& use&u! d$t$. Inde=in%. 4$se o& 8um$n3m$c8ine inter$ction. Re!i$bi!ity $nd o er$tion$! correctness. .$inten$nce o& inte%rity $nd inter2!in>$%es o& d$t$. .$tc8in% o& 8ysic$! $nd !o%ic$! movement o& e!ectronic in&orm$tion. Robust $nd Secure wit8 u %r$ded security ,e$tures.

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Objective
4m !oyee .$n$%ement System is $ ower&u! too! to re!ieve t8e user &rom t8e com !ic$ted t$s> o& 8$nd!in% em !oyee sc8edu!in% m$nu$!!y. T8is system $utom$tes t8e com !ete em !oyee sc8edu!in% rocess $nd $!!ows t8e user to m$int$in em !oyee $ttend$nce records? !e$ves? $yro!!?inventory det$i!s in t8e e$siest w$y. T8is system $utom$tic$!!y sums u em !oyee wor> 8ours? time o&&? s8i&t $ys t8$t 8e! to %ener$te t8e $yro!! $ys!i s o& em !oyees. 4m !oyee sc8edu!in% too! $!so &$ci!it$tes to rint v$rious re orts inc!udin% $yro!! re orts? !e$ve det$i!s? $ttend$nce det$i!s? inventory det$i!s $nd em !oyee re orts in $ er &orm. T8is system rovides user &riend!y so&tw$re w8ic8 s$ves t8e user time $nd e&&orts? $!!owin% users to &ocus on t8eir business %o$!s. T8e System $!so 8$nd!es t8e inventory m$n$%ement .# ro ri$te rocedures 8$ve been $ !ied $nd de&ined &or co!!ectin%. rocessin%? communic$tin%? $nd $rc8ivin% 9u$!ity d$t$ @ in&orm$tion.

Document Overview
4m !oyee .$n$%ement System is ower&u! too! to stre$m!ine t8e time2consumin% $nd com !e= t$s> o& em !oyee sc8edu!in%3 !$nnin% in your Com $ny. So&tw$re wit8 %enerous &e$ture set $!!ows you to e$si!y m$int$in em !oyee d$y2to2d$y s8i&t sc8edu!e? !e$ves $!on% wit8 com !ete $yro!! $nd inventory det$i!s. 4$sy2to2use so&tw$re c$n e$si!y $djust into $ny business &r$me $nd 8e! s to reduce over$!! m$n$%ement costs? s$ve time $nd e&&orts to run your com $ny smoot8!y. T8is !$nner %ives $ sim !e $nd inte%r$ted view o& em !oyee in&orm$tion $cross t8e de $rtment. 4m !oyee In&orm$tion System 8e! s in e&&ective decision m$>in% usin% time!y $nd re!i$b!e m$n$%ement in&orm$tion. T8is system rovides inte%r$tion wit8 ot8er re!$ted $ !ic$tions. It rovides sin%!e window services to
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em !oyees !i>e $yro!!? c!$ims? !e$ve $dministr$tion? Inventory $nd CP,. 4.A $ccessibi!ity is user2&riend!y over browsers.

System Purpose
So&tw$re $!!ows users to cre$te $nd m$n$%e mu!ti !e em !oyee records? $yro!! det$i!s?CP,? inventory det$i!s in $n inte%r$ted m$nner. 4$si!y m$int$ins em !oyee incomin%2out%oin% timin% records to !et you >now w8oBs in $nd w8oBs out. Sim !e $nd $ccur$te w$y to >ee tr$c> o& em !oyee $ttend$nce $nd !e$ve records. .$int$ins em !oyee records $nd sc8edu!es in suc8 $ m$nner to o timiCe st$&& uti!iC$tion. .$int$ins Inventory d$t$ in $n Inte%r$ted $nd o timiCed mec8$nism. .$int$ins em !oyee $yro!! det$i!s e&&icient!y.

