BIDMANUAL

FortheYears20152016

USATNationalChampionships ApropertyofUSATaekwondo
CopyrightUSATaekwondo

ACKNOWLEDGEMENTSANDCOMMENTARY
ThisbidmanualandbidapplicationarebasedonthedemandsinthesportofTaekwondo.This bidmanualandtheaccompanyingapplicationisrelevanttothebiddingprocessfortheyear 2015andbeyond.ItalsoaddressesthecurrentandprojectedneedsofUSATAEKWONDOfor theUSATNationalChampionshipsevent.UpdatesandchangesintheneedsofUSA TAEKWONDOwillbepostedasdeemednecessary.PleasecontactUSATforthelatestbid manualbeforesubmittingabid. USATAEKWONDOalsohoststheU.S.OpenTaekwondoChampionshipsandvariousTeamTrials eachyear.Forthoseinterestedinbiddingontheseevents,pleasedownloadtheappropriate bidmanual.TheUSATAEKWONDOeventstructureisdetailedbelow.

EVENTSTRUCTURE

State Championships Jan 1 to April 30 State Championships Jan 1 to April 30 State Championships Jan 1 to April 30 State Championships Jan 1 to April 30

USATNATIONALCHAMPIONSHIPS
June/July Estimated4000athletes&1500coaches

OLYMPIC,PANAMGAMES,WORLDCUP, NATIONAL,JUNIORNATIONAL,U24ANDJUNIORPREPTEAMTRIALS
AsNeeded Accordingtoprocedures

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TABLEOFCONTENTS
SECTION1:EventOverview/HistoryofEvents 4

SECTION2:TaekwondoOverview

SECTION3:Host(City)Involvement

SECTION4:HowtheHostCityBenefits

SECTION5:USATAEKWONDOExpectationsoftheHostCity

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SECTION6:VenueRequirements

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SECTION7:Housing/HotelRequirements

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SECTION8:Staffing

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SECTION9:BidApplication/SiteSelectionProcedures

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APPENDIX:

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SECTION1 INTRODUCTORYOVERVIEW/HISTORYOFEVENTS
TheBidManual Thismanualwillfamiliarizethepotentialbidderwith(1)USATAEKWONDO,(2)the requirementsofhostingtheUSATNationalChampionships,and(3)theprocessforfilingaBid Application.Onceahostcityhasbeenawardedtheevent,thismanualcanbeconvertedintoa basicplanningandoperationsmanual.Itcanalsobeavaluabletoolforthehostorganization withtheirplanningeffortsandsubsequentprogramoperation. TheBidApplication Theapplicationisinaquestionnaireformatandrespondstotherequestsandrequirements outlinedintheBidManual.InadditiontothesubmittaloftheBidApplication,prospective hostsarebeingaskedtoattachothermaterialsandinformation.Theseareimportant supplementstothetotalfactfindingprocessUSATAEKWONDOneedsinordertomaketheir bestinformeddecision. TheUnitedStatesOlympicCommittee(USOC)recognizesUSATAEKWONDO(USAT)asthe NationalGoverningBody(NGB)forthesportofTaekwondointheUnitedStates.Aprimary functionoftheNGBistoconductnationaleventsinitssport.OneoftheseeventsforUSA TAEKWONDOistheUSATNationalChampionships. TheUSATNationalChampionships USATAEKWONDO(USAT)conductstheUSATNationalChampionshipsonanannualbasis.The USATNationalChampionshipsisthepremierTaekwondoeventforpractitionersrangingfrom age6to99.ThisisthelargestsingleTaekwondocompetitionintheworld.In2012,over3,700 Taekwondoathletesandcoachesparticipatedinthisevent. Theeventitselfincludes67daysofcompetitionand1daysofregistration/checkin. Competitorswillcompeteononeofthedaysofcompetition,dependingonthecompetition schedule. Theeventusuallytakesplaceoverthe4thofJulyHolidayandbringsoutmanyfamilieswhotake thisopportunitytomakeavacationofthewholeactivity.Totalparticipationoftenexceeds 12,500spectatorsfortheentireevent. AprincipalgoalofthesiteselectionprocessistoshowcasethesportofTaekwondoindifferent regionsofthecountry.Ithasbeenconsistentlydemonstratedthatlocalandregional TaekwondoactivityhasincreasedsignificantlyfollowingaUSATNationalChampionshipEvent. OtherbyproductsareanincreasedawarenessandbetterappreciationofTaekwondointhe localcommunity.
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 TheRoadtotheUSATNationalChampionships In2009USATreactivatedourstateassociations.USAThasseentremendousmembership growthbecauseofthisstrategicmove.Currentlyallathletesarerequiredtoparticipateina StateChampionshipsinordertoparticipateintheNationalChampionships.Thetopfour winnersinsparringfromallstatechampionshipsarequalifiedtoparticipateintheWorldClass divisionsattheNationalChampionships. Previoushostsforoureventsarelistedbelow:

Year 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007 Host City Open Open San Jose, CA Chicago, IL Dallas, TX San Jose, CA Orlando, FL Austin, TX Detroit, MI San Jose, CA

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 SECTION2 TAEKWONDOOVERVIEW/DEMOGRAPHICS
USATAEKWONDOMISSIONSTATEMENT ThemissionoftheUSATAEKWONDOistoenableUnitedStatesathletestoachievesustained competitiveexcellenceandpromoteandgrowthesportofTaekwondo. WHATISUSATAEKWONDO? USATaekwondo(USAT)istheNationalGoverningBody(NGB)forthesportsofTaekwondoin theUnitedStatesofAmericaasrecognizedbytheUnitedStatesOlympicCommittee(USOC). USATprovidesdevelopmentalopportunitiesforTaekwondoathletesthroughouttheU.S.to cultivatetheirknowledgeofthesportwhilestrivingforworldclassstatus. Taekwondoisadefensive,martialartthatcombinesphilosophy,mentaldiscipline,physical exercise,andphysicalability.Itpromotesawiderangeofprinciplesincludingthefollowing: Goodphysicalcondition SelfDefense SelfConfidence Respect Goodhealthregardlessofgender,physique,orage TheoriginsofTaekwondo,whichgobacktwothousandyears,lieinKorea.Duringitshistory, thissporthasbeenknownbyvariousnames,likeTaekyonorSubak.Theofficialname, Taekwondo,wasannouncedin1955;ayearlater,thefirstchampionshipswereheld.The KoreanTaekwondoFederationwasfoundedin1965,andtheWorldTaekwondoFederationwas foundedin1973.DuringthesameyearthefirstWorldChampionshiptookplace. 1980wasanimportantyearforthesport,sincetheInternationalOlympicCommittee(IOC) acknowledgedTaekwondoasanOlympicsport.Itwasincludedasanexhibitionsportintwo successiveOlympicGames:inSeoul(1988)andBarcelona(1992).Taekwondowasincludedon theOlympicGamescompetitionscheduleforthefirsttimeattheSydneyGamesin2000. Inpreparingforthenextquadrennium(20092012),USATlookstoexpandcurrentprograms andtocreateadditionaldevelopmentalavenuesforathleteswantingtorepresenttheU.S.at theinternationallevel.SomeoftheprogramsUSATlookstoprovidearedevelopmental opportunitiesatthegrassrootslevelincludinghighperformanceclinicsforathletesages617.It istheUSAT'sgoaltoidentifyworldclassathletesandprovidethemwiththebesttraining, internationalcompetitions,educationalopportunities,andacontinuouspipelinetothe OlympicGames.

