Oracle Applications Release 12.1.

Accounts Receivables

Students Manual

Table of Contents
1CUSTOMER PROFILE CLASSES............................................................................................................................ 4 2CUSTOMERS............................................................................................................................................................ 7 4BILLS RECEIVABLES............................................................................................................................................ 21 8.NOTES RECEIVABLES......................................................................................................................................... 33 BALANCE FORWARD BILLING.............................................................................................................................. 43 RECEIPTS................................................................................................................................................................. 49 10.REMITTANCES.................................................................................................................................................... 62 MISCELLANEOUS RECEIPTS................................................................................................................................. 69 PAYMENT NETTING................................................................................................................................................. 70 AGING BUC ETS..................................................................................................................................................... 72 INVOICES WIT! RULES........................................................................................................................................... 73 AGING ...................................................................................................................................................................... 83 PAYMENT TERMS.................................................................................................................................................... 86 TRANSACTION TYPES"........................................................................................................................................... 91 TRANSACTION SOURCES ..................................................................................................................................... 96 STANDARD MEMO LINES .................................................................................................................................... 100 ACCOUNTING RULES............................................................................................................................................ 102 AUTOACCOUNTING .............................................................................................................................................. 106 APPROVAL LIMITS ............................................................................................................................................... 109 RECEIVABLES ACTIVITIES".................................................................................................................................. 110 APPLICATION RULE SETS ................................................................................................................................... 118 DISTRIBUTION SETS ............................................................................................................................................ 121 RECEIPT SOURCES .............................................................................................................................................. 122 RECEIPT CLASSES ............................................................................................................................................... 123 SYSTEM OPTIONS................................................................................................................................................. 130 AR ACCOUNTING PERIODS................................................................................................................................. 140 ACCOUNTING ENTRIES........................................................................................................................................ 141 MULTIPLE C!OICE #UESTIONS.......................................................................................................................... 1$0

FRE#UENTLY AS ED #UESTIONS..................................................................................................................... 1$8

Customer Profile Classes

Use Customer Profiles to group customer accounts with similar credit worthiness, business volume, and payment cycles. For each profile class you can define information such as credit limits, payment terms, statement cycles, invoicing, and discount information. You can also define amount limits for your finance charges, dunning, and statements for each currency in which you do business. For example, you might define three categories: one for prompt paying customers one for late paying customers with high finance charge rates and a third for customers who mostly pay on time, with discount incentives for early payment. You can also use the profile class !"#F$U%&,! which 'racle (eceivables provides. You can assign a profile class to customers and addresses through the Customers)*tandard window. &he customer profile class you assign provides the default values, which you can optionally customi+e to meet specific re,uirements for each customer or address. -f a profile is assigned to a customer and an address of the same customer, the options set at the address level ta.e precedence over those set at the customer level. For statement site and dunning site profile amounts, however, (eceivables uses the options at the address level only if you set the $(: Use *tatement *ite / "unning *ite Profiles profile option to Yes. Prerequisites "efine "efine "efine "efine "efine "efine "efine "efine "efine statement cycles customer profile loo.ups credit analysis dunning letters collectors grouping rules payment terms $utoCash rule sets *ystem 'ptions

0avigate to profile class window 10avigation: customer: profile classes2

Credit Profile

Customer Profile Classes 3 Profile Class $mounts

Customers

Customer and Customer sites define customer name and address information to bill customer4s goods and services rendered. 5inimally, customer records have three components: a customer record, a customer site record, and a customer site business purpose record. &he one)customer)to)many)customer)sites architecture allows one customer record to have one or more site records. Understanding and utili+ing the one)customer)to)many)customer)sites concept is critical for 'racle (eceivables to run as efficiently and effectively as possible *trict in)house naming standards, customer verification procedures, and data entry procedures will improve the 'racle (eceivables system and in) house business processes. Customer and customer site records may be converted or imported. $ review of the active customer and address records in the legacy system should occur. &he number of records should determine if the customer conversion process is manual or automated. 6oth conversion strategies re,uire users to clean the data. &he current customer data must be extracted and the users must review the data. &he one)customer)to) many)customer)sites architecture must be established and duplicates must be eliminated. -n addition, consistent in)house naming standards must be applied. &hen the customer data may be entered manually or via a conversion program. Fortunately, there is a delivered customer interface. 7owever, the customer conversion program must still be written in)house or delivered by a consulting organi+ation. -n addition, the user community must have strict procedures as to what system owns the customer and customer site data.

GCSS Associates Customers

Hyderabad BK Guda-32 Customer site

Vi ay!ada Sidd"art"a# Ba$dar %oad Customer site

Bi&& 'o Customer Site Purpos

S"i( 'o Customer site purpose

Customer *ite $rchitecture &he third record is the customer site use record. &his data indicates the business purpose of the customer address data such as the bill)to address or the ship)to address data. &he appropriate site will appear in the %ist of 8alues during data entry. For example, in the bill)to customer site field, only the sites with a business purpose of 6ill to will display. 1i2 *ome of the 'racle (eceivables table names start with the prefix 9($: because prior releases of 'racle (eceivables included the 'racle (evenue $ccounting 1($2 application which is now included within the 'racle (eceivables application. Customer Entry &he 'racle (eceivables displays the customer entry find window when opening the window 1. From the (eceivables menu Customers Standard. ;. &he system displays search window. #nter the customer name and say go. &o verify the customer record doesn4t already exist to avoid accidental duplicate customer records. <. Press go to execute the ,uery. -f the customer exists, the matching records will be displayed. -f the customer name doesn4t exist, the system displays no result found. Press create to create a customer record.

Find=#nter Customer
)

1. Customer window will appear. 2. #nter the name of the organi+ation. 3. Profile class, account type and customer status. . >ive relevant address and bill to, ship to address. !. *ay save and apply. &hen it will display status active and again say apply. ". $ddress will appear in the address field.

Customer $ddress 'racle (eceivables lets you add, change, or deactivate business purpose information for a specific address. *ince customer accounts can have multiple addresses, business purposes let you describe which functions
*

are performed at a particular customer account site. For example, assign a ship)to business purpose to the address where you ship your goods and a "unning business purpose to the address where you will send "unning %etters. ?hen you assign a business purpose to an address, its default status is $ctive. You can ma.e the business purpose inactive by unchec.ing the $ctive chec. box in the 6usiness Purposes tabbed region. $ddresses can have multiple business purposes, such as shipping, billing, or sending statements, dunning letters, mar.eting collateral, and legal documents. You can also define your own business purposes in the (eceivables %oo.ups window. #ote$ $n address assigned to a ship)to business purpose is also referred to as a !*hip)&o site!, an address assigned to a "unning business purpose is referred to as a !"unning site!, and so on. %usiness Purposes and &ultiple Or'ani(ation Support -f you are using the 5ultiple 'rgani+ation support feature, you can assign a salesperson to a customer account site. -f you are not using multiple organi+ations, you can assign a salesperson to a customer account and to each of their site uses. You can also create a centrali+ed statement and dunning site for each customer account in a multiple organi+ation environment. 6usiness purposes in a multiple organi+ation environment are organi+ation specific. For example, only the transactions associated with a bill)to site for a specific organi+ation appear on a statement or dunning letter. -f the same bill)to site is used by more than one organi+ation, then you must set up the address and associated business purpose of this bill)to site in each organi+ation. &hen, for each organi+ation, you must run separate statements and dunning letters for this same bill)to site. Consolidated statements and dunning letters for a single customer are also organi+ation specific. ?hen you run a consolidated statement or dunning letter, (eceivables consolidates all organi+ation)specific transactions for the customer into a single document and sends the document to the bill)to address with the relevant business purpose 1*tatement or "unning2. For example, *ites $ and 6 belong to organi+ation 5iniCo, and sites 6 and C belong to organi+ation 6igCo. (eceivables will record transactions for site 6 in both organi+ations. 7owever, when you run consolidated documents, only the transactions created by 5iniCo appear on 5iniCo
1+

documents and only the transactions created by 6igCo appear on 6igCo documents. 6ecause 5iniCo and 6igCo are separate organi+ations, the activity for site 6 is not duplicated on both organi+ations! documents. Common Types of %usiness Purposes %ill To$ *end invoices to this address. &he bill)to address can be different from this customer account!s ship)to address. )ra*ee$ "esignate this address as a customer account drawee. $ customer drawee is a customer account site responsible for paying bills receivable. S+ip To$ *end your goods or services to this address. &he ship)to address can be different from this customer account!s bill)to address.

%usiness purpose usa'e

11

Transactions
&he following setup steps are important for entering transactions in the application: &ransaction *ource &ransaction &ype Customer $uto $ccounting

Standard Transaction ,#a-i'ation$ transactions$ transactions.

&ransaction 3 5ain &ab *ource *elect the &ransaction *ource. &he *ource specifies automatic or manual and invoice numbering, the standard transaction type, determines which attribute of the -nvoice &ransaction Flex field is used to default into the (eference field. #nter the transaction number if automatic numbering is not enabled. -f automatic numbering is specified, (eceivables generates a number *elect the -nvoice Class from the list *elect the &ransaction &ype. &ransaction types determine whether a transaction updates open receivables, can be posted to >%, if (eceivables calculates tax, the transaction4s creation sign, whether transactions with this type use natural application only or will allow over application, provide the default transaction class, payment term, and printing options for each transaction.
12

0umber Class &ype

"ate >% "ate

#nter the transaction date the default is the current date #nter the >% date the default is the current date. if the current date is not in an open period, the default is the last date of the most recent open period %egal "efault legal entity will be populated. &his can be changed #ntity based security access *hip &o #nter customer ship to address. $ll other details will be populated by 'racle 6ill &o #nter customer 6ill to address. $ll other details will be populated by 'racle Payment *elect the payment term applicable to the customer. 'racle &erm will calculate the due date based on this

&ore Tab$

&ransaction 3 5ore &ab #otes Tabbed Re'ion$

Transaction /ines

13

0rei'+t *indo* reference

14

Sales Credits 1indo* Reference$

)istributions 1indo* Reference$

Complete$ , Completing an invoice means that payment schedules and aged receivable amounts are calculated, and this transaction can be transferred to the >%. , ?hen all re,uired information has been entered, clic. the Complete button.
15

, 'nly completed transactions can be printed.

Press on complete button then go to number tab there one icon will appear press on it then view following window. E2+ibit Completed &ransaction

E2+ibit Credit &ransaction 1nav: transactions: credit transactions2

16

Apply credit amount to open transaction

*ay find credit transactions window will appear and clic. on credit lines following window will appear. #nter number, description, ,uantity in minus and amount. *ave the data.

3uery Ori'inal Transaction$

'riginal &ransaction
17

@uery Credit 5emo &ransaction which system automatically crated and open the (eference -nformation &abbed (egion and see the 'riginal &ransaction effected -nformation

Credit 5emo (eference -nformation

1)

Deposit Transaction

Prerequisites "eposit &ransaction &ype Process$ Create "eposit &ransaction Create normal transaction and $pply to Commitment 1"eposit2 &ransaction

'pen Commitment &abbed (egion and enter commitment amount and #ffective "ates

#nter Commitment $mount

Commitment &ransaction
1*

Create normal transaction and $pply to Commitment 1"eposit2 &ransaction

(un C'55-&5#0& 6$%$0C# (#P'(& to .now available balance in a Commitment

2+

Bills receivables 4.1 Standard Remitted Bills Receivable

6ills receivables is the provision through which organi+ation can get customer transaction amount balance on or before the actual payment by customer. Prerequisites$ A. Customer should be a )ra*ee

;. &here should be a completed transaction of that customer 1"rawee2

<. "efine transaction type for bills receivables transaction 1nav: setup: transactions: transaction types2

21

Note: Code Combinations (accounts) will be populated from auto accounting (assumed that auto accounting set-up is completed). B. "efine &ransaction source for 6ills (eceivables &ransaction 1 nav : setup: transactions : sources2

22

C. "efine (eceipt Class

Procedure: 0ow we can create bills receivables transaction 1. 0: bills receivable transaction ;. select the transaction type, source, currency, >% date, issue date, customer details <. clic. on assign tab 4. select the transaction number save complete C. bills receivable transaction number will come 6ills (eceivables form 1A2

23

$ssignment window 1<2

6ills receivable transaction status changes from incomplete to pending remittance after completion (emit bills receivable transaction: 1. 0: bills receivables remittance. ;. select remittance method, receipt class, payment method, remittance ban. etc
24

<. clic. on manual creation=auto create 4. 0:clic. on action tabselect createo. C. status becomes started creation then changes to complete creation (emittance window

Se&ect ma$ua& create 5aintain remittance ban.

25

$fter completion of creation, status changes from started creation to completed creation

0ow approve and format

First the status is started approval then changes to completed approval

26

27

2)

Factored Bills Receivables A. "efine (eceipt Class with remittance method Factoring.1 nav: setup: receipt : receipt class2

;. Create a 6ills (eceivable &ransaction1 nav: bills receivable :

transaction2

2*

(emit the 6ills (eceivables Complete the transaction and navigate to remittances window 1nav: bills receivable: remittances2

Clic. on maintain to maintain remittance

3+

C. $fter successful completion of the above programs the status of 6ills (eceivables will be changed to Factored. D. $utomatically system will create a receipt for the Factored 6ills (eceivable with receipt number same as 6ills (eceivable number.

$nd you can see the accounting entry for the receipt as follows.

E. $fter reconciliation=manual clearing in Cash 5anagement the status of the receipt will be changed to Cleared.
31

$nd you can see the accounting entry as follows

32

! "otes Receivables (eceivables let you enter and trac. future)dated payments. &hese types of payments can either be a future dated chec. or a formal document called a promissory note. $ promissory note is a formal, printed document in which the issuer promises to a pay a specific amount on a specific date to another party 1the note holder2. &he date that payment is due is called the note maturity date. Promissory notes are guaranteed by the ban. that issues the note. ?hen a promissory note is created, the issuer specifies the amount due, the maturity date, and the ban. branch from which the holder can receive the payment. ?hen the note reaches its maturity date, the holder submits it to their ban.. &he ban. then submits the note to a clearing institution, which transfers the payment from the issuer!s ban. to the holder!s ban.. 0otes issued by the customer can also be returned to the supplier prior to the maturity date if, for example, the note had been issued as a deposit, advance payment, or as payment for existing customer invoices. ?hen a promissory note or future dated chec. is received as payment for goods or services, it is called a Note Receivable.

33

Prere,uisites to complete notes receivables: A. "efine a (eceipt class with notes receivables enabled

;. Create / Complete a normal transaction

34

?e can classify the notes receivables based on their remittance method Standard remittance notes recei-ables 0actored remittance notes recei-ables

35

Standard remittance 1. 0:receiptsreceipts ;. #nter receipt payment method, receipt number, receipt amount, F notes receivable issuer details1 in more tab page2

<. $pply the receipt amount to the completed transaction. Process of remitting: 1. 0: receiptsremittance ;. select the remittance method, receipt class, receipt payment method, ban. etc

36

<. Clic. on manual= auto create 4. *elect the receipt approve format.

#ote: the status will be started approval completed approvalstarted formatting completed formatting

37

C. >o to receipt the status changes from conformed to remitted 6. 0: tools view accounting 1to see the accounting entries2

E. >o to cash management and reconcile the receipt with ban. statement G. -n receipt the status changes from remitted to cleared 9. 0: tools view accounting1to see the accounting entries2

3)

3*

Factored remittance Prerequisite$ "efine a (eceipt Class / the (emittance method should be Factored=*tandard /Factoring

Procedure: to create the receipt A. 0: receipts receipts ;. Create a receipt payment method, receipt amount, F notes receivable issuer details 1in more tab page2 <. $pply the receipt amount to the completed transaction. Process: for remittance 0: receipts remittance *elect the remittance method as factor, receipt class, payment method, ban. etc

4+

Clic. on manual = auto create select the receipt approve format

&he status becomes completed formatting. -n receipt the status changes from conformed to remitted

D. *witch over to Cash 5anagement and reconcile the receipt with the ban. statement. &he status of the receipt changes from remitted to cleared

41

1. (un the clear= ris. elimination program and see the status and entries in receipt

42

Balance #or$ard Billin% Step 1 4 Set 5p System Option *elect *how 6illing 0umber option 1&rans / Customers &abbed (egion2 chec. box to display the forward billing number in (eceivables windows and reports.