Operating System

EMZ Application

Data/ase Serv er

Client "ac 1ines

+ac0up Serv er

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Fig.1.1 A graphical View of the System

1.4.1 Manual System T8e m$nu$! system seems !i>e $n o!d $%e em !oyee in&orm$tion Com $ny In&orm$tion %$t8erin%?s$vin%? u d$tin% $nd de!etin% rocess wit8 $ !ot o& $ er wor> @ re%isters to >ee t8e record o& em !oyees. T8e $ttend$nce records $re m$int$ined m$nu$!!y w8ic8 me$ns t8$t $!! t8e records re!$ted to t8e em !oyeesB d$i!y resence $t wor> is m$int$ined on re%isters t8is !e$ds to w$st$%e o& time $nd m$n ower. Simi!$r!y? t8e inventory det$i!s? CP, $re $!so m$int$ined m$nu$!!y. T8e em !oyee !e$ve $nd $yro!! det$i!s too $re m$int$ined m$nu$!!y. T8us? t8e m$nu$! system is not &!e=ib!e $nd is error rone.

1.4. !imitations" #v$i!$bi!ity o& in&orm$tion &rom suc8 $ system is not re$! $nd &$ster. T8e m$nu$! system re9uires t8e !ot o& time $nd e&&ort to m$int$in records. It is very di&&icu!t to se$rc8 record o& $ny individu$! &rom &i!es T8e m$nu$! system does not $!!ow o er$tor to c8ec> t8e in&orm$tion $nd u d$te t8e d$t$b$se $t $ sin%!e time. T8e m$n ower re9uired is com $r$tive!y %re$ter.

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Development Tools to #e use$

T8e &r$mewor> wi!! be deve!o ed usin% t8e st$nd$rd r$ctices $do ted in t8e industry? !i>e web3c!ient server deve!o ment $tterns. T8e desi%n wi!! be object oriented r$t8er t8$n rocedur$! &or e$sy m$inten$nce o& t8e $ !ic$tion so&tw$re.

Tools to #e use$ in $evelopment"

Tec%nolo&ies ,rame -or. Tools

" ' (() 'SP)'ava Script an$ *+uery. " Struts . " Sprin& Source) Macro me$ia Dream -eaver / an$ 0pac%e Maven.

Server 3isual Mo$elin& Data#ase

" 0pac%e Tomcat 1.2. " Uni4ie$ Mo$elin& !an&ua&e. " MyS5l 6latest version7.

Inten$e$ 0u$ience an$ Rea$in& Su&&estions

So&tw$re Re9uirement S eci&ic$tions ;SRS< document &or t8is roject wi!! be 8e! &u! &or t8e #dministr$tor? Deve!o er $nd t8e Testers etc. T8e SRS wi!! rovide $ %ener$!iCed ide$ $bout t8e roduct. T8e $udiences w8o wi!! use t8e roduct $re

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0$ministrator:2#dministr$tor wi!! %et t8e brie& ide$ o& t8e tot$! &unction$!ity o& t8e over$!! roduct. #dministr$tor wi!! 8$ve t8e c!e$r ide$ o& di&&erent com onents o& t8e roducts $nd 8ow t8ese v$rious com onents wi!! inter$ct wit8 e$c8 ot8er.

Developers: 2 Deve!o ers wi!! m$>e suit$b!e desi%n c8oices b$sed on t8e re9uirements? $ssum tions $nd constr$ints. T8ey wi!! %et t8e wor> &!ow o& t8e so&tw$re w8ic8 wou!d 8e! t8em in deve!o in% so&tw$re in !$ter st$%e.

Testers:2T8ey c$n test v$rious com onents o& t8e so&tw$re $nd c8ec> w8et8er t8ese com onents $re %ivin% t8e desired out ut $s intended.

Re4erence Documents
T8e &o!!owin% documents were re&erenced durin% t8e re $r$tion o& t8is document: I444 Std )011? System Re9uirement S eci&ic$tion. C2D#C Du$!ity Process .$nu$! &or so&tw$re. .inutes o& meetin%s wit8 #ccount De $rtment O&&icers. .inutes o& meetin%s wit8 Inventory $nd ER O&&ici$!s. T8e Uni&ied .ode!in% +$n%u$%e User (uide.

