Professional Documents
Culture Documents
WORK
ON
MOTIVATION
ACKNOWLEDGEMENT
We would first like to express our heartiest thanks to Dr. Irfan A. Rizvi
for his invaluable guidance and support.He,rather than just teaching
the subject,gave more attention and importance to our practical
learning from the subject and that only encouraged we people to apply
study of ORGANIZATIONAL BEHAVIOR in our lives.
MOTIVATION
The heart of motivation is to give people what they really want most from
work. The more you are able to provide what they want, the more you should
expect what you really want, namely: productivity, quality, and service.
Motivation is a way by which a person is encouraged to give in his/her best to
what he is supposed to do or paid to do. Motivation is not always directed by
money or materials. It has a lot to do with how a person is made to feel to do
better in his/her job.
Every person has different reasons for working. The reasons for working are
as individual as the person. But, we all work because we obtain something
that we need from work. The something obtained from work impacts morale,
employee motivation, and the quality of life. To create positive employee
motivation, treat employees as if they matter - because employees matter.
When you think of motivation, then, you first expect that every individual has
motivation, the will to become invested and involved to the point of action, in
some aspect of life. Second the employer must provide a work environment
that fosters and enables motivation in people. You need to identify and tap
into the intrinsic motivation each person has. Third, motivation is often
induced with recognition and rewards that appeal to an individual. The key
with recognition is to provide motivational resources that match what
motivates your employees. An unmotivated staff will cost you dearly.
In addition, these are times when de-layering and the flattening of hierarchies
can create insecurity and lower staff morale. Moreover, more staff than ever
before are working part time or on limited-term contracts, and these
employees are often especially hard to motivate.
“You can make their day or break their day. Your choice. No kidding. Other
than the decisions individuals make on their own about liking their work, you
are the most powerful factor in employee motivation and morale.” This is how
Mr. Parameswaran started when we asked him the first question.
Building high employee motivation and morale is both challenging and yet
supremely simple.
Building high employee motivation and morale requires that you pay attention
every day to profoundly meaningful aspects of your impact on life at work.
That question I can answer. The right answer is that, generally, you know what
you should do; you know what motivates you. You just do not consistently, in a
disciplined manner, adhere to what you know about employee motivation.
Foc us on the De vel opm ent of Peo ple f or Em plo yee Motiv atio n
Most people want to learn and grow their skills at work. No matter their
reason: a promotion, different work, a new position or a leadership role,
employees appreciate your help.
Talk about changes they want to make to their jobs to better serve their
customers.
When I poll supervisors, the motivation and morale builder they identify first is
knowing how they are doing at work. Your staff members need the same
information. They want to know when they have done a project well and when
you are disappointed in their results. They need this information as soon as
possible following the event.
They need to work with you to make sure they produce a positive outcome the
next time. Set up a daily or weekly schedule and make sure feedback
happens. You'll be surprised how effective this tool can be in building
employee motivation and morale. You can make their day.
Peo ple Nee d P ositiv e an d Not So Positi ve Co ns eq ue nc es
I'm all for supervisory discretion, but only when it is consistent. People need
to know what they can expect from you. In employee relations, an apt
statement is: "Fool me once, shame on you. Fool me twice, shame on me."
(Attribution unknown) You can make their day.
Use whatever access you have to education and training. You may have an
internal trainer or you can seek classes from an outside consultant, a training
company, or a college or university. If your company offers an educational
assistance plan, use all of it.
If not, start talking with your Human Resources professionals about creating
one. The ability to continuously learn is what will keep you moving in your
career and through all the changes I expect we'll see in the next decade.
Minimally, you will want to learn the roles and responsibilities of supervisors
and managers and how to:
• provide feedback,
• provide praise and recognition,
• provide proper progressive discipline,
• give instructions,
• interview and hire superior employees,
• delegate tasks and projects,
• listen actively and deeply,
• write records, letters, file notations, and performance evaluations,
• make presentations,
• manage time,
• plan and execute projects,
• problem solve and follow up for continuous improvement,
• make decisions,
• manage meetings, and
• build empowered teams and individuals in a teamwork environment.
What does all this have to do with employee motivation, you may ask?
Everything. The more comfortable and confident you are about these work
competencies, the more time, energy, and ability you have to devote to
spending time with staff and creating a motivating work environment. You can
make their day.
Picture Mr. Stressed-Out and Grumpy. He arrives at work with a frown on his
face. His body language telegraphs "over-worked" and unhappy. He moves
slowly and treats the first person who approaches him abruptly. It takes only a
few minutes for the entire workplace to get the word. Stay away from Mr.
Stressed-Out and Grumpy if you know what's good for you this morning.
Your arrival and the first moments you spend with staff each day have an
immeasurable impact on positive employee motivation and morale. Start the
day right. Smile. Walk tall and confidently. Walk around your workplace and
greet people. Share the goals and expectations for the day. Let the staff know
that today is going to be a great day. It starts with you. You can make their
day.
Responding to my question, she said that part of her success was that she
liked and appreciated people. She sent the right message. She also uses
simple, powerful, motivational words to demonstrate she values people. She
says "please" and "thank you" and "you're doing a good job." How often do you
take the time to use these simple, powerful words, and others like them, in
your interaction with staff? You can make their day.
