Professional Documents
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CONTENTS
Important information: Timetables and start of lectures Change of address/Biographical details Call Centre for general enquiries Term dates Where to register
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International students Financial aid Programmes: Dates, Times, Venues, Academic Clearance Online and Back-office Applied Sciences Faculty All Campuses Business Faculty All Campuses Education Faculty All Campuses Engineering Faculty All Campuses Health and Wellness Faculty All Campuses Informatics and Design Faculty All Campuses PLEASE READ THE SMALL PRINT
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No late registration will be allowed without the written permission of the Registrar.
WHERE TO REGISTER
NB: Students register at the following campuses: a. If a student has been accepted at the Bellville Campus, or any of the service points in Bellville, then he/she may only register at Bellville campus. b. If a student has been accepted at the Cape Town Campus or any of the service points in Cape Town, then he/she may only register at the Cape Town Campus. c. If a student has been accepted at the Granger Bay Campus, then he/she may only register at that campus. d. If a student has been accepted at the Mowbray Campus, then he/she may only register at Mowbray campus. e. If a student has been accepted at the Wellington Campus, then he/she may only register at Wellington campus.
PAYMENT OPTIONS All students must pay their fees either by means of a direct deposit at a bank or an electronic payment.
PLEASE NOTE Your name and student number must be clearly indicated on the deposit slip. Please bring your copy of the bank deposit slip on the day of
registration.
Allow three working days for the transaction to be processed and reflected on
YOUR CHECK LIST FOR REGISTRATION PLEASE BRING THE FOLLOWING WITH YOU WHEN YOU COME TO REGISTER:
a) b) c)
A pen. Your letter of acceptance (first year and first registration students only). Method of payment: All students must pay their fees either by means of a direct deposit at a bank or an electronic payment. Please bring your copy of the bank deposit slip (or proof of sponsorship letter) on the day of registration. Students registering at the University for the first time:
Your original National Senior Certificate or the original Advice of
d)
Results statement PLUS a certified copy of your Senior Certificate or Advice of Results.
Your original identity document or original birth certificate PLUS
Students transferring from another university or a university of technology: The original Statement of Results/Academic Record and a letter of good conduct from another university/university of technology. These documents will be returned to the student. If you wish to apply for subject exemption/recognition, you should do so during registration. The exemption/recognition forms can be obtained from the Faculty Office. Applications for exemption/recognition must be submitted by 31 January 2014. These applications must be reviewed by a panel, and you should follow up to find out whether the application was successful. No late applications will be accepted.
f)
International students:
A valid study permit as well as proof of valid medical aid cover. No
international student will be registered without proof of such a permit and medical aid cover. The University reserves the right to verify the authenticity of all documentation. For details regarding medical aid cover, please go to pages 22-24 of this brochure. All international students, including refugees, should first report to the International Office to produce the above documents and obtain academic clearance, before proceeding to the registration venue. Bellville Campus IT Centre Room 311, Cape Town Campus Multipurpose Hall Ground floor, Granger Bay Campus Room 3.31,
Bellville Campus, Venue -Room 3.11 Mowbray Campus, Venue- Room 2.26 Cape Town Campus, Venue- Multi-Purpose Hall Granger Bay Campus, Venue- Room 3.31 Wellington Campus, Venue- Room B3
To be able to register online the specifications for your computer should be Internet Explorer 7 or higher, with Adobe Acrobat Reader 7 or higher.
Prospective students who register online and feel unsure or encounter problems will receive assistance from staff who will be dedicated for this task. This assistance will be available when you register in one of the CPUT computer laboratories specifically allocated for on-line registration, as well as when you register off-campus. Information of the contact persons, the telephone numbers and emails at which they can be reached as well as the times during which this service will be provided, is given in the relevant section of this guide. Additionally, there is an online registration support document for students that provide guidance on how to deal with possible problems. This document is available on our website http://www.cput.ac.za/students/about/sos under the heading Registration.
You can register online from the comfort of your own home, at any point where you have internet access, or on-campus in laboratories set aside for online registration.