Step 2 - Define Payment Terms Create one or more proxima payment terms for use with consolidated billing invoices. &he Consolidated 6illing -nvoice program uses the cutoff date and payment terms that you specify in the submission parameters to select the transactions to include on a consolidated billing invoice. ?hen defining proxima payment terms for consolidated billing, perform the following:

#nter a Cutoff "ay ) &he program uses this day to select transactions for a consolidated billing invoice. #nter a single due date in the "ay of 5onth field ) You cannot use multiple due dates 1i.e. split payment terms2 with consolidated billing invoices. $dditionally, when defining the due date, enter a value for the 5onths $head field. "o not enter a value in the "ays or "ate fields the Consolidated 6illing -nvoice program does not use either field.

You can define more than one payment term for use with consolidated billing invoices. &hese payment terms can use the same or a different cutoff day. ?hen printing consolidated billing invoices, you can specify which payment term to use.

43

Step 3 )efine 4 #e* or 5pdate E2istin' Customer Profiles $ customer!s profile class indicates whether a customer should receive consolidated billing invoices and whether the invoice format is "etail or *ummary. &he profile class also determines the payment term on the consolidated billing invoice. Consolidated billing invoices are generated at the bill)to site only. Customers with multiple bill)to sites cannot receive a single invoice that consolidates transactions across customer sites. -f a customer has multiple bill)to sites, the level at which you define a consolidated billing profile class determines the number of consolidated bills that are printed for that customer. ?hen you define a consolidated billing profile class at the customer level only, (eceivables will print many consolidated billing invoices, one for each bill)to site. ?hen you define a consolidated billing profile class at a bill)to site only, (eceivables will print a single consolidated billing invoice specific to that bill)to site. Update the profile class at the customer and=or the customer site level to enable consolidated billing:

Chec. the #nable 1H2 chec. box. Choose a consolidated billing format.

Choose a Format of *ummary, "etail, or -mported. Choose the "etail format to list the item description, ,uantity, and unit price for each item on each invoice choose the *ummary format to list only the total amount of each transaction.
44

Attention$ &he -mported format is for use with the -mported 6illing 0umber feature. &he -mported format will not be printed through the Consolidated 6illing Print program. Use custom invoices instead. $ssign a proxima payment term and unchec. the 'verride &erms box. You must assign a proxima payment term at either the customer site or the business purpose level for any bill)to site that you want to send a consolidated bill to. "o not chec. the 'verride &erms box on the customer profile. &he Consolidated 6illing -nvoice program ignores the payment terms assigned to individual invoices when selecting transactions. (eceivables, however, uses the payment terms on individual invoices to calculate aging and finance charges. -f you chec. this box, then individual invoices may have payment terms that are different from the consolidated bill!s payment terms. Conse,uently, a customer could receive a consolidated bill that includes invoices that are already past due and incurring finance charges. 6y not chec.ing the 'verride &erms box, (eceivables automatically defaults payment terms for invoices from the customer profile. $ll invoices for a given bill)to site, therefore, will have the same payment term as the consolidated billing invoice. Su''estion$ -f you want to print a consolidated billing invoice for all of a customer!s bill)to sites, enable consolidated billing at the customer level and enter the proxima payment term at the business purpose level for all the bill)to sites.

Exhibit

Customer Profile Transactions-Terms

45

Consolidated 6ill 1. -$ter 'ra$sactio$s a$d Create Accou$ti$. 2. Submit Co$curre$t /ro.ram 0%e1uest or 2u$ctio$3

46

47

4e5t /eriod

4)

Receipts

Use the (eceipts window to enter new or ,uery existing receipts. For each receipt, you can see whether the receipt is identified and what portion of the receipt has been applied, placed on)account, and left unapplied. You can enter two types of receipts in (eceivables: Standard$ Payment 1such as cash or a chec.2 that you receive from your customers for goods or services. &iscellaneous$ (evenue refunds, and stoc. sales. earned from investments, interest,

You can apply receipts to invoices, debit memos, deposits, guarantees, on)account credits, and chargebac.s. You can partially or fully apply a receipt to a single debit item or to several debit items. You can enter receipts and apply them to transactions in either 'pen or Future accounting periods. You can also create chargebac.s or adIustments against these transactions. -f you do not specify a customer for a receipt, the receipt is unidentified. -n this case, the receipt amount appears in the Unidentified field in the (eceipts window. You cannot apply an unidentified receipt. #ote$ You can view the detail accounting lines for an existing receipt in the form of a balanced accounting entry 1i.e., debits e,ual credits2 by choosing 8iew $ccounting from the &ools menu. You can also choose to view the detail accounting as t)accounts. Receipt Status $ receipt can have one of the following statuses: Appro-ed$ &his receipt has been approved for automatic receipt creation. &his status is only valid for automatic receipts. Confirmed$ For manually entered receipts, this status indicates the receipt belongs to a receipt class that re,uires remittance. For automatic receipts, this status indicates the receipt has been confirmed. Remitted$ &his receipt has been remitted. &his status is valid for both automatic and manually entered receipts.
4*

 Cleared$ &he payment of this receipt was transferred to your ban. account and the ban. statement has been reconciled within (eceivables. &his status is valid for both automatic and manually entered receipts. Re-ersed$ &his receipt has been reversed. You can reverse a receipt when your customer stops payment on a receipt, if a receipt comes from an account with non)sufficient funds or if you want to re)enter and reapply it in (eceivables. You can reverse cash receipts and miscellaneous transactions.

5+

Standard Receipts A. #nter the receipt information, including (eceipt 0umber, Currency, (eceipt $mount, >% "ate, and (eceipt "ate. &he default (eceipt "ate is the current date, but you can change it. -f the (eceipt "ate is not in an open period, (eceivables changes the >% "ate to the last date of the most recent open period. You can change the >% "ate, but it must be in an open or future period. You can enter transactions in any currency defined in the system if you have at least one remittance ban. account with a (eceipts 5ulti) Currency flag set to Yes. -f no such ban. account exists, you are limited to entering only those currencies in which ban. accounts exist. 1&he currency of a multiple currency ban. account must be the same as your functional currency.2 -f the currency for this receipt is different from your functional currency and you have not defined daily conversion rates, enter exchange rate information. ;. #nter a Payment 5ethod. (eceivables use the payment method to determine the accounting and remittance ban. accounts for this receipt. You can only select payment methods that have remittance ban. accounts that are in the same currency as the receipt. <. -f you are using manual document numbering, enter a uni,ue "ocument 0umber. -f you are using automatic document numbering, (eceivables assigns this transaction a uni,ue number when you save. B. &o help identify the customer for this receipt, enter a &ransaction number 1optional2. (eceivables display the customer associated with this transaction. -f multiple customers have transactions with the number you entered, (eceivables displays a window from which you can select a customer. -f you enter a number here, (eceivables displays the customer number in the $pplications window when you apply this receipt. C. -f you did not enter a &ransaction number and the receipt is not unidentified, enter customer information for this receipt, including Customer 0ame or 0umber and 6ill)&o %ocation. ?hen you enter the customer, (eceivables enters this customer!s primary 6ill)&o %ocation, if one exists 1you can change this value2. -f the system option (e,uire 6illing %ocation for (eceipts is set to Yes, you must enter a 6ill)&o %ocation.

51

Attention$ -f you do not enter a 6ill)&o %ocation and the customer has no statement site, any unapplied or on)account receipt amounts will not appear on statements sent to this customer. D. -f you are manually entering an automatic receipt, enter a 6an. 0ame or $ccount 0umber. E. 'pen the (emittance tabbed region, then enter the receipt "eposit "ate 1optional2. &he default is either the deposit date entered at the batch level or, if there is no batch information, the receipt date. &he default receipt maturity date is the deposit date. G. (eceivables derive the default remittance ban. account from the payment method you entered. You can accept this value or enter any ban. account assigned to the payment method if the ban. account is in the same currency as that of the receipt or the 5ulti)Currency flag for the remittance ban. is set to yes. 'nly ban. accounts that are in your functional currency can accept multiple currency deposits. 6. &o prevent the receipt (emittance ban. from being automatically overridden during the remittance process, choose "on!t $llow in the 'verride 6an. $ccount field 1optional2. -f you choose $llow, (eceivables can automatically change the receipt remittance ban. to the remittance batch ban. during the remittance process. AJ. -f ban. charges apply, enter an amount for 6an. Charges. 6an. charges may apply if the receipt!s creation status is !Cleared! 1the clearance method of the associated receipt class must be set to !"irectly!2. AA. *ave your wor.. -f you entered a customer, the receipt amount appears in the unapplied field. 'therwise, the entire receipt amount appears in the unidentified field. 4 5nidentified Receipt

52

 Enter 7eader le-el information only

To -ie* t+e accountin' entries

Tools89ie* Accountin'

Accountin' Entries for 5nidentified Receipt

5napplied Receipt$

53

 Enter t+e Customer #ame and Press Tab button amount transferred from 5nidentified to 5napplied 9ie* t+e accountin' for 5napplied Receipt

Applied Receipt$ Press from the receipt window and enter specific transaction you can see the particular transaction or all the transaction of the customer.

54

55

On Account Receipts$ 1. Enter Receipt : select customer 2. Press Apply button 3. Select ;On Account< from t+e list of -alues and sa-e.

Accountin' for On Account Receipt

C&ar%ebac' (Receipt) Transaction A. #nter 0ormal &ransaction ;. #nter Partial (eceipt <. $pply receipt amount to transaction / create chargebac. B. Find Chargebac. &ransaction

56

Apply to Transaction : Sa-e

57

 #nter the &ype as Chargebac. #nter the new due date and save, system will assign a Chargebac. 0umber. @uery the charge bac. &ransaction from &ransaction window.

&ransaction Class / &ype will be Chargebac.. "ue date will be the date which you entered at the time of chargebac. in (eceipt. Press more tab and see t+e Ori'inal Transaction number applied to C+ar'ebac=

5)

3uery Ori'inal Transaction

&he balance of 'riginal &ransaction will be Kero. ?henever you receive the amount from the customer apply that amount to Chargebac. &ransaction.

5*

Receipt Ad*ustments Prerequisites (eceivable $ctivity Process$ #nter *tandard (eceipt $pply to 'pen &ransaction $pply to $dIustments / *elect $dIustment $ctivity

$pply to 'pen &ransaction

6+

*elect $ctivity 0ame from %ist of 8alues and save, system will assign a number for adIustment

$pply to $dIustment / *electing $ctivity 0ame

$ctivity names

61

$ccounting entry for adIustment / observe &ransaction 0umber applied to 1for $dIustment system will pic.up account code combination from (eceivable $ctivity which you selected for2

$ccounting for $dIustment

1+!Remittances Standard Remittance Prerequisites$ (eceipt Class 6an. Process$ A. #nter (eceipt ;. *tandard (emittance <. *elect (eceipts B. $pprove C. Format )ifferent Statuses of Remittance %atc+ *tarted Creation Completed Creation *tarted $pproval Completed $pproval *tarted Formatting Completed Format

62

Standard (eceipt

*tandard (emittance #nter "ates, (emittance 5ethod as *tandard, (eceipt Class, Payment 5ethod, 6an. "etails and Press (eceipt.

63

*electing (eceipt for (emittance *elect (eceipts which you want to remit to 6an. and save. Press $pprove and system will populate a "ecision 6ox press yes

$fter Completed $pproval re),uery remittance batch and press Format button system will populate a "ecision 6ox Press Yes

(eceipt *tatus will be changed from Confirmed to (emitted

64

$fter successful receipt remittance go to Cash management and *elect receipt and press clear transaction 15anually clear receipt2

(eceipt *tatus will be changed from (emitted to Cleared

8iew (eceipt 7istory from (eceipt window

Factored Remittance Prerequisites (eceipt Class with (emittance method Factored or *tandard and Factoring
65

Process Steps a2 Create (eceipt b2 (emittance with Factoring c2 *elect (eceipt for which you want to Factor d2 *ubmit $pproval=Format e2 Clear &ransaction in C51optional2 f2 (un $utomatic Clearing for (eceipts Program a. Create Receipt

b. Remittance *it+ 0actorin'

c. Select Receipts for *+ic+ you *ant to 0actor

d. Submit Appro-al>0ormat Your can submit format without submitting approval, first system will run approval process and after format process.
66

(eceipt status will be changed from Confirmed to (emitted

8iew accounting entries for Confirmed and Factored (eceipts

e. Clear Transaction in C& ,optional. $fter this process go to Cash 5anagement and manually clear transaction $ccounting entry will be "r Cash Cr *hort &erm "ept $nd (eceipt *tatus will changed from (emitted to Cleared f. Run Request ;Automatic Clearin' for Receipts< and view output file $utomatic Clearing for (eceipts

67

$utomatic Clearing for (eceipts Program output $fter successful completion of the above program accounting entry will be "r *hort &erm "ept Cr Factor
6)

(eceipt status will changed from Cleared to (is. #liminated

Miscellaneous Receipts Prerequisites$ 5iscellaneous Cash (eceivable $ctivity Process$ #nter (eceipt

*elect (eceipt &ype as 5iscellaneous *elect $ctivity Purpose from list of values

6*

$ccounting #ntry for 5iscellaneous (eceipt

Pa,ment "ettin% You can net receipts in (eceivables. &o net receipts, you apply a receipt against another open receipt, and then apply the resulting unapplied receipt balance to a transaction. 'pen receipts include receipts that have:

Unapplied cash 'n)account cash

Attention$ ?hen netting receipts, both receipts must be in the same currency. Prerequisites$ (eceivable $ctivity 3 Payment 0etting Process$ a2 Create *tandard (eceipt 1 'n)$ccount=Unapplied2 b2 Create another *tandard (eceipt / $pply to on $ccount=Unapplied receipt a. Create one receipt and apply t+e amount to on account.
7+

b. Create anot+er receipt and apply to on account receipt and open transaction

'bserve 0ew (eceipt applied amount

8iew $ccounting #ntry for new receipt

'bserve old receipt i.e., 'n $ccount (eceipt changed to $pplied (eceipt

71

A%in% Buc'ets $ging buc.ets are time periods you can use to review and report on your open receivables. For example, the B)6uc.et $ging buc.et that (eceivables provides consists of four periods: )LLL to J days past due, A to <J days past due, <A)DA days past due, and DA)LA days past due. ?hen you create your Collections reports or view your customer accounts, you can specify an aging buc.et and !as of date!, and (eceivables will group the transactions and their amounts in the appropriate days past due period.

