SPECTRALINK 8400 Series Quick Start Guide

Additional Resources

art Guide

SPECTRALINK Wireless Telephones

Safety Information

SPECTRALINK 8400 Series

Regulatory Information

Online Reference is a basic guide to getting started with your TheWireless SpectraLink 8400 Series Wireless Handset User Guide is your 8400 Series Telephone.

complete reference for utilizing all of the features of this handset. Go to Polycom.com and select your region. Point to the Support tab 3 and click the Voice option. Select Wi-Fi Communications and the SpectraLink 8400 Wireless Telephone option.
Product Compatibility

Each SpectraLink family of products only works with other members of the same family. If you have any questions about product compatibility, contact your system administrator. SpectraLink 8400 Series

Usewith only 8400 Series products with other 8400 Series products as etting started your identifi ed by the model number located on the label of the product. ss Telephone.SpectraLink 8452 Wireless Telephone 8452
SpectraLink 8450 Wireless Telephone SpectraLink 8440 Wireless Telephone Speakerphone Dock USB Charger Dual Charger Quad Charger Standard Capacity Battery Pack Extended Capacity Battery Pack 12-Bay Charger 8450 8440 8410 SA106B-05 DCA39 DCA40 RS657 RS658 S0001

Table of Contents
Side View.................................................4 Rear View ................................................4 Front View ...............................................5 Logging In and Signing In ........................6 Sharing Handsets ..............................6 Signing in to Microsoft Lync ............6 The Home Screen ...................................7 Home Icons ........................................7 Shortcut Menus ..................................8 The Session Manager .............................9 Status and Call Icons.............................10 Basic Handset Features ........................11 Placing a Call ...................................11 Answering a Call ..............................12 Making an Emergency Call ..............12 Incoming Call Management .............12 Microphone Mute .............................13 Call Hold and Resume .....................13 Keypad Lock ....................................13 Volume Adjustment ..........................13 Hands-free Options ..........................13 Transfer and Conference Calls ........13 Do Not Disturb (DND) ......................14 Forwarding an Incoming Call ...........14 Forward All Calls ..............................15 Voicemail..........................................15 Call Lists ..........................................15 Contact Directory .............................15 Set Profi le ........................................16
Battery Pack initial set up

Using Microsoft Lync ..........................17 Viewing Your Lync Contacts.............17 Sending and Receiving Instant Messages ........................18 Updating Your Lync Presence..........19 Signing out of Lync ..........................19 Signing Back Into Lync ....................19 Push-to-Talk...........................................20 Advanced Features ...............................21 Basic Settings ..................................21 Preferences......................................21 Using the Barcode Reader ....................22 Chargers ................................................23 Charging Icon...................................23 Dual Charger....................................24 USB Charger....................................25 Quad Charger ..................................25 12-Bay Charger................................26 Speakerphone Dock ..............................27 Battery Packs ........................................28 Battery Pack Removal and Replacement .............................28 Notice for SpectraLink 8440/8450/8452 Phone Users ...............30 Warranty ................................................31 Contact Information ...............................32

You must fully charge your handsets Battery Pack before you use it for the fi rst time. See page 28 for complete information.

Side View 8450/8452

(8450/8452 only)

Barcode reader Volume up Volume down

Push-to-talk Talk button button or Emergency Dial button (PTT) gured) (if confi Barcode reader scan button (8450/8452 only) Headset jack
(Lift the cover for access)

USB interface

(Lift the cover for access)

Side View 8440 Rear

Noise-cancelling Microphone Barcode reader Volume up (8450/8452 only) Volume down Speakerphone Talk button Battery Pack (PTT) latch removal Headset jack (Lift the cover for access) Battery Pack USB interface (Lift the cover for access)
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Front View All Models

LED indicator Model number

Full-color LCD display Home key Returns you to the Home screen

Soft keys Access context-sensitive features Navigation keys and Scroll through menus and fields and Move cursor Back key Returns to the previous menu level or to the Home screen End key Ends the call or returns to the Home screen Rejects an incoming call Terminates a conference call Powers the handset on or off when held down for about two seconds

Start key Opens the Dialer from the Home screen Initiates a call from the Dialer Answers an incoming call

OK key Selects menu items Enables or disables menu items

Keypad While in Multi Key Answer keypad Mode you can use any of these keysto toanswer answeran anincoming incoming call instead of pressing the Start key or Answer soft key
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Logging In and Signing In

In some environments, you will need to log in and/or sign in to your handset before it is operational. See page 17 for complete information on utilizing the features provided by the Lync interface.

Sharing Handsets When User Profiles are deployed, a handset may be shared by any number of users. Users must turn on the handset and log in to access their custom settings, call lists, and other telephony features. From the Home screen, press the Features soft key, and select Login. Enter your user name and password in the fields. If you have any question about what these are, contact your system administrator. Use the Encoding soft key for character entry variations. Always log out when you have finished using your phone for the day. From the Home screen, press the Features soft key, and select Logout. Signing in to Microsoft Lync When a Microsoft Lync telephony server is deployed, you will have an interactive connection between your handset and your PC. Lync contacts, IM messaging and Lync Calendaring features may be available. You must sign into the Lync server before you can use your phone. Enter your credentials in the fields as shown below. Contact your system administrator for credentials if you do not know them.

