Adjusting Invoices Adjustment Charts Invoice Adjustment Chart

The following chart shows for each field in the Invoices window the conditions under which you cannot adjust the value in the field. Because the paid status and accounted status are common reasons you cannot adjust an invoice, we have provided separate columns for those reasons for easy reference. Note: When you change the following fields, which are marked with an asterisk, Payables recalculates the scheduled payment: Discountable Amount, Payment Method, Terms Date, Terms. Updatable if paid or partially paid? NO

Invoice Fields Amount

Cannot adjust field if: Invoice is a prepayment and a) is encumbered, or b) is applied. Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Invoice is selected for payment. Invoice is paid with a positive amount discount taken and the Allow Adjustments to Paid Invoices Payables option is disabled.

Updatable if accounted? NO

Unaccounted invoice payments that do not have a corresponding void on the same GL Date exist. You cannot adjust the invoice amount to less than the amount you have already paid on an invoice. Approved Amount Invoice is a prepayment and is encumbered. Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Invoice currency has no value. Approval Description Invoice is a prepayment and is encumbered. Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Approval Status Invoice is a prepayment and is encumbered. Invoice has an unaccounted NO NO YES YES NO NO

void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Date Invoice/Goods Received Invoice is cancelled. Invoice has an unaccounted void payment. Description Invoice is fully or partially paid and Allow Adjustments to Paid Invoices Payables option is disabled. Invoice is fully or partially paid and Allow Adjustments to Paid Invoices Payables option is disabled. YES YES YES YES

Descriptive Flexfield

YES

YES

Discountable Amount * Currency field has no value. Invoice is a prepayment and is encumbered. Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Distribution Set Document Category Name Invoice is saved. Invoice is a prepayment and is encumbered. Invoice has an unaccounted

NO

NO

NO NO

NO NO

void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Invoice is saved. Sequential numbering is not enabled or the allow document category option is not enabled. Exchange Date Invoice is in the functional currency. Invoice is a prepayment and is encumbered. Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Exchange Rate, Type Invoice is a prepayment and is encumbered. Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. NO NO NO NO

Invoice has a prepayment applied to it. Exchange rate type is not user-defined or has no value. Invoice is encumbered. Invoice has accounted or partially accounted distributions. Freight Amount Invoice is a prepayment and is encumbered. Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Currency or GL Date has no value. Functional Curr Amount The Payables option Calculate NO User Exchange Rate is not enabled and if the exchange rate type is not User. Invoice is cancelled. Multiple currencies are not used. Invoice is fully or partially paid or a prepaid amount exists for the invoice. Invoice is cancelled. Invoice Date Invoice is a prepayment and NO NO YES NO NO NO NO

GL Date Invoice Curr

YES NO

is encumbered. Invoice has an unaccounted void payment. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Invoice is purchase order matched. Sequential numbering is enabled. Invoice Number Allow Adjustments to Paid Invoices Payables option is disabled and the invoice is paid or partially paid. Invoice is a prepayment and is encumbered. Invoice is cancelled. Invoice has an unaccounted void payment. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Invoice is purchase order matched. Sequential document number present. Invoice is a prepayment. Liability Account Invoice is a prepayment and YES NO NO NO

is encumbered. You use encumbrance and any of the distributions are validated. Oracle Projects Project, Task, and Expenditure Information Invoice is a prepayment and is encumbered. Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Projects is not installed. Invoice is not Projectsrelated. Pay Alone Invoice type is Mixed with a negative invoice amount. Invoice has been selected for payment. Invoice is cancelled. Invoice is a Credit or Debit Memo. Pay Group Invoice is a prepayment and is encumbered. Invoice has an unaccounted void payment . Invoice is cancelled. Invoice has withholding tax distributions. YES YES YES YES NO NO

Invoice has prepayment applied to it. Invoice is selected for payment. Payment Curr Payment Method* (can change at scheduled payment) Invoice is a prepayment and the invoice is encumbered. Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Invoice is selected for payment. Payment Priority Record is queried. Payment schedule is fully paid. Any payment schedules for the invoice are selected for payment. Prepayment PO Number Invoice is not a prepayment or Supplier has no value. Invoice is cancelled. Prepayment is applied. Prepayment Type Invoice is not a prepayment. Invoice is cancelled. YES YES YES YES YES YES NO NO YES NO

Prepayment has been applied. Settlement Date Prepayment type is not Temporary. Invoice is cancelled. Prepayment has been applied. Supplier Name Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Invoice is purchase order matched. Invoice is validated. Invoice is a prepayment and is purchase order matched. Supplier Number Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Invoice is purchase order matched. Invoice is validated. NO NO NO NO YES YES

Invoice is a prepayment and is purchase order matched. Supplier Site Invoice is cancelled. Invoice has an unaccounted void payment. Invoice is fully or partially paid and Allow Adjustments to Paid Invoices is disabled. Invoice has withholding tax lines. Tax Amount Invoice is a prepayment and is encumbered. Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Tax Code has no value. Tax type is Use. Tax Calculation Invoice is saved. Automatic tax calculation override is disabled. Automatic tax calculation option in Payables options window is disabled. Tax type is Use. YES YES NO NO NO

Invoice amount has no value. Tax Code Invoice is a prepayment and is encumbered. Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Tax:Allow Tax Code Override profile option is disabled. Terms Date * Invoice is a prepayment and is encumbered. Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Invoice is selected for payment. Terms* Invoice is a prepayment and is encumbered. Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax NO YES NO NO NO NO

distributions. Invoice has a prepayment applied to it. Invoice is selected for payment. Invoice is fully or partially paid and invoice payments exist. Type Invoice is a prepayment and a) is encumbered, or b) is applied. Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Invoice is purchase order or receipt matched. Sequential numbering is enabled. User Rate Type Invoice is a prepayment and is encumbered. Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment NO NO NO NO

applied to it. Invoice currency is the same as the base currency. User rate type is EMU Fixed. Exchange rate type is not User. Encumbered distributions exist. Voucher Number Invoice is a prepayment and is encumbered. Invoice has an unaccounted void payment. Invoice is cancelled. Invoice has withholding tax distributions. Invoice has a prepayment applied to it. Invoice is selected for payment. Invoice is saved and sequential numbering is enabled. Withholding Tax Group Invoice is prepaid and is withheld at payment time. Invoice is validated and is withheld at validation time. Invoice is cancelled and has withholding tax lines. Invoice has unaccounted void payments. YES NO NO NO

Invoice is fully or partially paid and Allow Adjustments to Paid Invoice is disabled. Use Withholding Taxes Payables option is disabled. Supplier site option to use withholding taxes is disabled. * When you change this field, Payables recalculates your scheduled payment