$ging 6uc.ets

$geing (eport 8iew

72

-nvoices $it& Rules -nvoicing and accounting rules let you create invoices that span several accounting periods. Accounting rules determine the accounting period or periods in which the revenue distributions for an invoice line are recorded. Invoicing rules determine the accounting period in which the receivable amount is recorded. You can assign invoicing and accounting rules to transactions that you import into (eceivables using $uto-nvoice and to invoices that you create manually in the &ransactions window. ,i. Accountin' Rules Use accounting rules to determine revenue recognition schedules for your invoice lines. You can assign a different accounting rule to each invoice line. $ccounting rules let you specify the number of periods and the percentage of the total revenue to recogni+e in each period. You can also specify whether the accounting rules are of Fixed or 8ariable "uration. $ccounting rules of Fixed Duration span a predefined number of periods. $ccounting rules of Variable Duration let you define the number of periods during invoice entry. You can also create rules that will defer revenue to an unearned revenue account. &his lets you delay specifying the revenue recognition schedule until the exact details are .nown. ?hen these details are .nown, you use the $ctions wi+ard to recogni+e the revenue. ,ii. ?n-oicin' Rules Use invoicing rules to determine when to recogni+e your receivable for invoices that span more than one accounting period. You can only assign one invoicing rule to an invoice. (eceivables provide the following invoicing rules:
o

%ill ?n Ad-ance$ Use this rule to recogni+e your receivable immediately ,see 0i'ure 1 4 31 belo*.. %ill in Arrears$ Use this rule if you want to record the receivable at the end of the revenue recognition schedule ,see 0i'ure 1 4 32 belo*2.

,iii. Account Sets $ccount sets are templates used to create revenue and offset accounting distributions for individual invoice lines with accounting rules. &hese account sets enable you to split revenue for a line over one
73

or more revenue or offset accounts. &o meet your business re,uirements, you can change account sets before the (evenue (ecognition program is run. $fter the (evenue (ecognition program is run, you can change the individual >% distribution lines and (eceivables automatically creates reversing >% entries. $uto$ccounting creates the initial revenue and offset account sets for your invoice.

74

0i'ure 1 4 31. %ill in Ad-ance Accountin' Entries

0i'ure 1 4 32. %ill in Arrears Entries

75

Re-enue Reco'nition &he (evenue (ecognition program identifies all new transactions and creates the revenue distributions for those transactions. &he distributions are created for all periods, even in periods whose status is 0ot 'pen, using the rules associated with the transactions. A. ?n-oice *it+ ;Accountin' Rule 0i2ed )uration< : ;?n-oicin' Rule ?n Ad-ance< A2 ;2 <2 B2 C2 "efine -nvoicing and $ccounting (ules Complete &ransaction -nvoicing (ule -n $dvance $ssign $ccounting (ule (un (evenue (eorgani+ation Program 8iew $ccounting="istribution

76

"efine -nvoicing and $ccounting (ules

&ransaction with -nvoicing (ule -n $dvance

$ssign $ccounting rule

77

(un (evenue (eorgani+ation Program Commit ?or.: Yes: -f you want to create the distribution records generated by this submission. 0o: -f you want to review the distributions first in the (evenue (ecognition #xecution report without actually creating the distribution records.

8iew "istribution %ine 6. ?n-oice *it+ ;Accountin' Rule 0i2ed )uration< : ;?n-oicin' Rule in Arrears< A2 "efine -nvoicing and $ccounting (ules
7)

;2 <2 B2 C2

Complete &ransaction with -nvoicing (ule -n $rrears $ssign $ccounting (ule (un (evenue (eorgani+ation Program 8iew (eport

Complete &ransaction with -nvoicing rule -n $rrears

$ssign $ccounting (ule

8iew (eport C. ?n-oice *it+ ;Accountin' Rule 9ariable )uration< : ;?n-oicin' Rule ?n Ad-ance< A2 D2 E2 G2 "efine -nvoicing and $ccounting (ules Complete &ransaction with -nvoicing (ule -n $rrears $ssign $ccounting (ule (un (evenue (eorgani+ation report
7*

L2 8iew (eport

"efine -nvoicing / $ccounting (ues

$ssign -nvoicing (ules

$ssign $ccounting (ules

8iew (eport 1Program 'utput2

)+

". ?n-oice *it+ ;Accountin' Rule 9ariable )uration< : ;?n-oicin' Rule ?n Arrears< A2 "efine -nvoicing and $ccounting (ules AJ2 Complete &ransaction with -nvoicing (ule -n $rrears AA2 $ssign $ccounting (ule A;2 (un (evenue (eorgani+ation Program A<2 8iew (eport $ssign -nvoicing (ule in &ransaction

$ssign $ccounting (ule

8iew (eport 1Program 'utput2

)1

Co&&ectio$s 'racle (eceivables integrates with 'racle $dvanced Collections to provide you with a Complete collections management solution. ?ith this integration, all collections $ctivities ta.e place from within $dvanced Collections. $dvanced Collections enables a simpler, more automated collections process flow for users, yet also supports a more complex collections approach with many powerful Features. Simpler Process 0lo* users wor. primarily within one main screen to easily review accounts, ta.e promises, and process payments, adIustments, and disputes, all while recording the interaction with the customer. $dditionally, the $dvanced Collections Collector!s ?or. @ueue displays a high)level list of all actionable wor. assigned to or owned by a collections agent. -n this manner, collections activities are effectively MpushedM to the user, creating a simpler and more efficient user experience. Po*erful Collections 0unctionality 6ehind the scenes, $dvanced Collections employs configurable collections strategies that determine various collections approaches for different segments of your customers. $ strategy can be as complex as necessary to meet your business re,uirements. For example, a strategy can automatically send a reminder letter about an imminent payment due, then send a dunning letter, and finally push a tas. to a collector to personally call the delin,uent customer. Complete the Collections Chec.list and @uestionnaire in 'racle $dvanced Collections. #valuate $dvanced Collections menus and responsibilities to configure user access of product functionality Customi+e the preconfigured dunning letters in 'racle $dvanced Collections according to your business needs, if you are sending dunning letters. -nstall H5% Publisher, if you are sending dunning letters. *chedule concurrent processes in 'racle $dvanced Collections. Collector!s ?or. @ueue N *earch tool, Collections header and tabs N Profile with preconfigured metrics N 7istory, $ccount, &ransaction, $ging, 0otes, &as.s N $ssign collectors using the $( Collector field N 8iew collections information by customer, account, bill to, or delin,uency data %evels N Process payments, Create promises, #nter disputes
)2

N N N N N

8iew invoices using 'racle 6ill Presentment $rchitecture (un (eceivables and Collections reports Preconfigured delin,uency creation engine Preconfigured customer scoring engine Configurable dunning

#ote$ You perform all dunning activities in 'racle $dvanced Collections. 7owever, 'racle receivables provides you with the "unning %etter (eprint ) 7istorical (eceivables 'nly program so that you can reprint historical Days verdue dunning letters that were sent to your customers in a previous release of (eceivables. Use this program to conduct collections research for a specific customer.

A'in'

)3

9ie*in' Account %alances by A'in' %uc=et (eceivables let you view your customer!s outstanding account balances by aging buc.et. $ging buc.ets are time periods in which you age and can review your debit items. For example, you can define an aging buc.et that includes all debit items that are A to <J days past due. You can define your own aging buc.ets or customi+e the aging buc.ets that (eceivables provides. ?hen you view your customer balances by aging buc.et, (eceivables calculates and displays the total outstanding amount and the credits not aged for unapplied cash, on)account cash, on)account credits, and cash claims. You can modify your display by specifying an aging buc.et or by choosing to age or summari+e open credits. (eceivables select a transaction for aging if its >% date is before or the same as the current date. 'nce selected for aging, (eceivables uses the following formula to determine the number of days past due for each transaction: ,Current )ate. 4 ,)ue )ate. @ )ays Past )ue To -ie* a customerAs outstandin' account balance by a'in' buc=et$ A. 0avigate to the Customer $ccounts window. ;. #nter selection criteria in the Find Customer $ccounts window. For example, enter a Collector, account *tatus, or the low and high values of outstanding 6alances, 'pen Credits, Credit %imits, or $mounts Past "ue to view only those accounts. %eave a field blan. if you do not want to limit your ,uery to accounts matching that criteria. <. Choose Find. B. *elect the account to view, then choose $ging. C. &o modify your display, choose Find from the @uery menu, then enter selection criteria. For example, enter the aging buc.et to use, choose whether to $ge or *ummari+e 'pen Credits, or whether to -nclude (eceipts at (is.. %eave a field blan. if you do not want to limit your display to transactions matching that criteria. D. Choose Find. E. &o view past due transactions within a specific aging buc.et, select the buc.et to view, and then choose $ccount "etails. Alternate met+od$ A. 0avigate to the $ging window. ;. -n the Find $ging window, enter the Customer 0ame or 0umber and the $ging 6uc.et to view.
)4

<. &o limit your ,uery, enter selection criteria. For example, enter a specific currency, choose whether to $ge or *ummari+e 'pen Credits and to include receipts at ris.. %eave a field blan. if you do not want to limit your display to transactions matching that criteria. B. Choose Find. C. &o view the past due transactions within an aging buc.et, select the buc.et to view, then choose $ccount "etails. (egular correspondence is an effective way to create and maintain good relationships with your customers. (eceivables provides three ways to correspond with your customers: printing account statements, printing dunning letters, and ma.ing customer calls. (eceivables lets you view all previous customer correspondence in the Correspondence window. You can view all previous contact with your customers, including dunning letters, customer calls, and account statements in this window. To -ie* pre-ious customer correspondence$ A. 0avigate to the Correspondence window. ;. &o limit your display to only certain accounts, enter selection criteria. For example, enter a Collector name, or a range of Call $ctions, Follow) Up "ates, Customer 0ames, or &ransaction 0umbers to select only those accounts. %eave a field blan. if you do not want to limit the search to accounts matching that criteria. <. Choose Find. &o view a list of statements generated for a customer, select the account, then open the *tatements tabbed region. &o view dunning letters sent to a customer, select the account, then open the "unning %etters tabbed region. Su''estion$ You can navigate to the (ecord a Call window by selecting an item and then choosing Call. You can view details for an account by selecting an item and then choosing $ccount "etails.

)5

Pa,ment Terms

(eceivables lets you define standard payment terms for your customers to specify the due date and discount date for their open items. Payment terms can include a discount percent for early payment and you can assign multiple discounts to each payment term line. For example, the payment term !;O AJ, 0et <J! indicates that a customer is allowed a two percent discount if payment is received within AJ days after AJ days, the entire balance is due within <J days of the transaction date with no applicable discount. You can use payment terms to determine the amount of each installment. (eceivables lets you either distributes tax and freight charges across all installments, or allocates all freight and tax amounts in the first installment of a split term invoice. You can use prepayment payment terms to indicate which business transactions re,uire prepayment for goods and services. (eceivables displays the active payment terms you define as list of values choices in the Customers, Customer Profile Classes, and &ransactions windows. )efault Payment Terms 7ierarc+y (eceivables use the following hierarchy to determine the default payment term for your transactions, stopping when one is found:
)6

A. ;. <. B.

6ill)to site Customer $ddress Customer &ransaction &ype

Predefined Payment Terms (eceivables provides the following predefined payment terms: 3B #ET$ &he balance of the transaction is due within <J days. ?&&E)?ATE$ &he balance of the transaction is due immediately 1i.e. on the transaction date2. You can use this payment term with your chargebac.s and debit memos. Payment term *indo* reference$ #ame$ #nter the 0ame of this payment term. %ase Amount$ #nter the 6ase $mount for this payment term. &he default is AJJ, but you can change it. &he base amount is denominator for the ratio (eceivables uses to determine the amount for installments of invoices to which you assign this payment term. sum of the relative amounts for all of the payment schedules that define for these payment terms must be e,ual to the value that specify as a base amount. the due &he you you

Allo* )iscount on Partial Payments$ -f you do not want to let your customers ta.e discounts for partial payments on items associated with this payment term, then unchec. both the $llow "iscount on Partial Payments chec. box as well as the chec. box for the "iscount on Partial Payment system option. Prepayment$ *elect the Prepayment chec. box if you are defining a prepayment payment term. (eceivables feeder systems, such as 'racle 'rder 5anagement, can optionally implement business processes around prepayment payment terms to indicate that a particular business transaction re,uires the capture of funds before the delivery of a product or service. Credit c+ec=$ &o associate a credit chec. with this payment term, chec. the Credit Chec. box. 'racle 'rder 5anagement uses this information to determine when to place an order on hold. -n 'racle 'rder 5anagement, if the profile for an address does not have
)7

credit chec.ing limits defined in a particular currency but the customer does, then the order passes credit chec.. -f the address does not have limits in the currency and neither does the customer, then the order is compared to the customer limit in that currency. ?nstallment Options$ #nter the -nstallment 'ption for items assigned to this payment term. &his indicates how (eceivables will allocate the freight and tax charged to transactions using this payment term. Choose !-nclude tax and freight in first installment! to include all tax and freight charges in the first installment. Choose !$llocate tax and freight! to distribute tax and freight charges across all installments. Cutoff )ays$ -f this payment term uses proxima terms, enter a Cutoff "ay for inclusion in the monthly billing cycle. You can either enter a "ay of the 5onth or select the %ast "ay of 5onth chec. box. *elect the %ast "ay of 5onth chec. box to create a payment term to use with a consolidated billing invoice that includes all transactions created during the month that you specify. -f you are using the Consolidated 6illing -nvoices program, then you must enter values for the "ay of 5onth and 5onths $head fields in the "ue region of the Payment *chedule. Consolidated 6illing does not use the "ays or "ate fields in the "ue region. Customers who use payment terms where the value for the Cutoff "ay is greater than the value in the "ue: "ay of 5onth field should not enter a value of J in the 5onths $head field. &his will result in the following erroneous scenario: Cutoff "ay P ;C "ay of the 5onth P AC 5onths $head P J -n this example, a consolidated billing invoice that is created on Qanuary ;C will be due before its creation date on Qanuary AC. &o avoid this scenario, you must enter a value that is greater than J in the 5onths $head field. Print /ead )ays$ -f you want transactions assigned to this payment term to be printed before the due date, enter a number of Print %ead "ays. (eceivables will print this transaction ! number of days before the due date, where ! is the number of days you enter here. )iscount %asis$ #nter the "iscount 6asis you want (eceivables to use when calculating discounts for your invoices. Choose one of the following discount methods: ?n-oice Amount$ Choose this option to calculate the discount amount
))

based on the sum of the tax, freight charges, and line amounts of your invoices. /ines Only$ Choose this option to calculate the discount amount based on only the line amounts of your invoices. /inesC 0rei'+t ?tems and Ta2$ Choose this option to calculate the discount amount based on the amount of line items, freight, and tax of your invoices, but not freight and charges at the invoice header level. /ines and Ta2C not 0rei'+t ?tems and Ta2$ Choose this option to calculate the discount amount based on the line items and their tax amounts, but not the freight items and their tax lines, of your invoices.

Seq$ #nter a line number for the installment term that you are defining in the !*e,! field. #nter a higher number for each installment term with a later due date. For example, if you create terms with CJO due in AC days and CJO in <J days, enter !A! in this field for the first line and !;! for the second line. Relati-e Amount$ #nter the (elative $mount for this payment term. &his is the numerator of the ratio that (eceivables uses to determine the amount due for this installment of these payment terms. &he sum of the relative amounts for all of the payment schedules that you define for
)*

each payment term must be e,ual to the base amount for this term. )ays$ #nter the number of "ays after the invoice date that payment is due for this installment term 1optional2. For split payment terms, this number indicates the number of days after the invoice date that an installment is due. )ate$ #nter the "ate on which payment is due for this installment term 1optional2. -f you do not complete this field, enter a value for either "ue "ays or both "ay of 5onth and 5onths $head. )ay of &ont+$ -f you are defining proxima terms, enter the "ay of 5onth that payment is due for this installment term. For example, if payment is due on the fifteenth of each month, enter !AC.! &ont+s A+ead$ -f you are defining proxima terms and you entered a value for "ay of 5onth, enter the 5onths $head to which this installment term of the proxima terms refer. For example, if you entered !AC! for "ay of 5onth and you enter !;! here, an invoice dated in 5ay will have a due date of Quly AC.

