Building Log Book Template

Do not remove from: Designated location
Building Log Book
Log book author to remove/overwrite anything in blue italics Facilities manager to complete green italic sections
Building log book Building name

Building address Building address Building address Post code Main telephone number Building owner Main occupants (If different)
Include sub tenancies where appropriate Facilities manager responsible for log-book: Signed: Name
Emergency contact details This building log book was prepared by Individuals name and organisation Address, telephone number, and e-mail address Log book version: [number] Date: [date]
This building log book is analogous to a car handbook, providing the facilities manager with easily understood information about how the building is intended to work. It also allows ongoing building energy performance and major alterations to be recorded. Please ensure that this log book is kept up-to-date and in a readily accessible (designated) position, e.g. in the main building operations room. It contains important information for anyone carrying out work on the building and its services. This log book is to be kept at all times in: Electronic master is kept at:
Building name Page 1/25 Room name/no. and location in that room Server/PC directory name and file name Prepared by: Name and date
2006 CIBSE
Building Log Book
Contents
(Not more than one page)
1 2 3 4 5 6 7 8 9 10 11 12 13 14
Building history Purpose and responsibilities Links to other key documents Main contacts Commissioning, handover and compliance Overall building design Summary of areas and occupancy Summary of main building services plant Overview of controls/BMS Occupant information Metering, monitoring and targeting strategy Building performance records Maintenance review Results of in-use investigations
Appendix: relevant compliance and tests certificates

Following the guidance and using this template should result in a good practice building log book. If any part of the template is omitted then log book author will need to ensure that it will still meet the requirements of Building Control. This template is based on the best knowledge available at the time of publication. However no responsibility of any kind for any injury, death, loss, damage or delay however caused resulting from the use of this template can be accepted by the Chartered Institution of Building Services Engineers, the template authors or others involved in its publication. For further information about building log books, including the CIBSE guidance on the use of the template, contact CIBSE. Telephone: 020 8675 5211 or visit www.cibse.org
Template 2006 Chartered Institution of Building Services Engineers, 222 Balham High Road, London SW12 9BS Registered Charity number 278104
Building name
Page 2/25
Prepared by: Name and date

2006 CIBSE
Building Log Book
Building history
The log book should be reviewed annually as part of the organisations quality assurance system and an entry should be made for each review. Where the log book has been updated then the changed pages should be recorded.
Review date Description of annual log book review and updates made Pages updated or added Facilities managers signature Date
Include handover, updates and annual reviews
Building name
Page 3/25

2006 CIBSE
Building Log Book
Purpose and responsibilities
Purpose of a building log book

This log book is an easily accessible focal point of current information for all those working in the building. It has four main functions:
Summary of the building: it is a summary of all the key information about the building, including
the original design, commissioning and handover details, and information on its management and performance. In being a summary, it does not wholly duplicate or replace the O&M manuals. The log book is necessary for compliance with Building Regulations Part L2.
Key reference point: it is the single document in which key building energy information is logged. It may be regarded as the hub document linking many other relevant documents. The log book should provide key references to the detail held in less accessible O&M manuals, BMS manuals and commissioning records. It should therefore be kept in a readily accessible (designated) position in the main building operations room and should not be removed without the approval of the facilities manager. Source of information/training: it provides a key source of information for anyone involved in the daily management or operation of the building and to anyone carrying out work on the building and its services. It will be relevant to new staff and external contractors/consultants and may play a role in staff training and induction. Dynamic document: it is a place to log changes to the building and its operation. It is also used to
log building energy performance and continual fine-tuning commissioning. It is essential that it is kept up-to-date. Alterations should only be made with the approval of the facilities manager and should be signed and dated by that person.
Further guidance on using building log books is given in the Carbon Trusts Good Practice Guide GPG 348: Building log books a users guide, available from www.thecarbontrust.co.uk This building log book was prepared by
Individuals name Organisation Address Tel. no. and e-mail address Date Name Emergency contact details Date: [date]
Facilities manager responsible for log-book: Signed: [signature]
Key responsibilities of facilities manager:

to ensure that the log book is correct and up-to-date at building handover and when passing it on to a successor to ensure that the log book is kept up to date on an ongoing basis including any changes to the building fabric, services, operation or management to ensure that building maintenance and energy performance are logged to ensure that all those working in the building are made aware of the information contained in the log book to ensure that the log book is kept in its designated location at all times.
Page 4/25 Prepared by: Name and date
2006 CIBSE
Building name
Building Log Book
Links to other key documents

Location Location 1 Location 2 Location 3 Location 4 Location 5 Location 6 Location 7 Location 8 Location 9 (with the equipment)
Document (where applicable) Emergency procedures Health and safety file master index Hazard register O&M manuals (indicate volumes where appropriate) Maintenance schedules Asset register (if appropriate) BMS operations manuals Record drawings Equipment log books (e.g. boiler log book)
Location could be a physical place or an electronic location on a server or web page.
Building name
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2006 CIBSE
Building Log Book
Main contacts
Emergency contact name 2 Address Address Post code Tel. no. and e-mail Gas emergency contact name Address Address Post code Tel. no. and e-mail Building services design contact name Address Address Post code Tel. no. and e-mail Main subcontractor contact name Address Address Post code Tel. no. and e-mail Services installer subcontractor name Address Address Post code Tel. no. and e-mail O&M and log book author name Address Address Post code Tel. no. and e-mail Maintenance contractor name Address Address Post code Tel. no. and e-mail Other
Emergency contact name 1 Address Address Post code Tel. no. and e-mail Electricity emergency contact name Address Address Post code Tel. no. and e-mail Lead designer contact name Address Address Post code Tel. no. and e-mail Lead contractor contact name Address Address Post code Tel. no. and e-mail Commissioning agent name Address Address Post code Tel. no. and e-mail Planning supervisor name Address Address Post code Tel. no. and e-mail Facilities management contractor name Address Address Post code Tel. no. and e-mail Other
Other
Other
Building name
Page 6/25

2006 CIBSE
Building Log Book
Commissioning, handover and compliance
(Not more than two pages, if possible)
Part L requires the building services systems be commissioned so that the system(s) and their controls are left in working order and can operate efficiently. Use CIBSE Commissioning Code M to develop a commissioning plan and ensure that the systems operate correctly.
Commissioning overview
Insert a brief summary of the general arrangement for commissioning e.g. who carried the work out and when. Indicate the commissioning procedure that was followed, in particular, whether any CIBSE commissioning codes were followed:
CIBSE Commissioning Code Code M: Commissioning management Code A: Air distribution systems Code B: Boilers Code C: Automatic controls Code L: Lighting Code R: Refrigerating systems Code W: Water distribution systems Followed? (Yes/No) Certificate included in appendix? (Yes/No)
Commissioning results
1. Were the system and its controls installed as shown in the design drawings? (Yes/No) Commissioning period [date] to [date] 3. Did the system operate efficiently in all modes? (Yes/No) 2. Did operation meet the design specifications in all the required modes? (Yes/No) Comments/problems? Where the answer is NO, indicate any commissioning problems or significant changes that have been made to the designs during (or as a result of) installation/commissioning, or any value engineering exercises, including any significant commissioning failures and remedial work that took place.
Signed:
Lighting Fans Air handling units Pumps Mechanical cooling Heat rejection Space heating HWS Central BMS etc.
Where appropriate, this section should also cover daylighting, natural ventilation and passive cooling systems.
Building name Page 7/25 Prepared by: Name and date
2006 CIBSE
Building Log Book
Air infiltration
Insert a summary description of any building air pressure test showing the measured air permeability of the building fabric against the necessary target in Part L2. This should also include test failure results, any measures to redress a test failure and any re-test results.
Insulation continuity
Insert a summary description of any infra-red thermography investigations to confirm thermal continuity of insulation in the building fabric for compliance with Part L2. This should also include test failure results, any measures to redress a test failure and any re-test results. If thermography is not used, a report should be obtained from a suitable qualified person and a copy attached to this log book.
Handover
Insert a summary description of the handover process that took place. Handover took place on: End of defects liability period: The handover procedure was managed by: The documents handed over are listed in section 3 [date] [date] [name]
(Lead designer)
Building name
Page 8/25

