[How to complete these special conditions:

< ... >, enter the information relevant to the call for proposals in question.
The phrases within [ ] should only be included if appropriate the paragraphs shaded in grey should only need to be amended/included in exceptional cases, dictated by the requirements of a particular call for proposal procedure.

In no circumstances may you alter any other part of these standard instructions. In case you need to derogate from the Special Conditions, General Conditions or another template, please refer to the instructions on prior approval and derogations for further details hich can !e found in the anne"es #$ and #% of the #&'C( C()*+,I(,. *lease remem!er to delete this paragraph, any other te"t !rac-ets in the final version] ith yello highlighting and all such

./0$.0.rev !"!#8$"%.doc

Page 1 of 8

G1+,2 C(,21+C2 3 &42&1,+5 +C2I(,S (6 27& &81(*&+, 8,I(, 3

<Grant contract identification number> &the '(ontract)* [The +uropean ,nion, represented by the +uropean (ommission or [-full name and address of the Contracting Authority>., &the '(ontracting /uthority)* of the one part,

and -0ull official name as mentioned in the 1+02 [-1egal status &organisation*2. 3 [-title &individual*2. [-4rganisation official registration number2. 3 [-Passport or 56 number 2. -0ull official address2 [7/T number, for 7/T registered beneficiaries ], 5f a multi8beneficiary grant9 [hereinafter the :(oordinator; . [and -0ull official name as mentioned in the 1+0 of any co8beneficiary&ies*2 [-1egal status &organisation*2. 3 [-title &individual*2. [-4rganisation official registration number2. 3 [-Passport or 56 number 2. -0ull official address2 [7/T number, for 7/T registered beneficiaries. who have conferred powers of attorney for the purposes of the signature of the agreement to the (oordinator1,

collectively referred to as :<eneficiary&ies*; where a provision applies without distinction to the (oordinator and the co8beneficiary&ies* of the other part, &the 'Parties)* have agreed as follows9

=odel mandate provided in /nnex / to the >uidelines for /pplicants

Page of 8

./0$.0.rev !"!#8$"%.doc

Special conditions
+rticle 0 9 *urpose
1.1 The purpose of this (ontract is the award of a grant by the (ontracting /uthority to finance [for action grants9 the implementation of the action entitled9 -title of the Action> &the '/ction)*. [for operating grants9 an operating grant for -specify2 &the ?@orA Programme?* . described in /nnex 5. The <eneficiary&ies* shall be awarded the grant on the terms and conditions set out in this (ontract, which consists of these special conditions &the 'Bpecial (onditions)* and the annexes, which the <eneficiary&ies* hereby declares it has noted and accepted. The <eneficiary&ies* accept the grant and undertaAes to be responsible for carrying out the /ction.

1.

1.#

+rticle . 9 Implementation period of the +ction

.1 . This (ontract shall enter into force on the date when the second of the two Parties signs. 5mplementation of the -/ction3@orA Programme2 shall begin on9 choose one of the following: - [the day following that on which the second of the two Parties signs. 8 [the first day of the month following the date on which the first instalment of pre8financing is paid by the (ontracting /uthority. 8 -a later date &specify the date*2 8 - exceptionally and subject to conditions on retroactive eligibility as stipulated in the ractical Guide, a date preceding the signature of the Contract but not preceding the !eneficiary"ies#$s re%uest for a grant.&specify the date* 2. .# .$ The implementation period of the -/ction3 @orA Programme2, as laid down in /nnex 5, is -number of months>. The execution period of this (ontract shall end when the payment of the balance is made by the (ontracting /uthority and, in any event, at the latest 18 months after the end of the implementation period as stipulated in /rticle .#.