D : #nter the discount percentage and number of "ays for this payment term. For example, to give customers using this payment term a two percent discount if payment is received within ten days, enter !;! and !AJ! respectively. )ays: &o limit the period of time that the discount for this installment!s discount line will be active, enter the "ate, day of the 5onth, and the number of 5onths $head for this discount!s expiration date. (eceivables uses these values to calculate the discount date during invoice entry.

*+

Transaction T,pes.

Use transaction types to define the accounting for the debit memos, credit memos, on)account credits, chargebac.s, commitments, invoices, and bills receivable you create in (eceivables. &ransaction types also determine whether your transaction entries update your customers! balances and whether (eceivables posts these transactions to your general ledger. -f $uto$ccounting depends on transaction type, (eceivables uses the general ledger accounts that you enter here, along with your $uto$ccounting rules, to determine the default revenue, receivable, freight, tax, unearned revenue, unbilled receivable, finance charges, and $uto-nvoice clearing accounts for transactions you create using this type. For bills receivable, the accounts that you enter here determine the bills receivable, unpaid bills receivable, remitted bills receivable, and factored bills receivable accounts for a bill receivable. You can associate transaction types with your invoice sources in the &ransaction *ources window to speed data entry in the &ransactions and Credit &ransactions windows. $ctive transaction types appear as list of values choices in the &ransactions, (everse (eceipts, Credit &ransactions, and &ransaction *ources windows, and for bills receivable in the 6ills (eceivable and (eceipt Classes windows. You can also define credit memo and invoice transaction types to use with $uto-nvoice. You should define your transaction types in the following order: credit memo transaction types invoice, debit memo, and chargebac. transaction types bills receivable transaction types
*1

 commitment transaction types You must define your invoice transaction types before you define your commitment types. #atural Application and Allo* O-erapplication Rules &he transaction type that you assign to a transaction indicates the type of application that is permitted for that transaction: natural application only, or overapplication. &he 0atural $pplication 'nly and $llow 'verapplication options determine how applications can affect the balance due for transactions using this type. Natural Application refers to the type of application, either positive or negative, that a transaction re,uires to become closer to +ero. For example, invoices have a positive balance, so to reduce the balance due you need to create a negative application 1such as apply a receipt2. Overapplication indicates whether you can overapply transactions using this type. For example, if you apply a RCJJ receipt to a RBJJ invoice, you overapply the invoice and reverse its sign 1from positive to negative2. 1indo* Reference$ 0ote:)&he 'perating Unit field is provided to support functionality planned for a future release. #ame$ #nter a 0ame and "escription for this transaction type. Class$ #nter a Class for this transaction type. Choose from the following classes: -nvoice, Chargebac., Credit 5emo, "ebit 5emo, "eposit, or >uarantee. -f you choose "eposit or >uarantee, (eceivables sets 'pen (eceivable and Post to >% to Yes, $llow Freight, &ax Calculation, and $llow 'verapplication to 0o, Creation *ign to !Positive *ign,! and 0atural $pplication 'nly to Yes. You cannot change these options. Open Recei-able$ -f 'pen (eceivable is set to Yes, (eceivables updates your customer balances each time you create a complete debit memo, credit memo, chargebac., or on)account credit with this transaction type. (eceivables also includes these transactions in the standard aging and collection processes. -f this transaction type!s class is not "eposit or >uarantee, indicate whether you want transactions with this type to update your customer balances by chec.ing or unchec.ing the 'pen (eceivable box.
*2

Post to E/$ &o be able to post transactions with this type to your general ledger, chec. the Post &o >% box. &he default is the value you specified for the 'pen (eceivables option. &his box must be chec.ed if the class is "eposit or >uarantee. Terms$ #nter the payment &erms to use for transactions with this transaction type. $ny payment terms entered at the customer level will override the payment terms that you enter here. Printin' Option$ Choose a default Printing 'ption for transactions with this transaction type. Choose Print or "o 0ot Print. You can override this value when entering transactions. Transaction Status$ Choose a &ransaction *tatus of 'pen, Closed, Pending, or 8oid. Use these statuses to implement your own invoice approval system. #nter !8oid! to void debit memos, on)account credits or invoices to which you assign this transaction type. Allo* 0rei'+t$ &o allow freight to be entered for transactions with this transaction type, chec. the $llow Freight box. Ta2 Calculation$ &o let (eceivables calculate tax for transactions with this transaction type, chec. the &ax Calculation box. -f you do not chec. this box, the &ax Code field in the %ines window will be optional, not re,uired. -f you do not enter a tax code on the transaction line, then (eceivables will not perform tax calculations or create tax accounting entries for transactions with this transaction type 1this is also true for transactions in 'racle 'rder 5anagement and 'racle *ales and 5ar.eting2. Creation Si'n: Choose a Creation *ign. &he default is Positive *ign for transaction types with a class of either >uarantee or "eposit. -f you are using the Cash 6asis accounting method, your transaction!s creation sign must be Positive *ign, 0egative *ign, or $ny *ign. You cannot update this field after you enter transactions with this type. #atural Application only$ -f this transaction type!s class is not "eposit or >uarantee and you want to restrict the direction in which items with this transaction type can be updated by applications entered against them, chec. the 0atural $pplication 'nly box. -f you chec. this box, (eceivables sets $llow 'verapplication to 0o. 0ote: -f the $llow 'verapplication box is chec.ed and you then chec. the 0atural $pplication 'nly box, (eceivables automatically unchec. the $llow 'verapplication box. &o chec. the $llow 'verapplication box
*3

again, you must first manually unchec. the 0atural $pplication 'nly box. You can update these options. For Cash 6asis accounting, both chec. boxes are unchec.ed and you cannot change these options. -n this case, the balance of transactions with this transaction type can be updated in any direction in the same sign. Application Rule Set$ #nter an $pplication (ule *et for this transaction type or select one from the list of values 1optional2. $n $pplication (ule *et determines the default payment steps when you use the $pplications window or $uto%oc.box to apply receipts to transactions using this type. -f you do not enter a rule set, (eceivables uses the rule set in the *ystem 'ptions window as the default. -f this transaction type!s class is not "eposit or >uarantee, and you did not chec. the 0atural $pplication 'nly box, choose whether to $llow 'verapplication against items with this transaction type by chec.ing or unchec.ing this box. You can update these options. -f you use the Cash 6asis accounting method, the default value is 0o and you cannot change it. ?n-oice Type$ -f this transaction type!s class is either "eposit or >uarantee, enter the -nvoice &ype to use for invoices entered against commitments or deposits with this transaction type. ?hen you enter an invoice against either a deposit or a guarantee with this transaction type, the value you enter here is the default invoice transaction type. Credit &emo Type$-f this transaction type!s class is "eposit, >uarantee, "ebit 5emo, or -nvoice, enter the Credit 5emo &ype to use when crediting items with this transaction type 1optional2. ?hen you enter a credit memo against an invoice with this transaction type, the value you enter here is the default credit memo transaction type. Accounts$ -f this transaction type!s class is -nvoice, Chargebac., Credit 5emo, "ebit 5emo, or >uarantee, then define the accounting for this transaction type in the $ccounts tabbed region.

*4

%ills Recei-ables$ "f this transaction type#s class is $ills %eceivables, then complete these fields in the $ills %eceivables tabbed region:

6ills receivable transaction types indicate the type of bill receivable, such as accepted bill, promissory note, or unsigned bill, and define accounting and other attributes for bills receivable. You enter a transaction class of !6ills (eceivable! to enable the 6ills (eceivable tabbed region for entering bills receivable transaction type information. Use the *igned and -ssued by "rawee boxes to identify the type of bill receivable for this transaction type according to the combinations in this table: TFPE O0 %?// (e,uires acceptance -ssued by drawee Unsigned bill Si'ned Chec.ed Unchec.ed Unchec.ed ?ssued )ra*ee Unchec.ed Chec.ed Unchec.ed by

)eposit$ -f this transaction type!s class is "eposit, then complete these fields in the "eposit tabbed region:

*5

-n the $llocation 6asis field, indicate how you want to apply the balance of deposits with this transaction type to transactions. You can select &ines nly to apply deposits to invoice lines only. 'r, you can select &ines, 'a! and (reight to include tax and freight amounts on invoices when applying deposits to transactions. -f you set the $(: "eposit 'ffset $ccount *ource profile option to 'ransaction 'ype, then (eceivables uses the 'ffset $ccount that you specify here to derive the offset account for deposits. 'therwise, (eceivables uses $uto$ccounting to derive the deposit!s offset account. Transaction Sources

6atch sources control the standard transaction type assigned to a transaction and determine whether (eceivables automatically numbers your transactions and transaction batches. $ctive transaction batch
*6

sources appear as list of values choices in the &ransactions, &ransactions *ummary, and Credit &ransactions windows, and for bills receivable in the 6ills (eceivable and 6ills (eceivable &ransaction 6atches windows. #ote$ $ batch source provides default information, which you can optionally change at the transaction level. You can define two types of transaction batch sources: &anual$ Use manual batch sources with transactions that you enter manually in the &ransactions and &ransactions *ummary windows, and for bills receivable transactions. Credit memos that are created by the Credit 5emo wor.flow also use manual batch sources. ?mported$ Use imported batch sources to import transactions into (eceivables using $uto-nvoice. You can ma.e a batch source inactive by unchec.ing the $ctive chec. box and then saving your wor.. (eceivables does not display inactive transaction batch sources as list of values choices or let you assign them to your transactions. %ills recei-able batc+ sources$ $fter you define batch sources for bills receivable, enter a batch source in the profile option $(: 6ills (eceivable 6atch *ource. Transaction Source *indo* reference$ 0ote: &he 'perating Unit field is provided to support functionality planned for a future release. #ame$ #nter a uni,ue 0ame and a "escription for this transaction source. Type$ #nter a &ype of !5anual! or !-mported.! For bills receivable batch sources, enter !5anual.! )escription$ #nter the description Effecti-e )ates$ #nter the range of #ffective "ates for this source. &he *tart date is the current date, but you can change it. -f you do not enter an end date, this transaction batch source will be active indefinitely. Automatic %atc+ #umberin'$ -f this is a 5anual source and you want to automatically number new batches you create using this source, or if this is a 5anual source for bills receivable and you want to generate bills receivable automatically, chec. the $utomatic 6atch 0umbering box and
*7

enter a %ast 0umber. For example, to start numbering your batches with AJJJ, enter LLL in the %ast 0umber field. -f you are defining an -mported transaction batch source, (eceivables automatically numbers the batch with the batch source name ) re,uest -". Automatic Transaction #umberin'$ &o automatically number new transactions you create using this source, chec. the $utomatic &ransaction 0umbering box and enter a %ast 0umber. You can use automatic transaction numbering with both -mported and 5anual sources. #ote: (eceivables automatically updates the %ast 0umber fields, so you can review this batch source later and see the last transaction number that was generated 1note that this number is only an approximation due to caching2. )ocument #umber to Transaction #umber bo2$ &o use the same value for both the document number and the transaction number for transactions assigned to this source, chec. the Copy "ocument 0umber to &ransaction 0umber box 1optional2. Su''estion$ -f your application uses >apless document se,uences, chec. this box if you re,uire gapless transaction numbers. Chec.ing this box ensures that transaction numbers are generated se,uentially and there are no MmissingM numbers. Copy Transaction ?nformation 0le2field to Credit &emo$ *elect the Copy &ransaction -nformation Flexfield to Credit 5emo chec. box if you want to copy an invoice!s &ransaction -nformation flexfield data to a related credit memo that uses this batch source 1optional2. &his chec. box is enabled only if this source!s type is 5anual. ?henever you save a credit memo, (eceivables chec.s the batch source. -f the source type is 5anual and the box is selected, then (eceivables copies &ransaction -nformation flexfield data, if available on the invoice, to the credit memo. Receipts 7andlin' for Credits$ -ndicate your enterprise!s policy for automatic receipt handling for imported credits against paid invoices 1optional2. *et this option only if you want $uto-nvoice to automatically evaluate imported credits for receipt handling. *elect n )ccount if you want $uto-nvoice to place any credit re,uests on account.
*)

 *elect Credit Card %efund if you want $uto-nvoice to automatically create a credit card refund for the amount of the re,uested credit. 6y default, no option is selected. #ote$ &his setting affects only transactions paid by credit card or purchase card. &ransactions paid by other payment types are always put on account. $dditionally, only imported sources use this setting. 5anual sources ignore any value entered here. Reference 0ield )efault 9alue$ #nter the -nvoice &ransaction Flexfield attribute that you want to appear in the (eference field of the &ransactions window. (eceivables uses this to further identify the invoice and displays this value under the (eference column in the invoice list of values in the $pplications window. &he default value is -0&#(F$C#S7#$"#(S$&&(-6U&#A. Standard Transaction Type: #nter the *tandard &ransaction &ype for this batch source. ?hen you choose a batch source during transaction entry, this is the default transaction type. You can define new transaction types in the &ransaction &ypes window. Credit &emo %atc+ Source$ &o number your credit memos created against invoices and commitments with this source differently than the invoices or commitments they are crediting, enter a Credit 5emo 6atch *ource. 6efore you can assign a credit memo batch source, you must first define your credit memo batch sources using this window. -f you do not specify a credit memo batch source, (eceivables enters the invoice or commitment batch source here.

**

Standard Memo /ines

*tandard memo lines are lines that you assign to a transaction when the item is not an inventory item 1for example, !Consulting *ervices!2. You can assign memo lines to debit memos, on)account credits, debit memo reversals, chargebac.s, commitments, and invoices. (eceivables displays your standard memo lines as list of values choices during credit memo entry in the Credit &ransactions window and during invoice entry in the %ines window. ?hen you create chargebac.s and debit memo reversals, you can either use the standard line that (eceivables provides or enter your own. You can create an unlimited number of standard memo lines. -f $uto$ccounting depends on standard line items, (eceivables uses the revenue account that you enter here along with your $uto$ccounting setup to determine the default revenue, freight, $uto-nvoice Clearing, &ax, Unbilled (eceivable, Unearned (evenue, and (eceivable accounts for invoices with this line item. 1arnin'$ ?hen you enter a standard memo line in the %ines window, place the cursor in the "escription field and then use the list of values to select a memo line. -f $uto$ccounting is based on *tandard %ines and you type or copy the memo line information, (eceivables will not generate the proper accounting entries for this line when you save. (eceivables lets you enter tax code, unit list price, and unit of measure information for each standard memo line. You can also specify a standard invoicing and accounting rule for each standard memo line. Standard memo line *indo* reference$ #ote$ &he 'perating Unit field is provided to support functionality
1++

planned for a future release. #ame$ #nter the 0ame and a "escription of this memo line. (eceivables prints this description on your debit memo, on)account credit, debit memo reversal, chargebac., commitment, or invoice. #ote$ -f you are modifying your chargebac. or debit memo reversal standard line, (eceivables lets you embed variables within the text of your description. For example, you may want to print the receipt number on your debit memo reversals. &o do this, enter / receiptSnumber / within your the text of your description. (eceivable then prints the corresponding receipt number on your debit memo reversal. &he following are valid variable types: receiptSnumber for debit memo reversals and invoiceSnumber for invoices, chargebac.s, and debit memos. Type$ Choose a line type of Chargebac. %ine, Charges, "ebit 5emo (eceipt (eversal, Freight, %ine, or &ax. Ta2 Code$ #nter the ad hoc tax code to associate with this standard line 1optional2. -f you are defining a standard invoice line and $uto$ccounting depends on tax codes, (eceivables uses the tax code you enter here along with your $uto$ccounting rules to determine the default tax account for invoices with this standard line. 5nit /ist Price$ #nter the Unit %ist Price for this memo line 1optional2. (eceivables displays this price on the debit memos, on)account credits, chargebac.s, and invoices you create using this standard line. 5nit of &easure$ -f the type of this memo line is !%ine,! enter a Unit of 5easure. (eceivables defaults the unit of measure to this value when you choose this standard line item during invoice or memo entry. Re-enue Account $ #nter the (evenue $ccount for this memo line 1optional2. ?hen you create a debit memo or on)account credit, this revenue account will be the default for each standard memo line that you select. ?hen you create debit memo reversals or chargebac.s, (eceivables uses the (evenue Flexfield from the original receivable item as the credit account. &herefore, (eceivables does not let you specify a value for the (evenue Flexfield for your debit memo reversal and chargebac. standard lines. #ote$ $uto$ccounting lets you use the values that you specify for the segments of your standard lines! revenue accounts to determine the revenue accounts of your invoices. (eceivables uses these revenue account segment values in combination with the rest of your $uto$ccounting structure to determine the default revenue, freight,
1+1

$uto-nvoice Clearing, &ax, Unbilled (eceivable, Unearned (evenue, and (eceivable accounts for invoices which include this standard invoice line. ?n-oicin' Rule$ #nter the -nvoicing (ule to use with this standard line 1optional2. (eceivables does not currently use this information when you select a standard line 1in the %ines window during invoice entry2 to which you have assigned a standard invoicing rule. 'racle 'rder 5anagement assigns standard invoicing rules to standard lines for orders that you import through $uto-nvoice. Accountin' Rule$ #nter the $ccounting (ule to use with this standard line 1optional2. -f you select a standard line during invoice entry to which you have assigned a standard accounting rule, (eceivables uses this rule to determine this line!s revenue recognition schedule. 'racle 'rder 5anagement lets you assign standard accounting rules to standard lines for orders that you import through $uto-nvoice. Acti-e )ates: #nter the range of $ctive "ates for this standard line. &he start date is today!s date, but you can change it. -f you do not enter an end date, this memo line will be active indefinitely. #ote$ You can have only one line type of Chargebac. %ine active at a time.