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SECTION3 HOSTCITYINVOLVEMENT
USATAEKWONDOrequirestheHostCitytoprovide: (1) VENUE: Anarenaordomestadiumwith150,000squarefeetofcontiguousfloorspaceto fit15to2040x40competitionareaswithaminimumof10walkwayin betweeneachmatspace Or Aconventioncenterthatcanaccommodatethefollowingunderoneroof: 150,000200,000squarefeetofcontinuousfloorspacetofit15to2040x40 competitionareaswitha10walkwayinbetweeneachmatspace. Complimentarybleachersorelevatedseatingandbarricadesfor7000people mustbeprovidedifaconventioncenterisused. ***ArenaorDome/Elevatedseatingvenueispreferred. (2) VOLUNTEERSandSTAFFING:Requiredsupportstafforvolunteersupto100perday includingasetupcrewfor8hoursonMondayandateardowncrewonSundaypost competition.(PleaseseesamplevolunteerpacketinAppendix). (3) HOUSING:Sufficienthousingwithincloseproximity(preferwalkingdistances)tothe playingsitealongwithOne(1)headquarterhotelclosetotheplayingsitewith contractedroomsforUSATAEKWONDOEventStaff.PleaseseetheHotelSectionofthe bidpacketforguidelines. (4) REGISTRATION:Registrationspaceatthehosthotelsorattheproposedfacility (5) RESTAURANTS:Closetoeachoftheblockhotels (6) TRANSPORTATIONforallstaffandofficials Toandfromairport Betweenvenueandhotelifnecessary (10) HOSPITALITY:ProvidingandstuffingRegistrationpackets(Bags,maps,citybrochures, coupons)forapproximately5000people. (11) ADVERTISING:SolicitlocalsponsorsoradvertisementsfortheUSATNational ChampionshipsTaekwondoChampionshipsprogram,USATaekwondomagazine, newsletters,andeventpromotions. (12) AIRPORTHOSPITALITY:Provideameet&greetserviceforallNationalTeams, athletes,referees,coaches,andstaffparticipatingintheevent. (13) RENTALVANProvideoneminivanforUSATaekwondostafftouseduringtheevent. (14) POSTEVENTMEAL:Approximately7590peopledependingoncompetition length.OfficialbidswillgetfavorableconsiderationwhenofferingcateringforUSAT personnelevents,includingbutnotlimitedtoseminars,trainingsessions,referee meetings,andhospitalityfunctions. TheBidProcess OutlinedinSection5ofthismanualisadescriptionofUSATAEKWONDOsrequirementsforthe conductoftheUSATNationalChampionships.Ifalloftheserequirementscanbemet,thebid proceduresforthiseventarelocatedinSection10.OfgreatinteresttoUSATAEKWONDOisa hostcitythatcanprovidealloftherequirementsandconformtoUSATAEKWONDOsexisting
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andprojectedobligationstoitsEventsponsors,whileassistingwiththeprocurementofEvent requirements. SiteSelectionforYears2015 USATAEKWONDOiscurrentlyseekingbidsforthiseventin2015andbeyond.Thepreferred datesfortheseeventsarethefollowing: YEAR DATES MOVEIN/MOVEOUT COMPETITIONDATES 2015 July39,2015 July12/July10 July39 Bidsolicitationswillbeacceptedimmediatelyforallyears.ItisthedesireofUSATAEKWONDO todecideoneachbidconsistentwiththefollowingschedule: YEAR BIDSDUE FINALDECISION(Approx.) 2015 December2013 May2014 Thedeadlinemaybeextendedifinsufficientbidsarenotreceivedbythesetargetdates. SITEEVALUATIONVISIT:Seriousbidderswillbeexpectedtohostandprovideallexpensesfor uptotwopersonsfromUSATAEKWONDO.Thissiteevaluationvisitwillinspectallofthe facilitiesinanefforttodeterminetheadequacyofacitytoserveasthepotentialhostcity.This visitwillfollowreceiptofthebidapplicationandbepriortothefinalsiteselection. Additionally,USATaekwondorepresentativeswillbeevaluatingthefollowing: 1. Venueproximitytoproposedhosthotel 2. DistancefromtheAirport 3. Facilityrentalfeeandstaffingcosts 4. SupportofferedfromCVB,sportscommissions,andthelocal community 5. Abilitytorecruitvolunteers PersonsrepresentingUSATAEKWONDO: 1. Shallbebookedineconomyclassforairlinetravelforallflights 2. Shallbelodgedinahotelproposedtobeusedfortheeventhousing(Headquarters Hotelifpossible)inastandardroomatdoubleoccupancy. 3. Shallnotacceptgiftstotalingmorethan$50invalue 4. Shallnotacceptinappropriateorextravagantentertainment PotentialVariables:Pleaseberemindedthatthesebidspecificationsprecedetheactualdateof announcementoftheFinalDecision.ThehostandUSATaekwondoneedtobeflexibleand adapttonewcircumstancesastheyarise.

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SECTION4 HOWTHEHOSTCITYBENEFITS
USATAEKWONDOandallhostcitiesaremakinggreateffortstogrowthesportofTaekwondo, locallyandnationally,whilepromotingeachcitythroughvariousmediainordertobringanew populationofvisitorsandtheirfamiliestoyourcity. NUMBERSASSOCIATEDWITHTHEEVENT Over3000participantsfromtheageof6yearsoldandabovefromacrosstheUnited StateswillattendtheUSATNationalChampionships.(basedonthe2011figures) Over12,000spectators,whoaregenerallyfamilyandfriends,willattendtheeventand oftenrequirehousing(anaverageof4nightsperparticipant),food,andtransportation. Theywillhavetheopportunitytovisitmanylocalhistoricalsitesaswellasmanyother areasofinterest. The2015eventmarksthe35thUSATNationalChampionships. ECONOMICIMPACT TheUSATNationalChampionshipsrequiremorethan6,000roomnightsatlocalhotels withtheaveragefamilyspendingaminimumof4nightsintheHostCity. Inrecentyears,theUSATNCbringsaneconomicimpactof$6.1milliontotheimmediate communityintermsofhotels,restaurants,touristattractions,transportation,andgift purchases.(BasedonresearchdonebytheSportsMarketingResearchInstitute(SMRI) andtheUniversityofNorthernColorado. RECOGNITIONANDVISIBILITY VisitorVisibility:Yourcitywillgetexposuretoapproximately15,000attendeesand spectators.TheseparticipantsandspectatorscomefromacrosstheUnitedStatesand willbereturninghometosharetheirexperienceswiththeirfriendsandrelativeswho maydecidetovisityourcityinthefuture. HostRecognition:HostingtheUSATNationalChampionshipsmayleadtohostingother amateurandprofessionalsportingevents.Ifthefirsteventissuccessfulforboththe USATAEKWONDOandtheHostCity,USATAEKWONDOmayentertainopportunitiesto bringotherUSATAEKWONDOeventsbacktotheHostCityonacyclicalbasis. PUBLICRELATIONS PublicitythroughtheMedia:Yourcitywillgainrecognitionandexposurein: o PreTournamentinformationbooksandprograms o USATNationalChampionships,U.S.Openeventinformation. o USATAEKWONDOwebsite o Alleventmaterialsincludinganeventpostcardandregistrationinformation o Severalnationalmeetingandconventionpublications,websitelistingsforNGBs andothersportorganizations
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o Othersponsorpublicity o EventScheduleonour53'Trailer o MediapublicitythroughEventannouncementsandreportingofresultsin hometownnewspapers o LogoandHostCitysloganinalleventrelatedemails

USATAEKWONDOMEMBERSHIPDEMOGRAPHICS
Member#/Year Athlete,Coach&Referee Support EventsOnly Total Club 2009 12,834 577 n/a 13,411 669 2010 12,233 411 n/a 12,664 588 2011 14,815 399 n/a 15,214 662

USATNationalChampionshipsTaekwondoChampionshipsATTENDANCE FIGURES

2007 2008 2009 2010 2011 USATNATIONALCHAMPIONSHIPSS TotalAthletes Coach Referees Spectators 3125 701 221 9000 2548 613 111 7500 2477 560 175 7500 2976 662 128 9000 4323 553 167 12000 Location SanJose Detroit Austin Orlando SanJose

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SECTION5 USATAEKWONDOSEXPECTATIONSOFTHEHOSTCITY
TheUSATNationalChampionshipsareamajorprogramofUSATAEKWONDO(USAT)and currentlyinvolvemorethan4000participantsfromallovertheUnitedStates.WhileUSA TAEKWONDOisresponsibleforconductingtheevent,theHostCityisexpectedtoprovidethe basicancillaryingredientssurroundingtheconductofthechampionships. Itisimportantthebiddinggroupisfullyawareofthefollowingexpectationswhenconsidering thehostingofthisevent.Theywillbeprimaryissuesinthefinalnegotiationsaswellasintegral componentsoftheoperatingagreementsandfinaldecisions. Uponsubmittalofthebid,USATAEKWONDOwillassumethebidderhasreadandfully understandstheexpectations,andfurther,ispreparedtoassumetheresponsibilities.Upon receiptoftheBidApplication,andwitnessedbyanauthorizedsignature,abidwillbe consideredanofficialinvitationforUSATAEKWONDOtoproceedwiththeassumptionsin place. A. COMPETITIONVENUE AprimaryconsiderationistheuseofaDomeorelevatedseatingvenuepreferablyatnoorata substantiallyreducedcosttotheUSATAEKWONDOfortheconductoftheUSATAEKWONDO USATNationalChampionshipsTaekwondoChampionshipsandancillarymeetings.Leasefees arefrequentlynegotiatedbetweenhosthotels,thelocalConventionandVisitorsBureauand localsponsorsinordertoreachasatisfactoryrentalagreement.Specificrequirementsforthis eventare: 1. Arenastylevenueispreferred.Thisvenuemustcontainopenfloorspaceataminimumof 150,000squarefeet. Or Anopenspaceunderoneroofwithaminimumof150,000200,000squarefeet.Column freespaceispreferredalongwithelevatedseatingforthespectators. ***Ifthisareaisaconventioncenter,elevatedbleacherseatingmustbeavailablefora minimumof7,000spectators. 2. Thefollowingshallbeavailableatnoadditionalcost: 1SecureStorageroom(20x20minimum)forUSATAEKWONDOandvendorsto lockupmerchandiseandproperties Loadingdockcapableofreceiving253trailerandanequipmenttrailerforthe durationoftheevent Avendorareawiththecapabilitiesofhandlingaminimumof2010x10exhibitor boothsand120x20booth Officialsworkroomandloungewithhospitalityforthestaff Avolunteerhospitalityroomwithcapacityfor100people.
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Banquetsettingcapableofseatingaminimumof175peopleforlunchanddinner. ARegistrationareawithelectricaloutletsandaninternetconnection.The registrationareashouldhaveaseparateentrancefromticketedparticipantswith theabilitytohost10registrationunits.Pleasenotethatthisisahightrafficarea withlonglines.Thisspaceshouldbeavailableuptothree(3)dayspriortothefirst competitionday. Weighinrooms,maleandfemale,withelectricaloutlets.Thesespacesshouldbe approximately20'x20'.Pleasenotethatthisisalsoahightrafficareawithlong lines. Meetingroomscapableofaccommodatingthefollowing: i. CoachingOrientationpreparedfor100,theaterstylefrom7:30am8:30am eachmorningofcompetitionandontheeveningpriortoeventstartdate. ii. AssociateCoachSeminarpreparedfor200,theaterstylestartingtheday priortotheeventcompetition. iii. Level1CoachSeminarpreparedfor100,theatrestylestartingthedayprior totheeventcompetition. iv. RefereeMeetingRoompreparedfor175,theaterstyleforeachcompetition dayonthedaypriortothecompetitionbutcanbesetupasroundsfor hospitalityforstaffandofficialsonEventDays. v. RefereeSeminarMeetingRoomspreparedfor100,theatrestyletheday priortotheeventstart.