Upfront payments
It is a requirement that you make an upfront payment in one of the following ways before you register online: e-payment (only Master Card or Visa card):
at the cashiers on the following three campuses: Bellville Campus: Ground Floor, Administration Building
Cape Town Campus: Level 4, Administration Building Wellington Campus: Administration Building The above two methods of payment will reflect immediately on your account and you can proceed with online registration. at any branch of ABSA Bank or via Internet banking: ABSA: Account No. 405 354 8487; Branch code: 632005 Registration can only take place after 72 hours. NB: Remember to use your student number as reference for all the above methods of payment. International Students, please note: International student can register online but this will only be on the campus where he/she was accepted to. VENUES, DATES AND TIMES FOR ONLINE REGISTRATION: Off Campus: For example, at home, or at an Internet caf. Registration dates: 13 January to 03 February 2014: (See your faculty schedule below) for times for office support.
On Campus: For students who need assistance, central venues have been provided as follows: Bellville Campus: IT Centre, (See venues allocated), Cape Town Campus: See venues allocated, Wellington Campus: Library , Mowbray Campus: Education Building, Computer Laboratory, Granger Bay Campus: Laboratory 3.29. Registration dates: Undergraduates: 13 January 2014 to 03 February 2014, from 08:30 to 15:30 Undergraduate late registrations: 04 February 2014 to 03 March 2014 Postgraduates registration dates: 13 January 2014 to 31 May 2014
ONLINE REGISTRATION CAN BE COMPLETED IN 8 EASY STEPS: Step 1: Go to the Students tab on the CPUT website and click on the Student Online Services (SOS) link, or use the direct link www.cput.ac.za/sos. Click on Log in to SOS. Step 2: Registered Users, will appear. Select Student and type in your student number & PIN number, and click Login. You are now on the first page of the ITS iEnabler Online Registration. Click on the blue question mark next to any item for more information.
You can check where you are in the process, as well as go back a step, by using the process trail at the top of the web page. Just click on one of the underlined words and you will go back or forward to that point.
Step 3: Select Student Enquiry on the left. Go to Summarized Statement of Account. Verify that the upfront payment of R3 700 shows as a credit on your account. If payment was made 72 hours earlier and the payment does not show on the Summarized Statement, Contact Student Debtors and supply proof of payment. Select E-Payments on the left, to pay by credit card (Visa or MasterCard only no debit cards accepted on the Web) Follow the steps on screen and click on Pay Now.
Go back to Summarized Statement of Account if you want to verify that the payment reflects on your account. Step 4: Select Student Administration on the left.
Personal Information Update Select Personal information Update on the left to verify your personal details. You are only allowed to update the fields with a white border, for example Alternate surname: Click on Save at the bottom of the page once you have updated any of above information.
To change any other personal details you have to submit a formal request to the Admissions and Registrations Centre (ARC) on campus. Personal Contact Detail Select Personal Contact Detail on the left to verify your contact details. If contact details are not correct, select Communication Type to change existing contact details. If you want to add Contact Details, select New Record to add new contact details. Select Save at the bottom of the page to save your changes. Verify correctness.
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Address Validation Select Address Validation on the left to verify your address details. If address details are not correct, select Address Type to change existing details. If you want to add new details, click on New Record to add new contact details. Click on Save at the bottom of the page to save your changes. Verify correctness.
Step 5: Select Academic Registration on the left. Rules and Regulations Select Rules & Regulationsand read through the Rules & Regulations. Click on the I Accept button at the bottom. (You may have to scroll down to see it).
Please take note acceptance of the Rules and Regulations is compulsory and serves as your electronic signature. This indicator is stored on your Student File and will be used as a Legal Agreement in a dispute/disciplinary matter. If you do not accept the Rules and Regulations the system will not allow you to continue. Step 6: Submit registration Select Submit Registration on the left. Verify that the qualification details displayed you are correct. All fields indicated with an * must be completed. Select your Employment Status from the drop-down list.
Click on Save and Continue or Save Continue later or Restart Process button.
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Select Submit Registration >> Possible Subject Selection. Select your Subjects, by ticking the box next to each subject. Please note the following. You may not register for subjects where the pre-requisite has not been met. These subjects will be indicated with a red button:
Where module subjects are offered (e.g. Financial Accounting 1A and 1B), please ensure that you include the mother/main subject (e.g. Financial Accounting 1M). Refer to the subject choice form. Students must select both the first and second semester subjects this is a once-off registration for the whole year.
