Paringa Football Club

CONSTITUTION

PRELIMINARY: 1. In the constitution of these rules unless where the subject or otherwise require: The Club means Paringa Football Club incorporated. 3. Rules means the rules and regulations of the club as amended or modified from time to time. Member except where otherwise indicated means any member of the club. Colt means a playing member of the club under the age of seventeen years on the first day of January in any year. Secretary means any person elected or appointed to preform the duties of the Secretary of the Club and includes any person appointed to preform the duties of the Secretary temporarily. Coach means a person appointed or employed by the Club to preform the duties of coach of a football team of the club and includes any person appointed to preform the duties of the coach temporarily. Committee shall mean the committee of Management of the Club. Singular shall include plural and plural shall include singular where the context so admits or requires. In writing means written or printed partly written or partly printed. 4. 2.

NAME: The name of the Club is Paringa Football Club Incorporated. REGISTERED OFFICE: The registered Office of the Club shall be in Paringa in the State of South Australia. OBJECTS: The objects and purpose of the club are: a) to promote the game of football and to establish provide and maintain facilities and amenities for same and recreation and social activities. b) To promote and hold either between the members of the club or with the other clubs and associations football matches and competitions and to promote social intercourse between the members. c) To raise funds and accept subscriptions and donations for the purpose of carrying into effect any of the objects of the club. d) To erect and to improve repair pull down and repair buildings and other structures. e) To appoint employ and pay officers and servants and to dismiss or suspend any officer or servant. f) To purchase hold take on lease in exchange or otherwise any lands buildings or property real or personal whether from a member of the Club or not which may be required for the purpose of or be conveniently used in connection with any of the objects of the club and to assign sell mortgage demise give in exchange or dispose of same or any portion thereof from time to time and grant any rights and privileges in relation thereto.

g) To borrow or rise or secure the payment of money in such manner as the Club thinks fit with power to issue debentures grant mortgages charges or any other class or security upon or charging all or any of the property real or personal of the Club and to redeem or pay off any existing or future security. h) To invest and deal with the moneys of the Club not immediately required for the purpose of the Club in such a manner as may from time to time be determined. i) To associate and co-operate or affiliate and enter into respectful arrangements with any other Club having objects wholly or in part similar to those of the Club and in particular the Riverland Football League. j) To make an enforce from time to time regulations in connection with matters within the scope of the objects of the club. k) To do all such other things as are incidental or conducive to the attainment of its objects. l) To apply the funds of the Club towards any of the above objects or purposes. 5. The property and income of the Club shall be applied solely towards the promotion of the objects of the Club as hereinbefore set forth and no portion thereof shall be paid or transferred directly or indirectly to the members of the Club PROVIDED THAT nothing herein contained shall prevent the payment of or remuneration to any officer or servant of the Club or to any member of the Club in return for any services actually rendered to the Club nor prevent the payment of reasonable iteterest on money lent not prevent the payment of rent for premises let by any member of the Club but so that no member of the Committee or governing body of the Club shall be appointed to any salaried office of the Club or any officer of the Club paid by fees and that no remuneration or other benefit in moenys or money worth shall be given by the Club to any member of such Committee or

Governing body except payment of out-of-pocket expenses or prevent any member from receiving any prize medal trophy or other recognition which may under the regulations be awarded to him provided further that a coach even if he is a member of the Club may be paid remuneration as determined by the Committee and the Secretary or any other member of the Committee may be paid an honorarium as approved by the general meeting of the Club from time to time. COLOURS 6. The colours of the Club shall be red and white and shall be worn by the Clubs players at all official matches & competitions. MEMBERSHIP 7. Subject to the provisions of these rules any person shall be eligible for membership of the Club and once admitted to membership shall be bound by these rules. There shall be the following classes of members --a) Ordinary members. b) Honorary life members. c) Patron. PATRON 9. A Patron may be elected or re-elected annually at each Annual General Meeting of the Club for the ensuing year. A Patron shall be entitled to all the privileges of membership but shall not be entitled to a vote. HONOURAY LIFE MEMBERS 10. a) The committee may elect Honorary Life Members each year.

8.