For Empl oyee Motiv atio n, Ma ke Sur e P eopl e Kn ow W ha t You
Exp ect
Or, the requirements change in the middle of the day, job, or project. While the
new expectations are communicated - usually poorly - the reason for the
change or the context for the change is rarely discussed. This causes staff
members to think that the company leaders don't know what they are doing.
This is hardly a confidence, morale-building feeling.
This is bad news for employee motivation and morale. Make sure you get
feedback from the employee so you know he understands what you need.
Share the goals and reasons for doing the task or project. In a manufacturing
environment, don't emphasize just numbers if you want a quality product
finished quickly. If you must make a change midway through a task or a
project, tell the staff why the change is needed; tell them everything you
know. You can make their day.
Spend time daily with each person you supervise. Managers might aim for an
hour a week with each of their direct reports. A key employee work motivation
factor is spending positive interaction time with the supervisor. Schedule
quarterly performance development meetings on a public calendar so people
can see when they can expect some quality time and attention from you.
Shar e the Goals an d the Cont ext: Comm uni ca te f or Empl oyee
Motiv atio n
People expect you to know the goals and share the direction in which your
work group is heading. The more you can tell them about why an event is
happening, the better.
Above all else, to effectively lead a work group, department, or unit, you must
take responsibility for your actions, the actions of the people you lead, and the
accomplishment of the goals that are yours.
If you are unhappy with the caliber of the people you are hiring, whose
responsibility is that? If you are unhappy about the training people in your
work group are receiving, whose responsibility is that? If you are tired of
sales and accounting changing your goals, schedule, and direction, whose
responsibility is that?
If you step up to the wire, people will respect you and follow you. You are
creating a work environment in which people will choose motivation. It does
start with you. You can make their whole experience with your company.
POLARIS
We spoke to Mr. Ramesh Rajan from Polaris who shared with us the below
valuable pointers on how Polaris motivates its employees and what we can do
to do the same.
• Make only the minimum number of rules and policies needed to protect
your organization legally and create order in the work place.
• Publish the rules and policies and educate all employees.
• With the involvement of many employees, identify organizational values
and write value statements and a professional code of conduct.
• Develop guidelines for supervisors and educate them about the fair and
consistent application of the few rules and policies.
• Address individual dysfunctional behaviors on a “need-to” basis with
counseling, progressive discipline, and performance improvement
plans.
• Clearly communicate work place expectations and guidelines for
professional behavior.
If you create an environment that is viewed as fair and consistent, you give
people little to push against. You open up a space in which people are focused
on contribution and productive activities rather than gossip, unrest, and
unhappiness.
• Express the expectation that people make decisions that will improve
their work.
• Reward and recognize the people who make decisions about and
improvements in their work as heroes.
• Make certain employees know and understand your organization's
mission, vision, values, goals, and guidelines so they can funnel their
involvement in appropriate directions. Education, communication,
measurement feedback and coaching keep employee involvement from
becoming a free-for-all.
• Never punish a thoughtful decision. You can coach and counsel and
provide training and information following the decision. Don’t undermine
the employee’s confidence that you are truly supportive of her
involvement.
• If you are a supervisor and people come to you continually to ask
permission and receive instructions about their work, ask yourself this
question.
• What am I doing that makes people believe they must come to me for
each decision or permission? You are probably communicating a mixed
message which confuses people about your real intentions.
Examine your beliefs about people. The majority of people do not get up in the
morning and come to work with the intention of causing problems. How many
people do you know who want to go home at the end of a work day feeling as
if they failed all day? Not many, if any.
These work environments are perceived as fair and structured just enough for
perceived emotional safety. At the same time, your more courageous
employees feel unfettered and encouraged in their efforts to make a
difference. Set them free.
Polaris uses this checklist for managers with responsibilities for managing,
motivating, and developing staff at a time when organizational structures and
processes are undergoing continual change.
Determine which factors are important to you in your working life and how
they interact.
People may want more status, higher pay, better working conditions, and
flexible benefits. But find out what really motivates your employees by asking
them in performance appraisals, attitude surveys, and informal conversations
what they want most from their jobs.
4. Walk th e J ob
Every day, find someone doing something well and tell the person so. Make
sure the interest you show is genuine without going overboard or appearing to
watch over people's shoulders. If you have ideas as to how employees' work
could be improved, don't shout them out, but help them to find their way
instead. Earn respect by setting an example; it is not necessary to be able do
everything better than your staff. Make it clear what levels of support
employees can expect.
Whether your working culture is one that clamps down on mistakes and
penalizes error or a more tolerant one that espouses mistakes as learning
opportunities, your staff need to understand the kind and levels of support
they can expect. Motivation practice and relationship building often falter
because staff does not feel they are receiving adequate support.
Many people say they are working for money and claim in conversation that
their fringe benefits are an incentive. But money actually comes low down in
the list of motivators, and it doesn't motivate for long after a raise. Fringe
benefits can be effective in attracting new employees, but benefits rarely
motivate existing employees to use their potential more effectively.
8. De cid e on an Action
Having listened to staff, take steps to alter your organization's policies and
attitudes, consulting fully with staff and unions. Consider policies that affect
flexible work, reward, promotion, training and development, and participation.
9. Ma na ge Chan ge
11. Pr ovid e F ee db ac k
Feedback is one of the most valuable elements in the motivation cycle. Don't
keep staff guessing how their development, progress, and accomplishments
are shaping up. Offer comments with accuracy and care, keeping in mind next
steps or future targets.
Do :
Don' t: