BRIEF

DESCRIPTION

ON

THE

CONCEPT

FOR

INFRASTRUCTURE PLANNING AND DESIGN

1.0 INTRODUCTION The Infrastructure development plan inclusive of planning and design for the Project by the Consultant shall: Fulfill the Projects needs Optimize on development cost educe conflict of utilities and to achieve a !ell integrated plan of infrastructure implementation Comply to Perbadanan Putrajayas "PP# re$uirements

The approach to derive a concept for development of various infrastructure components differs from each other as outlined in the follo!ing sections% In essence the concept shall be a !or&able and efficient system design of infrastructure utilities for the project%

2.0 EARTHWORK The Consultant shall adopt the follo!ing processes for the development of 'arth!or& Plan: (a) (ata collation (b) Field reconnaissance and verification of data% (c) e$uest for additional survey and investigation%

(d) 'stablish the concepts that meet the design approach (e) Conforming to PPs re$uirements (f) Preliminary platforms levels setting (g) Preliminary cost estimates 2.1 Data Collation evie! all available information pertaining to )% +% /% 1% ,% 3% 5% *urvey dra!ing for the area Topographic map !ith scale ) :,-.--- from survey department '0isting land use *urrounding development 2oundary conditions and constraints 4vailable soil investigation reports Proposed land use plan

2.2 Fiel Re!onnai""an!e an #e$i%i!ation o% Data "a# Field trips shall be made to substantiate the data received. monitor its correctness and to understand the site characteristics. current conditions and constraints% "b# In addition. areas of unsuitable materials. soft ground. lo! lying areas. natural !atercourse and flood plan shall be captured% The Consultant has to ta&e note of any changes to the e0isting condition or landscape !hich differs from the information received% 6erification of data is critical at this stage as it has financial repercussion on the final design of earth!or&%

2.& A "a#

itional S'$#e( an in#e"ti)ation In the event discrepancies are found or omissions of certain crucial information upon verification of data. the Consultant is to re$uest for additional survey to be underta&en%

"b#

*ubsurface e0ploration by means of boreholes and seismic refraction survey may need to be carried out to determine the general bedroc& profiles so as to determine the irregularities of the bedroc& profile in various parts of the site. if sub7surface soil investigation by means of boreholes reveals irregularities of bedroc& profile underlying the site%

2.* E"ta+li", t,e !on!e-t" t,at .eet t,e e"i)n a--$oa!, The concepts adopted in designing most economical and feasible earth!or& and platform levels are as follo!s )% +% /% 1% ,% 3% Optimize8ma0imize on the volume of cut and fill "minimize earth!or&# Ideally this shall follo! the natural terrain of the site 4chieve cut and fill balance in the overall development To avoid cutting into hard material or roc& 9inimize on the use of retaining !all by adopting split levels !ithin building platform 9a0imize on land use Consider the implementation of the scheme in stages8parcels% This aims to &eep the earth!or& movement !ithin the parcel at a manageable level !ithout resorting to long haulage% Furthermore. it enables the parcels to tie in !ith the overall development plan 5% :% To ensure interface !ith neighboring areas be it developed or e0isting can be achieved% To consider the preferred locations to site utilities such as

a% b% c% d% e% f%

;ater reservoir"s# *uction tan&"s# *e!age pump house"s# *e!age treatment plant 9ain drain reserve"s# (etention pond"s#

2./ Con%o$.in) to lo!al a't,o$itie" $e0'i$e.ent" In appreciation of the site natural land profile !hen developing the plan. the policy and guidelines asserted by the relevant authorities shall be observed at all times% The major guidelines pertaining to earth!or&s are as follo!s% )# <and Classification by I&ram "9alaysian Public ;or&s Institute# shall dictate areas that can be developed% 4ccording to its classification. hilly terrain falls under class I6 ""greater than /, degrees#. is prohibited for development. +# /# 9a0imum allo!ed number of berm permitted by I&ram shall prevail in this development% 2uffer area !ith sufficient !idth at the toe of slope be allo!ed for safety reason in accordance !ith I&ram re$uirement% =o utlity shall be located !ithin the bufer 1# ,# 3# Cut and fill slope shall conform to PPs re$uirements The provision of retaining !all shall conform to PPs re$uirements% The design of drainage system for the slope shall comply to the PPs guidelines%

2.1 P$eli.ina$( -lat%o$. "ettin) 2a3 Lan !la""i%i!ation

The Consultant shall carry out land classification using licensed 4uto Civil /( for the !hole site to demarcate the categories of different classes of land !ithin the development% 2+3 Plat%o$. "ettin) an ea$t,4o$5 !o.-'tation

2y considering the concepts outlined earlier and authorities re$uirements. the Consultant shall come up !ith a preliminary layout for the earth!or&% The earth!or& cut and fill volume for each pac&age are computed using 4uto Civil /(% The computation !ould include the amount of roc& cutting. if any. based on the inferred bedroc& profile% 2!3 Slo-e "ta+ilit( anal("i" and I&ram. the Consultant needs to prepare

To obtain approval from >? @eotechnical 4ssessment

eport to ascertain long term stability of cut and fill

slopes !ithin the development site% 2.6 P$eli.ina$( !o"t e"ti.ate The Consultant shall come up !ith the preliminary costing for the earth!or& that is inclusive of the use of retaining !all. brea&ing up of hard material. roc& blasting and hauling and environmental protection measures. such as silt fences. earth drains and sediments control basins and other ancillary !or&s%

&.0 ROAD S7STE8 The Consultant shall adopt the follo!ing processes for the development of system: "a# "b# "c# "d# "e# (ata collection of e0isting main roads Field reconnaissance and verification of data% Apgrade or !idening of e0isting road in accordance !ith TI4 report Proposed road system that conforms to <ocal 4uthorities guidelines and other relevant codes and design standard Preliminary cost estimate oad

&.1 Data !olle!tion o% e9i"tin) .ain $oa " evie! all available information pertaining to )% +% /% 1% *urvey dra!ing for the e0isting road. particularly on its alignment. road furniture and interchanges *urrounding development 2oundary conditions and constraints 4pproved future planning

&.2 Fiel $e!onnai""an!e an #e$i%i!ation o% ata ;here necessary. field studies may need to be underta&en to substantiate the survey information and other information captured at the e0isting site condition &.& U-)$a e an 4i enin) o% e9i"tin) $oa " The consultant. in consultation !ith the Traffic and Transportation Consultant. is to identify e0isting roads that need to be upgraded and !idened%

&.* P$o-o"e $oa "("te. The proposed road system shall conform to <ocal 4uthorities guidelines and other relevant codes and design standards *ome of the many elements of road design include: "a# "b# "c# "d# =umber and !idth of travel lanes. median type and !idth. and shoulders% Traffic barriers Overpasses8bridges Borizontal and vertical alignment and affiliated landscape%

That may apply to different categories of road in urban area according to >? s definition% They are as follo!s: "a# "b# "c# "d# '0press!ay 4rterial Collector <ocal *treet

The Consultant is to maintain design consistency from the perspective of physical size and visual continuity% 4t the outset of the planning. a policy needs to be established for the @eometry design of the road to provide guidance on the geometric dimensions and physical features of a road!ay% &./ P$io$it( Wo$5" For some of the e0isting roads identified under item /%/ that are critical to the project. Term of eference for detail design !ill be prepared for the appointment of Consultant to proceed !ith the design. tender and upgrading of these critical stretches of e0isting roads%

&.1 P$eli.ina$( !o"t e"ti.ate" Apon finalizing on the road system for the Project. the Consultant is to prepare the preliminary costing for the implementation of the road system% *.0 DRAINAGE S7STE8 The Consultant shall adopt the follo!ing processes for the development of (rainage Plan: "a# "b# "c# "d# "e# "f# "g# "h# "i# "j# (ata collation Field reconnaissance and verification of data% e$uest for additional survey and investigation% (efine boundary condition% (efine e$uirements and needs% 'valuate condition and capacity of e0isting infrastructure% Carry out Preliminary Bydrological 4nalysis Carry out Preliminary Bydraulic analysis (evelop (rainage Plan options% ecommend preferred option% Preliminary Cost 'stimate%

*.1 Data Collation The Consultant to obtain the follo!ing data: "a# "b# "c# "d# Topographic map !ith scale ):,-.--- from *urvey (epartment% Contour survey or grid survey of the project area% <ongitudinal and cross7sectional survey of all e0isting rivers% '0isting drainage reports. study and as7built dra!ing if available%

*.2 Fiel Re!onnai""an!e an #e$i%i!ation o% Data

Conduct field trip to verify data received and to understand the site conditions. constraints and problems% 6isit lo!7lying areas that are fre$uently flooded% Formulate preliminary drainage concept and alternatives% *.& A itional S'$#e( an in#e"ti)ation

To identify the re$uirement as !ell as the scope of any additional survey and investigation !or&s% *.* De%ine Bo'n a$( !on ition To define drainage catchments areas and drainage boundary condition for the project areas% *./ E#al'ate Con ition an Ca-a!it( o% E9i"tin) In%$a"t$'!t'$e" To compile inventory of all e0isting drainage infrastructures and to evaluate the e0isting conditions as !ell as the current capacity of all drainage structures% *.1 P$eli.ina$( H( $olo)i!al Anal("i" To carry out preliminary hydrological analysis for a preliminary assessment on the rainfall7runoff relationship for the project area% 9athematical model such as the 'P4 *torm ;ater 9anagement 9odel "*;99# dynamic rainfall7runoff simulation model !ill be used for single event as !ell as multiple events simulation of runoff for the catchments area% 4ctual time7varying rainfall based on rainfall intensity obtained from I(F curve !ill be used to estimate the design discharge at various locations of the project area% The steps for the analysis are as follo!: "a# "b# (ata collection ainfall intensity and fre$uency analysis

"c# "d#

9odel calibration and verification using observed data 9odel simulation to obtain design discharge hydrograph

*.6 P$eli.ina$( H( $a'li! Anal("i" Bec7 as model !ill be employed to obtain the preliminary hydraulic behavior of the rivers and any main drainage outlet to determine the preliminary sizes and reserves re$uirement for planning purposes% The steps are: "a# "b# "c# "d# (ata collection 9odel setup 9odel calibration and verification *imulation

*.: De#elo- D$aina)e Plan O-tion" To develop and propose (rainage Plan options to obtain a most effective. efficient. feasible and cost effective drainage system that meets drainage re$uirement% (rainage alignments. drainage reserves. cross7drainage structures and drainage control structures !ill be determined based on preliminary hydraulics analysis% plan option% *.10 P$eli.ina$( Co"t E"ti.ate To compute preliminary drainage infrastructure cost for the project% ecommend for implementation the most optimum drainage

/.0 SEWERAGE S7STE8 PLANNING The Consultant shall adopt the follo!ing processes for the development of *e!erage Plan: "a# "b# "c# "d# "e# "f# (ata collection of e0isting se!erage infrastructure Components of se!erage infrastructure Catchment profiling and Population e$uivalent estimate Intermediate *e!age Pumping *tation% Preliminary siting and sizing of se!erage treatment plant Preliminary cost estimates

/.1 Data Colle!tion The Consultant to obtain the follo!ing data: "a# "b# "c# "d# "e# Topographic map !ith scale ):,-.--- from *urvey (epartment% Contour survey or grid survey of the project area% <o! flo! discharge and !ater $uality of all e0isting rivers% '0isting se!erage infrastructure '0isting se!erage drainage reports. study and as7built dra!ing if available% /.2 Co.-onent" o% "e4e$a)e in%$a"t$'!t'$e The planning focuses on the development of se!erage system% They are a basic infrastructural component of built7up areas that support the population% The Consultant needs to identify the necessary infrastructural components re$uired in this Project. !hich may encompass the follo!ing elements: Property connection eticulation se!ers

2ranch se!ers 9ain se!ers Trun& se!ers *e!age Pumping *tation *e!age Treatment Plant *ludge Treatment and disposal facilities

/.& Cat!,.ent -$o%ilin) an -o-'lation e0'i#alent e"ti.ate "a# (efine limits of se!erage catchment% The objective is to define the area limits of a catchment for !hich se!erage planning is to be carried out% Factors defining the catchment limits are influenced by topography. administrative borders and artificial or natural barriers that impede the flo! by gravity to a centralized *e!erage treatment plant "*TP# "b# Timing and staging of development The development of the catchment profile is also influenced by the timing and staging of the development% This gives an opportunity to gauge the number of pump stations that !ill be re$uired. as !ell as to plan out the number of permanent *TPs that !ill lead to an optimum se!erage catchment plan% Furthermore. this approach permits the consultant to e0amine the cash flo! in the implementation% Baving conceived the layout. the Consultant shall strategize on the implementation of the se!er net!or& in line !ith the Project development plan%

"c#

@ravity se!er reserve The locations. alignment and gradient of gravity se!ers !ithin a catchment !ill be developed in conjunction !ith the plan and the Consultants proposed earth!or& platform levels% *hould the need arise. additional reserve for the se!er main shall be identified at the planning stage for rerouting to avoid having deep manhole or introducing intermediate se!age pumping station%

/.* Inte$.e iate "e4a)e -'.-in) "tation" "a# To avoid deep manholes. !hich is common in catchment of relatively flat terrain. the Consultant is to e0amine the possibility of introducing intermediate se!age pumping stations% 4s a guide the location of such pumping station is located at the lo!est area !ithin the catchment "b# 4fter determining the location best suited to site the se!erage pumping station. the Consultant proceed to prepare preliminary layout% This enables the Principal Consultant to allocate the re$uired reserve area to the pumping stations in the plan layout% "c# In addition. provision of the necessary buffer zone shall also be allo!ed for in the plan layout% /./ Se4a)e t$eat.ent -lant "a# Identify most suitable location to site centralized se!age treatment plant%

Factors determining its suitability are such as the location of a receiving !atercourse. accessibility. topographical feature of the proposed site and its location in relation to the overall se!erage net!or&% "b# Cuality of effluent discharge The $uality of effluent discharged by proposed *TP shall comply !ith the discharge standard established by the (epartment of 'nvironmental 9alaysia "(O'#% The Consultant shall decide on the *tandard of effluent discharge in compliance !ith the e0isting !atercourse condition% "c# Class of *e!age Treatment Plant The choice of class for the treatment plant varies depending to the treatment capacity% This choice can only be made once the tentative influent. !hich is the population e$uivalent for the development. to the se!age treatment plant is obtained% "d# The (@** (evelopers @uidelines on *e!erage Policy for =e! (evelopments provides an empirical estimate of areal re$uirement for the mechanized *TP% In addition provision of buffer zone surrounding the treatment plant shall be allo!ed for in the plan layout in accordance !ith the guidelines% "e# The planning also re$uires the Consultant to e0amine the cash flo! in the construction of the *TP% Baving conceived the layout. the Consultant is to strategize the implementation of the *TP in line !ith the Project development plan by introducing treatment facilities in modular form% /.1 P$eli.ina$( !o"t e"ti.ate"

"a#

Apon finalizing on the se!erage system plan. the Consultant is to come up !ith the preliminary costing for the implementation of the se!erage system infrastructure.

"b#

;ith the development strategy made available. the Consultant shall be able to estimate the cash flo! for the implementation of infrastructure in stages%

1.0 WATER SUPPL7 S7STE8 PLANNING The Consultant shall adopt the follo!ing processes for the development of ;ater *upply *ystem Plan: "a# "b# "c# "d# "e# (ata collection Field reconnaissance and verification data ;ater demand projection Preliminary detail of ;ater *upply Plan Preliminary cost estimate and cash flo!

/.1 Data Colle!tion evie! all available information pertaining to )% *ource of ra!8treated !aterD +% (etail of !ater treatment plant. balancing reservoir. service reservoir "capacity. T;<. 2;<# and trun& main pipe "diameter. material. pipe invert level and longitudinal profile#D /% 4vailable head and pressure at approved connection point.D 1% Proposed (evelopment Plan from PlannerD ,% (esign Criteria and @uidelines. Procedures. *tandard (ra!ings. *tandard *pecifications and <ist of 4pproved 9aterial or *upplier by *tate ;ater 4uthority% /.2 Fiel Re!onnai""an!e an ;e$i%i!ation Data

Field trips shall be carried out many times to re7access the suitability of the sites chosen based on topographical maps% It is important to ascertain that the high ground is sufficient to construct the service reservoirs% ;hile the pipeline routes selected shall be ascertain from the inspection at site run along the sufficient road shoulder or should any land ac$uisition is re$uired to provide strip of pipe reserves% =ot only that. the main study shall start of finding the source of treated or ra! !ater supply to be treated as !ell% 4ssistance from *tate ;ater 4uthority personnel are also re$uired to verify data such as details of the e0isting pipes. valves. pipeline alignment. etc% The Consultant also needs their assistance in providing relevant as7built dra!ings or reports to understand the general concepts and system of !ater supply in vicinity of the area% /.& Wate$ De.an E"ti.ate Population and !ater demand projection are necessary to identify the e0tent of proposed !ater supply system to satisfy current and future demands. if any% This demand projection !ill be used in conjunction !ith the net!or& modeling to simulate the effects of increased demand on the hydraulic capacity of the systems% /.* P$eli.ina$( Detail o% Wate$ S'--l( Plan ;ith the careful study of the terrain of the e0isting ground and propose platform. the Consultant shall be able to come out !ith the !ater distribution system to be introduce for the development%

The selection of the type of distribution system depends on the topography. location. e0tent of the distribution area and site conditions% @enerally there are three "/# option for selection that is:7 "a# "b# "c# @ravity *ystem (irect Pumped *ystem Combination of @ravity and Pumped *ystem

@ravity system shall be proposed !ith utilizing the available ade$uate elevation of the supply and !hen other site conditions permit% ;here the gravity type is not feasible. the gravity and pumped combination shall then be considered% Component of ;ater *upply Plan shall be as follo!ingD7 "a# *uction Tan& "i# the !ater sourced from trun& main is delivered and stored into suction tan& "b# Pumphouse "i# "c# to house all pumping facilities and e$uipment eservoir

*ervice "i# "ii# "iii#

It is usually situated in higher ground so that !ater can be distributed to consumer through gravity% In the absence of high ground. reservoir shall be elevated structurally% For planning purpose. the service reservoir re$uires a minimum setbac& of 3m or Em "for elevated reservoir# from slope ground% 4n access road combined !ith the pumping and falling main pipe

reserve to8from the reservoir is re$uired to allo! for operation and maintenance of the reservoir% "iv# "v# The service reservoir shall be as close and central as possible to the distribution area it serves% ;here the service reservoir cannot be sited close to the demand area. a t!in pipeline layout shall be given consideration% The t!in pipeline !ill be connected at their e0tremities to form a ring main through the distribution area% 2y this means not only !ill the system be able to cope more effectively !ith pea& rates of flo! but. in addition. should a repair be necessary on one main. at least some flo! can be maintained to the distribution system% "vi# The service reservoir can be built in phases in line !ith the phases of development% In this situation. the service reservoir !ill be constructed either in stages or in compartments% "vii# ;here e0treme topographical conditions prevail in demand areas. such as greater than 1- metres difference in elevation. pressure zoning of service areas according to the ground elevations may be necessary% "viii# T!o separate !ater supply systems. eg% Bigh ;ater *upply *ystem and <o! ;ater *upply *ystem !hich have their o!n service reservoirs for each system shall be considered too% "i0# <ocation of the proposed reservoir shall be suitable as inappropriate of location might be affecting the sales and mar&eting of the property surrounding it% "d# 9ain "i# eticulation Pipeline planning comprises finding a strategy that best covers all the reasonably feasible demand options. maintaining fle0ibility in case development layout varies in time%

"ii# "iii#

This main reticulation is the main s&eleton of the !ater reticulation system% The main reticulation comprises of trun& main pipe into suction tan&. pumphouse. pumping main to service reservoir and falling main pipeline bypassing the !hole of development%

"iv#

(uring implementation of the project. usually the main reticulation laid earlier and supported by the secondary reticulation to serve to each phases of development%

"e#

*econdary eticulation "i# Pipeline shall be preferably be laid adjacent to roads as provide easy access for maintenance% 4part from the space reserved for pipe laying on the road shoulder. a clearance of )%- metre from se!erage line is re$uired% "ii# "iii# "iv# The reticulation pipes shall be laid as to form a net!or& system% (ead ends shall be discouraged% The pipelines shall be as short as possible. thus providing least capital and operation costs% The pipelines also shall be designed to suit the head available. ta&ing into consideration the designed flo!. residual head re$uirements and the hydraulic gradient% "v# The combination of secondary reticulations net!or& shall be studied as !ell as to form the (istrict 9etering 4reas "(94# for *tate ;ater 4uthority to monitor and record the flo!% This (94 is part of the = ; activity to reduce number of lea&ages pipe% development area% "vi# There are many types of pipes material to be used to distribute !ater supply to the consumer% *election of the pipe material suiting to the site condition. best option of pipe net!or& or reticulation shall be studied especially in the escalating cost of pipe material recently% Therefore a reliable and efficient distribution system can be provided to the

"vii#

The pipelines of the distribution system normally comprise the largest capital assets and underta&ing possesses% 4lthough the cost of maintaining pipelines !ill be borne by the *tate ;ater 4uthority upon the period of handing over. fre$uent disruption of !ater supply due to lac&ing of pipelines design !ill become the disaster to the consumer especially industrial consumer in the development in the aspect of their economy and operation%

"f#

Communication Pipelines "i# "ii# "iii# e$uirement of communication pipeline also varies depending to the *tate ;ater 4uthorityD In certain state. it is compulsory to lay secondary main pipe parallel !hen the number of houses to serve in a ro! is more than +- units% ;ith this. communication pipes !ill be laid closer to the main pipe at each side of road !ithout introducing too e0cessive number of communication pipe crossing underneath the road carriage!ay% Therefore. it !ould be easier for maintenance !ithout causing major inconvenience "eg% road cutting# to the public% "iv# *election of communication pipes shall also be carefully considered as it !ill contribute to the cost of the project development% For e0ample to some *tate ;ater 4uthority. preference of using stainless steel as communication pipe over B(P' pipe certainly incurring higher cost to the developer%

4nalysis of the !ater supply system !ill be done using net!or& modeling soft!are% The net!or& model representing the proposed distribution system !ill be modeled using soft!are such as ;aterCad 3%- developed by Baestad 9ethod. A*4 to assess the system performance under a variety of supply and operating conditions%

/./ P$eli.ina$( Co"t E"ti.ation an Ca", Flo4 Apon finalizing the proposed !ater supply system for the development. the Consultant shall come out !ith the financial analysis to study the feasibility comparison to fe! options proposed% The Consultant shall be able to compute the segment8stages and total amount of financial cost estimation as not to allo! an e0cessive capital cost e0penditure at the early stage of !ater supply !or&s%

BRIEF DESCRIPTION FOR THE SUBSTRUCTURE PLANNING AND DESIGN

P$o=e!t Initiation

DESIGN P$eli.ina$( STAGE P$e-a$e De"i)n C$ite$ia> G'i eline"> Con!e-t an Pe$%o$.an!e S-e!i%i!ation" Ten e$ Callin)

TENDER STAGE

Ten e$ E#al'ation 2De"i)n Re#ie43 @A4a$ De"i)n ;e$i%i!ation

Con"t$'!tion PRO?ECT I8PLE8ENTATION STAGE

WORK

8ETHODOLOG7
P$o=e!t Finali"ation

FOR

E<ECUTION

OF

THE

CONSULTANC7 WORK
Overall Process 9odel Flo! Chart

DESIGN STAGE De"i)n an P$o!e '$e Plannin) an De"i)n In-'t De#elo-.ent Plannin)

4t the outset of the planning. the Consultant shall prepare Project Cuality Plan"PCP# Part ) !hich captures the follo!ing details Project Particulars Project Title 2ac&ground of the Project *copes of ;or&s Client

Project Organization Project Team (esign 4ctivities and Persons responsible 'mployer Particular <ist of Consultant 4uthorities Involved

In addition. at this stage. the Consultant must identify and obtain the necessary design input that enables the Consultant to prepare the design concept% They are summarized in the follo!ing table Categories of (esign Input a% Client re$uirements (esign Input Information 2udget *chedule8 phasing plan Type F usage of building b% (esign Criteria (evelopment ideas8concepts (esign Code @uidelines from 4uthorities <oading scheme 9aterial used c% 4uthorities re$uirements (esign 4ssumption *e!erage oad ;ater "supply# Fire prevention d% (esign Input dra!ings 'nvironment "'I4 eport# 4rchitect dra!ings Planner dra!ings *urvey plans 9 F ' dra!ings <andscaping dra!ings e% Fact finding reports Interior (esign dra!ings *oil investigation report8 @eotechnical eport 'I4 report Topo plans8 survey data8plans *ite visit report f% Cuery form F info obtained (esign input8re$uirements must be complete. unambiguous and not conflicting% If there is insufficient info. the Consultant shall liaise !ith the client or other relevant parties to clarify%

4t the project initiation and preliminary stage. the Consultant shall confirm on the project team8organization. !hich typical shall conform to the follo!ing organization chart%

T(-i!al P$o=e!t O$)ani"ation C,a$t

PRO?ECT DIRECTOR

PRO?ECT ENGINEERS

DESIGN ENGINEERS

DRAFTPERSONS

Re"-on"i+ilit( A A't,o$it( o% Pe$"onnel in t,e O$)aniBation C,a$t

Note D T,e a+o#e P$o=e!t O$)ani"ation C,a$t .a( +e .o i%ie 4,en ee. ne!e""a$( +( t,e .ana)e.ent

The follo!ing is an outline of the personnel and their respective responsibilities in the project
to "'it -$o=e!t $e0'i$e.ent

C,ai$.an

Provide policy. lead and chart the development of the firm together !ith the 9anaging (irector 4pprove the 9ission *tatement together !ith the 9anaging (irector% Chairs and leads the Consultants 2oard of (irectors 8ana)in) Di$e!to$

Co.-an(C" De#elo-.ent Poli!( Charts the companys development policy and e0pansion programme% ?o+" Prospecting for >obsD <iaison !ith prospective clients pertaining to the companys remuneration for prospective jobsD evie! of companys capability in accordance !ith the prospective jobs re$uirement prior to the acceptance of the job appointment% Finan!ial Preparation of companys annual budgetD

Formulate companys strategic investment policiesD 9aintains and revie! companys financial related statistics%

Re"o'$!e" Plan and identify the companys manpo!er resources needs in line !ith the companys gro!thD Chart the companys employment programmeD Identify companys space re$uirement in line !ith the companys e0pansion and employment programmeD

E'alit( A""'$an!e 4pprove the companys mission statement together !ith the ChairmanD Together !ith the I*OE--) Project (irector revie! and approve Cuality *ystem Procedures% Wel%a$e Chart the companys staff remuneration and benefits policiesD Together !ith !elfare committee identify and implement training and !elfare programmes for employees at all levels% P$o=e!t Di$e!to$ "Including 9( and other (irectors# ?o+" P$o"-e!tin) Prospecting for jobs <iaison !ith prospective clients pertaining to the companys remuneration for prospective jobs% A--oint.ent evie! terms and conditions of appointmentD

evie! of companys capability in accordance !ith the prospective jobs re$uirement prior to the acceptance of the job appointmentD <iaison !ith clients pertaining to the companys remuneration%

P$eli.ina$( <iaison !ith client. 4uthorities and other trades consultantsD Initiate and appoint the Project Team for every ne! >ob

De"i)n evie! and approve Project Cuality PlanD <iaison !ith the Client. 4uthorities. Contractors. other trade Consultants and all parties related to the ContractD Professional 'ngineer endorsement on design. calculations. dra!ings. and reports% evie! and approve design. calculations. dra!ings. specifications. etc% 'ndorse all project correspondences and certificates% 4ttend meetings on behalf of the Consultant%

Ten e$ evie! and approve all tender related documents and reportsD 'ndorse all project correspondences

A4a$ @Con"t$'!tion 'ndorse all contractual correspondences and certificatesD 4ttend8chair site meetings on behalf of the Consultant% evie! and decide on the acceptability of the Contractors proposal of rectification of non7conforming !or&s% e$uest rectification for non7conforming !or&s% P$o=e!t En)inee$

The Project Engineer shall report to the Project Director.