11.

b) Members eligible for consideration for election as Honorary Life Members shall be --1) A senior playing member who has played 150 games and been a member of the Club for at least 10 years. 2) A Senior playing member who has played for less than 10 years and who has served in an official capacity (non playing) in the Club for such a period so that in aggregate his services to the Club shall be not less than 10 years. 3) A member who has served on any Committee of the Club for a period of at least 10 years. 4) A member who has served the Club in any official capacity for a period of at least 10 years. An Honorary Life Member shall be entitled to all the privileges of Membership including the right to vote without paying the annual Subscription or any special payment for such life membership. ORDINARY MEMBERS

EXPULSION OR DETERMINATION OF MEMBERSHIP 14. Membership shall be terminated---a) Upon death resignation or expulsion of a member. b) Upon failure without just cause or excuse to pay within the the prescribed time any subscription or other moneys due to the Club. Any member guilty of conduct or for any other reason considered by The Committee to be unworthy to be a member of the Club may be Suspended or expelled from membership. The Committee shall notify in writing the member whose suspension or expulsion is sought stating the grounds on which it is sought to suspend or expel him as well as the time and place of the Committees meeting at which his suspension or expulsion shall be considered. At such meeting the member whose suspension or expulsion is under consideration shall be allowed to offer an explanation of his conduct verbally or in writing and if two thirds of the members present shall vote for his suspension or expulsion he shall thereupon cease to be member of the Club. If such member fails to attend or offer an explanation either verbally or in writing the Committee may hear and determine such charge in his absence. The expulsion shall be confirmed or rescinded at the Annual General Meeting of the Club but it shall be in the power of the Committee to exclude such member from the Clubhouse and grounds until the next Annual General Meeting. Any person on ceasing to be a member of the Club shall forfeit all Right to and claim upon the Club its property and funds. LIABILITY OF MEMBERS 18. The liability of members shall be limited to the annual subscription as fixed from time to time if any.

15.

12.

Ordinary members of the Club shall be playing members (senior or Colts) and non-playing members. SUBSCRIPTIONS

13.

a) A member shall pay such fee and annual subscription as may be prescribed from time to time by the Club at the Annual General Meeting in respect of each class of members separately. b) Membership subscriptions shall be due and payable yearly on or before the 31st day of May in each year. c) If any members subscription shall not be paid as aforesaid he shall have no right to vote nor shall he be entitled to enjoy the privileges of membership until his subscription is paid.

17.

MANAGEMENT 19. a) The Business affairs and management of the Club shall be Under the control and supervision of the Committee comprising the President the Secretary the Treasurer and six Committee-men. The six Committeemen shall elect one from their number as the Vice-President. The Committee shall hold meetings at least once a quarter. ELECTION OF COMMITTEE AND HONORARY VICE-PRESIDENTS 20. a) The President the Secretary and the Treasurer shall be Elected annually whilst the Committeemen shall be elected and serve for two years provided that thereafter three Committeemen shall retire from office alternatively Commencing with the retirement of three Committeemen at The Annual General Meeting held in 1985. The Committeemen to retire by effluxion of time shall be those longest in office since their last election. In the event of there being more Committeemen with equal term of office than the number required to retire then the retiring Committeemen shall be determined by a lot. If two or more candidates receive the same number of votes the elder in years shall be deemed to have been elected. The Chairman of the metting shall have the power to decide any question that may arise during the progress of the elections. The players shall prior to the first League match select the Captain and Vice-Captain for the season provided that in the Event of there being a playing coach he shall automatically Become the Captain and in the event of the coach being a non-playing coach he shall automatically take the place of the 21.

b)

Vice-Captain on the Selection Committee. The players will also elect one playing member of the A grade to represent them on the Committee of Management without the right to vote. d) An Annual General Meeting may elect two honorary VicePresidents for the ensuring year. The nominations for honorary Vice-Presidents shall be called for at the Annual General Meeting. An honorary Vice-President shall not be required to attend committee meetings nor have the right to vote at such meetings even if invited to attend and does attend. If for any reason whatsoever the Committee cannot be elected or fewer members are elected than required the Chairman of the meeting shall convene a Special General Meeting within a month for the purpose of electing or completing to elect the Committee provided however that in any case until the new Committee is elected the old Committee shall remain in office. The office of a member of the Committee shall become vacant--a) if he dies. b) If he resigns by a notice in writing to the Club. c) If he ceases to be a member of the Club. d) If he absents himself without a reasonable excuse from three consecutive meetings of the Committee of which he has had notice. Whenever a vacancy occurs in the Committee between the Annual General Meetings through any cause whatsoever the Committee Shall fill such vacancy by co-opting any member of the Club and the Person co-opted shall hold office until the next Annual General Meeting.

22.

b) c)

23.

d)

POWERS OF COMMITTEE 24. In addition to any other powers expressed or implied in these Rules The Committee shall have the following powers and authorities: a) To delegate all or any of their powers to authorities to a SubCommittee or Sub-Committees and may revoke such delegating power or authority provided that the Committee shall remain responsible for all acts of Sub-Committees. b) To appoint one delegate or such other number of delegates as may be required to represent the Club in the Riverland Football League. c) To make alter or rescind regulations for the general management of the Club and conduct of members provided that such regulations are not inconsistent with these Rules. d) To appoint a coach or coaches and fix their remuneration if any. MEETINGS 25. a) The club shall hold an Annual General Meeting before the month May in every year before the Riverland Football Leagues Annual meeting. b) Fourteen days notice of every General Meeting shall be given by a separate circular or by advertising in the local press. c) The Secretary may call any meeting whenever the Committee may think fit and shall call a Special General Meeting within fourteen days after receiving a requisition signed by fifteen members of the Club or a request from the Auditor. In the event of the Secretary failing to do so within fourteen days from the receipt of such request the requesting members or the Auditor as the case may be may themselves convene such a meeting. No business shall be transacted at any Special General Meeting other than the specified in the notice calling it unless the majority of members present at the meeting so decide.

d) The accidental omission to give notice of meeting to anyone or the non-receipt of the notice by any member shall not invalidate the proceedings at any meeting. e) The Chairman of the meeting may adjourn the meeting from time to time and from place to place in the circumstances so require provided that no business shall be transacted at such an adjourned meeting other than that unfinished at the meeting from which the meeting was adjourned for more than if the meeting is adjourned for more than fourteen days a notice shall be given as if calling the meeting originally. f) The agenda of every meeting shall be prepared by the committee and can only be altered if the majority of the meeting votes for a proposed alteration. g) The minutes of all meetings of the Committee or the Club shall be entered into books specifically provided for that purpose and confirmed at the subsequent meeting respectively and shall thereupon be signed by the Secretary and the Chairman. h) All meetings of the Club Shall be presided over by the president unless otherwise decided by the meeting. VOTING AT MEETINGS AND QUORUM 26. a) At all meetings of the Club each financial member personally present shall be entitled to one vote provided that no member under the age of fourteen years shall have a vote unless he is a playing member. No vote by post or proxy shall be accepted. b) Except where otherwise provided at any meeting of the Club 15 members present shall constitute a quorum. If no quorum is present within half an hour of the time fixed for the meeting then the

meeting shall be adjourned for 14 days to the same time and place provided that no business shall be transacted at such an adjourned meeting other than that for which the original meeting was called. c) Except where otherwise provided at all meetings of the Committee one half plus one of the Committee shall constitute a Quorum provided when dealing with suspensions or expulsions Two thirds of the Committee shall constitute a quorum. d) Except where otherwise provided or requested by the meeting all votes shall be taken on a show of hands and a simple majority of the members present in person shall carry a resolution motion or decision. PRESIDENT 27. The president shall--a) Preside at all meetings supervise and co-ordinate the work and functions of all the members of the Committee. b) See that all resolutions passed at the meeting are carried into effect. c) Prepare and submit to the Annual General Meeting of the Club a report of the activities of the Committee and of the Club and wherever possible to propose recommendations for future activities. VICE-PRESIDENTS

clerical work in connection with the Club and perform such other duties as requested by the Committee. He also shall hold the seal of the Club. TREASURER 30. a) The Treasurer shall receive all moneys keep the books of account of the Club pay all accounts and generally be responsible for the finances of the Club. He shall pay accounts when they become due and then ratified at a later meeting. b) The Treasurer shall keep the accounts of all moneys received and expended by the Club. An annual Income and Expenditure statement shall be prepared and presented by the Treasurer to the Annual General Meeting. AUDITOR 31. There shall be an Auditor of the Association who shall be elected or appointed annually at the Annual General Meeting of the Association. The Auditor shall not later than seven days before the Annual General Meeting of the Club in each year complete his audit and report upon all the accounts and books of the Club and shall at any other time if and when required by the Committee audit and report upon any such accounts and books. SEAL HOLDERS

32.

28.

The Vice-President shall be a deputy to the President and perform all other functions as requested by the President or the Committee. SECRETARY

33.

29.

The Secretary of the Club shall keep minute books correspondence files maintain a list of members, Club playing records and generally attend to all

a) Three members of the Committee including the Secretary shall be appointed by the Committee to be Seal Holders of the Club. b) The Common Seal of the Club shall only be affixed to any document with the authority of the Committee and in the presence of the Secretary and one other Seal Holder.