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Project scope
4m !oyee .$n$%ement System is $ web2b$sed $ !ic$tion t8$t c$n be $ccessed &rom $nyw8ere wit8in $n O er$tin% System by t8e $ut8oriCed users. T8e system wou!d be centr$!!y m$n$%ed $nd contro!!ed w8ic8 is desi%ned to run on t8e de $rtment$! server. Di&&erent Ro!es 8$ve been $ssi%ned to di&&erent Users $ccordin% to com $ny ru!es.

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(vent60$ministrator:0tten$ance: !eave:Payroll:CP, ; Inventory7

0$ministrator 0tten$ance

User60$ministrator:8eneral User7

!eave Payroll CP,

Permissions an$ 0pproval 4rom 0$ministrator

(vent Processin& #y User

Inventory Reports

,i&. .1 Process ,low

8(N(R0! S9ST(M D(SCRIPTION

System level Process ,low T8e rocesses identi&ied in User Re9uirement S eci&ic$tion $re $rr$n%ed !o%ic$!!y in t8e

&o!!owin% rocess &!ow di$%r$m? w8ic8 de icts t8e se9uence o& &!ow o& rocesses.

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0$ministrator:8eneral User !evel ,low T8e rocesses identi&ied in So&tw$re Re9uirement S eci&ic$tion $bout t8e over$!! wor>in% in 4m !oyee .$n$%ement System rivi!e%es under bot8 Users I.e (ener$! $nd #dministr$tor $re $rr$n%ed !o%ic$!!y in t8e &o!!owin% rocess &!ow di$%r$m? w8ic8 de icts t8e se9uence o& &!ow o& rocesses w8ic8 rovides $n overview o& bene&its? $nd %ives you e$sy $ccess to underst$nd t8e v$rious rocesses invo!ves in t8e over$!! system. 8eneral User" 0$ministrator

8eneral User68eneral7 0ccess Roles 0ssi&ne$ Restrictive 0ccess Permission 4rom 0$ministrator 0DD:($it Data in respective mo$ules.

0$min User60$ministrator7 Create:Up$ate:Delete (mployee:User 0llocate:De<0llocate Roles to Users 0$$:($it:Delete (mployee $etails 0$$:Up$ate:Delete Privile&es to Users

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0tten$ance an$ !eave Mana&ement ,low" T8e Processes invo!ved in #ttend$nce $nd +e$ve .$n$%ement .odu!e 8$ve been described in $ &!ow c8$rt $ttern. T8e .$in &unction$!ity covered in bot8 t8ese modu!es covers $ttend$nce m$n$%ement $nd +e$ve .$n$%ement. T8e #ttend$nce &or 4m !oyeeFs is bein% im orted in 4.A. Subse9uent!y $ +o% C8$rt is bein% %ener$ted. Simi!$r!y in +e$ve m$n$%ement em !oyees c$n submit t8ere +e$ves w8ic8 &urt8er wou!d %et v$!id$ted in t8e System. #!! t8ese $ctivities 8$ve been mentioned be!ow:

0tten$ance" 0tten$ance User6 Privile&e$ User7 0tten$ance Recor$ 0tten$ance !o& (vent 3iew In<Out !o& #y (mployee ID:Department:Status:Date

!eave Mana&ement" !eave Mana&ement User6Privile&e$ User7 0DD:3ali$ate !eave Details !eave !o& (vent Searc% t%e 0tten$ance Recor$ o4 any (mployee wit%in any speci4ic perio$ o4 time.

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CP,:(,P Mana&ement ,low" T8e ,!ow2C8$rt &or CP,34P, .$n$%ement 8$s been s8own wit8 $!! its com onents t8$t 8$ve been incor or$ted in 4.A. T8is modu!e c$ tures CP,34P, &or $!! its em !oyeeFs $nd %ener$te CP,34P, +o% $s indic$ted be!ow:

CP,:(P, Mana&ement

CP,:(P, User6 Privile&e$ User7 CP,:(P, Details CP, !o& CP, Manually:Previous 9ears.