P$eli.ina$( <iaison !ith client. 4uthorities and other trades consultantsD *ource preliminary information re$uired for the design !or&sD 4ttend meetings on behalf of the Consultant%

De"i)n Prepare and present Project Cuality Plan to the Project (irector for approvalD Anderta&es technical design and draftingD Chec& design. dra!ings. and calculations done by ('8(PD <iaison !ith Client. 4uthorities and other trade Consultants. on all technical. administrative and non7policy related mattersD Co7ordinate supervises and lead the project design team and draftspersonsD Initiate "together !ith P(# and re$uest rectification for non7 conforming !or&s% Ten e$ Prepare all tender related documents and reports%

A4a$ @Con"t$'!tion 9onitor together !ith construction stageD 4ssist P( in management of the ContractD Present to P( on Contractors proposal of rectification of non7 conforming !or&s% De"i)n En)inee$ ' the progress of the Contract during

The (esign 'ngineer shall report to the Project 'ngineer and8or the Project (irector%

Carry out design and drafting !or& including preparation of design reports% evie! and chec& dra!ings8calculations% Co7ordinate and supervise all drafting !or&s% <iaison !ith Project (irector. Project 'ngineer. (raftsperson and 4dmin personnel% 4ttend meetings on behalf of the Consultant Apdate the <ist of (ra!ing% Perform tas&s as per the relevant procedures% D$a%t"-e$"on

The draftsperson shall report to the (esign 'ngineer and8or the Project 'ngineer% Carry out drafting !or&s% Compilation of dra!ings and all relevant !or&s% 4ssist in updating the <ist of (ra!ing% Perform tas&s as per the relevant procedures% A .in Pe$"onnel The admin personnel shall report to the 9anaging (irector% Typing letter and filing of all correspondences% Bandling all incoming F outgoing correspondences% 9aintain inventory and prepare purchase orders for office

stationeries and sundries% Perform secretarial duties for the (irectors% 9aintain personnel related records%

Site Sta%% The site staff shall consist of esident 'ngineer8 *uperintending Officers site

representative and the Cler& of ;or&% "a# esident 'ngineer8 *%O%s site representative 4ns!erable and responsible to the Consultant ;atch. supervise and inspect the Contractors ;or&s in

accordance to the *pecifications and (ra!ings% Inspect any materials or goods to be used in connection !ith the ;or&s in accordance to the *pecifications and (ra!ings% Inspect the !or&manship employed in connection to the ;or&s in accordance to the *pecification and (ra!ings% ;itness all tests to be carried out on site in connection !ith the ;or&s% Anderta&e joint measurement on site !ith the Contractor in connection !ith the ;or&s in accordance to *pecifications and (ra!ings% "b# Cler& of ;or& 4ns!erable and responsible to the Consultant and 'ngineer% 4ssisting the esident 'ngineer8*%O%s site representative in his esident 'ngineer8*%O%s site responsibility as in Item "a# above% In the event that there is no responsibility of the above% representative appointed for the project. he shall underta&e the '8*%O%s site representative in Item "a# esident

De"i)n O't-'t Types of design output include the follo!ing: 7 a# (esign Criteria for Civil and *tructuiral ;or&s b# (esign @uidelines for Civil and *tructural ;or&s c# (ra!ings "*chematic and Concept (ra!ings# d# Performance *pecifications for Civil and *tructural ;or&s The design concept output shall be translated into dra!ings "*chematic and Concept# and performance specifications. design criteria and guidelines%

TENDER STAGE P$o!e '$e" Gene$al @enerally . the Tendering procedure for design and build contract consists of the follo!ing 1 stages:7 )% Tendering *tage

+% Tender 'valuation " (esign 1% Contract (ocument *tage

evie!# F 4!ard *tage

/% (etail design verification stage

The Consultant shall discuss !ith the Client and confirm the date to carry out the tender e0ercise% The date of tendering may be based on the schedule or !or&s program. or instruction from the Client% The effective Tender (ocument preparation procedures generally involve the follo!ing process:7 )% Confirmation of Contract Particulars +% Tender Concept (ra!ings and *&etches Preparation /% Performance *pecification Preparation 1% Preparation of emaining Part of Tender (ocuments

The above Tendering stage process is to be carried out concurrently% Con%i$.ation o% Cont$a!t Pa$ti!'la$" The Consultant shall prepare the Cont$a!t Pa$ti!'la$" Con%i$.ation@A--$o#al Li"t Fo$. and be for!arded to the Client for confirmation and approval% The Consultant shall prepare the tender document based on the information approved or comment by the Client in the Contract Particulars Confirmation8 4pproval <ist% Ten e$ Con!e-t D$a4in)" an S5et!,e" P$e-a$ation

The Consultant shall ma&e arrangement to prepare Tender Concept (ra!ings and *&etches for issuance% One copy of the GTender (ra!ing Gshall be retained in the Consultants office for record purposes% The GTender dra!ingH shall be archived upon the closing of the Tendering e0ercise% Pe$%o$.an!e S-e!i%i!ation P$e-a$ation

The Consultant shall prepare the performance specifications according to the (esign Control procedure that meet the design criteria % P$e-a$ation o% Re.ainin) Pa$t o% Ten e$ Do!'.ent" The Consultant shall prepare the remaining part of Tender (ocuments based on the typical tender document table of content and the information in Contract Particular Confirmation84pproval <ist% The Consultant shall read through the (raft Copy of Tender (ocuments and amend accordingly if necessary% Ten e$ Do!'.ent Co.-ilation If the Consultant is not the *%O% or *%O% epresentative

The Consultant shall revie! the tender dra!ing preparation and Performance *pecification before for!arding to the Client for their Tender (ocument compilation% The Consultant shall highlight to the Client on the inade$uacy of the tender document "if any# through formal correspondence% If the Consultant is the *%O% or *%O% epresentative

The Consultant shall prepare the draft GOriginal Copy Tender (ocument and send to the client for consent or revie! together !ith covering letter if no amendment needed% If there is amendment needed. the Consultant shall rectify accordingly% If there is no comment or amendment needed from the Client. the Consultant shall proceed !ith the tender calling e0ercise% If there is a !ritten comment or amendment from the Client. the Tender (ocument should be rectified based on the !ritten comments or amendments%

If there is verbal comment from the Client. the Consultant shall !rite to the Client on confirmed understanding% The Tender (ocument shall be amended accordingly% The tender calling e0ercise shall be carried out upon completion of amendment% Ten e$ Callin) A Clo"in) The Consultant shall arrange to ma&e necessary copies of Tender documents% @enerally there are + !ays of calling tender as determined by the Client: )% Open Tender +% Invited Tender For Open Tender. the =otice for Tender !ill be published in local ne!spapers approved by the Client% For Invited Tender. the Consultant !ill send out the Tender Invitation <etter to tenderers based on <ist of Tenderers approved by the Client% The Consultant shall record and issue Tender (ocuments to tenderers. collect tender documentation fee and contract documentation deposit from the tenderers%

Ten e$ O-enin) Tenders shall be opened at the Clients office and !itnessed by at least t!o "+# persons !ho shall also sign the Ten e$ O-enin) Fo$.. The total tender received and their prices. completion period and tender deposit !ill be recorded into the Tender Opening Form%

Ten e$ E#al'ation The Consultant may evaluate the tenderers based on. but not limited to. the follo!ing criteria "!here applicable# :7 Correctness and completeness of filling Form of Tender and *ummary of Tender% *ufficiency of document submitted% *ubmission of tender deposit% Formal $ualification re$uires% (esign Concept Proposed and !or& methodologies% Tender price proposed% Technical capability% Financial capability esource schedule Plant F 9achinery Tenderers e0perience and trac& record ;or& method statement8@eneral approach (esign *chedule

The Consultant shall foremost revie! the design proposal made by the tenderes% The objectives of design revie! submitted by the Tenderers are toD 'valuate ability to meet design re$uirements8criteria8concept8performance specifications Identify problems and potential problems

Apon revie!ing the design concept and chec&ing on the remaining items outlined above being complied !ith. The Consultant shall shortlist and recommend the tenderers prior to the preparation of the Tender 'valuation eport%

The Consultant shall prepare a Tender 'valuation recommendations% The Tender 'valuation !ith a covering letter to the Client for approval%

eport that shortlist and ma&e

eport shall be submitted together

The follo!ings documents shall be attached to the Tender 'valuation a tendering record:7 Tender Invitation <etter Tender Opening Form

eport as

If re$uired by the Client. tender clarification8intervie! !ill be carried out !ith the tenderers to clarify on their tender submission% Ten e$ A4a$ Apon submission of the Tender 'valuation eport or completion of the tender

clarification8intervie!. the client !ill decide on the selection of the contractor by issuing letter of acceptance to the selected Contractor% The Consultant shall prepare a copy of GdraftH <etter of 4cceptance based on the typical format of <O4 or format re$uired by the Client if any% The standard <O4 must contain of the follo!ing items:7 Contract Title. Contract Price F Contract Period Percentage re$uired for Performance 2ond Percentage or amount re$uired for the Insurances and *ocso (ate of Commencement and Completion *ignature of Contractor and ;itness and 'mployer

The Consultant shall prepare the GdraftH <O4 and send to the Client for comments% If there is amendment needed. the <O4 shall be amended accordingly% This process shall be repeated until the <O4 correctly amended and sent to the Client%

The Client or the Consultant "on behalf of the Client# !ill issue the <O4 to the successful contractor% 4fter the <O4 has been signed by the Contractor and the Client. the Consultant !ill retain one ")# copy of the original <O4% S'+.i""ion o% Detail e"i)n %o$ #ali ation 2De"i)n C,e!53

The successful tender is re$uired to submit detail design. complete !ith dra!ings and calculations for design verification% The design verification shall be carried out by the Consultant. !hich involves the follo!ing "a# "b# "c# "d# "e# "f# chec&ing for completeness of dra!ings by the Consultant For high rise building design. the Consultant shall carry minimum ,I of manual calculation on the column design. design chec& "for completeness of design# in accordance !ith the (etailed (esign Chec&list. approval of dra!ings. chec&ing of calculation sheets8reports by the Consultant in accordance !ith the (etailed (esign Chec&list. Chec&ing of the compliance of the *pecifications submitted in line !ith the performance specification by the Consultant% Bo!ever. the Contractor can submit alternative proposal !hen as&ed to submit their detail design. for the Consultants revie!% The Consultant shall revie! and recommend to the Client on the design or the alternative proposal% The Client shall revie! and approve the recommended rationalised rates% If not. the process is repeated until the rationalised rates are accepted by the Contractor and Client%

Cont$a!t Do!'.ent

Apon design chec&ing and fulfillment of all conditions in <O4 by the Contractor. the Consultant shall prepare the official copy of the Contract (ocument% The Contract (ocument shall contain the follo!ing items:7 Tender (ocument !ith prices Copy of full insurance policies Copy of performance bond Original endorsed <O4 Copy of 4rticles of 4greement Tender (ra!ings Post Tender Correspondence

The successful tender shall be let into the Contract (ocument% The Consultant shall compile the Contract (ocument and ma&e copies of the Contract (ocuments accordingly The bound Contract (ocuments shall be sent to the Contractor and the 'mployer for signatures% The signed Contract (ocument shall be sent for official stamping and distributed to all relevant parties such as 'mployer. Contractor and Consultant upon completion of stamping%

C3 PRO?ECT I8PLE8ENTATION CONTROL STAGE P$o!e '$e" Procedures are available to serve as a guideline for the follo!ings: C.13 SITE AD8INISTRATION 8onito$in) Cont$a!to$ Co.-lian!e o% Sa%et( an Cont$a!t S-e!i%i!ation" an The Healt, Re0'i$e.ent>

Ot,e$ Stat'to$( O+li)ation"

esident 'ngineer " '# is to monitor and ensure that all Parties carry out

their obligations in the Contract% *hould the ' detect any non7compliance. he is to issue a site instruction to the

Parties concerned%

' is to bring up the matters of non7compliance to the attention of the Consultant in the *ite meeting and copies of the site instructions should be sent to the Consultant for reference% ' is to maintain proper records of all site instructions issued to the Parties concerned% Site Dia$( Re-o$t The Contractor is to maintain a site diary report on site during the period of the Construction Contract% The Consultant shall approve format of the site diary report% The Consultant shall have their o!n format. if the contractor chose to use the same% esident 'ngineer is to sign his ac&no!ledgement in the site diary report at the end of every !or&ing day or other specified period as agreed% P$o)$e"" 8onito$in) Contractor is to submit the proposed !or&s programme and resource schedule for the contract !ithin 1* a(" after the a!ard%

The Consultant shall revie! and comment the contractors !or&s programme and resource schedule through formal correspondence or in the site meeting. if necessary% Contractor is to submit monthly8!ee&ly8fortnightly or other periodical progress report and present to The Consultant during the *ite meeting or deliver to the Consultant as re$uired in the Contract% The Consultant and the eport% ' shall revie! all progress as reported in the Progress

The

' may maintain his o!n progress record !here necessary as to counter

chec& on the Contractors records% If the progress reported is satisfactory. the Consultant or reports for record purposes% If any delay is observed. formal contractual correspondence to the Contractor shall then be issued by the Consultant to notify the contractor of the delay and re$uest for a recovery programme and method statement to catch up on the delay% E9ten"ion o% Ti.e Apon it becoming apparent that the !or&s is delayed. the Consultant shall notify the Contractor through formal correspondence and *ite meetings. re$uesting for the cause of delay and the application of '0tension of Time% The Consultant shall process the Contractors application for '0tension in accordance !ith the provisions of the Contract !ith the assistance of the '% ' is to file up the

The Consultant shall issue certificates of (elay and '0tension of Time if the reasons for the delay as submitted by the Contractor are valid% The Parties empo!ered in the Contract shall endorse the Certificate% Copies of the Certificate shall be distributed to the 'mployer8*uperintending officer. Contractor and for the Consultants records% If the reasons for the delay are not valid. a final !arning letter on the *%O%s intention to issue the Certificate of =on7Completion shall be issued to the Contractor% If the Contractor is not able to produce valid reasons for his delay !ithin seven "5# days from the date of the letter. a Certificate of =on7Completion shall then be issued to the Contractor% The Parties empo!ered in the Contract shall endorse

the

Certificate%

Copies

of

the

Certificate

shall

be

distributed

to

the

'mployer8*uperintending officer. Contractor and for the Consultants records% The Consultant shall then notify the 'mployer on their rights in the Contract to impose <i$uidated and 4scertained (amages after the issuance of the Certificate of =on7Completion% P$o)$e"" Clai. Contractor is to submit interim progress claim at monthly interval or at intervals as stipulated in the Contract. complete !ith supporting information to substantiate the value of !or& done% The Consultant. ' and CO; shall verify the value of !or& done and material

on site based on joint valuation and measurement% The P'. ' and CO; shall initial in the progress claim8all supporting

documents if the value of !or& done is acceptable. or amend accordingly to indicate the correct value of !or& done% The Contractor shall submit the verified copy of progress claim !ith re$uired supporting document8data to the ConsultantJs office for approval% The Consultant to verify and process the interim progress claim submitted based on the joint valuation and measurement done on site% The Consultant is to prepare the ecommendation For Progress Payment