2006 CIBSE
Building Log Book
Overall building design
(Not more than three pages, if possible)
General description of building

Insert a summary description of the building type, its main uses and types of occupancy etc.
Client requirements
Insert a summary description of the original client requirements. e.g. External and internal design conditions, air change rates, energy targets, installed power density targets etc.
Conceptual design
Insert a summary description of the overall building design philosophy at a conceptual level, including management and operation of the plant, e.g. Naturally ventilated, cross ventilation between the two main facades via openable windows with daylight penetration to 6 m and daylight responsive controls. This description should include passive features, e.g. atria, ventilation stacks and light wells alongside more active features, e.g. mechanical air handling, CHP etc., showing the interaction between these elements. Diagrams Insert one or two simple diagrams to illustrate the overall building design philosophy. One might show the overall philosophy in terms of key architectural features, e.g. passive stack ventilation, daylighting devices and shading elements. Another might show the overall philosophy in terms of key services, e.g. heating/cooling and ventilation strategies indicating fuels used and main plant. Where appropriate these should include arrows showing intended movement of heat, cooling, light and air. Add a reference to the more detailed information given in the system sheets starting on page 14. If possible, one single overview diagram is preferable as the objective is a summary of the whole design intent (i.e. how the building is intended to work). It is essential to show the interaction between the different elements of the design philosophy
Building name
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2006 CIBSE
Building Log Book
Special design features

Insert a summary description of any special design features, e.g. atria, shading etc. Insert a summary description of the any special energy efficiency features, e.g. CHP, renewables, heat recovery etc.
Design assessment
Where appropriate, insert a summary description of the Part L2 design assessment of carbon emissions method or whole building method.
Key interactions
Insert a summary description of the important interactions between different parts of the design, e.g. lighting and cooling, daylighting and artificial lighting, cooling and ventilation.
Benefits and limitations of the design

Insert a summary description of the main benefits of the design, e.g. operability, flexibility, maintainability, sustainability, energy efficiency. Insert a summary description of the main limitations of the design, e.g. maximum occupancy and occupancy density, no smoking policy, winter under-heating and summer overheating.
Key dos and donts

Key dos and donts anticipating what the operator may do that could damage the overall design intent, e.g. installing partitioning that could damage the ventilation strategy. Do: (1) (2) (3) . . .
Dont: (1) (2) (3) . . .
Building name
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2006 CIBSE
Building Log Book
Summary of areas and occupancy
(Not more than one page of text plus one simple plan per floor)
Occupancy and activities

The total number of occupants in the building is [number] (based on core hours of use)
Main occupied areas Weekday hours Saturday hours Log book Sunday hours author Total hours/week to complete Flextime (Yes/No?) Late working sometimes (Yes/No?) No. of occupants
Area type 1 Area type 2 Area type 3 Etc.
Insert a summary of the main activities in each different zone of the building. Insert a summary of the likely occupancy patterns including numbers of people and occupancy periods.
Floor areas
The total floor area of the building is [area] m2 (based on gross floor area)
% of total area by servicing system Total %
Full air conditioning with humidity control (%)
Total area (m2)
Area type
Untreated (%)
Naturally ventilated (%) Log book
Mechanically ventilated (%) author
Mixed mode (%)
Heating and cooling only (%) complete
Area type 1 Area type 2 Area type 3 Etc.
to
Total % Total area (m )

2
100%
Fill in a list of floor area types in column 1 broken down by main activity areas/zones. Complete the matrix to indicate the percentage of each area type that is untreated, naturally ventilated, air conditioned etc. Check this adds up to 100%, and to the total floor area, both horizontally and vertically. Ensure that floor areas are accurate as they are used in the energy performance calculations. It is preferable to use gross floor areas in m2 and then indicate untreated and special areas as separate area types.
Tenancies
Where the building is divided into tenancies, insert a list of the tenancies with their floor areas and a simple marked up floor plan to indicate their location. Where sub-metering is used for billing then the location of meters should be indicated.
Building name
Page 11/25