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Payroll Mana&ement" T8is ,!ow C8$rt indic$tes t8e ,!ow o& In&orm$tion in P$yro!! .$n$%ement. T8e .$in ,unction o& P$yro!! m$n$%ement is to re $re S$!$ry S!i s &or $!! its 4m !oyeeFs w8ic8 &urt8er wou!d be v$!id$ted by t8e System $nd subse9uent!y $s $ resu!t o& it $ S$!$ry S!i wou!d %et %ener$ted $s indic$ted be!ow:

Payroll Mana&ement Payroll

User6Privile&e$ User7 Create Payroll Payroll In4ormation Details Create Payslips 0u$it Payslips Create Salary 8enerate t%e Payroll payslip Downloa$ an$ Print

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0$ministration Mana&ement" T8e ,!ow C8$rt 8$s been described be!ow: 0$ministration Mana&ement 0$ministration (mployee:User Creation:Mo$i4ication:Deletion

($it User:(mployee In4ormation

Provi$in& Role =ase$ 0ccess to Users

3eri4ication o4 !on& !eaves6Stu$y:C%il$ Care7

0ssi&n !eaves as per company rules

0pply !eaves Manually Mana&e Payroll:!eaves Mana&ement

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,i&. .> 0$ministration ,low Dia&ram

D0T0 ,!O- DI08R0MS

!ist o4 Data ,low Dia&rams

,low Dia&ram No ,D *) ,D *0 ,D *1 ,D *4 ,D *5 Mo$ules #ttend$nce +e$ve P$yro!! #dministr$tion CP,34P,

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,!ow Di$%r$ms / #ttend$nce

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Uploa$ ,ile

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,!ow Di$%r$ms / +e$ve Start

5es !e ave De tails No ($it !eave De tails

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Searc% !eave Details

0lte r !e ave

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0 4

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3ie w 0pprove$ !eaves

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0 > S%ow list o4 leaves re5uest Select re5uest

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,low Dia&rams B Payroll

Start

Does (mploye e (Aists?

No

Create (mployee in 0$ministration

Select (mploye e 4rom e Aistin& e mployee list

Create Payroll

Does Payroll eAists? No 0$$ Payroll 0 1 Page 28 Create Payslips 0

5es

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0 4

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,low Dia&rams B 0$ministration

Start

Does (mploye e (Aists?

5es

($it (mploye e in4o in 0$ministration

No Create (mployee Details

Create User

Mana&e r User

De le te User:(mp

Mana&e Role s Privile &es

Mana&e 0pprove rs

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,low Dia&ram< CP,:(P, Start

Does (mploye e (Aists? 5es 0DD CP,:(P, De tails 4or current 4inancial year

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0$$ (mploye e in4o in 0$ministration

0DD CP,:(P, De tails Manually 4or Previous years

3ie w CP, !o&

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,low Dia&rams B Claims

Start

Does Use r (Aists?

No

Create User in 0$ministration

5es Claim Status De a$ 0$min Me$ical ap 0ccount Dea$ 0pproval

Claim ,or T0

0pprove Claims 0pprove$ Claims

Calculate me$ical

DR 0pproval

Cas%ie r 0pprover

Income TaA Pe r4orma 8ue st ,aculty ,orm No<11 Trave llin& 0llowance

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,low Dia&rams B Inventory Mana&ement Start

Does Use r (Aists?

No

Cre ate Use r in 0$ministration

5es Cate&ory Master Masters Material !oss

Su#<Cate &ory Maste r

Rece ipt Inventory

0u$it !oss

Item Maste r

Mate rial Inspection

Supplier Master

Mate rial Issue

Mate rial Return

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,low Dia&ram< Inventory Mana&ement

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4.P+O544 .#N#(4.4NT S5ST4. .odu!e Di$%r$m Ma*or Mo$ules

