Professional Documents
Culture Documents
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Index
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Nature of Training and Development
In simple words, training and development refers to the imparting of specific skills,
abilities, knowledge to an employee. A formal definition of training and development is
determined as follows:
The need for training and development is determined by the employee’s performance
deficiency, computed as follows:
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Inputs in Training and Development
Any training and development programme must contain inputs which enable the
participants to gain skills, learn theoretical concepts and help acquire vision to look into the
distant future. The inputs of training and development are as follows:
1) Skills
2) Education
3) Development
4) Ethics
5) Attitudinal Changes
6) Decision making and problem solving skills
1) Skills
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2) Education
3) Development
4) Ethics
There is a need for imparting greater ethical orientation to a training and development
programme. There is no denial of the fact that ethics are largely ignored in businesses. They
are less seen and talked about in the personnel function this does not mean that the HR
manager is absolved if the responsibility. If the production, finance or marketing personnel
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indulge in unethical practices the fault rest on the HR manager. It is his/her duty to enlighten
all the employees in the organization about the need for ethical behavior.
5) Attitudinal Changes
Decision making and problem solving skill focus on methods and techniques for
making organizational decision and solve work related problems. Learning related to decision
making and problem solving skills seeks to improve trainee’s abilities to define and structure
problems, collect and analysis information, generate alternatives. Training of this type is
typically provided to potential managers, supervisors and professionals
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Importance of Training and development for the organization
There are many benefits of Training and Development to the organization as well as
employee. We have categorized as under
1) Benefits for the organization
3) Benefits for personnel and human relation, intra group and internal group
relation and policy implementation
b) Aid in orientation of new employee and those taking new job through transfer or
promotion.
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a) Helps and individual in making better decision and effective problem solving.
l) Helps a person improve his listening skill, speaking skills also with his writing
skills.
3) Benefits for personnel and human relation, intra group and internal group relation
and policy implementation
a) Improves communication between group and individuals.
b) Aid in orientation of new employee and those taking new job through transfer or
promotion.
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f) Makes organizational policies, rules and regulations viable.
Training Process
Organizational Objectives
and Strategies
Assessment of Training
Needs
Establishment of Training
Goals
Devising Training
Programme
Implementation of
Training programme
Evaluation of Results
The first step in the training process is an organization in the assessment of its
objectives and strategies. What business are we in? At what level of quality do we wish to
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provide this product or service? Where do we what to be in the future? Its only after
answering these and other related questions that the organization must assess the strength and
weakness of its human resources.
b) Needs assessment
Needs assessment diagnoses present problems and future challenge to be met through
training and development. Needs assessment occurs at two levels i.e. group level and
individual level, an individual obviously needs training when his or her performance falls
short or standards that is when there is performance deficiency. Inadequate in performance
may be due to lack of skills or knowledge or any other problem.
Performance
Deficiency
Once training needs are assessed, training and development goals must be established.
Without clearly-set goals, it is not possible to design a training and development programme
and after it has been implemented, there will be no way of measuring its effectiveness. Goals
must be tangible, verifying and measurable. This is easy where skilled training is involved
Who are the trainees? Who are the trainers? What methods
And techniques?
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e) Conducting training activities
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Methods of training
1) Lectures
2) Audio Visuals
This is an extension of the lecture method. This method includes slides, OHPs, video
tapes and films. They can be used to provide a range of realistic examples of job conditions
and situations in the condensed period of time. It also improves the quality of presentation to
a great extent.
It is used primarily to teach workers how to do their present jobs. Majority of the
industrial training is on the job training. It is conducted at the work site and in the context of
the job. Often, it is informal, as when experienced worker shows a trainee how to perform
tasks. In this method, the focus of trainer’s focus is on making a good product and not on
good training technique. It has several steps; the trainee first receives an overview of the job,
its purpose and the desired outcomes. The trainer then demonstrates how the job is to be
performed and to give trainee a model to copy. And since a model is given to the trainee, the
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transferability to the job is very high. Then the employee is allowed to mimic the trainer’s
example. The trainee repeats these jobs until the job is mastered.
In this method, training is offered without the intervention of the trainer. Information
is provided to the employee in blocks, in form of books or through teaching machine. After
going through each block of material, the trainee goes through a test/ answers a question.
Feedback in the form of correct answers is provided after each response. Thus PI involves:
• Presenting questions, facts, and problems to the learner.
• Allowing the person to respond
• Providing feedback on the accuracy of the answers
• If the answers are correct, he proceeds to the next block or else, repeats the
same.
However it is an impersonal method and the scope of learning is less as compared to
other methods of training. Also the cost of preparing books, manuals and machinery is very
high.
6) Simulation
It is any equipment or technique that duplicates as nearly as the possible the actual
conditions encountered at the job. It is an attempt to create a realistic for decision-making.
This method is most widely used in Aeronautical Industry.
7) Vestibule Training
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This method utilizes equipment which closely resembles the actual ones used in the
job. It is performed in a special area set aside for the purpose and not at the workplace. The
emphasis is placed on learning skills than on production. It is however difficult to duplicate
pressures and realities of actual situations. Even though the kind of tension or pressure may
be the same but the employee knows it is just a technique and not a real situation. Also the
employees behave differently in real situations than in simulations. Also additional
investment is required for the equipment.
8) Case study
The method /approach to analysis may not be given importance. Many a times only
the result at the end of the case may be considered and not the line of thinking to approach it.
This is a major disadvantage since case studies must primarily be used to influence or mend
the attitude or thinking of an individual.