Certificate based on the verifications done. !ithin t4o 223 4ee5" from the date of the Contractors progress claim. provided al!ays that the Contractor submit the claim timely and complete !ith all supporting information re$uired% The Consultant is to prepare the Certificate in triplicates% ecommendation For Progress Payment

The

ecommendation For Progress Payment Certificate shall then be sent to the

Client complete !ith all supporting documents !here necessary for the 'mployers8*uperintending Officers endorsement% 'ndorsed copies of the ecommendation For Progress Payment Certificate shall

be distributed to the 'mployer. Contractor and the Consultants filing% Site 8eetin) ;here the Consultant is the *uperintending Officer or *uperintending Officers representative. minutes of the *ite 9eeting shall be recorded in previous minutes or =otes of (iscussion89eeting% ;here the Consultant is not the *uperintending Officer or *uperintending Officers representative. the person !ho attends the *ite 9eeting representing the Consultant shall ta&e notes of discussion in the *ite 9eeting by recording it in previous minutes or =otes of (iscussion89eeting% Site In"t$'!tion" '8CO; is empo!ered to issue *ite Instructions on the ;or&s in the Contract% The '8CO; *ite Instruction is not empo!ered to issue any instructions. !hich

constitutes a variation to the Contract% 6arious *ituations !hich permits the '8CO; to issue a *ite Instruction i%e

instructions to rectify8ma&e good. instructions to reject8stop !or&s !hich is not in compliance !ith the *pecifications and (ra!ings. re$uest for opening of !or&s !hich is not inspected. instructions on safety and health on site% *ite Instructions issued shall be ac&no!ledged by the Contractors

representative on site and8or attached !ith the De%e!t Li"t if necessary% The *ite Instruction shall then to be circulated to all parties%

4ll verbal instructions must be confirmed !ith !ritten instruction accordingly% '8CO; is to monitor the compliance of the instructions issued. re7inspect the ;or&s and sign off the (efect <ist% 8et,o State.ent

The Consultant shall instruct Contractor to submit their method statement for the !or&s through site meetings or formal correspondence if deemed necessary% The Consultant shall revie! the method statement submitted by the Contractor and comment accordingly through site meeting or formal correspondence if the same is not in order%

De"i)n ;ali ation (esign validation activities shall be planned and documented in (esign *chedule% ;here possible and practical. validation of design parameters through tests on site shall be carried out accordingly prior to the e0ecution of the permanent !or&s. !hich may include but not limited to the follo!ings: 7 Ci#il Wo$5"
"a#

oad ;or&s 7 'arth!or&s 7

C2

test on road sub grade material to

validate the road pavement designD

"b#

(ry (ensity test for borro! material to

validate the shrin&age factor% B'il in) Wo$5"

"a# "b# "c#

Piled Foundation K 9aintained load test for preliminary piles to confirm the pile capacity and the pile driving criteria% *hallo! Foundation 7 9ac&intosh probe or penetrometer test to verify the soil bearing capacity for shallo! foundation Concrete 7 Trial mi0 and concrete cube test to validate the concrete mi0 design%

esult of design validation and actions arising are recorded in the relevant test report% If the method statement submitted by the Contractor is in order. the Consultant shall prepare and issue a G=o ObjectionH correspondence to the Contractor and instruct the Contractor to proceed !ith the ;or&s% Instruction may also be issued through site meeting%

C.23 ;ARIATION OF WORKS 6ariations to the Contract arise mainly due to the change in the project planning by the Client. 4uthoritys re$uirement and conditions on site !hich are not foreseeable during the tender stage. utilisation of provisional sums allo!ed in the Contract and Contractors alternative proposals% ;here the Consultant is not the *uperintending Officer "*%O%# or *%O%s representative to the Contract. the Consultant shall prepare an 'ngineers Instruction% The '%I shall then be sent to the Contractor for ac&no!ledgement and copied to all parties in the Contract% ;here the Consultant is the *%O% or *%O%s representative. the Consultant shall prepare the *%O Instruction attached !ith all supporting dra!ings and information% The *%O%I% shall then be sent to the *%O% or Client for endorsement complete !ith all supporting dra!ings and information%

The endorsed *%O%I shall be sent to the Contractor and an ac&no!ledgement is obtained% ;here the *%O%I constitutes a variation to the Contract. the Contractor shall be advised to submit their variation claim timely% The Consultant shall verify all variation claims submitted by the Contractor and prepare a Certificate of 6ariation of ;or&s accordingly% ;here necessary. the Consultant may clarify the claim !ith the Contractor or see& the assistance on the same% 4t no circumstances shall the Consultant negotiate !ith Contractor on the rates or $uantum of !or&s in the variation claim !ithout the authorisation of the Client% The Consultant shall then endorse the finalised Certificate of 6ariation of ;or&s and send to the 'mployer or the *uperintending Officer for 'ndorsement completes !ith all supporting information% The duly endorsed Certificate of 6ariation of ;or&s shall be distributed to the Contractor and all parties in the Contract% C.&3 PRO?ECT FINALIFATION A--li!ation %o$ Ce$ti%i!ate o% Fitne"" ;hen the ;or&s8Contract82uilding is practically completed. i%e% after the issuance of the Certificate of Practical Completion by the *uperintending Officer. the Consultant shall ma&e an application to the relevant authorities for the issuance of the Certificate of Fitness% The Consultant shall prepare all CF application forms and proceed to for!ard to the authority accordingly% '8CO;s

*ubse$uent to the application for CF. the authorities !ould issue notices to all relevant local authorities and utilities department e%g% >? . >P*. >PP8I;?. >248PA4*. Fire (epartment. Bealth department to see& their comments8support on the CF application% The Consultant shall then contact and organise !ith the relevant authorities for joint inspection and submit all supporting documents8testing results. as7built plans. structural plans8calculations. necessary forms in order to obtain their support on the CF application% >oint Inspection should preferably be carried out in the presence of the Client8O!ner. contractor !ho carried out the relevant parts of the !or&s and the '% The Consultant should follo! up diligently for the issuance of the inspection report% If the !or&s is acceptable by the relevant authorities. then the same authority !ill issue a letter in support of the CF applications% Bo!ever if the !or&s is found to be not in order by the local authorities. then the comments from the local authorities should be conveyed to the Consultant% The Consultant shall then decide !hether the matter should be brought to the attention of the *uperintending Officer. Client. Contractor and decide !hether instruction is to be issued to the Contractor to rectify the defective !or&s or proceed to appeal to the authorities on their comments% 4nother joint inspection shall be carried out until all !or&s are in order and acceptable to the authorities% 1.2 A" B'ilt D$a4in)"