Accountin% Rules

"efine accounting rules to create revenue recognition schedules for your invoices. $ccounting rules determine the number of periods and
1+2

percentage of total revenue to record in each accounting period. You can use accounting rules with transactions that you import into (eceivables using $uto-nvoice and with invoices that you create manually in the &ransaction windows. You can define an unlimited number of accounting rules. ?hen you run the (evenue (ecognition program for an invoice that is associated with one or more accounting rules, (eceivables creates the invoice!s revenue distributions for the period or periods in which the rules fall. #ote$ (evenue (ecognition creates accounting distributions for all periods of status 'pen, Future, or 0ot 'pen. -f any period has a status of Closed or Close Pending, then (evenue (ecognition creates the distributions in the next 'pen, Future, or 0ot 'pen period. "epending on your business needs, you may re,uire deferred accounting rules, which you can create by selecting the "eferred (evenue chec. box during rule definition. "eferred accounting rules let you defer revenue to an unearned revenue account until you are ready to specify the revenue recognition schedule. Attention$ -nvoicing and $ccounting (ules are not applicable if you are using the Cash 6asis method of accounting. -f you use the Cash 6asis method, $uto-nvoice will reIect any transaction lines that are associated with invoice or accounting rules. -f you want to credit an invoice that uses invoice and accounting rules to schedule revenue and billed receivable recognition, you can specify how you want to adIust this invoice!s revenue account assignments by choosing a (ules 5ethod in the Credit 5emos window. Accounting rule window reference: #ame$ #nter a 0ame for this accounting rule. Type$ #nter an accounting rule &ype. #nter !$ccounting, Fixed "uration! to prorate revenue recognition evenly over a predefined period of time. &he revenue recognition schedule is always the same every time you choose this accounting rule. For example, if you have four schedules for your rule with this type, you will recogni+e twenty)five percent of your revenue at the end of each schedule. #nter !$ccounting, 8ariable "uration! to be able to specify the number of periods over which you want to recogni+e revenue for invoices to which you assign this rule. You can assign this type of accounting rule to
1+3

invoices that you manually enter in the &ransaction window or import into (eceivables using $uto-nvoice. &he revenue recognition schedule changes for invoices that are assigned this type of accounting rule depending upon the value that you either pass through $uto-nvoice or specify when you manually enter an invoice. Period$ #nter the Period to use for your accounting rule schedule. You can choose from any of the Period &ypes you defined, but you can only choose a period type that has overlapping dates if it is an adIusting period. -n addition, you can only choose !*pecific "ate! as your period type for accounting rules to which you have assigned a type of !$ccounting, Fixed "uration.! You can only update this field for the accounting rule !-55#"-$&#.! #umber of Periods$ -f this accounting rule type is !$ccounting, Fixed "uration,! enter the 0umber of Periods to use for your accounting rule schedule. For example, if you entered a period of !?ee.ly! and you enter !<! here, (eceivables creates a rule schedule for three wee.ly periods. )eferred Re-enue$ -f you want to delay specifying the revenue recognition schedule for this rule, chec. the "eferred (evenue chec. box. -f you select this chec. box, then revenue is deferred to an unearned revenue account, and you must later use the $ctions wi+ard to recogni+e the revenue. Sc+edule$ "efine your revenue recognition schedule for this accounting rule. #nter the percentages of revenue to recogni+e within each period of your accounting rule. -f this accounting rule type is !$ccounting, Fixed "uration,! (eceivables displays a rule schedule according to the period and number of periods you entered. (eceivables determines the schedule by evenly prorating all the revenue across all periods 1you can change this information2. &he sum of all periods for this type must e,ual AJJ percent. -f this accounting rule type is !$ccounting, 8ariable "uration,! you do not need to enter any information. (eceivables does not display the default rule schedule for an accounting rule of this type because the number of periods is un.nown. 7owever, if you want to recogni+e a specific revenue percentage in the first period, you can enter that percentage here. -n this case, (eceivables prorates the remaining revenue percentage across the remaining periods. (eceivables uses the number of periods that you either pass through $uto-nvoice or enter manually in the &ransaction window to determine the payment schedule of your accounting rule.
1+4

 -f this accounting rule type is !$ccounting, Fixed "uration,! and you choose *pecific "ate as your period, enter specific dates for each period of the revenue recognition schedule for this rule. )eferred re-enue Rules You create deferred accounting rules by selecting the "eferred (evenue chec. box in the -nvoicing and $ccounting (ules window during rule definition. ?hen you use deferred accounting rules, the (evenue (ecognition program creates a single distribution per line that posts to an unearned revenue >% account. You later earn the revenue using the $ctions wi+ard. You can use deferred accounting rules only for invoices that are assigned the 6ill in $dvance invoicing rule. -f the invoicing rule on a transaction is 6ill in $rrears, the (evenue (ecognition program ignores the deferred flag. -f you use a deferred accounting rule with a single accounting period, (eceivables recogni+es the revenue in the period that you specify with the $ctions wi+ard. -f you use a deferred accounting rule with multiple accounting periods, (evenue $ccounting creates the revenue recognition schedule based on the rule, and the start date is determined by the >% start date that you entered using the $ctions wi+ard. -f the >% start date occurs in a closed accounting period, (evenue $ccounting posts that portion of revenue into the subse,uent open accounting period. -f you use a non)deferred accounting rule with multiple accounting periods, (evenue $ccounting uses the schedule created by the (evenue (ecognition program. -f an accounting period is closed, (evenue $ccounting posts that portion of revenue into the subse,uent open accounting period.

1+5

AutoAccountin%

"efine $uto$ccounting to specify how you want (eceivables to determine the general ledger accounts for transactions that you enter manually or import using $uto-nvoice. (eceivables creates default accounts for revenue, receivable, freight, tax, unearned revenue, unbilled receivable, finance charges, bills receivables accounts, and $uto-nvoice clearing 1suspense2 accounts using this information. You can control the value that $uto$ccounting assigns to each segment of your $ccounting Flexfield, such as Company, "ivision, or $ccount. You must define $uto$ccounting before you can enter transactions in (eceivables. ?hen you enter transactions in (eceivables, you can override the default general ledger accounts that $uto$ccounting creates. AutoAccounting window reference: #ote$ &he 'perating Unit field is provided to support functionality planned for a future release. A. #nter the &ype of account to define. Choose from the following: Auto?n-oice Clearin'$ &he clearing account for your imported transactions. (eceivables use the clearing account to hold any difference between the specified revenue amount and the selling price times the ,uantity for imported invoice lines. (eceivables only use the clearing account if you have enabled this feature for the invoice batch source of your imported transactions. %ills Recei-able$ &he bills receivable account for your transaction. (eceivables use this account when you exchange transactions for bills
1+6

receivable. 0actored %ills Recei-able$ &he factored bills receivable account for your bills receivable transactions. 0rei'+t$ &he freight account for your transaction. Recei-able$ &he receivable account for your transaction. Remitted %ills Recei-able$ &he remitted bills receivable account for your bills receivable transactions. Re-enue$ &he revenue and finance charges account for your transaction. Ta2$ &he tax account for your transaction. 5nbilled Recei-able$ &he unbilled receivable account for your transaction. (eceivables use this account when you use the 6ill -n $rrears invoicing rule. -f your accounting rule recogni+es revenue before your invoicing rule bills it, (eceivables uses this account. 5nearned Re-enue$ &he unearned revenue account for your transaction. (eceivables use this account when you use the 6ill -n $dvance invoicing rule. -f your accounting rule recogni+es revenue after your invoicing rule bills it, (eceivables uses this account. 5npaid %ills Recei-able$ &he unpaid bills receivable account for your bills receivable transactions. For each segment, enter either the table name or constant value that you want (eceivables to use to get information. ?hen you enter an account &ype, (eceivables displays all of the segment names in your $ccounting Flexfield *tructure. *egments include such information as Company, Product, "epartment, $ccount, and *ub) $ccount. (eceivables lets you use different table names for different accounts. Choose one of the following table names: %ill To Site$ Use the bill)to site of the transaction to determine this segment of your revenue, freight, receivable, $uto-nvoice clearing, tax, unbilled receivable, and unearned revenue account. )ra*ee Site$ Use the drawee site table to determine this segment of your bills receivable, factored bills receivable, remitted bills receivable, and unpaid bills receivable account. Remittance %an=s$ Use the remittance ban.s table to determine this segment of your factored bills receivable and remitted bills
1+7

;.

receivable account. Salesperson$ Use the salesperson!s table to determine this segment of your revenue, freight, receivable, $uto-nvoice clearing, tax, unbilled receivable, and unearned revenue account. -f you choose this option for your $uto-nvoice clearing, tax, or unearned revenue accounts, (eceivables uses the revenue account associated with this salesperson. -f you choose this option for your unbilled receivable account, (eceivables uses the receivable account associated with this salesperson. -f the transaction has a line type of M%-0#M with an inventory item of freight 1MF(&M2, $uto$ccounting uses the accounting rules for the freight type account rather than the revenue type account. Standard /ines$ Use the standard memo line or inventory item on the transaction to determine this segment of your revenue, $uto-nvoice clearing, freight, tax, unbilled receivable, and unearned revenue account. -f you choose this option for your $uto-nvoice clearing, freight, tax, unbilled receivable or unearned revenue accounts, (eceivables uses the revenue account associated to this standard memo line item or inventory item. -f the transaction has a line type of M%-0#M with an inventory item of freight 1MF(&M2, $uto$ccounting uses the accounting rules for the freight type account rather than the revenue type account. Ta2es$ #nter this option to use tax codes when determining your tax account. Transaction Types$ Use the transaction types table to determine this segment of your revenue, freight, receivable, $uto-nvoice clearing, tax, unbilled receivable, and unearned revenue account, and of your bills receivable, factored bills receivable, remitted bills receivable, and unpaid bills receivable account. -f the transaction has a line type of M%-0#M with an inventory item of freight 1MF(&M2, $uto$ccounting uses the accounting rules for the freight type account rather than the revenue type account.

<. -f you did not enter a &able 0ame, enter a Constant value for this segment, or select one from the list of values. #nter a Constant value if you want $uto$ccounting to always use the same value for this $ccounting Flexfield segment. 6e sure to enter information that is valid for this segment. For example, if you defined your Company flexfield segment as a two)character segment with valid values ranging from JJ to AJ, you must enter a two)character value within this range.
1+)

Approval /imits

Use the $pproval %imits window to define approval limits for adIustments created in (eceivables, re,uests for credit memos initiated from i(eceivables, and write)offs for receipts. ?hen you enter an adIustment that is outside your approval limit range, (eceivables assigns the adIustment a status of Pending until someone with the appropriate approval limits either approves or reIects it. (eceivables use approval limits that have a document type of $dIustment when you create an adIustment in the $dIustments, *ubmit $uto $dIustments, and $pprove $dIustments windows. &he Credit 5emo (e,uest $pproval ?or.flow uses approval limits that have a document type of Credit 5emo when forwarding credit memo re,uests from i(eceivables. &he wor.flow sends a notification to an approver if the re,uest is within the approval limit range for the currency and reason code specified. ?hen you write off an unapplied receipt amount or an underpayment on a receipt, (eceivables uses approval limits that have a document type of (eceipt ?rite)off. You cannot write off a receipt amount that is outside your approval limit range. You define $dIustment approval limits by currency and dollar amount. You define Credit 5emo approval limits by reason type, currency, and dollar amount. You define (eceipt ?rite)off approval limits by currency and dollar amount. &he approval limits for write)offs are separate from, but cannot exceed, the system level write)off amounts that you define in the *ystem 'ptions window. You must specify both lower and upper approval limits for each approver.

1+*

Receivables Activities.

"efine receivables activities to default accounting information for certain activities, such as miscellaneous cash, discounts, finance charges, adIustments, and receipt write)off applications. $ctivities that you define appear as list of values choices in various (eceivables windows. You can define as many activities as you need. &he &ax Code *ource you specify determines whether (eceivables calculates and accounts for tax on adIustments, discounts, finance charges, and miscellaneous receipts assigned to this activity. -f you specify a &ax Code *ource of -nvoice, then (eceivables uses the tax accounting information defined for the invoice tax code1s2 to automatically account for the tax. -f the (eceivables $ctivity type is 5iscellaneous Cash, then you can allocate tax to the $sset or %iability tax accounts that you define for this (eceivables $ctivity. (eceivables uses finance charge activity accounting information when you assess finance charges in your statements and dunning letters. @uery the Chargebac. $dIustment activity that (eceivables provides and specify >% accounts for this activity before creating chargebac.s in (eceivables.