This method mainly focuses on emotional (human relation) issues than other ones.
The essences are on creating a real life situation and have trainees assumed parts of specific
personalities (mostly interchanged roles of boss and subordinate to create empathy for one
another). The consequence is better understanding of issues from the other’s point of view.
Concept of Behavior Modeling:
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• “Vicarious process” learning takes place not by own experience but by
observation or imagination of others’ action.
• It is referred to as “copying”, “observational learning” or “imitation”
implying that it a behavior is learned or modified through observation of
other’s experiences.
• This change may be videotaped and showed to the trainee and he can
review and critique it.
• It also helps him see the negative consequences that result from not using
the behavior as recommended.
It uses small number of trainees usually less than 12 in a group. They meet with a
passive trainer and get an insight into their own behavior and that of others. These meetings
have no agenda and take place away from the workplace. The discussions focus on why
participants behave the way they do and how others perceive them. The objective is to
provide the participants with increased awareness of their own behavior, the perception of
others about them and increased understanding of group process. Examples: Laboratory
training, encounter groups. Laboratory training is a form of group training primarily used to
enhance interpersonal skills. It can be used to develop desired behaviors for future job
responsibilities. A trained professional serves as a facilitator. However once the training is
over employees get back to being the way they are.
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In this method skilled workforce is maintained – since the participation, feedback and
job transference is very high. Immediate returns can be expected from training – almost as
soon as the training is over the desired outcomes can be seen in the trainee.
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1) Who are the trainees?
Every employee walking in with the appointment letter is first a trainee as per the
bond he signs and then when the time period of he being a trainee over, he gets permanently
placed in the organization. Usually the employees other than management heads get selected
from the ‘Taj Hotel Management Institute’ in Aurangabad.
Following are the departments were training is implemented after an employee walks
in with the appointment letter (the order is in chronological format):
Taj president trains most of the employees on the job. The trainees are trained on the
job. The introduction to the work is explained by the training department of human recourse
management.
In case of introduction of new technology - like few days back new software was
introduced to the stores department. Since the software (Orien) was new, the employees were
given a lecture and practical study of this software. They were also showed audio visual to
understand how to use the software.
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In Case of the departments others than Kitchen,
The Trainees are trained by the Training & Development department which comes
under Human Recourses Department.
In case of Kitchen, the kitchen employees and chefs are trained personally by
the Chief Chef Mr. Aananda Solemon.
• To understand the Taj policies, values, morals and ethics. They are introduced
with the vision & values of the hotel so that they perform their task
accordingly.
• To help the employee build his confidence in performing his work and help
him use his theoretical knowledge provided by his hotel management course.
• To make the employee get use to his job and surroundings and to make him
comfortable in performing his job, thus satisfying his employer.
• Helps the employee to upgrade his personal skills.
• Helps the employee to learn new things and increase his knowledge.
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Case II: Hotel Hilton Towers
Hotel Hilton works in a totally different manner from Taj when it comes to training its
employees. In case of new employment, Hilton selects students from various hotel
management institutes and molds them during their graduation period itself. Each hotel
management student is allotted a time period to work as a trainee in any hotel. Hilton makes
use of this time period and molds the students.
In case of departments other than management, the trainees are undergraduate students
from various hotel management institutes. In case of management the hotel only employees
experienced staff with high qualification.
There is a Training department under the HR who takes care of the new trainees and
the training programs conducted for them.
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4) What are the benefits for the employee?
The employees are students of hotel management. The training sessions provides
them with practical knowledge which helps them in their hotel management course and
makes it easy to understand the job perspectives during the graduation course itself.
They also apply the knowledge which they get in these training sessions to their
academic knowledge which makes them a better student in all. The theoretical knowledge
gained by them hotel management course is then converted to practical knowledge.
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Analysis of the case study comparison
Both the methods of training are effective and have their merits and demerits which
can be summarized as follows:
The methods of training are good and effective but it’s not always that the employee
changes himself and molds himself as per the organization principles and objectives even
though he might be an intelligent and talented employee.
The hotel conducts a very well planned and managed programme for training but in
all there is no such guarantee that the employee or the trainee would like to join the same
organization after his graduation. He may also start his own business or join some other hotel.
This would result in losses for the hotel.
Therefore a mix strategy, wherein the employees are trained in the hotels as interns
and are then made to sign a bond wherein they to agree to work for few years in the same
organization would be effective.
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Conclusion
Gone are the days when training was a 2 hour process on the first day of the job.
Training & Development has transformed from an add-on function to a core function of
companies. It has become more of a science with systematic rules and formats guiding the
companies on how to go about training and development. And that is the way it should be.
Training and development is a necessity for both the trainer and the trainee. The
trainer (the company) would want to make its staff more efficient in this highly competitive
world. It would want its employees to know the latest trends and technologies and use them
according to the company’s principles and objectives. The trainees (staff) on the other hand,
view training and development as a stepping stone for enriching their career and fulfilling
their personal needs. Training and development is another round of education for them, the
knowledge from which is to be applied later. So, it’s more of a mutual necessity and
agreement between the companies and their respective employees when it comes to training
and development.
The future would demand more from the employees as well as the companies in terms
of productivity. New technology, multi-tasking, group culture, etc. will be more emphasized
upon. This means training and development is going to be even more important, complex and
rigorous. Companies already foresee this and are already in preparations to make their staff
better equipped. On this we conclude our report with the following words “Education ends
with school but learning ends with life.”
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