!eaves

(mployee Mana&ement System

Payroll

Service

0$ministration

Inventory

0tten$ance

CP,:(P,

Claims

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0PP(NDIE
Types o4 !eaves T8e (overnment o& Indi$ 8$s m$de rovisions under CCS +e$ve Ru!es &or cert$in ty e o& !e$ves $v$i!$b!e to $!! t8e Centr$! (overnment Civi!i$n em !oyees? to meet t8eir ,$mi!y? medic$! $nd soci$! !i$bi!ities. (ener$! Princi !es %overnin% !e$ve wit8 re!ev$nt CCS +e$ve Ru!es2 I. II. T8e +e$ve s$nctionin% $ut8ority m$y re&use or revo>e !e$ve o& $ny >ind? but c$nnot $!ter t8e >ind o& !e$ve due $nd $ !ied &or. /Ru!e 6 ;0< +e$ve o& one >ind t$>en e$r!ier m$y be converted into !e$ve o& $ di&&erent >ind $t $ !$ter d$te $t t8e re9uest o& t8e o&&ici$! $nd $t t8e discretion o& $ut8ority w8o %r$nted t8e !e$ve. T8e (overnment serv$nt s8ou!d $ !y &or suc8 conversion wit8in t8irty d$ys o& $ com !etion o& t8e re!ev$nt s e!! o& !e$ve. T8is? 8owever? c$nnot be c!$imed $s $ m$tter o& ri%8t by t8e o&&ici$!. / Ru!e )* ;i< $nd Provision. III. IG. Conversion o& one >ind o& !e$ve into !e$ve o& $ di&&erent >ind is ermissib!e on!y w8en $ !ied &or by t8e o&&ici$! w8i!e in service $nd not $&ter 9uittin% service. / Ru!e )*? (II. +e$ve s$nctionin% $ut8ority m$y commute retros ective!y eriods o& $bsence wit8out !e$ve into e=tr$ordin$ry !e$ve. Ru!e10 ;6<.

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G. GI. GII.

#n o&&ici$! on !e$ve s8ou!d not t$>e u $ny service or em !oyment e!sew8ere wit8out obt$inin% rior s$nction o& t8e Com etent #ut8ority. 2 Ru!e )1 -i!!&u! $bsence &rom duty $&ter t8e e= iry o& !e$ve renders $ (overnment serv$nt !i$b!e to disci !in$ry $ction. / Ru!e 05 ;0< #bsence wit8out !e$ve not in continu$tion o& $ny $ut8oriCed !e$ve wi!! constitute $n interru tion o& service un!ess it is re%u!$riCed2 #udit Instruction under Ru!e 05 ;)<.

Ty es o& +e$ves: Casual !eave" In $ c$!end$r ye$r ei%8t d$ys o& c$su$! !e$ve is ermissib!e. C$su$! !e$ve is not $ reco%niCed &orm o& !e$ve $nd is not subject to $ny ru!es m$de by t8e (overnment o& Indi$. #n o&&ici$! on C$su$! +e$ve is not tre$ted $s $bsent &rom duty $nd $y is not intermitted. $. C$su$! +e$ve c$n be combined wit8 S eci$! C$su$! +e$ve3v$c$tion but not wit8 $ny ot8er >ind o& !e$ve. b. It c$nnot be combined wit8 joinin% time. c. Sund$ys $nd Eo!id$ys &$!!in% durin% $ eriod o& C$su$! +e$ve $re not counted $s $rt o& C$su$! +e$ve. d. Sund$ys3 ub!ic 8o!id$ys3restricted 8o!id$ys3wee>!y o&&s c$n be re&i=ed3su&&i=ed to C$su$! +e$ve. e. C$su$! +e$ve c$n be t$>en w8i!e on tour? but no d$i!y $!!ow$nce wi!! be $dmissib!e &or t8e eriod. &. C$su$! +e$ve c$n be t$>en &or 8$!& d$y $!so. %. 4ssenti$!!y intended &or s8ort eriods. It s8ou!d not norm$!!y be %r$nted &or more t8$n 5 d$ys $t $ny one time? e=ce t under s eci$! circumst$nces.
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8. +TC c$n be $v$i!ed du rin% C$su$! +e$ve. i. Individu$!s $ ointed $nd joinin% duty durin% t8e midd!e o& $ ye$r m$y $v$i! o& C$su$! +e$ve ro ortion$te!y or to t8e &u!! e=tent $t t8e discretion o& t8e Com etent #ut8ority.