+rticle $ 9 6inancing the +ction#

#.1 #. The total eligible costs are estimated at -+,C or (ontracting /uthority currency2 -amount, for /ction grants, enter the amount in heading 11 of /nnex 555 2, as set out in /nnex 555. The (ontracting /uthority undertaAes to finance a maximum amount of -+,C ... ..... or (ontracting /uthority currency2. The grant is further limited to -enter applicable percentage 2 of the estimated total eligible cost of the - /ction3for operating grants9 operating budget2 specified in paragraph 1. The final amount of the (ontracting /uthority)s contribution shall be determined in accordance with /rticles 1$ and 1% of /nnex 55. 4nly for /ction grants9 [#.# Pursuant to /rticle 1$.% of /nnex 55, -enter percentage& maximum ' ( D2E of the final amount of direct eligible costs of the /ction established in accordance with /rticles 1$ and 1% of /nnex 55, may be claimed as indirect costs. .

in the case of an operating grant costs may neither have been incurred before the grant application was submitted nor before the start of the beneficiary budgetary year. 5n case of /ction grants, note that the amount awarded and percentages stated in this /rticle shall also be updated in /nnex 555 <udget of the /ction, in the worAsheet '+xpected sources of funding and summary of estimated costs).
Page # of 8

./0$.0.rev !"!#8$"%.doc

+rticle % 9 1eporting and payment arrangements

$.1 Payments shall be made in accordance with /rticle 1F of /nnex 55 option no. -choose 1 , or #2 as set out in /rticle 1F.1 [(ption 0 and .] 5nitial pre8financing payment9 -... +,C ........ or (ontracting /uthority currency2 [(ption . only.] )ote that the forecast instalments should be indicated as one global amount and not bro*en down per payment+ ,he actual instalments will be based on the updated forecast for the next reporting period+ ,he total sum of pre-financing payments may not exceed -. ( of the amount referred to in Article /+0 of the 1pecial Conditions& excluding not authorised contingencies2 . 0urther pre8financing payments&s*9-... +,C........ or (ontracting /uthority currency2 &subGect to the provisions of /nnex 55* [(ption 03.3$] <alance of the final amount of the grant9 &subGect to the provisions of /nnex 55*9 [$.x -... +,C........ or (ontracting /uthority currency2] if a financial guarantee is re%uested: The first instalment of pre8financing shall be accompanied by a financial guarantee amounting to +,C -D3usually the amount of the first prefinancing payment2 and complying with the requirements of /rticle 1F.8 of /nnex 55.. 0or operating grants or specific reporting requirements9 -Bpecify the applicable reporting requirements and payment schedules3length of reporting period2.

[$.x

+rticle : 9 Contact addresses

F.1 /ny communication relating to this (ontract shall be in writing, state the number and title of the /ction and be sent to the following addresses9 0or the (ontracting /uthority [3ption 4: where the Contracting Authority is the 5uropean Commission9 Payment requests and attached reports, including requests for changes to banA account arrangements shall be sent to9 +uropean (ommission -6irectorate8>eneral for 6evelopment and (ooperation H +urope/id3+, 6elegation2 0or the attention of -address of the finance unit6section2 (opies of the documents referred to above, and correspondence of any other nature, shall be sent to9 +uropean (ommission - 6irectorate8>eneral for 6evelopment and (ooperation H +urope/id 3+, 6elegation2 0or the attention of -address of the management unit6section>] [3ption 0: where the Contracting Authority is not the 5uropean Commission: -address of the Contracting Authority$s management department>] [/ copy of the reports referred to in /rticle $.1 shall be sent to the concerned service of the +uropean (ommission, at the following address9 - address of 7irectorate-General for 7evelopment and Cooperation 8 5uropeAid 659 7elegation >] 0or the (oordinator -address of the (oordinator for correspondence2

./0$.0.rev !"!#8$"%.doc

Page $ of 8

[F.

The expenditure verification&s* referred to in /rticle 1F.% of /nnex 55 will be carried out [by the (ontracting /uthority or any external body authorised by the -+uropean (ommission3(ontracting /uthority2.$ - name& address& telephone and fax numbers>].