You can ma.e an activity inactive by unchec.ing the $ctive chec. box and then saving your wor.. Attention$ 'nce you define an activity, you cannot change its type.
11+

7owever, you can update an existing activity!s >% account, even if you have already assigned this activity to a transaction. Acti-ity Types $n activity!s type determines whether it uses a distribution set or >% account and in which window your activity appears in the list of values. You can choose from the following types: AdGustment$ You use activities of this type in the $dIustments window. You must create at least one activity of this type. #ote$ -n the $dIustments window, you cannot select the $dIustment (eversal, Chargebac. $dIustment, Chargebac. (eversal, and Commitment $dIustment activities to manually adIust transactions. &hese four activities are reserved for internal use only. ?hen you reverse a receipt, if an adIustment or chargebac. exists, (eceivables automatically generates off)setting adIustments using the $dIustment (eversal and Chargebac. (eversal activities. ?hen your customers invoice against their commitments, (eceivables automatically adIusts the commitment balance and generates an off)setting adIustment against the invoice using the Commitment $dIustment activity. %an= Error$ You use activities of this type in the (eceipts window when entering miscellaneous receipts. You can use this type of activity to help reconcile ban. statements using 'racle Cash 5anagement. Claim ?n-esti'ation$ You use activities of this type in the (eceipts $pplications and @uic.Cash windows when placing receipt overpayments, short payments, and invalid %oc.box transactions into claim investigation. &he receivable activity that you use determines the accounting for these claim investigation applications. For use only with 'racle &rade 5anagement. Credit Card Refund$ You use activities of this type in the (eceipts $pplications window when processing refunds to customer credit card accounts. &his activity includes information about the >eneral %edger account used to clear credit card refunds. You must create at least one activity of this type to process credit card refunds. Earned )iscount$ You use activities of this type in the $dIustments and the (emittance 6an.s windows. Use this type of activity to adIust a transaction if payment is received within the discount period 1determined by the transaction!s payment terms2. Endorsements$ &he endorsement account is an offsetting account that
111

records the endorsement of a bill receivable. &his is typically defined with an 'racle Payables clearing account. 0inance C+ar'e$ You use activities of this type in the Customers and *ystem 'ptions window. You must define a finance charge activity if you include finance charges on your statements or dunning letters. &iscellaneous Cas+$ You use activities of this type in the (eceipts window when entering miscellaneous receipts. You must create at least one activity of this type. Payment #ettin'$ You use activities of this type in the $pplications window and in the @uic.Cash 5ultiple $pplication window when applying a receipt against other open receipts. &he >% $ccount *ource field defaults to )ctivity *& )ccount and you must enter a >% account in the $ctivity >% $ccount field. &he >% account that you specify will be the clearing account used when offsetting one receipt against another receipt. &he &ax Code *ource field defaults to None. You can define multiple receivables activities of this type, but only one Payment 0etting activity can be active at any given time. Prepayments$ (eceivables uses activities of this type in the $pplications window when creating prepayment receipts. ?hen the Prepayment activity type is selected, the >% $ccount *ource field defaults to )ctivity *& )ccount and you must enter a >% account in the $ctivity >% $ccount field. &he >% account that you specify will be the default account for prepayment receipts that use this receivables activity. &he &ax Code *ource field defaults to None. You can define multiple receivables activities of this type, but only one prepayment activity can be active at any given time. Receipt 1rite4off$ You use activities of this type in the (eceipts $pplications and the Create (eceipt ?rite)off windows. &he receivable activity that you use determines which >% account is credited when you write off an unapplied amount or an underpayment on a receipt. S+ort Term )ebt$ You use activities of this type in the >% $ccount tabbed region of the (emittance 6an.s window. &he short)term debt account records advances made to creditors by the ban. when bills receivable are factored with recourse. (eceivables assigns short)term debt receivables activities to bills receivable remittance payment methods. 5nearned )iscount$ You use activities of this type in the $dIustments
112

and the (emittance 6an.s windows. Use this type of activity to adIust a transaction if payment is received after the discount period 1determined by the transaction!s payment terms2. Auto cas" %u&e Sets6

"efine $utoCash (ule *ets to determine the se,uence of $utoCash (ules that Post @uic.Cash uses to update your customer!s account balances. You specify the se,uence and the $utoCash (ules for each $utoCash (ule *et. &he $utoCash (ule *ets you define display as list of values choices in the Customers, Customer $ddresses, Customer Profile Classes, and the *ystem 'ptions windows. Post @uic.Cash first chec.s the customer site, then the customer profile class, and finally at the system options level to determine the $utoCash (ule *et to use. (eceivables provides a default $utoCash (ule *et when you assign a customer to a credit profile, but you can modify individual $utoCash (ule *et assignments at both the customer and customer site levels. -f you do not assign an $utoCash (ule *et to a customer!s credit profile, and you enter a receipt for this customer, (eceivables uses the $utoCash (ule *et that you entered in the *ystem 'ptions window along with the number of "iscount >race "ays you specified in this customer!s credit profile to apply the receipt. -f you assign an $utoCash (ule *et to a customer, but none of the $utoCash (ules apply, (eceivables places the remaining amount Unapplied or 'n)$ccount, depending on how you set the (emaining (emittance $mount option for the rule set. -f you have set up your system to use ban. charges and a tolerance limit, Post @uic.Cash will also consider these amounts if the current $utoCash rule fails 1this is true for all rules except !$pply to the 'ldest
113

-nvoice First!2. -f it finds a match, Post @uic.Cash applies the receipt otherwise, it loo.s at the next rule in the se,uence. You can disable an existing $utoCash (ule *et by changing its status to -nactive and then saving your wor.. AutoCas+ Rule set *indo* reference$ #ame$ #nter the 0ame of this $utoCash rule set. )escription$ #nter a description for this $utoCash rule set 1optional2. )iscounts$ #nter the type of "iscount you want to automatically give to your customer for this $utoCash (ule *et. Choose one of the following "iscount options: Earned Only$ Your customer can ta.e earned discounts according to the receipt terms of sale. You negotiate earned discount percentages when you define specific receipt terms. You can enter this option if $llow Unearned "iscounts is set to Yes in the *ystem 'ptions window. -n this case, (eceivables only allows earned discounts for this $utoCash (ule *et. Earned and 5nearned$ Your customer can ta.e both earned and unearned discounts. $n unearned discount is one ta.en after the discount period passes. You cannot choose this option if the system option Unearned "iscounts is set to 0o. #one$ Your customer cannot ta.e discounts 1this is the default2. ?tems in )ispute$ &o include transactions in dispute when calculating your customer!s open balance, chec. the -tems in "ispute chec. box. 0inance C+ar'es$ &o include finance charges when calculating your customer!s open balance, chec. the Finance Charges chec. box. Automatic &atc+in' Rule Remainin' Remittance Amount$ -f this rule set will include the $pply to the 'ldest -nvoice First rule, choose how you want to apply any (emaining (emittance $mount. (eceivables uses this value to determine how to enter the remaining amount of the receipt if none of the $utoCash (ules within this rule set apply. Choose !Unapplied! to mar. remaining receipt amounts as Unapplied. Choose !'n)$ccount! to place remaining receipt amounts 'n)$ccount. Apply Partial Receipts$ &o automatically apply partial receipts when using the $pply to the 'ldest -nvoice First rule, chec. the $pply Partial (eceipts chec. box. $ partial receipt is one in which the receipt minus
114

the applicable discount does not close the debit item to which this receipt is applied. &he applicable discount that (eceivables uses for this rule depends upon the value you entered in the "iscounts field for this $utoCash (ule *et. -f you exclude finance charges 1by setting Finance Charges to 0o2 and the amount of your receipt is e,ual to the amount of the debit item to which you are applying this receipt minus the finance charges, (eceivables defines this receipt as a partial receipt. -n this case, (eceivables does not close the debit item because the finance charges for this debit item are still outstanding. -f $pply Partial (eceipts is set to 0o, this $utoCash (ule *et will not apply partial receipts and will either mar. the remaining receipt amount !Unapplied! or place it on)account, depending on the value you entered in the (emaining (emittance $mount field Seq$ #nter a *e,uence number to specify the order of each rule in this $utoCash (ule *et 1optional2. (eceivables uses the rule assigned to se,uence A, then se,uence ;, and so on when applying receipts using this $utoCash (ule *et. Auto Cas+ Rule$ #nter one or more $utoCash (ules for this $utoCash rule set. Choose from the following $utoCash rules: Apply to t+e Oldest ?n-oice 0irst$ &his rule matches receipts to debit and credit items starting with the oldest item first. &his rule uses the transaction due date when determining which transaction to apply to first. &his rule uses the values you specified for this $utoCash (ule *et!s open balance calculation to determine your customer!s oldest outstanding debit item. Post @uic.Cash uses the next rule in the set if any of the following are true: all of your debit and credit items are closed the entire receipt amount is applied it encounters a partial receipt application and $llow Partial (eceipts is set to 0o for this $utoCash (ule *et the next oldest debit item includes finance charges and Finance Charges is set to 0o for this $utoCash (ule *et

&his rule mar.s any remaining receipt amount !Unapplied! or places it on)account, depending on the value you entered in the (emaining (emittance $mount field for this $utoCash (ule set . Clear t+e Account$ Post @uic.Cash uses this rule only if your customer!s account balance exactly matches the amount of the receipt.
115

-f the receipt amount does not exactly match this customer!s account balance, Post @uic.Cash uses the next rule in the set. &his rule calculates your customer!s account balance by using the values you specified for this $utoCash (ule *et!s open balance calculation and the number of "iscount >race "ays in this customer!s profile class. &his rule also includes all of this customer!s debit and credit items when calculating their account balance. &his rule ignores the value of the $pply Partial (eceipts option. &his $utoCash (ule uses the following e,uation to calculate the open balance for each debit item: Open %alance @ Ori'inal %alance H 0inance C+ar'es 4 )iscount (eceivables then adds the balance for each debit item to determine the customer!s total account balance. &he !Clear the $ccount! rule uses this e,uation for each invoice, chargebac., debit memo, credit memo, and application of an Unapplied or 'n)$ccount receipt to a debit item. #ote$ &he discount amount for each item depends upon the payment terms of the item and the value of the "iscounts field for this $utoCash (ule *et. &he number of "iscount >race "ays in this customer!s credit profile, along with the payment terms assigned to their outstanding invoices, determine the actual due dates of each debit item. Clear Past )ue ?n-oices$ &his rule is similar to the !Clear the $ccount! rule because it applies the receipt to your customer!s debit and credit items only if the total of these items exactly matches the amount of this receipt. 7owever, this rule only applies the receipt to items that are currently past due. $ debit item is considered past due if its due date is earlier than the receipt deposit date. &his rule considers credit items 1i.e. any pre)existing, unapplied receipt or credit memo2 to be past due if the deposit date of the receipt is either the same as or later than the deposit date of this pre)existing receipt or credit memo. -n this case, this rule uses a pre)existing receipt or credit memo before the current receipt for your $utoCash receipt applications. -f this $utoCash (ule *et!s open balance calculation does not include finance charges or disputed items, and this customer has past due items that are in dispute or items with balances that include finance charges, this rule will not close these items. &his rule ignores the value of the $pply Partial (eceipts option. Clear Past )ue ?n-oices Erouped by Payment Term$ &his rule is similar to the !Clear Past "ue -nvoices! rule, but it first groups past due invoices by their payment term, and then uses the oldest transaction
116

due date within the group as the group due date. ?hen using this rule, (eceivables can only apply the receipt if the receipt amount exactly matches the sum of your customer!s credit memos and past due invoices. $ debit item is considered past due if the invoice due date is earlier than the deposit date of the receipt you are applying. For credit memos, (eceivables uses the credit memo date to determine whether to include these amounts in the customer!s account balance. For example, if you are applying a receipt with a receipt date of AJ)Q$0)L<, credit memos that have a transaction date 1credit memo date2 on or earlier than AJ) Q$0)L< will be included. Credit memos do not have payment terms, so they are included in each group. &atc+ Payment *it+ ?n-oice$ &his rule applies the receipt to a single invoice, debit memo, or chargebac. that has a remaining amount due exactly e,ual to the receipt amount. &his rule uses the values that you enter for this $utoCash (ule *et!s open balance calculation to determine the remaining amount due of this customer!s debit items. For example, if Finance Charges is 0o for this rule set and the amount of this receipt is e,ual to the amount due for a debit item minus its finance charges, this rule applies the receipt to that debit item. -f this rule cannot find a debit item that matches the receipt amount, Post @uic.Cash loo.s at the next rule in the set. &his rule ignores the value of the $pply Partial (eceipts option.

117

Application Rule Sets

Use the $pplication (ules *ets window to review existing and define new application rule sets. $pplication rule sets specify the default payment steps for your receipt applications and how discounts affect the open balance for each type of associated charges. 6y defining your own application rule set, you can determine how (eceivables reduces the balance due for a transaction!s line, tax, freight, and finance charges. (eceivables provides the following application rules: /ine 0irst 4 Ta2 After$ $pply to the open line item amount first. $pply any remaining amount in the following order: tax, freight, and then finance charges. /ine and Ta2 Prorate$ $pply a proportionate amount to the open line item amount and the open tax amount for each line. $pply any remaining amount to freight and then to finance charges. Prorate All$ $pply a proportionate amount to the line, tax, freight, and finance charges. #ote$ -n an application rule set, each line type 1line, freight, and tax2 must appear once and only once.
11)

Application rule set *indo* reference$ Application Rule Set$ #nter a 0ame and "escription for this rule set. Seq$ #nter the *e,uence number for this application rule. (eceivables applies payments in this se,uence, beginning with the lowest se,uence number. #ote$ You cannot enter a se,uence number for the 'verapplication rule. 6y default, this rule is last in the se,uence for each application rule set. Rule$ #nter an application (ule. #ach rule will correspond to a line type 1for example, lines, freight, or charges2, so you should give your rule a descriptive name. #ach rule set must have at least one application rule. Attention$ (eceivables automatically assigns the 'verapplication rule to each application rule set. You cannot delete this rule. &he 'verapplication rule applies any remaining amount after the balance due for each item has been reduced to +ero. -f the transaction type of the debit item allows overapplication, this rule prorates the remaining amount between each line and its associated tax amount, ma.ing these amounts negative. -f the transaction type does not allow overapplication, you can either place the remaining amount on) account or leave it !Unapplied!. Rule details $ #nter (ule "etails for this application rule. &his section indicates the type of charges and the tax handling for this rule. Choose a &ype of %ine, Freight, or Charges. You need to enter at least one type for your rule set. Ta2 Treatment$ -f you chose a &ype of !%ine!, choose a &ax &reatment. Choose one of the following: Prorate$ Choose this option to proportionately reduce the net amount of the line and associated tax amounts. %efore$ Choose this option to first reduce the open tax amount, then apply any remaining amount to the line. After$ Choose this option to reduce the open line amount, then apply any remaining amount to the associated tax. #ote$ &he default &ax &reatment for your Freight and Charges types is 0one. &his option ignores tax, since you cannot tax freight and charges in (eceivables. You cannot choose 0one for your %ine type.
11*

Roundin' Corrections$ &o automatically adIust this line type to account for any rounding corrections within this rule set, chec. the (ounding Correction box. ?hen an amount is prorated among several line types, (eceivables must use one of the line types to account for the rounding adIustment. #ach application rule set must have one and only one rounding correction line type. Su''estion$ $ssign the (ounding Correction to the line type that is usually the largest portion of your invoices. 6y doing this, the rounding correction will have the least effect on the overall remaining and applied amounts for this line type. (epeat the previous steps for each rule you want to add to this rule set. 0ree(e bo2$ ?hen you are satisfied with this rule set definition, chec. the Free+e box. (eceivables verifies that your application rule set is defined properly and that it does not violate any basic application guidelines. -f this rule set fails validation, (eceivables displays an error message. -n this case, modify your rule set definition, then chec. the Free+e box again to revalidate it. Attention$ $ rule set must be !fro+en! before you can assign it to a transaction type or use it as your default rule it in the *ystem 'ptions window. $dditionally, after you free+e an application rule set, you cannot update or delete it.

12+

Distribution Sets

"efine distribution sets to account for your non)invoice related receipts. &hese receipts can include refunds, revenue from the sale of stoc., as well as interest and investment income. (eceipts that are not related to an invoice are .nown as miscellaneous receipts in (eceivables. "istribution sets are predefined groups of general ledger accounting codes that determine the credit accounts for positive miscellaneous receipt amounts and the debit accounts for negative receipt amounts. "istribution sets also let you speed your receivables accounting by reducing time spent on data entry. You can also use distribution sets to apply percentages of other receipts to different accounts. You can create an unlimited number of distribution set lines for each distribution set. &he total distribution lines must e,ual AJJO before you can save your distribution set. (eceivables displays active distribution sets as list of values choices in the &ransactions and (eceivables $ctivities windows. You can ma.e a distribution set inactive by unchec.ing the $ctive chec. box, and then saving your wor..