CAPTAIN AND SELECTION COMMITTEE 34. a) Selection Committee shall consist of Coach, Captain and three non-playing members elected at the Annual General Meeting. In the event of the Coach being Captain the Vice-Captain shall be appointed. b) The players may remove and elected Captain or an elected Vice -Captain and A and B Grades representatives on the Committee of Management by a resolution passed to that effect at a Special Meeting of players called for that purpose. Such meeting shall be called only at the written request signed by at least five players. At such a meeting 15 players shall constitute a quorum and every player shall have the right to vote. COACH 35. The Committee shall have the power to appoint a Coach or Coaches from time to time and fix their remuneration provided that No such Coach shall be appointed for a longer period than two Years without the consent of the General Meeting of the Club. The Committee shall specify the duties of a Coach who shall be directly Responsible for carrying out those duties to the Committee. STAFF 36. The Committee may employ and in its sole discretion discharge from employment any person in connection with the carrying out of the objects of the Club and the Committee may remunerate employees in such amount and upon such terms and conditions as it thinks fit. 37.

BANKING The Treasurer shall forthwith put all moneys received by him on behalf of the Club into a Bank account in the name of the Club at some Bank approved by the Committee. Cheques or withdrawals on such account shall be signed by the Treasurer and some other member of the Committee as authorized by the Committee from time to time. BORROWING POWERS 38. If at any time the Club in general meetings shall pass a special resolution by a two thirds majority of the members present at such meeting authorizing the Committee to borrow money the Committee shall thereupon be empowered to borrow for the purposes of the Club such an amount of money either at one time or from time to time at such rate of interest and in such form and manner and upon such security as shall be specified in such resolution and thereupon the Committee shall make all such dispositions of the Club property or any part thereof and enter into such arrangements in relation thereto as the Committee may deem proper for giving security for such loans and interest. All members of the Club whether voting on such resolution or not and all persons becoming members of the Club after the passing of such resolution shall be deemed to have assented to the same as if they had voted in favour of such resolution. INVESTMENTS 39 a) All moneys at any time standing to the credit of the Club which are not required for the time being for current expenses or for carrying out immediately the objects of the Club may be invested by the Committee either in fixed deposits or purchase of securities as they in their absolute and unfetted discretion shall think fit and any such investments from time to time held by the Commit-

tee may be sold and proceeds thereof used for the carrying out of the objects of the Club. b) No member of the Committee shall be liable for any loss occasioned thought the investment of such moneys and no member of the Committee nor any employee of the Club shall be responsible for any loss occasioned thought neglect or error of judgement or for any reason other than willful default or fraud of such member of the Committee or employee. ALTERATION OF RULES 40. The rules shall not be altered or amended except by a two thirds majority of members present voting for such an amendment in general meeting of which at least two weeks notice has been given to the members stating the proposed amendment or amendments. no proxies or postal votes shall be accepted. SPECIAL RESOLUTIONS 41. A special resolution means a resolution which has been submitted to a meeting of the Club of which fourteen clear days notice has been given to the members stating the intention to submit such resolution and setting out the particulars thereof and which resolution has been carried at the meeting of the Club by a simple majority of members present except a special resolution to borrow moneys when a two thirds majority of the members shall be required to pass such a resolution.

b) Any notice sent by post shall be deemed to have been served on that day on which the letter containing the same is posted. LIQUIDATION 43. a) A resolution to liquidate the Club shall only be passed at a Specially convened meeting for that purpose by a two thirds Majority of members present in person. b) After passing a resolution as provided by the preceding subparagraph, a special liquidating committee of not less than two members shall be elected. If upon the winding up of the Club there remains after payment of all debts and liabilities any property whatsoever the same shall not be paid to or distributed amongst the members of the Club but shall be given or transferred to any other club society or institution in the State of South Australia having the same or similar objects as the Club and which shall prohibit the distribution of its or their income and property among its or their members to an extent at least as is imposed upon the Club under or by virtue of these Rules. Such clubs societies or institutions shall be determined by the members of the Club in general meeting. So far as effect cannot be given to the aforesaid provisions then to some sporting organization or organizations or to some charitable object or objects. CASES NOT COVERED BY RULES 45. If anything occurs which in the opinion of the committee is not provided for by these rules it shall be determined by the Committee or by members of the Club in general meeting as circumstances warrant.

44.

NOTICES 42. a) Any notice to be given or served by the Club to or upon any Member shall be deemed to be duly given or served if given by Advertisement in the local press or by printed circular.