2006 CIBSE
Building Log Book
Separately managed and special areas

Highlight areas of the building used for special activities that are atypical of the main building use or where areas are separately managed, e.g. restaurant or conference facilities in an office, or leisure facilities/swimming pool in a hotel. Insert details of the facility and any special management arrangements or occupant requirements relevant to the operation and maintenance of the building services in that area. Include these in the table of areas above. Ensure that occupant information is provided for each of these special/separately managed areas under section 10.
Floor plans
Include small simplified schematics of floor plans, e.g. one per floor. Each one might be an A4 page. These should highlight the location of all main plant rooms including incoming energy/water meters, the main building operations room and the location of the any BMS central supervisor. Main entrances, lifts and special areas like car parks and restaurants should also be shown.
Building name
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2006 CIBSE
Building Log Book
Summary of main building services plant
(Not more than one summary page and one page per main system)
Insert a summary list of main energy using plant, e.g. boilers, water heaters, chillers, fans, pumps etc. with plant capacities and location. In larger buildings, this might be restricted to items above, say, 5 kW in order to keep the list concise whereas smaller buildings might include everything down to say 0.5 kW. Most plant is rated by its output but some plant can be rated by input. Main plant items above [power] kW are shown below. The asset register [title and location] provides further detail.
Main plant Location Input (kW) Output (kW)
Building name
Page 13/25

2006 CIBSE
Building Log Book
System sheet: SYSTEM NAME Each sheet should show one main end-use system beginning with the energy (electricity and gas) distribution systems, then passive ventilation, natural daylighting followed by more active systems, e.g. heating, HWS, mechanical ventilation, cooling, lighting etc. NAME system schematic Overall schematic of main system/feature/plant and distribution system indicating areas supplied and main control zones. For example: Electricity distribution: insert a simple diagram (or description) of the overall electricity distribution system(s) indicating metering, transformers, standby generation etc. Heating: insert a simple diagram (or description) of the overall heating system(s) indicating fuels used, main plant/systems, heating flows and overall controls. Cooling: insert a simple diagram (or description) of the overall cooling system(s) indicating refrigerant, fuels used, main plant, cooling flows and overall controls. Ventilation: insert a simple diagram (or description) of the overall passive/active ventilation system(s) indicating main air flows, window operation and any fuels used, main plant and overall controls. Lighting/daylighting: insert a simple diagram (or description) of the overall daylighting and artificial lighting systems indicating main types of lighting used, daylight mechanisms and overall controls.
Location: insert location of the main plant related to this system and the system controls. Record drawings: insert no more than two references to key record drawings that
provide an overview of this system.
Plant capacity: insert installed plant capacity and installed power density (W/m2) based
on the gross floor area.
Control settings: insert a summary of the recommended control settings, e.g. on/off
times, temperature set points or lux levels etc.
Safety features: insert a brief description of any key safety features (or hazards) related
to this system, e.g. high limit and safety thermostat settings.
Energy/water saving features: Insert a brief description of any key energy/water

saving features related to this system, e.g. heat recovery, underfloor heating to promote efficiency of condensing boilers etc.
Tips for good operation: Insert any dos and donts and hints that will ensure good
efficient operation.
Building name
Page 14/25

2006 CIBSE
Building Log Book
Overview of controls/BMS
(Not more than two pages)
Part L sets minimum requirements for controls ensure that these details meet these requirements. Controls/BMS layout Insert an overall schematic of the BMS (or main controls) indicating central supervisor, outstations and their locations. Where possible, this should indicate the number/type of connected points to indicate possible expansion. BMS software hierarchy Insert an overall tree diagram of BMS software indicating upper levels (pages) of the system, e.g. plant rooms or floor by floor views. Where possible, this should indicate the main plant being controlled/monitored. This should show the user what plant is connected and how to move between the main screens on the central supervisor.
Main control/monitoring functions

Insert a summary of the main functions of the BMS/controls what plant is controlled? what plant is monitored only? what plant has alarm functions to indicate limits have been exceeded? what energy/water meters are linked to BMS?
Authorised personnel
Insert a list of personnel with access to BMS/controls indicating what password level they have access to.
Building name
Page 15/25

2006 CIBSE
Building Log Book
10 Occupant information
(This information should be photocopied and passed on to the building occupants, particularly new staff members) (Not more than two pages)
Your working environment