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Academic Period Selection Select ONE Academic Period which represents when you would like to study for each of the chosen subjects. Consult the Subject Choice Form to select the appropriate academic period, then click Continue.
On the next screen: Verify the selected subjects for the whole year. If you wish to change a subject, click the previous item on the process trail at the top of the web page. When you have verified your subjects, as well as the semester you will be studying, click on the Continue button.
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Select Save and Continue or Save Continue later button. Submit Registration >> Registration Details Select the Continue or Restart Process or Print Registration Details button to print to a printer connected to your computer. Submit Registration >> Registration Costs Select the Print Cost Details button to print the Registration Costs. If you are satisfied with the subject selection, and want to complete your registration, select the Accept Registration button. (If you want to change anything, go back using the process trail at the top of the page.) Note: Once you click on this button your registration is final, and you will be liable for any fees.
You may use the Add Subjects to a Registration option of you would like to make changes to your subjects.
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STEP 7: Proof of Registration Select Proof of Registration on the left to print your proof of registration (to be able to collect your student card on campus).
If you require this document to be printed on an official CPUT letterhead, visit any Online Registration Venue on campus (refer to page 1 for details). After the Registration period, printed documents can be obtained from the Admission and Registration Centre. Proof and Statement Select Proof and Statement on the left should you wish to print a proof and statement.
Process Status Process Status gives you an indication whether you have completed all the compulsory steps of the registration process.
Should you want to add a subject, or make any changes to your registration, you must contact the Faculty Office. Congratulations! You have successfully completed your Registration.
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STEP 8: Issuing of STUDENT CARD Students who complete their online registration must report to the Student Card points, on the three campuses, from 13 January 2014 to 3 February 2014, where a photograph will be taken and your student card issued.
Student Card Points Bellville Campus: Cape Town Campus: Wellington Campus:
From 04 February 2014 onwards, you must collect your student card from the Protection Services Department. Note: Please bring along your printed proof of registration when collecting your student card. Scheduled venues. POINT 3: BIOGRAPHICAL INFORMATION Venues: Bellville: IT Centre, Room 2.05 Cape Town: Multipurpose Hall, Ground Floor Granger Bay: Room 3.29 Mowbray: Wellington: Faculty Office Education Building C8
Staff members will capture all changes and required information on the registration form on to the system. Staff members will staple all documents on to the registration form and sign the registration form. The student may then proceed to the next point.
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Service Departments
Phone
joorsts@cput.ac.za ChristiansM@cput.ac.za
Phone
vanwykL@cput.ac.za ErispeT@cput.ac.za
Business
mollerm@cput.ac.za fryw@cput.ac.za
Cape Town Cape Town Granger Bay Mowbray Mowbray Wellington Wellington Postgraduates (Business Fac)
021 460 4232 Only via email 021 440 5771 021 460 4232 Only via email 021 460 4232 Only via email
bukanis@cput.ac.za
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Education
Engineering
All Campuses
EvansD@cput.ac.za
LebenyaT@cput.ac.za
TitusA@cput.ac.za Makubalop@cput.ac.za
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NO INTERNATIONAL STUDENT WILL BE ALLOWED TO PROCEED TO FINANCIAL CLEARANCE IF NOT IN POSSESSION OF A COMPLETED INTERNATIONAL CHECKLIST.
POINT 2: FINANCIAL CLEARANCE Venues: Bellville: IT Centre, Room 103 Cape Town: Multipurpose Hall, 1st Floor Granger Bay: Room 3.31 Mowbray: Wellington: Room 2.26 Education Building, Room B3
All students must go for financial clearance. At this point staff members will sign off the registration form as proof that the minimum fee has been paid. Returning students, who have outstanding balances for 2013 or earlier, will be referred to the Credit Management Unit (CMU), in the above mention
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NO STUDENT WILL BE ALLOWED TO PROCEED IF NOT IN POSSESSION OF A VALID IDENTITY DOCUMENT OR VALID STUDY PERMIT.