121

Receipt Sources

"efine receipt batch sources to provide default values for the receipt class, payment method, and remittance ban. account fields for receipts you add to a receipt batch. You can accept these default values or enter new ones. (eceipt batch sources can use either automatic or manual batch numbering. You can specify a default receipt batch source when defining the profile option $(: (eceipt 6atch *ource. -f you specify a default receipt batch source, (eceivables displays this source in the (eceipt 6atches window when you create your receipt batches. ?hen you select a receipt batch source to enter receipts, (eceivables automatically uses the Cash, (eceipt Confirmation, (emittance, Factoring, *hort &erm "ebt, 6an. Charges, Unapplied (eceipts, Unidentified (eceipts, 'n)$ccount (eceipts, #arned and Unearned "iscounts, and 6ills (eceivable account information you assigned to the payment method for this batch source. &he payment method accounts for the receipt entries and applications you ma.e using this receipt batch source. (eceivables will issue a warning if you enter a receipt source that includes a payment method that has activities allocated to more than one company. $llocating activities to more than one company will cause some reconciliation reports to distribute data of previously entered transactions across multiple companies. &herefore, information regarding a particular receipt may be distributed across multiple company reports. For example, the $pplied and #arned "iscount amounts in the $pplied (eceipt (egister would be shown across multiple company reports if you allocated them to different companies.
122

(eceivables provides the automatic receipt source !$utomatic (eceipts.! You cannot update this predefined receipt source except for the %ast 0umber field. $ll of the receipt batch sources you define are created with a (eceipt *ource &ype of 5anual.

Receipt Classes

"efine receipt classes to determine the re,uired processing steps for receipts to which you assign payment methods with this class. &hese steps include confirmation, remittance, and reconciliation. For example, you must create and remit a direct debit, but you must create, confirm, and remit a bills receivable remittance. You can specify any combination of these processing steps with one exception: if you confirm and reconcile, then you must also remit. -f you enter 0o for all three of these steps, (eceivables automatically creates receipts assigned to this receipt class with a status of Cleared. (eceivables uses the payment method you assign to a receipt class to determine how to account for receipts you create using this receipt class. For each receipt class, you can specify a creation method, remittance method, and whether to re,uire ban. clearance for receipts that you assign to this class. -f you are defining a receipt class for bills receivable creation payment methods, then (e,uire Confirmation, (emittance 5ethod, and Clearance 5ethod are disabled. (eceivables lets your customers pay their invoices via credit cards and electronic funds transfer 1both non)$utomatic Clearing 7ouse direct debit and $C7 ban. account transfers2. &o accept payment via credit cards or non)$C7 direct debit, use your
123

existing (eceivables setup, or optionally define a new receipt class and payment method to be used with these transactions. &o accept payment via $C7 ban. account transfer, define a new receipt class and payment method to be used with these transactions. Receipt Class *indo* reference$ #ame$ #nter a uni,ue 0ame for your (eceipt Class. #otes Recei-able$ ?f you are creating a 0otes (eceivable receipt class, chec. the 0otes (eceivable box. You cannot change this attribute after you assign a payment method and then save this receipt class. Creation &et+od$ Choose a Creation 5ethod. -f you choose $utomatic, you can create receipts with this receipt class using the $utomatic (eceipt program. -f you choose 5anual, receipts using this receipt class must either be entered manually in the (eceipts or @uic.Cash window, or imported into (eceivables using $uto%oc.box. -f you choose 6ills (eceivable or 6ills (eceivable (emittance, (eceivables enables the 6ills (eceivable or 6ill (eceivable (emittance tab. Require Confirmation$ &o re,uire automatic receipts assigned to this receipt class to be confirmed before they can be remitted, chec. the (e,uire Confirmation box. You need to chec. this box to confirm automatic receipts using this receipt class in the Confirm $utomatic (eceipts window. -f you choose a Creation 5ethod of 6ills (eceivable (emittance, the box is chec.ed. -f you chec. this box, the Create $utomatic (emittances window does not let you create remittances for unconfirmed receipts that were created using a payment method with this receipt class. -f you are defining a receipt class for use with $C7 ban. account transfers, then you should not chec. this box. -f you chec.ed the (e,uire Confirmation box, choose a (emittance 5ethod. &he remittance method determines the accounts that (eceivables uses for automatic receipts that you create using payment methods to which you assign this receipt class. Choose one of the following methods: Standard$ Use the remittance account for automatic receipts or for standard bills receivable assigned to a payment method with this receipt class. 0actorin'$ Use the factoring account for automatic receipts or for factored bills receivable assigned to a payment method with this receipt class.
124

 Standard and 0actorin'$ Choose this method if you want (eceivables to select receipts assigned to this receipt class for remittance regardless of the batch remittance method. -n this case, you can specify either of these remittance methods when creating your remittance batches. #o Remittance$ Choose this method if you do not re,uire receipts assigned to this receipt class to be remitted. #ote$ -f the (e,uire Confirmation box is not chec.ed and you choose a (emittance 5ethod of 0o (emittance, automatic receipts that you create using this payment method and receipt class will be created as !Confirmed.! Clearance &et+ods$ &o re,uire receipts created using a payment method assigned to this receipt class to be reconciled before posting them to your cash account in the general ledger, choose one of the following Clearance 5ethods: )irectly$ Choose this method if you do not expect the receipts to be remitted to the ban. and subse,uently cleared. &hese receipts will be assumed to be cleared at the time of receipt entry and will re,uire no further processing. Choosing this method is the same as setting (e,uire 6an. Clearance to 0o in previous releases of (eceivables. %y Automatic Clearin'$ Choose this method to clear receipts using the $utomatic Clearing program. 1(eceipts using this method can also be cleared in 'racle Cash 5anagement.2 %y &atc+in'$ Choose this method if you want to clear your receipts manually in 'racle Cash 5anagement. Payment &et+od$ #nter the Payment 5ethod to assign to this receipt class.

Collectors.

125

(eceivables lets you define collectors and assign them to a profile class or to a customer!s credit profile class. ?hen you assign a collector to a profile class, that collector becomes the collector for all customers assigned that profile class. You can modify collector assignments for your customers in the Customers window and for your profile classes in the Customer Profile Classes window. You can also print collector names and telephone numbers on dunning letters you send to your customers for past due items. (eceivables displays active collectors and their descriptions as list of values choices in the Customers, Customer Profile Classes, and Customer Calls windows. (eceivables does not display inactive collectors in the list of values for these windows. You can ma.e an existing collector inactive by unchec.ing the $ctive chec. box and then saving your wor.. -f the collector you want to ma.e inactive is associated with an active customer, (eceivables displays a warning message.

126

Statement C,cles.

"efine statement cycles to determine when to send statements to your customers. You enter statement cycles when you define or modify individual customer and site profile classes in the Customer Profile Classes window. -f a customer site is defined as a statement site, (eceivables generates a single, consolidated statement for all of this customer!s transactions. &his statement is sent to this statement site. -f you have not defined a statement site for a customer, (eceivables creates statements for each customer site to which you have assigned a 6ill)&o business purpose and for each credit profile that has the *end *tatements parameter set to Yes. You choose a statement cycle when you print your statements. $ctive statement cycles appear as list of values choices in the Print *tatements and Customer Profile Classes windows. *tatement cycle dates appear as list of values choices in the Print *tatements window. You can disable a statement cycle by unchec.ing the $ctive box, and then saving your wor..

127

Standard Messa%es.

"efine standard messages to provide the text that (eceivables prints on the bottom of your customer!s statements. You can use messages to inform your customers of special promotions or to ma.e your statements more personal. $ctive standard messages appear as list of values choices in the Print *tatements window.

12)

Remit0To Addresses.

"efine remit)to addresses to let your customers .now where to send payment for their invoices (eceivables uses the addresses that you define in the (emit &o $ddresses window to provide default remit)to information when you enter transactions. )efinin' a )efault Remit4To Address "efine default remit)to addresses to ensure that: (eceivables is able to provide a default remit)to address when you enter transactions $uto-nvoice will not reIect invoices because it is not able to determine a remit)to address You can only have one default remit)to address for each country and state combination. For example, you can have one default remit)to address for United *tates=California, one for United *tates=0evada, and so on.

12*

S,stem 1ptions Accounting

Use the $ccounting tabbed region to specify an accounting method and set of boo.s and define your accounting flexfields. You can also choose whether to use automatic Iournal import, enable header level rounding, and specify how many days should be included in each posting cycle. #ame$ #nter the 0ame of your receivables accounting set of boo.s. -f you are not using the 5ultiple 'rgani+ation *upport feature, you can have one set or multiple sets of boo.s for your business, but you can only have one set of boo.s for each (eceivables installation. You cannot change this value after you enter transactions in (eceivables. Reali(ed Eains and Reali(ed /osses Accounts$ -f your accounting method is $ccrual, enter your (eali+ed >ains and (eali+ed %osses $ccounts. (eceivables posts changes in your functional currency to your (eali+ed >ains or %osses account in your general ledger if there are differences in exchange rate gains or losses. For example, if the exchange rate for a foreign currency invoice is A.E and the exchange rate of your payment for this invoice is ;.J, (eceivables posts the difference as a gain to your (eali+ed >ains account. (eceivables provides descriptions of each segment, verifies that all flexfield segments are active, and ensures that you enter a valid combination. Ta2 Account$ #nter the &ax $ccount to use as the default value in the &ax Codes and (ates window.
13+

5nallocated Re-enue Account$ -f your accounting method is Cash 6asis, enter your Unallocated (evenue $ccount. (eceivables uses this account when you apply a cash receipt with a balance other than +ero to an invoice with a +ero balance. Cross Currency Rate Type $ #nter the default exchange rate type that (eceivables uses when the receipt and transaction currency are different and the two currencies do not have a fixed rate relationship. 1-f the receipt and transaction do have a fixed rate relationship, then (eceivables uses the exchange rate that you defined.2 &he $pplications and @uic.Cash windows use the value that you define here to calculate the $llocated (eceipt $mount when you enter the $mount $pplied and vice versa 1if this system option is not defined, then you must manually enter both values2. $dditionally, $uto%oc.box uses this system option to apply cross currency receipts if the currencies do not have a fixed exchange rate and the program cannot automatically calculate the rate to use. Cross Currency Roundin' Account$ (eceivables uses this account to record any rounding error amounts created during a cross currency receipt application for currencies that have a fixed rate relationship. You need to define a rounding error account if you create cross currency receipts. 7eader Roundin' Account: (eceivables uses this account to record any rounding differences that occur when converting foreign currency transactions to your functional currency. Automatic Iournal ?mport$ &o import the batches of transaction records that you post into your general ledger, chec. the $utomatic Qournal -mport box. &he value you enter becomes the default value for the (un >% Qournal -mport field in the (un >eneral %edger -nterface window.

131

Transactions and Customers System Options

(eceivables lets you define several options for your invoices and use of the $uto-nvoice program. You can choose whether to allow updates to printed invoices and whether you can apply payments to an unrelated customer!s transactions. (eceivables lets you define the segments to use for $ccounting Flex &uning, *ystem -tems &uning, and &erritory &uning during $uto-nvoice. You can also specify whether to purge the interface tables that you use for $uto-nvoice, the maximum number of bytes to use and the grouping rule to use for the revenue and credit transactions you create through $uto-nvoice. 1indo* reference$ Allo* C+an'e to Printed Transactions bo2$ &o allow updates to transactions that have been printed, chec. the $llow Change to Printed &ransactions box. &his option also determines whether you can update a customer!s address when printed, posted, or applied transactions are assigned to that address. Attention$ You cannot update a transaction if it has activity against it, regardless of how you set this option. #xamples of activity include payments, credit memos, adIustments, and including the transaction on a consolidated billing invoice. Allo* Transaction )eletion$ &o allow transactions to be deleted from
132

(eceivables after they have been saved, chec. the $llow &ransaction "eletion box. -f you set this option to Yes, you can still specify at the responsibility level which users can delete transactions by using function security. *etting this option to 0o prevents all (eceivables users from deleting transactions this is a re,uirement for installations that are legally re,uired to number transactions se,uentially with no missing transaction numbers. Allo* Payment of 5nrelated Transactions$ &o allow receipt applications to debit items of unrelated customers, or to allow bills receivable assignments to transactions of unrelated customers, chec. the $llow Payment of Unrelated &ransactions box. -f you chec. this box, (eceivables lets you select debit items for unrelated customers and apply your receipts to them in the $pplications window, and lets you select transactions of unrelated customers and assign them to bills receivable in the $ssignments window or the 6ills (eceivable &ransaction 6atches window. S+o* %illin' #umber$ Chec. this box if you want (eceivables to display the consolidated billing invoice number on certain reports and windows. (eceivables assigns a uni,ue billing invoice number when you print a draft or final version of your consolidated billing invoices. (eceivables windows that can display the consolidated billing invoice number include the (eceipts, &ransactions, $ccount "etails, Credit &ransactions, &ransaction 'verview, Customer Calls, $pplications, and *earch and $pply windows. (eports that can display the consolidated billing invoice number include the $ccount *tatus, $ged &rial 6alance, 6illing and (eceipt 7istory, "isputed -nvoice, "unning %etter >enerate, Past "ue -nvoice, *ales Qournal by >% $ccount, and &ransaction "etail reports. )ocument #umber Eeneration /e-el $ From the "ocument 0umber >eneration %evel pulldown list, select the point at which (eceivables generates a document number for your transactions. Choose one of the following: ?hen the transaction is committed ?hen the transaction is completed For bills receivable, (eceivables ignores this option and generates the document number when the bill is completed. Auto ?n-oice$ #nter the $ccounting, *ystem -tems, and &erritory Flexfield segments that are most often selected by $uto-nvoice.
133

(eceivables uses this information to increase $uto-nvoice performance. Create Reciprocal Customer$ -f maIority of the relationships which are created is of the type 9(eciprocal: then this option should be chec.ed. &his means that whenever we create the relationship in the customer it shall default as reciprocal. ?e can change it to a one way relationship if it is re,uired. ustomers: Automatic Customer #umberin'$ &o automatically assign a uni,ue number to every new customer, chec. the $utomatic Customer 0umbering box. "o not chec. this box if you want to manually assign customer numbers. Automatic Site #umberin'$ &o automatically assign numbers to your customer!s business purposes, chec. the $utomatic *ite 0umbering box. Eroupin' Rule #ame$ #nter the default >rouping (ule 0ame you want $uto-nvoice to use. $uto-nvoice uses grouping rules to group revenue and credit transactions into invoices, debit memos, and credit memos. Claims S,stem 1ptions

-f using 'racle &rade 5anagement, then use the Claims tabbed region to indicate how to evaluate, during %oc.box and Post @uic.Cash processing, your customers! remittances for claim creation.