Alloftheseroomsshallbeincloseproximitytotheplayingarea. 3. Suitabletimefortheinstallationofaportablecompetitionsurface(suppliedbyUSA TAEKWONDO)andteardownfollowingthecompletionoftheEvent.Usuallysetupand teardowncanbeaccommodatedbymakingthevenueavailableonedaypriortothestartof thecompetitionandonedayfollowingthecompletionofthecompetition.Teardowncan becompletedonSundaynightifnecessaryanddependingonthelengthofcompetition. 4. Useofthefollowingequipmenttobeusedprimarilyduringsetupandteardown: Wednesdayfrom8am8pmandSundayaftercompetitionconcludesforupto4hours. 1motorizedforklift 2batteryoperatedgolfcartstyleminitruckswithpermissionforourcertified stafftooperatethesemachines 4pullcarts 2palletjacks B. HOUSING USATAEKWONDOsmainconcernisprovidinganextensiverangeofhotelsfrom accommodations,price,amenities,distancefromthevenue,andwillingnesstoworkwithUSA TAEKWONDOtoprovidenecessarystaff/officialsrooms. 1. Itisequallyimportantthatthehotelssetupmealpackagesordiscountcouponsforour participantsduringtheevent.USATAEKWONDOwouldliketoadvertisethisinformation
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onourwebsiteandintheinformationprovidedtoourparticipants.Tentofifteen dollarsisagoodpricerangeforabuffetstylebreakfast. C. STAFFING TheLocalOrganizingCommittee OrganizationsbiddingonthiseventmustspecifyaLocalOrganizingCommittee(LOC)and chairperson;itisrecommendedthattheLOChasprioreventplanningexperience.USA TAEKWONDOalsorecommendsthattheLOCcommunicateswithlocalTaekwondoclubsto coordinateeventspecificpersonnelandvolunteers.Pleasekeepinmindthatinorderforthe eventtoruninanorderlyandorganizedfashion,USATAEKWONDOwillrelyontheLOCand hostcitytoprovidethisadditionalsupport.ThefollowingarestaffwhoUSATAEKWONDO wouldlikeprovidedbytheLOCandthecitybiddingontheevent: EventManager:AprimarycontactpersononcethecityandtheLOCareawardedthebid. EventCoordinator:Thepersonresponsibleforthedetailsoftheeventalongwithbeingableto communicatewiththeentirestaff.ThispersonwillalsoactasaliaisonbetweentheUSA TAEKWONDOEventsDepartmentandthemediaoutletsinthehostcity. FacilityEventDirector:Theprimarycontactforthefacilityhostingtheevent. VolunteerCoordinator:ThispersonshouldbetheleadfortheLOCincoordinatingvolunteers andstafftohelpruntheeventandregistrationproceduresandmustbeonsitefortheentire event.Thispersonwillalsoberesponsibleforhelpingtorecruitmedicalvolunteers.Itishighly advisedthatUSATAEKWONDOispartoftheselectionprocessinnamingavolunteer coordinator. SponsorshipandMarketingCoordinator:ThispersonwillactasaliaisonbetweenUSA TAEKWONDOandtheLOCinordertomaximizelocalsponsorshipopportunities.Theproceeds fromthesponsorshipsalesorotherrevenuesharingopportunitiescanbenegotiatedinorder tobenefittobothUSATAEKWONDOandtheLOC.However,theLOCmustcoordinateandget finalapprovalfromtheDirectorofEventspriortosigninganysponsorshipdealsinorderto avoidconflictswithUSATAEKWONDONationalSponsorshipdealscurrentlyinplace. SecurityCoordinator:Thispersonwillbetheprimarycontactregardingcoordinatingthe security/staffingneedsifthefacilityisnotinchargeofcoordinatingeventstaffing.Thisperson willworkcloselywiththeUSATaekwondoEventManager/Director. D. MISCELLANEOUSSERVICES ThebiddingorganizationandtheLOCmustprovidethefollowingservicesandproductsintheir bidpackage.Inorderforthebidtobeconsidered,thoseservicesmarkedrequiredmustbe addressedinthebidpackage.Anyserviceorproductinadditiontothoserequiredwillonly enhancethefinalbidpackageandwillbestrongconsiderationswhentheUSATAEKWONDO awardsthebid.
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 REQUIRED 1. AssistancewithobtainingtaxexemptstatusintheStatewheretheEventisbeing conductedasUSATAEKWONDOisa501c3organization. 2. ReleaseofmerchandiseandtelevisionbroadcastingrightstoUSATAEKWONDOforthe facilities. 3. Complimentarytransportationtoandfromtheairportforstaff,officials,andvarious committees. 4. Recruitmentandcoordinationofover100volunteersperdayincludingsetupand teardownofthecompetitionarea. 5. CopyMachineintheRegistrationArea. ADDITIONALNEEDS 1. FinancialSupportfortheevent 2. Assistanceinprovidingdiscountedservicesforprofessionallyprintedsigns,chairs, tables,banners,andbulletinboards 3. Willingnesstohelppromotetheeventthroughoutthehostcity.Hangingbanners, welcomesign,airportsignage,meetandgreet,etc. 4. Donatedvehiclestoinclude2minivansforthelengthoftheevent. 5. 30twowayradiosforstaffcommunicationduringtheevent

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SECTION6 VENUEREQUIREMENTS
InorderforUSATAEKWONDOtohostasuccessfulevent,thevenueorfacilityisoneofthe mostimportantconsiderationsinthebidselectionprocess.Allorganizationssubmittingabid mustalsosubmitadetailedfloorplanoftheproposedvenuetoincludethecompetitionarea andtheconcourseorvendorarea.USATAEKWONDOrequestsaCADfileofthevenueatthe timethebidissubmitted. A.COMPETITIONAREA Anarenastylevenueshallhaveanopenandunobstructedfloorspaceofatleast100,000 squarefeetforfifteentotwenty40x40WTFregulationringswitha10safetywalkwayin betweeneachmat.Aconventionstylevenueshallhaveanopenandunobstructedfloorspace ofatleast150,000200,000squarefeetforfifteentotwenty40x40WTFregulationrings witha10safetywalkwayinbetweeneachmat.Theidealcompetitionareawillbeanarena typestadiumwherethespectatorsdonothaveaccesstothecompetitionfloor.Inaddition, thereshouldbeseatingforaminimumof10peoplearoundeachmat.Pleaseseetheattached diagram.Ifbleacherseatingisusedforspectators,thisseatingmustbeaminimumof15feet fromthematareaandberaisedtoallowforoptimalsightlines.Ifaconventioncenteris proposed,7000bleacherseatsmustbeprovidedcomplimentarytoUSATaekwondoforthe event.Inaddition,thecompetitionareamustbeenclosedbycrowdcontrolbarricadeswhile takingintoaccountthetrafficflowpatternsandspectatorviewingwithoutcongestionforthe participants.Forthisreason,thebidorganizationshouldprovideaCADdrawingtoUSA TAEKWONDOuponsubmittingthebid. B.COMPETITIONSURFACE USATAEKWONDOwillsupplyportablematswhichwillarrivetwodayspriortocompetitionina USATAEKWONDOsuppliedtrailer.USATAEKWONDOstaffandtheassignedTournamentStaff willcoordinatethematlayoutforthefacilitybasedoffofthefinalCADdrawingsuppliedbythe USATAEKWONDOstaff.USATAEKWONDOwillprovidethehostfacilitywithavenuediagram aswell.Theinstallation,teardownandrepackingoftheportablematsurfaceswillbeunder thedirectionofUSATAEKWONDO'sTournamentStaff.TheLOCandtheVolunteerCoordinator incooperationwiththeUSATAEKWONDOwillberesponsibleforprovidingtheworkforce necessarytoaidinthisprocess. C.VENUEHOURS Theplayingsitemustbeavailableformovein/setuponedaypriortothefirstcompetitionday nolaterthan8:00amlocaltime.Thesetupofthevenuewillincludeunloadingthematsusing thefacilityforklift,constructionofrings,bannerplacement,runningofelectricalandinternet needs,andconstructionoftheregistrationarea.Iftheregistrationandweighinareaisatthe facility,itmustbeavailableupto3dayspriortothecompetitionstartdate.