POINT 3: BIOGRAPHICAL INFORMATION Venues: Bellville: IT Centre, Room 2.05 Cape Town: Multipurpose Hall, Ground Floor Granger Bay: Room 3.29 Mowbray: Wellington: Faculty Office Education Building C8
Staff members will capture all changes and required information on the registration form on to the system. Staff members will staple all documents on to the registration form and sign the registration form. The student may then proceed to the next point.
POINT 4: CAPTURING OF SUBJECT INFORMATION Venues: Bellville: IT Centre, Room 2.02 Cape Town: Multipurpose Hall, Ground Floor Granger Bay: Room 3.29 Mowbray: Wellington: Faculty Office C8 and K10 (Business Faculty)
Staff members will capture all subject choices. The student will receive three print-outs (two printouts showing lists of subjects and one account) that the student must verify. Students are not allowed to register for a subject(s) that has not been approved. Staff members will verify the captured information against the information on the registration or subject form. If mistakes occur, the student will be referred back to the person assisting him/her. The student must sign a copy of the list of subjects as proof of correctness. The account and other list of subjects will be handed to the student as proof of registration. Students must submit all documentation at this point. The student will then proceed to the next point.
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NB: Students register at the following campuses: a. b. c. d. e. If a student has been accepted at the Bellville Campus, or any of the service points in Bellville, then he/she may only register at that campus. IfastudenthasbeenacceptedattheCapeTownCampusoranyoftheservicepointsinCapeTown, then he/she may only register at the Cape Town Campus. If a student has been accepted at the Granger Bay Campus, then he/she may only register at that campus. If a student has been accepted at the Mowbray Campus, then he/she may only register at that campus. If a student has been accepted at the Wellington Campus, then he/she may only register at that campus.
POINT 5: PHOTOGRAPHY/ISSUE OF STUDENT CARD Venues: Bellville: IT Centre, Room 3.03 Cape Town: Multipurpose Hall, Ground Floor Granger Bay: Room 3.32 Mowbray: Wellington: Old Common Room Library
A photograph will be taken of all students and a student card will be printed and issued to the student. All senior students must hand in their old student card. Only student cards issued in 2014 will be valid. POINT 6: RESIDENCES Venues: Bellville: IT Centre, Room 2.02, Cape Town: Mowbray: Multipurpose Hall, Ground Floor Old Common Room Granger Bay: Room 3.31
All registered students applying for residence must provide the residence staff with proof of registration, account and student card.
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INTERNATIONAL STUDENTS
A special word of welcome from the Office of International Affairs to all our international students. We hope that you will soon feel part of the student body at the Cape Peninsula University of Technology. We realise that as a student in a foreign country, you may have additional questions and concerns. The information that follows will help you to prepare for your time with us. You are welcome to contact us should you have any other queries or concerns.
Contact details
Office of International Affairs: Bellville Campus PO Box1906 BELLVILLE 7535 email: nkalitshanaz@cput.ac.za Tel:+27(0)+219596048/6085/6504 Fax:+27(0)+219596918 Office of International Affairs: Cape Town Campus PO Box 652 CAPE TOWN 8000 mokoenam@cput.ac.za +27(0)+214603955/3984/8390 +27(0)+214603921
ARRIVAL
Before you leave home, make sure that you have made arrangements for accommodation. If you have not applied and been accepted at one of our residences, you will be responsible for arranging your own place to stay. The Office of International Affairs can assist you with possible private accommodation alternatives. If you are arriving via Cape Town International Airport you will need to arrange for transport to Bellville or Cape Town. Ensure that you have South African currency with you to cover such initial expenses.
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All international students, including refugees, should first report to the international office to obtain their clearance, before proceeding to the registration venue: At the international office (Bellville Campus: Room 3.11, Second Floor, IT Centre or Cape Town Campus: Ground Floor, Multipurpose Hall,Granger Bay Campus,Room 3.31, Mowbray Campus, Room 2.26, Wellington Campus, Room B3.) you will be required to provide a copy of your refugee permit/study permit (made out for the Cape Peninsula University of Technology); passport, comprehensive medical aid cover valid in South Africa (hospital plans or medical insurance only will not be accepted), deposit slips and your acceptance registration letter. Elsewhere in this booklet you will have read about the dates for registration. We would like to encourage you to make every attempt to arrive on time. Follow the guidelines as set out for students in the faculty that you will be entering. No international student will be registered without a valid permit and medical aid cover. The University reserves the right to verify the authenticity of all documentation.