In order to achieve a good working environment it is important that you understand how to control the building services in your space. Insert a brief description of how their space is serviced, e.g. air conditioned or naturally ventilated with openable windows; automatic lighting controls related to daylight etc. Insert a brief and simple description of how occupants should use the building and control their own space. Where appropriate, this information should also be provided specifically for staff in separately managed areas like restaurants, kitchens, conference suites etc. and for staff in areas that are not typical of the main building use, e.g. leisure/swimming facilities in hotels. This information should also be provided for public areas like hotel bedrooms, meeting rooms and foyers. Use the log book to encourage the facilities manager to display a copy of this information in these public areas. Heating: insert a brief description of the heating distribution system, e.g. Radiators divided into zones controlled by local thermostats located on the central pillars. These should be set to around 21 C. Ventilation/air conditioning: (where appropriate) insert a brief description of the air conditioning distribution system, e.g. Grilles in the ceiling provide cool or hot air depending on how you set the thermostat; air is extracted at low level grilles in the wall. Lighting: insert a brief description of the lighting distribution system, e.g. Fluorescent lighting controlled by manual switches located on the pillars with automatic dimming controls related to daylight near the windows. Only switch the lights on that you need and make sure you switch them off before you leave. Windows: insert a brief description of the windows, e.g. Simple, top hinged openable windows with a security lock. These allow air flow across the office in summer but should be kept closed during winter. Shading: insert a brief description of the shading, e.g. Simple internal blinds can be used to prevent glare although these are unlikely to prevent over-heating on sunny days. Office equipment: insert a brief description of how to control office equipment.
Building name
Page 16/25

2006 CIBSE
Building Log Book
Simple energy dos and donts

Avoid blocking radiators or ventilation grilles with furniture and books as this will result in a lack of heating/ventilation. Set thermostats to the required temperature then leave them alone. Do not use them as ON/OFF switches. Set thermostatic radiator valves (TRVs) to the required temperature then leave them alone. Do not use them as ON/OFF switches. If you turn these fully OFF on Friday night then dont expect heat on Monday morning. Do not overheat or over-cool your space as this increases running costs and causes extra emissions of CO2 into the external atmosphere, contributing to global warming. Only switch the lights ON as and when necessary as they result in significant emissions of CO2 into the external atmosphere, contributing to global warming. Shut windows at night for security purposes and to prevent heat loss that could make your space cold when you come in the next day (unless part of a night cooling strategy). Ensure that PCs, printers etc. are not left ON unnecessarily and have any energy saving features enabled as this will prevent your space from overheating and save energy, thereby reducing CO2 emissions to the external atmosphere that lead to global warming.
Building name
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2006 CIBSE
Building Log Book
11 Metering, monitoring and targeting strategy

(Not more than three pages)
Metering schedule
The following provides a list of meters and design estimates of the likely end use consumptions. See CIBSE TM39: Building energy metering, for an example, including how to arrive at a good metering schedule. CIBSE TM22: Energy assessment and reporting method also provides a means of assessing energy use in buildings.
Total estimated incoming fuel Electricity: [number] kWh/yr Gas: [number] kWh/yr Other: [number] kWh/yr Energy Meters Method
Type of incoming energy Main enduse Estimated end-use consumption (kWh/yr) Meter End use/ Measurement no./code area/system/ method and circuit or calculation tenancy to be where measured appropriate Estimated consumption through each meter (kWh/yr)
Meter location
List of meters Location
Log book
author
to insert
design
estimates here
Metering strategy
Metering strategy (in diagrammatic form) Insert the overall metering strategy (tree diagram) showing the main end uses of energy and the meters that allow these to be monitored. See General Information Leaflet GIL 65: Metering energy use in new nondomestic buildings, for an example including how to arrive at a good metering strategy. This should indicate estimates of the energy use through each meter as predicted by the design team. Insert a brief explanation of how to use the metering strategy, in particular, an explanation of how to monitor/benchmark consumption annually; e.g. Read the meters monthly and log the readings on the meter reading pro forma in a separate file. From these readings add up the energy consumption for each end use for the year and log these in the building performance section. (A meter reading pro forma template is provided on the CD-ROM associated with CIBSE TM31. The log book author should tailor this to the buildings metering strategy and provide a copy to the facilities manager. See Good Practice Guide GPG 348: Building log books a users guide for examples. A copy is included on the CDROM associated with CIBSE TM31.
Building name
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2006 CIBSE
Building Log Book
Where meters do not read in kilowatt-hours (kWh), the designer/log book author should provide appropriate conversion factors in the log book and on the tailored meter reading pro forma. In particular, where oil, LPG or other fuels are used, values for their energy content should be provided. Suitable values may be obtained from CIBSE Guide F: Energy efficiency in buildings. Part L requires that automatic meter reading and data collection facilities should be included in buildings with floor areas greater than 1000 m2. Where appropriate, describe the AMR system and its functions and relate this to the sub-metering strategy.
Building name
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2006 CIBSE
Building Log Book
12 Building performance records