4s7built (ra!ings !ill be produced and submitted by the Contractor !hen the ;or&s or Part of the ;or&s becomes complete% *urvey !or&s to produce the as7built dra!ings shall be !itnessed by the CO;% The as7built dra!ings shall be produced and endorsed by the <icensed *urveyor as provided in the contract The Consultant shall revie! and chec& together !ith the dra!ings submitted% 4ny discrepancies found in the as7built shall be brought to the attention of the Consultant% The Consultant shall then prepare a comment letter to the Contractor to see& their clarifications on the discrepancies on the as7built dra!ings% The <icensed *urveyor shall then amend the as7built dra!ings to reflect the true nature of !or&s that had been carried out on site% 4ll as7built dra!ings. !hich are in order. shall be filed accordingly% ;hen necessary. upon the application of CF. the as7built dra!ings shall be submitted to the relevant authorities for their record purposes% P$a!ti!al Co.-letion ;hen !hole of the ;or&s or Parts of the ;or&s becomes complete. Contractor shall submit their re$uisition for joint inspection of the !or&s via letter or Re0'e"t Fo$ In"-e!tion O% Wo$5" !ith the intention of obtaining the Certificate of Practical Completion "CPC# for the same part of the !or&s% The Consultant shall then organise !ith '8CO; and Contractor on the date of the inspection and proceed !ith the inspection% 4s7built dra!ings should preferably be made available by the Contractor to facilitate the joint inspection process% ' on the as7built ' or

If the ;or&s is found to be practically completed and !ithout substantial defects. the Consultant shall prepare and endorse the Certificate of Practical Completion if the Consultant is the *%O% or *%O% *%O% or *%O% epresentative% epresentative% 4 letter of G=o objectionH on issuance of CPC shall be prepared by the Consultant if the Consultant is not the

If there is substantial outstanding and defective !or&s to be found during the CPC inspection. the Consultant shall record the result of the joint inspection and produce a (efect <ist% Copies of the (efect <ist shall be distributed formally to the Contractor and all parties% The Contractor shall complete or rectify the ;or&s according to the (efect <ist% Apon completion of the rectification !or&s by the Contractor. The Contractor shall inform the %' and re$uest for re7inspection of the defect !or&s% %' and Contractor for the joint re7

The Consultant shall then organise !ith the practical completion stage%

inspection of ;or&s% The process is repeated until the ;or&s has reached the

The (efect <ist shall be signed off before the issuance of the CPC or G=o ObjectionH on issuance of CPC letter% Final A!!o'nt =ot later than three months after the issuance of CPC. it is the Contractors obligation to submit full particulars of all claims for the Contract complete !ith any documents. supporting vouchers and any e0planations and calculations including documents relating to the accounts of nominated sub7contractors or nominated suppliers. !hich are necessary to enable the Final 4ccount to be prepared by the *O%

Apon the issuance of CPC. the Consultant shall prepare a

ecommendation For

Progress Payment certificate for first moiety of the total amounts of the etention Fund% This certificate shall then be for!arded to the Client for approval% Together !ith '8CO;. the Consultant shall also verify all claims submitted by

the Contractor and prepare a *tatement of Final 4ccount% If the *tatement of Final 4ccount is found to be in order. the Consultant shall present and discuss !ith the Client on the same prior to the officially issuance of the *tatement of Final 4ccount to the Contractor% If there is comment from the Client. the Consultant shall amend according to the comments% The final *tatement of Final 4ccount shall for!ard officially to the Contractor and the 'mployer for their endorsement% 'ndorsed copies of the *tatement of Final 4ccount shall be distributed to the 'mployers office. Contractor and retain one copy by the Consultant D'$in) De%e!t" Lia+ilit( Pe$io 4t any time !ithin the (efects liability Period. if the Consultant or the ' detects '

any defect. or defect complaint received from the Client. the Consultant and

shall investigate the defects or complaints and prepare a !ritten instruction together !ith the (efect <ist to the Contractor to ma&e good the defects !ithin reasonable time% Inspection shall be carried out by ' to confirm that all defects as per (efect

<ist had been made good by the Contractor% The Consultant shall inform P' if the Contractor failed to ma&e good the defects !ithin a reasonable time and the Consultant shall issue a !ritten instruction to the Contractor accordingly%

If the contractor had rectified the defects accordingly. the Consultant shall confirm this by signing in the (efects <ist% A%te$ t,e De%e!t" Lia+ilit( Pe$io . ;ithin one ")# !ee& prior to the e0piration of the (efects <iability Period. P' together !ith ' shall arrange a joint inspection for the !or&s%

>oint Inspection should preferably be carried out in the presence of the Client8O!ner. Contractor. the Consultant% ;here the joint inspection reveals no outstanding or further defects. the Consultant shall prepare and issue the Certificate of Completion of 9a&ing @ood (efects "CC9@(# to the Client and Contractor% ;here the joint inspection reveals outstanding or further defects. the Consultant shall prepare a (efect <ist and issue to the Contractor !ithin )1 days after the e0piration of the (efects <iability Period% The Contractor shall ma&e good all defects !ithin reasonable time but not later than three "/# months from the date of receipt of the (efect <ist% The joint inspection must be repeated on the date of e0pire of the period of time given to the Contractor to ma&e good the defects or upon the e0pire of three months !hichever is the earlier. and the Certificate of Completion of 9a&ing @ood (efects issued if all defects have been ma&e good% The Certificate of Completion of 9a&ing @ood (efects shall be issued to Contractor. distributed to the 'mployer and retain one copy by the Consultant% ;ithin three months after the issuance of CC9@(. the Consultant shall prepare the final ecommendation For Progress Payment certificate based on the endorsed *tatement of Final 4ccount%

This certificate shall then be issued to the 'mployer for approval% 4pproved copies of the certificate shall be issued to the Contractor and distributed to the 'mployer and retain one copy by the Consultant The Contractor shall prepare construction Programme% The Construction Programme shall be revie!ed and approved by the Consultant% To ensure sufficient 9ethod *tatements. information for *ite staff to perform their duties. 'ngineers Instructions. *uperintending Officers

Construction (ra!ing. *pecifications and !here applicable. *hopdra!ings. Instructions. correspondences and site meeting minutes shall be made available at *ite office for easy reference% Inspection Chec&lists are available as additional guidance for *ite staff to carry out !or&s inspection% *ite staff shall carry out the necessary !or&s inspection% *uitable e$uipment "such as computer. printer. fa0 machine. camera. vehicle# shall be used by *ite staff as per contract re$uirements% On fortnightly or monthly "or any predetermined interval#. Contractor shall submit progress report% The Project 'ngineer shall evaluate the progress report% The esident 'ngineer " '# representing the Consultant shall monitor the safety and ContractorLs contract compliance to safety re$uirements. The ' authority or *ite specification and dra!ings%

practices

re$uirements. Contract%

epresentative shall not issue any instruction !hich constitute a variation to the

The Consultant shall evaluate the concrete design mi0. material samples. and shop dra!ing and method statements% The Consultant shall also revie!ed material testing reports !hich had been evaluated earlier by andl duly endorse formal correspondence on the material8design8dra!ings8other submissions% esident 'ngineer of the acceptance

esident 'ngineer shall monitor all testing program and evaluate the result of all the test carried out by the contractor%