MONEY MATTERS:
Returning international students with outstanding debt will not be allowed to register. Before you can be registered you must provide proof that you have made the following payments: R3900 Initial upfront payment R1500 International Administration Levy (non-refundable once-off payment for all students registering for The first time except refugees and students with permanent Residence in South Africa) R1900 If you will be staying in a University residence. All international students (excluding refugees) are required to make an upfront payment of 50% of the anticipated fees for the year; the balance of the fees for the year must be paid in May. International students (excluding students from Africa, Mauritius or refugees) pay twice the official University course fees.
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Medical aid cover (not applicable to refugees) If you are an international student you need a valid study permit as well as proof of valid medical aid cover.
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No late registration will be allowed without the written permission of the Registrar.
International students (excluding refugees) who make use of one of the preferred medical scheme (Ingwe Health and Comp care) should also make provision for approximately R4308.00 per month for 12 months medical cover (the minimum acceptable duration according to the Department of Home Affairs).
Please bring your copy of the bank deposit slip on the day of registration.
Please note
You will not be registered if the fees listed above have not been paid. If you have not paid the full deposit and fee prior to your arrival at the University, you should contact the medical aid scheme directly: Ingwe: Comp care: Tel+270860102493 Tel+27(0)112081000 or +27(0)861124636
Link for further information and application to: Comp Care NetworX: http://www.studentplan.co.za/ Link for further information and application to: Momentum Health: http://www.ingwehealth.co.za/
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ORIENTATION
With this booklet you will have received information relating to orientation. We try as far as possible to integrate international students in to the Faculty and residence orientation programmes, but, in addition to these, have arranged a special international student orientation on the Friday and Saturday of the last weekend in February and July 2014. This programme is geared specifically for first-year international students and will take place during the first weeks of the term. Watch the notice boards for details about the time and place.
FINANCIAL AID
BURSARIES AND LOANS
Donors that make funds available for the University to administer according to set criteria. University Administered Awards are for 2nd, 3rd and 4th year students only. Applicants must be South African citizens, have a very good academic record, should be assessed as financially needy and must make a contribution towards their studies. Size of awards varies.
2. NSFAS (Bursary/Loan)
NSFAS Loans are available for both financially needy and academically deserving students. The criteria are available in the application form and NSFAS brochure.
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3. Merit Bursaries
To first year students who obtained an Aaggregate in grade12 in the year preceding their first registration at the University. The award is only available during the first year of registration.
4. Nominated Awards
Off campus agencies (companies, NGO s ,etc) award bursaries/scholarships directly to students who apply to them.
CLOSING DATES
First-year students: Returning students: 28 February 31 August (of the previous year)
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ENQUIRIES
Students studying at Bellville, Tygerberg and Groote Schuur NSFAS University Administered Awards Nominated Awards Tel+27(0)+219596349 / 6594/6495 Tel+27(0)+219596253 Tel+27(0)+219596493/6578
Students studying at Cape Town, Mowbray, Granger Bay. Please contact the Help Desk at Tel+27(0)+214603831 / 3327 / 3856 / 3744 / 3918 Students studying at Wellington NSFAS Tel+27(0)+218645546
VERY IMPORTANT: READ THE SMALL PRINT Even if the applicant has paid the deposit required upon acceptance, the University cannot reserve a place if the applicant does not report for registration on the date and time as communicated to him/her in the registration schedule. In cases where the applicant does not report according to the schedule, the University reserves the right to fill vacancies with applicants whose names are on the waiting list.
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Wednesday 15 January 2014 at 10:00, Cape Town Campus Attendance is compulsory for all first years.
WELINGTON CAMPUS: WELCOMING OF THE FIRST YEARS
The Vice-chancellor of the University will address all first year students who register on the Cape Town campus on:
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