E-Mail

Electronic Mail
One of the most frequently used applications on the Internet today is e-mail. When you sign up for internet access through your ISP, employer/school you are assigned a user name that identifies you as the indi idual at that organi!ation "ho holds the e-mail account. #our school e-mail address is$ %%&'()ds*n.edu.on.ca #our personal e-mail address is$ myhot"heels++)hotmail.com Select one of the a*o e and fill in the *lan,s *elo"$ #our user name is myhot"heels++ ) separates the user name from the host name to allo" for multiple address at the same host. #our hosts name is )hotmail.com Advantages of using e-mail are: #ou can communicate "ith anyone any"here in the "orld. Easier to create and read. #ou don-t ,ill trees. .arge amount of storage. It is faster than mail. #ou can access your e-mail any"here in the "orld. /ommunicate to a large amount of people. It-s con enient. Concerns regarding the use of e-mail: #ou could get sent a irus "ithout ,no"ing it. Someone could hac, your computer. #ou could o eruse it.

When "e con erse, "e e0pect other people to o*ser e certain rules of *eha ior. 1he same is true for email, the most popular form of online communication. 2ere are a fe" pointers to help you communicate more effecti ely. In the space provided, explain why each etiquette tip should be followed.

3. /learly summari!e your message in the su*4ect line. Properly titled messages help people organi!e and prioriti!e. 5. 6o not use the // 7/ar*on /opy8 function to copy your message to e eryone.
1hese days e eryone recei es too much e-mail. 9nnecessary messages are annoying. If only a fe" people really need to recei e your message, only direct it to them.

%. 9se the :// 7:lind /ar*on /opy8 ;ust as it-s not polite to gi e out a person-s telephone num*er "ithout his or her ,no"ledge, it-s not polite to *roadcast e eryone-s e-mail address. <or instance, "hen you send a message to %( people and use the 1o or // fields to address the message, all %( people see each other-s address. =. >eep your message short and focused. If you ,eep it short, then the reader "ill stay focused and get the point. If it is long then the reader "ould get off topic and "on-t get the point. ?. @ oid using all /@PI1@. .E11EASBBB I1 M@>ES I1 .OO> .I>E #O9-AE S2O91ICDB I1-S @.SO MOAE 6I<<I/9.1 1O AE@6.

&. 6on-t "rite anything you "ouldn-t say in pu*lic. #ou ne er ,no" "hat the other person might do "ith it. '. 9se emoticons/smiley-s to ensure that your message is properly understood. Smileys are typically used in personal e-mail and are not considered appropriate for *usiness. +. @ oid sending e-mail to large num*ers of people unless you ha e a legitimate reason to do it. It could free!e your computer and it might not send e erything to e eryone. @s "ell, it "ill tell e eryone-s e-mail to e eryone you sent it to. It "ill also loo, li,e spam.

E. @ oid nasty e-mail. 1he other person might thin, that it is real e en if it is meant as a 4o,e. 3(. Include your name at the *ottom of the message. So that "ay it doesn-t loo, li,e spam. @s "ell your e-mail address might not *e your name.