+rticle ; 9 +nne"es
".1 The following documents are annexed to these Bpecial (onditions and form an integral part of the (ontract9 /nnex 59 /nnex 559 /nnex 5559 /nnex 579 /nnex 79 /nnex 759 -6escription of the /ction &including the 1ogical 0rameworA of the ProGect and the (oncept Iote* >eneral (onditions applicable to +uropean ,nion8financed grant contracts for +xternal /ctions -<udget for the /ction &worAsheets 1, and #*3operating grants9 operating budget2 (ontract8award procedures Btandard request for payment and financial identification form -=odel narrative and financial report3operating grants9 annex if specific models are to be used for activity reports and financial statements2

[/nnex 7559 Terms of reference for an expenditure verification of a ,nion financed grant contract for external actions and model report of factual findings ] [/nnex 75559 =odel financial guarantee] [/nnex 5J9 ". Btandard template for Transfer of /sset 4wnership ] 5n the event of a conflict between the provisions of the present Bpecial (onditions and any /nnex thereto, the Bpecial (onditions shall taAe precedence. 5n the event of a conflict between the provisions of /nnex 55 and those of the other annexes, those of /nnex 55 shall taAe precedence.

[+rticle < 9 (ther specific conditions applying to the +ction

%.1 The >eneral (onditions are supplemented by the following9 5f any affiliated entity in line with the >uidelines for applicants9 [%.1.x 0or the purpose of this agreement, the following legal entities are considered as affiliated entities9 8 -name of the legal entity2, affiliated to -name of the <eneficiary2K 8 -name of the legal entity2,, affiliated to -name of the <eneficiary2K (osts incurred by these affiliated entities may be accepted as eligible, provided the entities concerned abide by all the relevant rules applicable to the <eneficiary under this contract. 5f financial support is provided for in the >uidelines for applicants9 &not applicable for operating grants*9 [%.1.x 0inancial support to third parties may only be awarded in compliance with the conditions set in the >uidelines for applicants and in accordance with the criteria and conditions laid down in the 6escription of the /ction in /nnex 5. optional The maximum amount of financial support per each third party is limited to -+,C "!.!!! or less ........ or (ontracting /uthority currency2. optional &only <,6>+T, not possible for +60* 0inancial support is the main purpose of the /ction+ 5f 7/T, taxes, duties and charges are not eligible, i.e in one of the following cases9
$

in case the (ontracting /uthority has its own audit and verification system
Page F of 8

./0$.0.rev !"!#8$"%.doc

1. the basic act3financing agreement excludes their eligibility . the (all for Proposal excludes their eligibility #. for 7/T, the activities supported through the grant are engaged in by the <eneficiary&ies* as a =ember Btate public authority &police, Gustice and public domain management*. [%.1.x -7/T3 taxes, duties and charges 2 are not eligible [for the [following. activities as described in /nnex 5.. 5n case of accepted costs system &ineligible taxes, in Aind contributions...* %.1.x The following non eligible costs may be as considered part of the total accepted costs of the action for the purpose of co8financing, as follows9 - clarify the conditions and specificities of the accepted costs, such as in8Aind contributions, taxes, including 7/T etc. for in Aind either the amount of the contribution if Anown &ex. valorisation of goods etc.* or the way of calculation &ex. cost per day for worA etc.* 2 The corresponding cost must be included in the budget &/nnex 555 and /nnex 75* under heading 1 . The total accepted cost of the /ction are estimated at -enter the amount of heading 1# of /nnex 555.. ........+,C4 or (ontracting /uthority currency2, as set out in /nnex 555. The (ontracting /uthority?s contribution set out in /rticle #. is further limited to - enter applicable percentage 2E of the estimated total accepted costs. The final amount of the (ontracting /uthority?s contribution shall be established in accordance with /rticles 1$ and 1% of /nnex 55. The percentages set with regard to the total eligible costs and total accepted costs shall apply cumulatively so that the (ontracting /uthority?s contribution shall be limited to the lowest amount obtained by respectively applying the percentages to the final total eligible and accepted costs approved by the (ontracting /uthority. 5n case that the total accepted