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1. Foreachcompetitionday,USATAEKWONDOrequestsaccesstothevenueat6:00am eachmorningforamaximumof20staffwithcompetitionbeginningat9:00am.The doorswillopenforticketedparticipantsat7:30am.Thevenuemustbeavailable through12:00amoruntilthecloseofcompetition.Thirtyminutesfollowingthelast competitionmatch,USATAEKWONDOwouldlikeallcompetitiondoorsclosedandall personstovacatethefacility. 2. USATAEKWONDOalsorequests2personsfromtheTournamentCommitteehave accesstothevenueontheeveningpriortosetupinordertotaperingmarkingstothe floorwhichwouldexpeditesetupthefollowingmorning.Anidealtimewouldbe68pm oratimerecommendedbytheEventCoordinator. D.STORAGEROOMS USATAEKWONDOhasasemitrailerthatwillarriveatthehostvenueuptooneweekpriorto setupwiththegoalbeingonedaypriortosetup.ThisUSATAEKWONDOsemitrailermustbe allowedtoarriveandremainattheservicedockuntilthetrailerisreloadeduponcompletionof thetournament.Inaddition,USATAEKWONDOrequeststherighttousetheforkliftsorthe abilitytorentthisequipmentforuseatthevenue.SomemembersoftheUSATAEKWONDO staffandTournamentStaffarecertifiedandexperiencedintheuseofthismachineryandwill needtheuseofthemextensivelyduringteardownandsetup.ApprovalfortheUSA TAEKWONDOstafftooperatethisequipmentwillberequested. Inaddition,USATAEKWONDOwillhavemanyshipmentsofsuppliesandmerchandisesentto thehostvenueandhoteluptooneweekpriortotheeventdates.USATAEKWONDOrequests thehostvenueandhotelacceptthesepackagesatnoadditionalchargeandstorethemina securearea. USATAEKWONDOwillneed1storageareatobeusedforsupplies,medals,merchandise,and forvendormerchandise.OncetheUSATAEKWONDOstaffarrivesatthevenue,theUSA TAEKWONDOstaffshouldreceivekeysandaccesstothestorageareafortheentiredurationof theevent. E.SUPPORTAREASATTHEVENUE 1.TournamentDesk/ControlArea Thisareashouldbecentrallylocatedwithclearsitetoalloftherings.Thisarea isusedasthecentrallocationfortheTournamentandRefereeStaffandshould beequippedwithsufficienttables,chairs,bunting,electricity,internetaccess,a publicaddresssystem,andstairstoaccessthetwotieredelevatedplatform. Pleaseseetheattachedsample,venuediagramfordimensionsandalayout. TournamentDesk12'x16'x4'high(2stairways) RefereeDesk8'x12'x2'high(1stairway) 2.SportsMedicineCenter ThisareashouldbecentrallylocatedtotheChampionshipDesk/ControlArea andeasilyidentifiedastheSportsMedicineCenter.Thisareawillserveall
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participantsduringallhoursofthecompetition.Thisareamustaccommodateat leastfour(4)massagetables,ten(10)8tables,upto15chairs,andfour(4)50 gallontrashcansoncastersforice.USATAEKWONDOalsorequeststheuseand accesstothevenueicemachineduringthecompetitiondays. 3.Staging/HoldingArea Thisareashouldbelocatedneartheflooraccessareaforparticipants.Thisarea willbeusedforallparticipantsandcoachestowarmuppriortotheir competition.Thisareawillbedesignatedwithpipeanddrapeofapproximately 80x70orbeadesignatedroomclosetothecompetitionarea.Withinthis area,therewillbethree(3)tablesontwofootrisers,four(4)chairs,and electricalaccess.Pleaseseetheattacheddiagramforthedimensionsand specificationsofthisarea. 4.AwardsArea/PhotoArea The1stthrough3rdplacewinnersofeachdivisionandcompetitionwillgotothis areatoreceivetheirawardcertificateandmedal.Thisareawillbecomprisedof four(4)8tables,4chairs,a4x6x2riserelectricaloutlets,andathreetier podiumprovidedbytheUSAT.Fromtheawardsarea,theparticipantswillbeled tothephotoarea.USATmusthavetheabilitytohanga25drapeforthe backdropofthisarea.Thisareashouldbelocatedclosetothefloorexitwiththe abilitytorunacablefromthisboothtoavendorboothlocatedonthe concourse/vendorareaaswellasthetournamentcontroldesk. 5.ResultsArea Thisareaislocatednearthespectatorentrancetothevenueinahightraffic areabutwithoutcausingcongestionbyusingtwo(2)portable4x8self standingbulletinboards.TheUSATAEKWONDOstaffwillposttheresults, schedule,photos,journal,andotherinformationonadailybasis.Inaddition, USATAEKWONDOrequestsaccesstouseclosedcircuitTVsthroughoutthe venuetodisplayresultsandschedules.Pleaseincludethecostsassociatedwith useoftheclosedcircuitTVintheBudgetSheet. 6.ConcessionStands USATAEKWONDOrequeststhatitsneedsbeconsideredwhenplanningthe operatingandlocationofconcessionstands.Theconcessionstandsshouldoffer healthyoptionssuchassandwiches,fruit,salads,sportsdrinks,water,andsoft drinks.SaleofalcoholicbeveragesisprohibitedatallUSATAEKWONDOevents. USATAEKWONDOcurrentlyhasawatersponsorandrecognizestheagreements withvenueconcessionairesbutrequirestheabilitytousedonatedVIKinlieuof usingwaterprovidedbytheconcessionaire.Hoursofconcessionshouldbe establishedduringcompetitiondaysfrom8:00amuntilthecloseofcompetition. Inaddition,USATAEKWONDOrequirestheprivilegeofbringingoutsidefood itemsintothevenueforthepurposeoffeedingvolunteersandprovidingone hospitalitybanquetsponsoredbyavendor.ItisalsorequestedbyUSA TAEKWONDOthatathletesbeabletobringinsmallcoolersoffoodand
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beverages.USATaekwondoortheLOCwillneedtoprovidewaterforthe competingathletesintheholdingarea. 7.Exhibitor/VendorArea AllUSATAEKWONDOmerchandisesalesandeventsouvenirs(includingthe programsalesandtournamenttshirt)aretheexclusiverightsofUSA TAEKWONDO.USATAEKWONDOmerchandiseboothwillbeunderthedirection oftheUSATAEKWONDOpersonnel,exclusivesponsororthroughathirdparty contractedwiththeUSATAEKWONDO.USATAEKWONDOwillnotagreetothe payingofacommissiontoaconcessionaireortovenuemanagementfor exclusiverighttothissalesarea.Phonelinesandelectricaloutletswillbe neededforcreditcardmachinesatseveralvendorbooths.Eachvendorwillbe responsiblefororderingandprovidingpaymentfortheadditionaltablesand electricalneedsoutsideoftheiragreementwithUSATAEKWONDO. USATAEKWONDOwillneedtheabilitytostageaminimumoftwenty(20)10x 10andtwo(2)20x20exhibitboothstobelocatedinahightrafficarea locatedneartheticketedparticipantentrance. 8.RefereeLounge Thisareawillbeusedasameetingspacefortheofficialsthroughoutthe tournamentandshouldbelocatedincloseproximitytothecompetitionarea. Thisareashouldbeabletoaccommodate175personsintheatrestyleseating andhavefour(4)8tablesforregistration.Inaddition,thisroomshouldhave coffee,softdrinks,water,andlightfooditemsprovidedthroughoutthe competitiondays.Additionalaccommodationsincludingcouches,sofas,and comfortablechairsarewelcomedandwouldbemuchappreciatedbythe officialsstaff.Thisroomcanalsobeusedtoaccommodatemealsforthe refereesandstaffduringthecompetition. 9.StaffWorkroom/Lounge ThisareawillbeusedbytheUSATAEKWONDOstaffasacentraltournament locationformeetings,interviews,andtemporarystorage.Thisroomshouldbe secureandhaveaccesstoelectricaloutlets,highspeedinternetline,andtrash receptacles.Inaddition,anyadditionalconcessionsincludingsnacks,drinks, couches,chairs,restrooms,tables,andchairswillbeappreciatedinorderto provideagoodworkingenvironmentduringthecompetition. 10.VolunteerRoom Thisareashouldbenearthevolunteer/staffentranceandwillbeusedasthe primarycheckinpointforallvolunteers.Inaddition,thisroomshouldhave comfortableseatingandtablesforapproximately100asthiswillbeusedfora breakroomandpotentialdiningareaforthevolunteers. 11.MeetingRooms