Pai$ !eave" P$id !e$ve is $ situ$tion in w8ic8 t8e em !oyee is $w$y &rom t8e wor> !$ce but continues to receive s$!$ry or w$%es durin% t8$t eriod o& time. P$id !e$ve t$>es on sever$! di&&erent &orms. Eere $re some e=$m !es o& $id !e$ve? $nd 8ow t8ey norm$!!y $re c$!cu!$ted. Per8$ s t8e most common &orm o& $id !e$ve is re!$ted to t8e observ$nce o& 8o!id$ys. Hust $bout every em !oyer rovides t8e ty ic$! d$i!y w$%es o& s$!$ry on 8o!id$ys t8$t t8e business is c!osed. T8e e=$ct $mount is b$sed on t8e usu$! number o& 8ours wor>ed $nd t8e r$te o& $y t8$t is $tt$c8ed to t8e osition. T8is ty e o& $id !e$ve does not re9uire t8e em !oyee to $ !y &or t8e time o&&I inste$d? it is sim !y %r$nted by t8e em !oyer.

Sic. !eave" Sic> +e$ve is de&ined $s $ P$id o&&ici$! $bsence &rom wor> %r$nted to em !oyee bec$use o& i!!ness. Sic> +e$ve? %u$r$ntees wor>ers time o&& to st$y 8ome w8en t8ey $re sic> wit8out !osin% $y or t8eir jobs. Some o!icies $!so $!!ow $id sic> time to be used to c$re &or sic> &$mi!y members? to $ttend routine doctor or medic$! $ ointments? or to $ddress 8e$!t8 $nd s$&ety needs re!$ted to domestic vio!ence or se=u$! $ss$u!t.

(arne$ !eave" 4$rned !e$ve is t8e !e$ve t8$t 8$s been $ccumu!$ted by t8e !en%t8 o& em !oyment service wit8 t8e com $ny. T8e credit &or e$rn !e$ve wi!! be $w$rded $t $ r$te

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o& )5 d$ys on t8e )st o& H$nu$ry $nd )st o& Hu!y every ye$r. It c$n be $ccumu!$ted u to 1** d$ys? in $ddition to t8e number o& d$ys &or w8ic8 enc$s8ment 8$s been $!!owed $!on% wit8 +TC. .$=imum o& )"* d$ys $t $ time c$n be $v$i!ed in t8e c$se o& 4$rned +e$ve. Some e=ce tions $re $!so t8ere. 4$rned !e$ve e=ceedin% )"* d$ys but not e=ceedin% 1** d$ys $t $ time m$y be %r$nted to (rou F#F $nd (rou FJF o&&icers? i& $t !e$st t8e 9u$ntum o& !e$ve in e=cess o& )"* d$ys is s ent outside Indi$? Sri!$n>$? J$n%!$des8? Ne $! ? P$>ist$n ? J8ut$n Jurm$. T8is !e$ve m$y be t$>en $t time u to 1** d$ys $s !e$ve re $r$tory to retirement. -8i!e !imitin% t8e m$=imum o& 1** d$ys? w8ere t8e b$!$nce $t credit is 0"621** d$ys? &urt8er $dv$nce credit o& )5 d$ys on )st H$nu$ry 3)st Hu!y wi!! be >e t se $r$te!y $nd set2 o&& $%$inst t8e 4+ $v$i!ed o& durin% t8$t 8$!&2ye$r endin% 1*t8 Hun31)st December. Eowever? i& t8e !e$ve $v$i!ed is !ess t8$n )5 d$ys? t8e rem$inder wi!! be credited to t8e !e$ve $ccount subject to t8e cei!in% o& 1** d$ys $t t8e c!ose o& t8$t 8$!&2ye$r. Compensatory !eave" Com ens$tory !e$ves $re rovided to t8ose em !oyees w8o 8$ve wor>ed on $ 8o!id$y in $ddition to t8e wor>in% d$ys. Com ens$tory !e$ve is $id time o&& &or $n e!i%ib!e em !oyee 8$vin% wor>ed $ddition$! 8ours in $ wor>wee>I 8$vin% wor>ed on $n o&&ici$! o&&ice c!osin% d$y? $ 8o!id$y? or $ sc8edu!ed d$y o&&I or w8en $ 8o!id$y &$!!s on $n em !oyeeFs sc8edu!ed d$y o&&. Commute$ !eave" Commuted !e$ve is not e=ceedin% 8$!& t8e $mount o& 8$!&2 $y !e$ve due c$n be t$>en on medic$! certi&ic$te. U to $ m$=imum o& '* d$ys c$n be t$>en durin% t8e entire service wit8out medic$! certi&ic$te w8ere suc8 !e$ve is uti!iCed &or $n $ roved course o& study certi&ied to be in university interest.
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SRS V1.0

