UG & PG Form EX10

THE HONG KONG UNIVERSITY OF SCIENCE & TECHNOLOGY Academic Records and Registration Office Clear Water Bay, Kowloon, Hong Kong ( Fax: 852-2358-0769 ) Application for Transcript of Studies Notes and Application Procedures
1. 2. Students academic transcripts provide the FULL record of their academic results and performance. A free copy of the official transcript will be issued automatically by the Academic Records and Registration Office (ARRO) to students who have: (i) completed a degree program at the University and have been formally admitted to the degree (i.e. after the Congregation); (ii) withdrawn from the University and have completed all formal procedures for withdrawal. Other than the free copy mentioned above, requests for official transcripts at other times will be charged HK$50 per copy plus $15.5 for each registered mail. Payment can be made by the following methods : (I) Current students with a valid ITSC account should make the payment by credit card. Go to Miscellaneous Purchases in the Student Center, sum up the total by the Calculate Total button and confirm the amount. After successful transaction, please print a copy of the record as payment proof. (II) For graduates or students without a valid ITSC account, payment can be made: (i) via any branch of Hang Seng Bank by using the pay-in-slip attached to this form or obtainable at ARRO ; or (ii) by bank cheque or bank draft (in HK dollars) drawn on a bank in Hong Kong and made payable to The Hong Kong University of Science and Technology Students requesting official transcripts should complete Sections I and II below. The completed application form, together with proof of payment (i.e. the validated pay-in-slip / copy of the payment record made via Student Center) or a bank cheque or bank draft at the appropriate amount, should be returned to ARRO by mail or in person (office hours: Monday to Friday, 09:00-17:15). Application and / or collection of transcript made by a representative must bear the authorization of the applicant by presenting a letter of authorization and the photocopy of the applicant's HKUST Card / HKID Card / Passport. The representative will be requested to show his / her HKUST Card / HKID Card or Passport for verification during application and / or collection. The photocopy of the applicant's HKUST card / HKID / Passport shall be destroyed afterwards. Normally, five working days should be allowed for processing the request. Transcript requests are processed in the order of receipt and the transcripts have to be collected within three months from the date of application. Students are advised NOT to apply for the official transcripts during periods where course and / or registration records are subject to changes (eg. grade reporting, grade review, course registration, add-drop periods, awaiting for the approval for graduation statusetc).

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Section I ( Students Particulars ) Student No. Surname Other Name

Student Name :

Contact Phone No.:

Email Address:

Section II ( Application Particulars ) Please send the transcript(s), ( indicated at the back of this form.

(Please tick and provide the information as appropriate)

copies ) directly under confidential cover and by registered / ordinary mail to the address(es)

I / my representative* shall collect the transcript(s), (

copies ) in person. ( * Please see Note 5 above )

Total copies required Total transcript application fees (HK$50 per copy plus $15.5 for each registered mail)

: : HK$

I understand that official transcripts are normally NOT issued during periods where course and / or registration records are subject to change (eg. grade reporting, grade review, course registration, add-drop periods, awaiting for the approval for graduation statusetc). If I request a transcript during these periods and should changes occur after the transcript is printed, a fresh application will be made if I need an updated copy.

Signature of Student
Ref: EX10_Dec_2013

Date

Please send the transcripts by registered mail directly to the following address(es) :
Name of recipient: Address: Name of recipient: Address:

No. of copies required: Name of recipient: Address:

No. of copies required: Name of recipient: Address:

No. of copies required:

No. of copies required:

Name of recipient: Address:

Name of recipient: Address:

No. of copies required:

No. of copies required:

Name of recipient: Address:

Name of recipient: Address:

No. of copies required:

No. of copies required:

Transcript prepared by _______________ on ________; Sent by _______________ on _________ Signature of Student : Date :

The information given in this form will be used for checking records and processing this application only