134

Miscellaneous System Options

Use the 5iscellaneous tabbed region to specify your split amount and the number of days to use for your "ays *ales 'utstanding 1"*'2 Calculation in the Collection #ffectiveness -ndicators (eport. You can also: Choose whether you re,uire a billing location for receipts, and salespersons and remit)to addresses for transactions "efine the system level write)off limits for receipts *pecify a chargebac. due date "efine your $utomatic (eceipts submission parameters, Choose a default $pplication (ule *et *et the *ales Credit Percent %imit 1indo* reference$ *plit $mount #nter the *plit $mount that (eceivables will use when you generate the Collection #ffectiveness -ndicators (eport. (eceivables prints this amount as a selection option for this report. Use the split amount to determine the number of invoices over and under this amount, as well as the total amounts
135

remaining. For example, your company generates invoices that are either R<JJ or RCJJ. You choose RBJJ as your split amount so that you can review how much of your open receivables are comprised of your R<JJ business and how much corresponds to your RCJJ business "iscount 6asis #nter the "iscount 6asis you want (eceivables to use when calculating discounts for your invoices. (eceivables use this value as the default "iscount 6asis in the Payment &erms window. Choose one of the following discount methods: Invoice Amount: Choose this option to calculate the discount amount based on the sum of the tax, freight charges, and line amounts of our in!oices. Lines On y: Choose this option to calculate the discount amount based on onl the line amounts of our in!oices. Lines! "rei#ht Items an$ Tax: Choose this option to calculate the discount amount based on the amount of line items, freight, and tax of our in!oices, but not freight and charges at the in!oice header le!el. Lines an$ Tax! not "rei#ht Items an$ Tax: Choose this option to calculate the discount amount based on the line items and their tax amounts, but not the freight items and their tax lines, of our in!oices $utoCash (ule *et (eceivables uses this $utoCash (ule *et when you enter a receipt for a customer whose profile class has not been assigned an $utoCash (ule *et. Your $utoCash (ule set and the "iscount >race "ays you specify in a customer!s credit profile determine the se,uence of $utoCash (ules that (eceivables uses when you run Post @uic.Cash to automatically apply receipts to this customer!s open debit items. "ays days in #nter the 0umber of "ays to use when calculating your conventional "ays *ales 'utstanding for the Collection #ffectiveness -ndicators (eport. Con-entional )SO @ ,total outstandin' recei-ables > total sales for last )SO days. J ,)SO days. *ales Credit &his setting applies only to sales credit adIustments that Percent you ma.e using the (evenue $ccounting feature. &he
136

limit

*ales Credit Percent %imit imposes a limit on the percentage of revenue plus non)revenue sales credit that a salesperson can have on any transaction line. -f you do not enter a limit here, then no validation is performed when using (evenue $ccounting. #nter the write)off limits per receipt. You cannot write off receipt balances that are less than or greater than the system level write)off limits that you define here. You define the write)off limits range in your functional currency -f you want (eceivables to automatically update the open balance in the &ransactions wor.bench for transactions that are past due, chec. the $ccrue -nterest box. -f this option is set to 0o, the %ines window in the &ransaction wor.bench will always display the original balance of your transactions it will not update the balance due to include any finance charges. #ote$ You can include finance charges for past due items when printing your dunning letters and statements

?rite)off limit

$ccrue -nterest

(e,uire &o re,uire that a bill)to location be associated with a cash 6illing receipt, chec. the (e,uire 6illing %ocation for (eceipts box. %ocation for -f this option is Yes, the Post @uic.Cash program does not (eceipts create receipts that do not have billing locations. -f you chec. this box, be sure that you also chec. the (e,uire 6illing %ocation box when defining your %oc.boxes otherwise, (eceivables displays an error when you submit $uto%oc.box. Su''estion$ -f you have customers without statement sites, we recommend that you chec. this box. -f you do not chec. this box and you have receipts for customers who do not have statement sites and who do not have a billing location associated with the receipt, the unapplied amount of the receipt will not appear on any of the statements for this customer. $llow Unearned "iscounts &o allow (eceivables to accept unearned discounts, chec. the $llow Unearned "iscounts box. Unearned discounts are discounts a customer ta.es after the discount period passes. You define discount periods when defining your
137

payment terms Print (emit &o print your remit)to addresses on your customers! to $ddress statements, chec. the Print (emit to address box. You use remit)to addresses to inform your customers of where they should send their payments. &he width and height 1in characters2 of your customer!s remit)to address in your printed dunning letters is G characters 1height2 by <J characters 1width2. "iscounts &o allow discounts to be ta.en for partial payments, chec. on partial the "iscount on Partial Payment box. $ partial payment is a payments payment that is less than the remaining amount due for a transaction. -f this option is Yes, you can still choose to not allow discounts on partial payments at the transaction level when defining your Payment &erms. *et this option to 0o if you never allow discounts on partial payments. Print 7ome &o print your home country on your invoices and Country statements that refer to addresses in that country, chec. the Print 7ome Country box. &rade $ccounting -nstalled 5inimum (efund $mount &o enable the &rade $ccounting feature, chec. the &rade $ccounting -nstalled box #nter an amount in the 5inimum (efund $mount field. &his field is used for automated receipt handling only. $uto-nvoice will automatically create refunds for credit memos that are imported against paid invoices, if the credit re,uest amounts are e,ual to or greater than the minimum specified here. $uto-nvoice will place on account any credit amount that is less than the specified minimum. 6ills (eceivable #nabled &o enable the 6ills (eceivable ?or.bench, chec. the 6ills (eceivable #nabled box 5ethod for

Credit Card *elect the default Credit Card Payment Payment transactions to be paid by credit card 5ethod

(e,uire &o re,uire that salespersons be entered when entering *alesperson

13)

your transactions, chec. the (e,uire *alesperson box. -f you plan to use the (evenue $ccounting feature, you must chec. this box 6an. $ccount Payment 5ethod *elect the default 6an. $ccount Payment 5ethod for transactions to be paid by $utomatic Clearing 7ouse ban. account transfer. #ote$ &o accept ban. account transfer payments via 'racle iPayment and the $C7 networ., you must select an $C7 6an. $ccount payment method from the list of values.

Chargebac. #nter your default Chargebac. "ue "ate. (eceivables uses "ue "ate this date when you create a chargebac.. Choose from the following: 'pen -nvoice "ue "ate, (eceipt "ate, Current "ate, "eposit "ate "efault Country (eceivables uses this information to specify the home country for tax calculation, flexible ban. structures, flexible address formats, and taxpayer id and tax registration number validation. -t also provides a default value of the Country field when you enter addresses. 1You can override this value by setting the user profile option !"efault Country.

*ource of #nter the *ource of &erritory you want (eceivables to &erritory default into the *alespersons, &ransactions, and Customers windows. (eceivables uses the value you enter here to determine the default territory for your invoices and commitments. Choose from the following sources: 6ill)&o *ite, *alesrep, *hip)&o *ite, 0one $pplication (ule *et *elect one from the list of values. Your $pplication (ule *et determines the default payment steps when you use the $pplications window or Post @uic.Cash to apply receipts. (eceivables uses this rule set if none is assigned to the debit item!s transaction type.

13*

AR Accountin% Periods

Open #e2t Period$ &o open the next accounting period after the %atest 'pen Period, choose 'pen 0ext Period. $( changes the status of the next period to !'pen.! Status$ &o update the status of an accounting period, place the cursor in the *tatus field next to that period, then enter a new status. $n accounting period can have one of the following statuses: Closed Qournal entry, posting, and transaction entry are not allowed unless the accounting period is reopened. $( verifies that there are no unposted items in this period. $( does not let you close a period that contains unposted items.

Close *imilar to Closed, but does not validate for Unposted items. Pending Qournal entry, posting, and transaction entry are not allowed unless the accounting period is reopened. Future &his period is not yet open, but you can enter transactions in this period. 7owever, you cannot post in this period until you open it

0ot &his period has never been opened and Iournal entry and 'pened posting are not allowed 'pen Qournal entry and posting are allowed

14+

Accountin% 2ntries

141

142

>uarantees

143

144

Receipts

145

146

147

Remittance

14)

AdGustments ?hen you enter negative adIustments against an invoice, receivables creates the following entry:

On4Account Credits

)ebit &emos

14*

Multiple C&oice 3uestions 1.1+en must you set up ban= account and payment met+ods for a customerK 1a2 -f customer will use automatic receipt 1b2 -f customer has a customer relationship 1c2 -f customer pay finance charges 1d2 -f customer has a good credit ran.ing 1e2 -f customer uses chec.s 2.1+ic+ field is usually used for t+e le'acy customer numberK 1a2 Customer number 1b2 "escriptive flexfield 1c2 (eference 1d2 %ocation 1e2 &ax number 3.1+ic+ one is not an option after you c+an'e a customer profile classK 1a2 "o not update existing profiles tied to existing customers 1b2 Update all profiles of existing customers 1c2 Update only uncustomi+ed profiles of existing customers 1d2 Update only customi+ed profiles of existing customers 1e2 Update all .1+ic+ of t+e follo*in' is not a buc=et in t+e Application Summary formK 1a2 $pplied 1b2 (eversed 1c2 Unapplied 1d2 Unidentified 1e2 'n $ccount !.1+ere do you set up customer response and outcome for a customer callK 1a2 @uic.Codes in (eceivables 1b2 @uic.Codes in 'rder #ntry 1c2 (esponses setup 1d2 *ystem options 1e2 "efine Customers ".1+ic+ accountin' classes are 'enerated by manual transaction in Oracle Recei-ablesK 1a2 (evenue 1b2 (evenue, Cost of >oods *old 1c2 (evenue, Cost of >oods *old, &ax
15+

1d2 (evenue, (eceivables, Commission 1e2 0one L.?f manual transactions use items from t+e item masterC *+ic+ of t+e follo*in' is trueK a2 $mount is defaulted based on price list b2 -nventory is not relieved and on)hand ,uantity stays the same c2 &ax is not calculated d2 You cannot change the item description e2 0one

151

M.1+ic+ reports do you run to identify past due recei-ablesK 1a2 $ging report 1b2 Past "ue -nvoice report 1c2 -nvoice #xceptions report 1d2 Credit 7old report 1e2 A and ; 6.1+ic+ )escripti-e fle2field does Recei-ables ?nterface populateK 1a2 *ales 'rder 1b2 -nvoice &ransaction 1c2 &erritory 1d2 Customer 1B. 1+en does t+e receipt batc+ status become OpenK 1a2 ?hen the batch is new 1b2 ?hen the entered total does not match the control total 1c2 ?hen the total matched, but you have unapplied receipts 1d2 ?hen the total matched, but you have only applied receipts 1e2 $ll of the above 11. 1+at data is not s+ared bet*een Oracle Order Entry and Oracle Recei-ablesK 1a2 Customer 1b2 *alesperson 1c2 *ecurity rules 1d2 &ax codes 1e2 0one 12. 1+en reconcilin' receiptsC *+ic+ t*o reports do you useK $. (eceipt Qournal report 6. &ransactions (egister C. (eceipt (egister ". $ging report 1a2 $ and 6 1b2 $ and C 1c2 $ and " 1d2 6 and " 1e2 0one 13. 1+ic+ setup step must you do to apply cas+ automatically *+en you do not +a-e t+e transaction dataK 1a2 $utoCash rules 1b2 $utomatic (eceipts
152

1c2 1d2 1e2

6an. *tatement (econciliation %oc.box 0ot $pplicable

153

1 . 1+ic+ of t+e follo*in' is not a condition for completin' a transactionK 1a2 &ransaction has more than one line 1b2 -nvoice date the same as >% date 1c2 -nvoice date the same as >% date 1d2 #ach freight charge must have a freight account 1e2 0one of the above 1!. 1+ic+ is not a -alid type for standard memo linesK 1a2 $dIustments 1b2 Charges 1c2 Freight 1d2 &ax 1e2 0one of the above 1". 1+ere can you find t+e default country setup in Oracle Recei-ablesK 1a2 *ystem 'ptions 1b2 @uic. Codes 1c2 Profile options 1d2 Countries and &erritories 1e2 0one of the above 1L. 1+ic+ of t+e follo*in' is #OT a sta'e of a transaction t+at could pre-ent you from updatin' a transactionK 1a2 Printed transaction 1b2 Copied transaction 1c2 Posted transaction 1d2 $pply a receipt against the transaction 1e2 0one of the above 1M. 1+at *ill +appen if t+e transaction +as an in-oicin' rule of bill in ad-anceK 1a2 (evenue is recogni+ed in the first period 1b2 (evenue is recogni+ed in the last period 1c2 (eceivables are recogni+ed in the first period. 1d2 (eceivables are recogni+ed in the last period 1e2 (evenue is recogni+ed in the middle period 16. ?f your customer is billed entirely *it+in a sin'le period and you are usin' an in-oicin' ruleC *+at *ill t+e accountin' entries beK 1a2 (evenue and unearned revenue 1b2 (evenue and unbilled receivables 1c2 Unbilled receivables and unearned revenue 1d2 (eceivables and revenue 1e2 Unearned (evenue and #arned "iscount 2B. 1+ic+ of t+e follo*in' transactions affect commitment balancesK
154

1a2 1b2 1c2 1d2 1e2

&ax Freight -nvoice >uarantee < and B

155

21. 1+ic+ of t+e follo*in' in-oicin' rules are #OT pro-ided in Recei-ablesK 1a2 6ills in $dvance 1b2 6ills in $rrears 1c2 -nvoice in $dvance 1d2 -nvoice in arrears 1e2 -nvoice in $dvance and -nvoice in $rrears 22. At *+at le-el /oc=bo2 is defined in Recei-ables 1a2 6an. 1b2 6an. 6ranch 1c2 6an. $ccount 1d2 Customer 1e2 Customer -nvoice 23. 1+ic+ of t+e follo*in' is #OT a predefined Payment Application Ruse Set in Recei-ablesK 1a2 %ine First ) &ax $fter 1b2 %ine First ) &ax Prorate 1c2 Prorate $ll 1d2 Freight First ) %ine Prorate 1e2 0one of the above 2 . A%C Corporation *ants to use Cross Currency Receipts in Recei-ables. T+e implementation team su''ested to create suspense account usin' Source and Cate'ory in E/. ?dentify t+e combination. 1a2 *ource : 5anual, Category : Cross Currency 1b2 *ource : 5anual, Category : Foreign (eceipts 1c2 *ource : (eceivables, Category : Cross Currency 1d2 *ource : (eceivables, Category: Foreign Currency 1e2 *ource: (eceivables, Category: *uspense 2!. 1+at is t+e primary mission of Recei-ables module K 1a2 &o recogni+e (evenue and Collect Cash 1b2 *ales 7istory (eporting *ystem 1c2 &o print invoices and distribute to customers 1d2 &o print (evenue (eports by Products and Customers 1e2 0one of the above 2". Statement &essa'e is optional and can be printed at t+e bottom of Customer ?n-oices or Statements in Recei-ables. 1+ic+ of t+e follo*in' is #OT a -alid Statement &essa'e Type in Recei-ablesK 1a2 7oliday 1b2 Promotional 1c2 Festival 1d2 $ll of the above
156

1e2 0one of the above 2L. Eac+ customer address can +a-e multiple business purposes. 1+ic+ of t+e follo*in' is #OT a -alid business purpose 1a2 6ill &o 1b2 *hip &o 1c2 "unning 1d2 %egal 1e2 Payments

157

#re4uentl, As'ed 3uestions ?hat is $uto -nvoiceT ?hat is (eceipt ClassT ?hat is a (eceipt *ourceT %ist out at least F-8# important reports in $(T ?hat is a &ransaction *ourceT ?hat is a &ransaction &ypeT %ist out at least F-8# important table names in $(T ?hat is $uto $ccountingT ?here is this re,uiredT ?hat is a (eceivable $ctivityT ?here do we need thisT ?hat is difference between "eposit / >uaranteeT #xplain about bills receivables / their accounting entriesT 7ow will you enter a future dated receipt in $(T ?hat is the purpose of *tandard 5emo %ineT #xplain Complete *etup *teps in $(T #xplain Uey Flexfields in $( / their purposeT ?hat is the integration between (eceivables and PayablesT ?hat is the difference between positive sign / negative signT ?hat is $uto loc. boxT ?hat is factoringT ?hat is the difference between ?ith (ecourse / without (ecourse 6ills (eceivablesT ?hat is the difference between accounting methods of Cash / $ccrualT #xplain about 0otes (eceivablesT 7ow will you receive transaction lines from '5T #xplain about 'rder to Cash cycleT ?hat is customer profileT ?hat is application rule setT ?hat is auto cash rule setT #xplain about 6ills -n)advance / 6ills in $rrearsT ?hat is meant by over applicationT ?hat is meant by natural applicationT #xplain about period end process in $(T

15)

15*