It c$n be t$>en u to $ m$=imum o& 6* d$ys c$n be %r$nted to $ &em$!e em !oyee in continu$tion o& m$ternity !e$ve wit8out medic$! certi&ic$te $nd u to $ m$=imum o& 6* d$ys c$n be %r$nted wit8out medic$! certi&ic$te to $ &em$!e em !oyee wit8 !ess t8$n two !ivin% c8i!dren? on $do tion o& $ c8i!d !ess t8$n one ye$r o!d. Commuted !e$ve c$n be %r$nted on!y w8en t8e !e$ve s$nctionin% $ut8ority is s$tis&ied t8$t t8ere is $ re$son$b!e ros ect o& t8e (overnment serv$nt returnin% to duty on its e= iry. So it c$nnot be %r$nted $s !e$ve re $r$tory to retirement. Commuted !e$ve m$y be %r$nted $t t8e re9uest o& t8e (overnment serv$nt even w8en e$rned !e$ve is $v$i!$b!e. Paternity !eave" # m$!e em !oyee wit8 !ess t8$n two survivin% c8i!dren m$y be %r$nted P$ternity +e$ve &or $ eriod o& )5 d$ys durin% t8e con&inement o& 8is wi&e. Durin% t8e eriod o& suc8 !e$ve 8e s8$!! be $id !e$ve s$!$ry e9u$! to t8e $y dr$wn immedi$te!y be&ore roceedin% on !e$ve. P$ternity +e$ve s8$!! not be debited $%$inst t8e !e$ve $ccount $nd m$y be combined wit8 ot8er >ind o& !e$ve $s in t8e c$se o& .$ternity +e$ve. Stu$y !eave" Study !e$ve m$y be %r$nted to $!! %overnment em !oyees wit8 not !ess t8$n &ive ye$rsB service &or under%oin% $ s eci$! course consistin% o& 8i%8er studies or s eci$!iCed tr$inin% in $ ro&ession$! or tec8nic$! subject 8$vin% $ direct $nd c!ose connection wit8 t8e s 8ere o& 8is duties $s $ civi! serv$nt. T8e course &or w8ic8 t8e study !e$ve is t$>en s8ou!d be certi&ied to be o& de&inite $dv$nt$%e to %overnment &rom t8e oint o& view o& ub!ic interest $nd t8$t $rticu!$r study s8ou!d be $ roved by t8e $ut8ority com etent to %r$nt !e$ve. T8e o&&ici$! s8ou!d submit $ &u!! re ort on t8e wor> done durin% study !e$ve. .$=imum o& 04 mont8s o& !e$ve is s$nctioned. In t8e c$se o& CES o&&icers 16 mont8s o& !e$ve c$n
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SRS V1.0