(Not more than three pages)
Overall annual energy performance

Summary of overall annual electricity, fossil fuel consumption and CO2 against simple benchmarks. Examples of these calculations and tables are shown in Good Practice Guide GPG 348: Building log books a users guide. A copy is included on the CD-ROM issued with CIBSE TM31; printed copies are available from (www.thecarbontrust.co.uk).
Building energy performance for period from [date] to [date] Based on a gross floor area of [number] m2 Fuel Quantity (A) (B) (kWh) CO2 ratio (C) (kg CO2) (D) Actual (kg CO2/m2) (E) Design estimates (kg CO2/m2) Log book author to complete (F) Good practice benchmark (kg CO2/m2) Log book author to complete
Oil Gas Electricity TOTAL
(litre)
0.27 0.19 0.43*
* This value may change year to year due to changes in the mix of electricity generation plant. Current figures are available from the Energy and Environment Helpline (0800 585 794) or www.actionenergy.org.uk Ensure that actual consumption figures do not include estimated bills and ensure they relate to a full exact 12 month period. (If not then record actual and adjust by number of days missing/extra). Use the total gross floor area shown in section 5. Multiply column (A) by column (B) to get (C) then divide by treated total building floor area to get (D) for comparison with benchmarks in columns (E) and (F). One overall performance indicator can be established by totalling column (D). Avoid adding column (A) as the fuels have different costs and CO2 factors.
Historical building performance graph (in graphical form) Facilities manger to insert a graph of the above figures over time to track performance against a benchmark and original design estimates. Log book author should provide the relevant axes to indicate what the facilities manager should plot. This might show (kg CO2/m2)/yr over time. CIBSE TM22: Energy assessment and reporting methodology provides software to help assess building energy performance using either a simple or a detailed approach. This includes benchmarks for a variety of buildings. A wider range of benchmarks is available in the series of Energy Consumption Guides produced by the Carbon Trust (www.thecarbontrust.co.uk), e.g. ECG019: Energy use in offices, and CIBSE Guide F: Energy efficiency in buildings.
Asset & operational ratings

Insert the asset and/or operational ratings taken from any energy certification process. Date Asset rating Method used Operational rating Method used
Building name
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2006 CIBSE
Building Log Book
Energy end use comparison