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Allmeetingroomsshouldbesetupintheatrestyleseatingfurnishedwithtwo (2)8tables,aPAsystem,4chairs,andapodiumThefollowingarethetimesand setupinformationforallmeetingneeds. a)CoachesOrientation 200people SetupDay 78pm b)CoachesOrientation 100people CompetitionDays 88:30am c)RefereeMeeting 125people SetupDay 910pm d)RefereeSeminar 100people SetupDay 19pm F.PARKING USATAEKWONDOrequeststhatreducedrateparkingbemadeavailabletotournament participantswithinoutprivilegesatthevenueandhotels.Inaddition,theUSATAEKWONDO requestsaminimumof40complimentaryparkingpasseswithinoutprivilegesforusebystaff, tournamentcommittee,localofficials,andvolunteers.Inaddition,USATAEKWONDOrequires complimentaryparkingprovidedforstaffandofficials,ifthedistancefromthevenuerequires groundtransportation. G.TICKETSALES/BOOTH USATAEKWONDOreservestherighttoallticketsalesrevenueexcludingtheagreementsset forthinpartnershipwiththehostvenueticketdistributor(Ticketmaster,TicketWest,etc.)in ordertoprovideonlineandonsiteticketsales.Uponcompletionoftheevent,USA TAEKWONDOrequestsdetailedinformationregardingnumberofticketssoldperday,total attendance,totalnumberofpackagessold,numberofticketssoldonline,numberoftickets presoldversusthosepurchasedatthedoor.Generally,USATaekwondohirestwoticketsellers andtwotickettakersfortheevent.PleaseprovidetheratesfortheseservicesintheStaffing Budgetofthisbidapplication. H.SECURITY Forthecompetitiondays,USATAEKWONDOwillrequiresecuritytoaidincheckingbags, credentials,monitoringtheticketeddoors,entryintothehospitalityarea,andaccesstothe competitionfloor.USATAEKWONDOrequestsanestimateofthecostsassociatedwith providingthissecuritytobeattachedtothebid.Becauseofthenatureoftheevent,the athleteswillbeallowedtobringmediumtolargebagsintothevenue. I.ELECTRICALNEEDS USATAEKWONDOwillbearthecostsoftheseoutletsbutanestimateofsuchcostsshouldbe included,forbudgetarypurposes,inaseparateappendixofthebidpackagesubmitted.The followingaretheelectricalneedsforUSATAEKWONDOforthedurationoftheevent: 1. 1electricaloutletateachoftheestimated1520rings 2. 1electricaloutletattheAwardsArea 3. 1electricaloutletattheStaging/HoldingArea 4. 2electricaloutletsinthePhotographArea 5. 2electricaloutletsattheChampionshipDesk/ControlArea
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6. ElectricalOutletsavailableforuseintheUSATAEKWONDOstaffroom 7. 1ElectricaloutletintheSportsMedicineCenter 8. 4ElectricaloutletsintheRegistrationArea 9. 2ElectricaloutletsintheWeighInArea 10. 6ElectricaloutletsintheVendorandSponsorArea J.HIGHSPEEDINTERNETACCESSNEEDS USATAEKWONDOwillbearthecostsofthesecommunicationexpensesbutanestimateofsuch costsshouldbeincluded,forbudgetarypurposes,inaseparateappendixofthebidpackage submitted.ThefollowingaretheinternetaccessneedsforUSATAEKWONDOfortheduration oftheevent: 1. 1highspeedaccesspointintheregistrationarea 2. 1highspeedaccesspointattheTournamentDesk K.NETWORKINGNEEDS USATAEKWONDOwillhaveapproximately50laptopcomputersthatneedtobenetworkedfor theentiredurationoftheevent.USATAEKWONDOwillprovidealloftheequipmentincluding thelaptops,servers,andEthernetcables.USAT&thehostcitywillalsoberesponsiblefor networkingallequipmentandensuringthenetworkworksproperlythroughouttheevent. L.REGISTRATIONAREA USATAEKWONDOwillrunregistrationinthehostvenueduringallcompetitiondays.The registrationwillconsistofallparticipantspickinguptheircredentialsandparticipantpackages. Inordertoreduceconfusionamongthosecomingtothevenueforregistrationversusticketed spectators,USATAEKWONDOrequirestheregistrationareabesectionedofforseparatefrom thecompetitionvenueentrance.Theregistrationareaspaceshouldbelargeenoughtoholda minimumoften(10)registrationunitsandregistrationlinesofupto50persons.Pastrooms havebeen8,000squarefeetto10,000squarefeet.Inaddition,USATAEKWONDOwillneed stanchionstodesignatedifferentlinesandtomaintainorder.Thefollowingisasample scheduleforregistration: Tuesday:9am8pm Wednesday:9am8pm Thursday:9am6pm Friday:9am6pm Saturday:9am6pm Sunday:9am12pm(Coachesonly) M.WEIGHINAREA Thissectionshouldbeneartheregistrationarealogisticallyplacedtoreducecongestionaslong linesmayoccur.USATAEKWONDOwillprovidefive(5)scalesandthepipeanddrape
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necessarytosectionoffthemaleversusfemaleweighinareas.Withinthisarea,USA TAEKWONDOwillneedtwo(2)electricaloutletsandtheabilitytonetworkcomputersfromthe registrationareatotheweighinareawith100cat5ethernetcables.USATAEKWONDOwill needtoworkinconjunctionwiththeVenueEventCoordinatortocustomizeproperplacement ofstanchionstodifferentiatemaleversusfemalelines.Withinthissection,parentsneedtobe allowedaccesstoaccompanytheirchildrenthroughouttheweighinprocessandthenexitthe building.