costs are equal to the total eligible costs, the percentage applicable to the total accepted costs applies to the total eligible costs to ensure the required co8financing.
%. The following derogations from the >eneral (onditions shall apply9 0or decentralised management9 [%. .x <y way of derogation from /rticle 1F." of /nnex 55, once the deadline laid down in /rticle 1F.$ has expired, the (oordinator shall be entitled to late payment interest in accordance with /rticle 1F.". 5n such case, a demand must be submitted within two months of receiving late payment. /rticles 1.# and 1.$ of /nnex 55 shall not apply. 5f the obGective of the /ction is to reinforce the financial capacity of a <eneficiary or natural persons in most need and3or to generate an income to ensure its sustainability beyond the end of the present contract [%. .x The non8profit rule shall not apply to this (ontract, according to art. /rticle 1%.% of the /nnex 559 -choose 2 a* actions the obGective of which is the reinforcement of the financial capacity of a <eneficiary b* actions which generate an income to ensure their continuity beyond the end of this (ontract c* other direct support paid to natural persons in most need, such as unemployed persons and refugees.

@hen one of the <eneficiaries is an 5nternational 4rganisation whose pillars have been positively assessed refer to annex e#h11LderogationsL54s for the clauses to insert here.

0or +60 only

./0$.0.rev !"!#8$"%.doc Page " of 8

[%. .x The initial pre8financing payment shall be made within $F days of receipt of the payment request by the (ontracting /uthority. %. .x /ny interest or equivalent benefits accruing from pre8financing paid by the (ommission shall be due to the (ommission, except in any of the following cases9 redistribution of the pre8financing by the (oordinator to the other <eneficiaries or affiliated entities in accordance with their agreement, or otherwise without undue delay pre8financing equal or below +,C F! !!! crisis management actions recogniMed as such by the (ontracting /uthority, and prefinancing equal or below +,C %F! !!!.

/ny interest accruing from pre financing of more than +,C F! !!! shall be assigned to the /ction and deducted from the payment of the balance, unless the (ontracting /uthority requests the (oordinator to reimburse it to the (ommission before the payment of the balance. /ny interest accruing from pre8financing of more than +,C %F! !!! at the end of each financial year, shall be repaid to the (ommission for each reporting period. The interests are not taAen into account when calculating the total sum of pre8financing under the (ontract and are not considered as revenue of the /ction for the purposes of final amount as referred to in /rticle 1% of /nnex 55.. [5f under a 0inancing /greement signed before !1.!1. !1# when the (ommission maAes payments on behalf of the (ontracting /uthority &in decentralised management for both +60 and <,6>+T* [%. .x /ny report sent with a payment request for further prefinancing or payment of the balance shall be considered approved if there is no written reply from the (ontracting /uthority within $F days of its receipt accompanied by the required documents. /pproval of the reports does not imply recognition of their regularity nor of the authenticity, completeness and correctness of the declarations and information they contain.. 6one in +nglish in -two3three2 originals, -0or centralised contracts: -one3two2 originals being for the +uropean (ommission 3 0or decentralised contracts9 one original being for the (ontracting /uthority, one original being for the +uropean (ommission, 2 and one original being for the <eneficiary&ies*. 6or the =eneficiary>ies? : Iame Title Bignature 6ate 0or decentralised contracts9 &ndorsed for financing !y the &uropean 8nion [only in the case of e" ante control if the &uropean Commission ma-es the payments under the contract and if re@uired >see #ecentralised )anagement ith e"3ante controls, section ;.:.A.; of the *ractical Guide?] 6or the Contracting +uthority Iame Title Bignature 6ate

5n accordance with the mandate conferred on the (oordinator, &see section F of the application form*, the (oordinator signs this (ontract also on behalf of the other <eneficiaries, who, therefore, do not need to individually sign this contract to become parties to it.
Page % of 8

./0$.0.rev !"!#8$"%.doc

Iame Title Bignature 6ate

./0$.0.rev !"!#8$"%.doc

Page 8 of 8