be %r$nted $t $ stretc8 or in di&&erent s e!!s. Study !e$ve wi!! not be debited to t8e !e$ve $ccount $nd m$y be combined wit8 ot8er !e$ve due. Study !e$ve is not %r$nted &or studies outside Indi$ i& &$ci!ities $re $v$i!$b!e in Indi$ $nd to $n o&&ici$! due to retire wit8in 1 ye$rs o& return &rom t8e study !e$ve. C%il$ Care !eave" -om$n em !oyees 8$vin% minor c8i!dren m$y be %r$nted C8i!d C$re +e$ve by $n $ut8ority com etent to %r$nt !e$ve &or $ m$=imum eriod o& 61* d$ys ;0 ye$rs< durin% t8eir entire service &or t$>in% c$re o& u to two c8i!dren.? w8et8er &or re$rin% or to !oo> $&ter $ny o& t8eir needs !i>e e=$min$tion? sic>ness? etc. Conditions &or C8i!d C$re +e$ve ). C8i!d c$re !e$ve s8$!! not be $dmissib!e i& t8e c8i!d is ei%8teen ye$rs o& $%e or o!der e9u$! to t8e $y dr$wn immedi$te!y be&ore roceedin% on !e$ve. 0. It c$n be $v$i!ed in more t8$n one s e!!. 1. It c$nnot be debited $%$inst t8e !e$ve $ccount. 4. It m$y be combined wit8 !e$ve o& t8e >ind due $nd $dmissib!e.

C%il$ 0$option !eave" C8i!d $do tion !e$ve is %r$nted to ,em$!e em !oyees? wit8 &ewer t8$n two survivin% c8i!dren on v$!id $do tion o& $ c8i!d be!ow t8e $%e o& one ye$r? &or $ eriod o& )15 d$ys immedi$te!y $&ter t8e d$te o& v$!id $do tion? inc!udin%? !e$ve not due $nd commuted !e$ve not e=ceedin% 6* d$ys wit8out roduction o& medic$! certi&ic$te< &or $ eriod u to one ye$r or ti!! suc8 time t8e c8i!d is one ye$r o!d? w8ic8ever is e$r!ier. +e$ve s$!$ry wi!! be e9u$! to t8e $y dr$wn immedi$te!y be&ore

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roceedin% on !e$ve. It m$y be combined wit8 !e$ve o& $ny ot8er >ind. +e$ve not debited $%$inst t8e !e$ve $ccount. Dal4 Pay !eave" E$!& $y !e$ve is c$!cu!$ted $t 0* d$ys &or e$c8 com !eted ye$r o& service. ,or e.%.? i& you $re in service &or 0 ye$rs? you wi!! be 8$vin% $ tot$! o& 4* d$ys o& 8$!& $y !e$ve. T8e service inc!udes eriods o& duty $nd !e$ve inc!udin% e=tr$ordin$ry !e$ve wit8 or wit8out .C. E$!& $y !e$ve c$n be $v$i!ed wit8 or wit8out .C ;.edic$! Certi&ic$te<. ,rom )st H$nu$ry )'"6? 8$!& $y !e$ve is credited in $dv$nce $t t8e r$te o& )* d$ys on t8e )st o& H$nu$ry $nd )st o& Hu!y every ye$r. 8ate Pass" In or%$niC$tion %$te $sses3 s8ort !e$ve is $!!owed to em !oyees %ener$!!y &or 08rs. ($te P$ss is $ v$!id $ut8oriC$tion o& t8e ri%8t de $rtment3 erson to $ccess or e=it $n $re$. Norm$!!y $ %$te $ss is $ document to in&orm security ;w8o s8$!! veri&y< t8e v$!idity o& $n entry or e=it. Maternity !eave" .$ternity !e$ve is %r$nted to women %overnment em !oyees. )< Pre%n$ncy: )"* d$ys / #dmissib!e on!y to em !oyees wit8 !ess t8$n two survivin% c8i!dren. 0< .isc$rri$%e3$bortion ;induced or ot8erwise<: Tot$! o& 45 d$ys in t8e entire service. Eowever? $ny suc8 !e$ve t$>en rior to )6.6.)''4 wi!! not be t$>en into $ccount &or t8is !imit$tion. #dmissib!e irres ective o& number o& survivin% c8i!dren. # !ic$tion to be su orted by $ certi&ic$te &rom $ re%istered medic$! r$ctitioner &or N(Os $nd &rom #.# &or (Os.

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SRS V1.0

T8e m$ternity !e$ve is not debited to !e$ve $ccount $nd &u!! $y is %r$nted. It c$nnot be combined wit8 $ny ot8er !e$ves $nd counts $s service &or increments $nd ension.

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