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SECTION7 HOUSINGREQUIREMENTS
USATAEKWONDOwillnegotiatehotelcontractsandguaranteeingtheratesandneedsofUSA TAEKWONDO.Inaddition,USATwillberesponsibleinnegotiatingthecomplimentaryroom needsforstaffandofficialsforUSATAEKWONDO.Whensubmittingabid,pleasecoordinate withUSATforallhotelneedsandquestions. RecentUSATAEKWONDOhistoryindicatestheneedforhotelblockstoaccommodate approximately1800roomnightsfortheentiredurationoftheevent.Whilenumeroushotels shouldbeused,USATAEKWONDOstronglystressestheneedforawiderangeofcostand amenitiesprovidedbyhotelslocatedincloseproximitytothecompetitionvenue.Itisvery importantthatthecontracteddailyratebethelowestavailableduringthetimeoftheevent. Hotelsnotwithinwalkingdistancetothecompetitionvenueshouldprovidediscounted transportationoptionsfortheparticipants. Inchoosingtheprimaryhosthotelfortheevent,USATAEKWONDOwillneedonehotelfor VIPs,staff,tournamentcommittee,andreferees. Thefollowingwillbeconsideredwhenchoosingahosthotelfortheevent: A.HEADQUARTERSHOTEL InchoosingaheadquartershotelfortheUSATNationalChampionships,thehotelshouldbea threetofivestarhotelwithintwoblockwalkingdistancetothecompetitionvenue.Ifthe venueisnotwalkingdistance,transportationtoandfromthehotelmustbeprovidedeitherby thehotelorbytheLocalOrganizingCommittee(SportsCommissionorCVB).Inaddition, transportationtoandfromtheairportmustbeprovidedtoallparticipantsandcoaches.This hotelwillactastheprimaryhotelforregistrationandmeetingsleadinguptotheevent. GuestroomsforUSATAEKWONDOneedsshouldbeavailablefromtwodayspriortotheevent totheconclusionoftheevent.Inordertobeconsideredastheheadquartershotel,thehotel willneedtoprovidethefollowingtotheUSATAEKWONDOatnoadditionalcharge: 1. GuestRooms Therateforallguestroomsshallbethelowestavailabletoanyonestayingatthehotel duringthistimeperiod.Themajorityoftheroomsneededforthiseventwillbe double/doublewithupto4personoccupancy.Theagreeduponroomrateshallbe equalforsingle,double,triple,andquadoccupancy. 2. StaffRooms USATAEKWONDOwillneedablockofonehundredten(150)double/doubleroomsset asideforstaffandreferees.TheratefortheofficialsblockwillnotcontaintheRebate orHousingServicecommissionandwillneedtobesubstantiallylowerthantherate offeredtheattendees.TheUSATAEKWONDOEventstaffwillbeprovidingarooming listfortheabovementionedroomsnolaterthan2weekspriortotheeventdates.
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InadditionandinordertomeettheneedsofUSATaekwondo,theheadquartershotel shouldprovidethefollowing: 3.Two(2)complimentarytwobedroomsuites. 4.CompPolicy USATAEKWONDOrequirestheHeadquartersHoteltoprovideaminimumof1 complementarydouble/doubleroomatnochargetotheUSATAEKWONDOroomfor every35cumulativeroomnightsbookedthroughouttheeventforafullservicehotel and1complimentarydouble/doubleroomatnochargeforevery15cumulativeroom nightsforalimitedservicehotelproperty. 5.AdvanceRoomReservations Asstatedpreviously,USATAEKWONDOwilluseaTBDhousingservicecompanyfor reservationsofallblockrooms.Therewillbeacutoffdateof2weekspriortothefirst dayoftheEventforroomreservations.Thenandonlythenwillindividualhotelsare abletoreleasetheblockandissuetheseroomstothegeneralpublic.Afterthecutoff date,participantswillbedirectedtocontactthehotelsdirectlyonaspaceavailable basis.USATaekwondowillNOTsignanycontractthatcontainsanAttrition/ PerformanceClause. 6.VehicleParking Freeparkingforaminimumof10USATAEKWONDOstaffvehiclesfortheentire durationofstayandwillbeidentifiedbyUSATAEKWONDOEventsDepartmentupon providingtheroominglist.Anyotherparkingforstafforrefereesistobeaddedtothe masterbill. 7.ComplimentaryorDiscountedBreakfast Theheadquartershotelwillneedtoprovidecomplimentaryoraheavilydiscounted breakfastpackageforallstaffandofficialsstayingatthehotel.Theidealbreakfast wouldbebuffetstyleavailablefrom6:30amuntil8:30ameachmorning.Uponarrivalto thehotel,allUSATAEKWONDOstaffandofficialsshouldbeprovidedwithbreakfast couponswiththechargesbeingplacedontheUSATAEKWONDOmasteraccountfor onlythosecouponsredeemed.Anestimatedcostshouldbearound$10$15forfull servicebreakfastbuffet. 8.Transportation Shouldtheofficialsheadquartershotelbelocatedmorethan2blocksawayfromthe competitionvenue,thehotel,CVB,orSportsCommissionwillberesponsiblefor transportingtheofficialstoandfromthevenuetwiceaday. 9. RebatetoUSATaekwondo Thehotelmustproviderebatetobeconsideredablockorhosthotelforthisevent.The rebateis$15.00 AdditionalHotelBlockInformation
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 Rates *Ratesmustbeflat1to4peopleandmustbeavailable3daysbeforeand3daysafter theeventdates. *Hotelsmustcloseoutallpublishedrateslowerthanourrateoverthattimeperiod, includingAARPandAAA,whichmustbeclosedoutorsethigherthantheTournament contractedrate.Theonlyexceptionislocal,negotiatedcorporaterates. Cancellation *Wewillagreetoupto100%ofthecancellationfee,aslongasitstartsnomorethan 30dayspriortoarrival. Attrition *Wewillnotagreetoattritioninanyform: Asapenaltyfee Asarightofthehoteltoraiseorrenegotiatetheratehigher Asarightofthehoteltoreduceoreliminateanyconcessions Reservations *Hotelscannotacceptreservationsdirectlyforthistournamentallreservationsmust gothroughthebureausetupbyUSATand/ortheCVB/SportsCommission.Inthe eventthatthehotelmistakenlyacceptsareservationforanindividual,teamorgroup comingtothisevent,thoseroomnightswillbecreditedtothetotalnumberofroom nightsreportedtoTournament. WalkPolicy *Intheeventthatahotelbecomesoverbooked,thathotelmustwalktheTournament gueststoanotherhotel,ofcomparable(sameAAArating)qualitywithin5miles.The substitutedhotelmustagreetopaythenegotiatedrebateandcommissionto Tournament,orelsethewalkinghotelwillbeheldliableforthosecharges.Thehotel thatoverbooksmustalsocompensatetheguest(s)onenightsroomandtaxaswellas anydifferenceinratepernightfortheentiredurationoftheirrate.