Annual summary of actual metered consumption per square metre and the design teams estimates versus benchmarks broken down by main end-uses. Examples of these calculations and tables are shown in Good Practice Guide GPG 348: Building log books a users guide. A copy is included on the CD-ROM issued with CIBSE TM31; printed copies are available from (www.thecarbontrust.co.uk).
Building energy performance for period from [date] to [date] Based on a gross floor area of [number] m2 Fuel type Main end Actual Metered incoming use consumption ((kWh)/yr) Actual Sub-metered main end use energy consumption ((kWh/m2)/yr) Design estimates Main end use energy consumption (kWh/m2)/yr Log book author to complete Good practice benchmark Main end use energy consumption ((kWh/m2)/yr) Log book author to complete
Electricity
Lighting Fans Pumps etc.
Total electricity Gas Space heating DHW etc.
Total gas Oil Other
Keep the fuels separate as they have different costs and CO2 emissions
Normal end uses of energy in offices Heating Hot water Lighting Ventilation Pumps Cooling Humidification Office equipment Lifts and vertical transport Controls and telecoms Local kitchens and vending Examples of special (i.e. atypical) energy uses in offices Dedicated computer room or suite Catering kitchen and restaurant Dealing rooms Sports and leisure facilities Covered car parks Exterior lighting
Building name
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2006 CIBSE
Building Log Book
Annual graph of end use breakdown (in graphical form) Facilities manager to insert a graph of the above figures as per Energy Consumption Guide ECG 019(1) or CIBSE TM22(2) to compare end use performance with end use benchmarks etc. See Good Practice Guide GPG 348(3) for examples. Log book author may wish to provide the relevant axes to indicate what the facilities manager should plot. This might be a stacked bar chart of CO2/m2 versus the equivalent good practice benchmarks and design estimates.
Historical graph of end-use performance (in graphical form) Facilities managers to insert a graph of the above end use figures over time to track performance against end use benchmarks etc. See Good Practice Guide GPG 348(3) for examples. Log book author should provide the relevant axes to indicate what the facilities manager should plot. This might show a plot of each main end use (kWh/m2) over time. References
(1) (2) (3) Energy efficiency in offices Energy Consumption Guide ECG019 (Carbon Trust) (2000) (www.thecarbontrust.co.uk) Energy Assessment and Reporting Methodology Office Assessment Method CIBSE TM22 (London: Chartered Institution of Building Services Engineers) (2003) Building log books a users guide GPG 348 (Carbon Trust) (2000) (www.thecarbontrust.co.uk)
Building name
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2006 CIBSE
Building Log Book
13 Summary of maintenance
(Not more than two pages)
Emergency maintenance action

Emergency contact name 1 Organisation Address Address Tel. no. e-mail address Emergency contact name 2 Organisation Address Address Tel. no. e-mail address
Maintenance overview
Insert a summary of the general arrangement for maintenance including any maintenance contracts and who is responsible for which main systems.
Maintenance review
1. Are you reasonably satisfied with the maintenance on this system? (Yes/No) Review period [period] 2. Is this system capable of working in all the required modes? (Yes/No) Comments/problems? e.g. maintenance not carried out (give reason) 3. If not, is this due to poor maintenance? (Yes/No) Indicate any major changes to the general arrangement for maintenance including any changes in maintenance regimes or contracts
Signed:
Lighting Fans Pumps Cooling Space heating DHW etc.
Maintenance/plant failures
Facilities manager to insert a summary of any major plant failures and how these relate to the maintenance regimes or contracts. This should describe what happened, when, why and what action was taken to overcome the problem.
Building name
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2006 CIBSE
Building Log Book
14 Results of in-use investigations

(Not more than one page per investigation)
Defects liability work

Facilities manager to insert a summary of any major remedial work in the period between practical completion (handover) and the end of the defects liability period
Sea trials
Facilities manager to insert a summary of any initial sea trials which involve members of the design team monitoring and fine-tuning the building after practical completion (handover).
Post occupancy evaluations

Facilities manager to insert a summary of any post occupancy evaluations, e.g. investigations of energy performance and/or occupant satisfaction.
Surveys
Facilities manager to insert a summary of results from any maintenance, condition or energy surveys.
Inspections
Summary of results of boiler or air conditioning inspections required under the EU directive Energy Performance of Buildings and any actions taken
Building name
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2006 CIBSE
Building Log Book
Appendix: relevant compliance and test certificates

(Summary list plus pocket to hold relevant certificates) This appendix should act as a focal point to hold copies of all relevant key certificates/test reports etc, including: commissioning completion certificate Compliance checklist signed by a an approved person e.g. CIBSE Low Carbon Consultant EU directive Energy Performance of Buildings energy certificate Boiler inspection certificate required under the EU directive Energy Performance of Buildings Air conditioning inspection certificate required under EU directive Energy Performance of Buildings Summary of inputs and outputs to the National Calculation Method used to determine the carbon reductions compared to the notional buildings, e.g. inputs/outputs to SBEM or an approved dynamic simulation model. Add a data disc if necessary.
Building name
Page 25/25

2006 CIBSE

Building Log Book Template

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