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SECTION8 STAFFING
TheLocalOrganizingCommittee(LOC)willberesponsibleforadditionaldutiesoncethevenue andhotelarrangementshavebeentakencareof.Inanefforttoprovidethebeststaffing supportpossible,USATAEKWONDOstronglyencouragesthepartnershipbetweenthebidding organizationandalocalTaekwondoschool.TheabilityfortheLOCtogathersufficientstaffing fortheeventisveryimportanttotheoverallsuccessoftheevent,thehostcity,andUSA Taekwondo. 1.VolunteerCoordinator:ThispersonshouldbetheleadfortheLOCincoordinating volunteersandstafftohelpruntheeventandregistrationprocedures.TheVolunteer Coordinatorwillberesponsibleforrecruitingandschedulingvolunteerswhereandwhen neededasthejobassignmentsdictateasprovidedbytheUSATAEKWONDO.TheVolunteer Coordinatorisalsoresponsibleforhelpingtorecruitmedicalvolunteersforthedurationofthe event.TheVolunteerCoordinatormustbeonsiteduringregistrationandthecompetitionto monitorthevolunteerregistration. 2.SetupandTeardownStaff:Thisgroupshouldconsistof2030peoplewiththeabilitytolift andcarryheavyobjects.USATAEKWONDOstronglysuggestsrecruitingthehelpoflocal Taekwondoschoolsandorganizationstoaidinthisprocess. USATAEKWONDOwillprovide2staffmembersfromtheTournamentStafftocoordinatethe volunteersandgroupsrecruitedtohelpwithlayingofthemats.Thesetupcrewwillalsobe responsibleforhangingbannersandtapingofthemats. 3.MediaandPublicRelationsCoordinator:ThispersonwillactasaliaisonbetweentheUSA TAEKWONDOEventsDepartmentandthemediaoutletsinthehostcity.Thispersonsmain responsibilityisaidingtheUSATAEKWONDOEventsDepartmentinmaximizinglocaland nationalpublicityandmediacoverage. 4.SecurityCoordinator:Thispersonwillbetheprimarycontactregardingthesecurity/staffing needsifthefacilityisnotinchargeofcoordinatingeventstaffing.Thispersonwillworkclosely withtheUSATaekwondoEventManager/Director. 5.EventManager:ThispersonwillbetheprimaryliaisonbetweentheSports CommissionandCVBtohandlethedetailsneededinregardstorestaurants,logistics, transportation,andotherneedsthatmayariseinpreparationandcoordinationoftheevent.

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SECTION9 BIDAPPLICATION/SITESELECTIONPROCEDURES
USATAEKWONDOiscurrentlyacceptingbidsforthe2015andbeyondUSATAEKWONDO NationalChampionships.Priortosubmittingabidfortheseevents,pleasereviewandinspect thenecessaryrequirementsassetforthinthebidpacket.Pleasefollowtheinstructionsbelow inordertoguaranteeyourorganizationandcitymeetalldeadlinesandadheretothe proceduresnecessarytosubmitacompletebid. 1. ReviewandinspecttheBidManualtogetagreaterunderstandingofthehosts responsibilitiesoncesubmittingabidandfurthermoreoncewinningthebid.Itwillbe presumedbyUSATAEKWONDOthatuponreceiptofaformalbid,thebidding organizationhasreadandfullyunderstandsthetermsthebidderispreparedtoassume. 2. TheBidSchedule,asoutlinedintheBidManual,shouldbestrictlyfollowed.Thebidding organizationisalsourgedtosubmitaproposalformorethanoneyearandUSA TAEKWONDOevent(USATNationalChampionships,U.S.OpenTaekwondo Championships,etc.).USATAEKWONDOSgoalinselectingcitiestohostUSA TAEKWONDOistochoosethecitieswiththecapabilityofhostingtheeventtwoyearsin arow. 3. WhendecidingtobidonaUSATAEKWONDOevent,thefirststep,onceunderstanding thenecessaryresponsibilities,istosubmitaletterofIntenttoBid.Thesecondstepisto completeaBidApplication(includedinthissection)alongwithsendingthenecessary complementarymaterialssuchastheCADfile,documentationfrompastevents,and contactnamesandnumbersfrompastorganizationshostingeventsintheproposed venue.Shouldyouhaveanyquestionsregardingthebidapplication,pleasedonot hesitatetocallTravisOosthoekat7198664289. PleasemailacompletebidapplicationalongwithanyothermaterialstothefollowingUSA TAEKWONDOstaff: TravisOosthoek DirectorofEvents USATaekwondoInc. 1OlympicPlaza ColoradoSprings,CO80909 (719)8664289(phone) (719)8664642(fax) www.usataekwondo.us(Website) 4. Oncetheapplicationshavebeenreceived,theUSATAEKWONDOEventsDepartment willproceedwithathoroughreviewofthebid.Thetoptwoapplicationswillbenotified andscheduledforasitevisit.Thebidreviewwillbebasedonthevenue,hotel arrangements,andabudgetaryanalysis,plustheabilitytoprovideadditionalstaffing andvolunteers.
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 5. Allexpensesforthetwodaysitevisitwillbebornebytheprospectivehostcommittee. Duringthevisit,theUSATAEKWONDOrepresentativeswillvisitthevenue,allhotelsin theblock,localrestaurants,transportationservices,andothereventrelatedconcerns. 6. Uponcompletingsitevisitstothefinaltwocities,theUSATAEKWONDOEvents DepartmentwillanalyzeeachbidandmakeallrecommendationstotheCEO/Executive Director.OncethedecisionhasbeenmadetheUSATAEKWONDOEventsDepartment willnotifyallcandidatesofthedecisionandproceedtothecontractphaseofthe partnership. 7. Allcontracts,includingthosefromtheLocalOrganizingCommittee,Convention& VisitorsBureau,andthevenuehostingtheevent,maybesenttotheUSATAEKWONDO officetobesignedbytheCEO/ExecutiveDirector.Allhousingcontractsshouldbesent totheTBDhousingserviceofficetosecurethehotelagreementswithacopytoUSA TAEKWONDO. TheCEO/ExecutiveDirectorofUSATAEKWONDOmustapproveandsignallcontracts. USATaekwondo 1OlympicPlaza ColoradoSprings,CO80909 (719)8664632(phone) (719)8664642(fax) Foranyquestions,pleasecontactTravisOosthoekwiththeUSATAEKWONDOEvents Departmentat7198664289.

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2012 USAT National Championship

2012 USAT National Championships Tournament Desk Lay-out

SIDE VIEW 20' 8' 16' x 20' x 4' high riser 2' 16' x 8'x 2' high riser 4'

TOP VIEW

Railing, Skirt & 8' tables on perimeter

Stairs

Stairs

Railing, Skirt & 8' tables on perimeter

Railing, Skirt & 8' tables on perimeter

Stairs

16'

8'

8'

DOOR

20'