The The Home Home Screen Screen

The Home screen provides you with information about the status of the handset and the Home icons. Status bar Date and time Extension Current profile Home icons: Messages Settings Contacts/Call Lists Applications (not shown) Soft key labels Home Icons The Home icons allow you to access your handsets features from the Home screen. Use the and keys to rotate the Home icons. Press the OK key to select the center icon. Contacts/Call Lists The Contacts/Call Lists icon gives you access to your Contact Directory and your Corporate Directory, if available. For more information, see Contact Directory on page 15. Messages The Messages icon gives you access to Voicemail and Instant Messages. For more information, see Voicemail on page 15, and Instant Messaging on page 19. Settings The Settings icon opens a menu for configuring many handset features. See your User Guide for a complete list of these options.
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Applications Depending on the configuration of your handset, a menu of custom applications may be accessible by selecting the Applications icon from the Home screen. See your system administrator for information about any applications listed on this menu. Shortcut Menus The soft keys at the bottom of the display allow you to select functions. The gray triangles in the upper right corner of the soft keys indicate that there is a shortcut menu with additional options. Use the shortcut menus to quickly find the options you want. Use the and navigation keys to highlight an option, and choose the option by pressing OK. Alternatively, you can press the number of the option on the keypad to instantly activate it. Grayed options are not available.

WARNING

This equipment will not operate when mains power fails.

The The Session Session Manager Manager

Use Use your your handset handset to to manage manage up up to to eight eight communication communication sessions calls, broadcasts, chats, and alertsand - at alertsat any one time any sessionscalls, broadcasts, chats, anyand onein time combination. Each communication session is shown as and in any combination. Each communication session isashown color-coded cell in the Session Manager screen. CellsCells display as a color-coded cell in the Session Manager screen. with a call icon indicating call status, line number indicator, the display with a call icon indicating call a status, a line number name andthe extension/channel of the party, and theparty, call duration, indicator, name and extension/channel of the and as next: as shown next: theshown call duration, Name, if known Line number Call icon indicates call status Extension or channel A green cell indicates active while another cell is highlighted A dark blue cell indicates on hold status A light blue cell indicates call is highlighted When When a a cell cell is is highlighted, highlighted, soft soft keys keys display display that that you you can can press press to to affect that call while other cells remain unaffected. Use the affect that call while other cells remain unaffected. Use the and and navigation navigation keys keys to to scroll scroll to to and and highlight highlight a a cell. cell. Press the OK key to select the highlighted cell.
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Call duration

Status and Call Icons Status and Call Icons Status and Call Icons
Status Icon Indication
Status Icon Indication Status Icon Indication

Status Icon Indication

Call Icon Indication

Call Icon Call Icon Indication Indication

Call Icon Indication

9 9 10

Basic Handset Features Basic Handset Features Basic handset features offer you the ability to place, answer, end,

Basic handset and features offer you the ability to place, answer, hold, resume, otherwise manage your incoming and outgoing end, resume, and otherwise your incoming and calls.hold, Other basic features includemanage muting, transferring, outgoing calls. Other basic features forwarding, and conference calls. include muting, transferring, forwarding, and conference calls. Placing a Call Placing a Call You can begin a call using one of the following methods: You can begin a call using one of the following methods: Enter a Number Enter a Number Entering numbers using the handset keypad is the default dialing Entering numbers using the handset keypadopens is the the default dialing mode. Pressing any number on the keypad Dialer, mode. Pressing any number on similar the keypad opens theyour Dialer, which will automatically display numbers from which will automatically display similar numbers your Contact Contact Directory for you to select. As you enter from additional Directory select. As you enter additional numbers, the numbers, for theyou list to is filtered. You can choose a contact from the list list is filtered. can choose a contact from the key list or or continue toYou enter the number. Press the Start to continue make the to enter the number. Press the Start key to make the call. call. Enter a number in the number field The Contact Directory list will be filtered according to the number entered Enter a Name Enter a Name To place a call to an existing directory contact by entering the To place a call to Start an existing by entering the name, press the key to directory open thecontact Dialer. Select the Entry name, press the Start keythe to open the Dialer. Select the Entry Mode soft key and select Name option. As you enter the Mode key and the Name option. As you enter is the letletters soft of the first orselect last name, the list of contacts shown ters of the first or last name, the list of contacts shown is filtered. filtered. Highlight the name and press the Start key. Highlight the name and press the Start key. Call a Contact Call a Contact Navigate to Contacts/Call Lists > Contact Directory. Contacts Navigate to Contacts/Call Liststo > highlight Contact or Directory Contacts are sorted alphabetically. Scroll use the .Search are alphabetically. Scroll highlight or use the Search key. Press the Start key to to dial the number. softsorted soft key. Press the Start key to dial the number.
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Use Speed Dial Press the Favorites soft key from the Home screen to display the shortcut menu of Favoritesthose contacts with speed dial numbers 1-10. Dial any contact by pressing the corresponding speed dial index number(s) on the keypad. Index numbers are assigned when a contact is entered. See Contact Directory on page 15. Answering a Call Press the Start key. If Multi Key Answer is enabled, press any keypad key (except soft keys and side buttons). Making an Emergency Call Emergency calls can be programmed by the system administrator. Check to see which of these features is available. As a Speed Dial key. Press Features > Speed Dial and select the emergency number. The PTT Talk button may be reprogrammed to Emergency Dial. Test by pressing the button once. If the Emergency Dial popup appears, this feature has been enabled. Make an emergency call by pressing this button twice within two seconds. If the PTT Channel list appears, use the first option for emergency calls. Incoming Call Management When you are in an active call, the call window replaces the Session Manager when you receive another call. You can: Reject the call by pressing End. If voicemail is available, the call will be routed to voicemail. Silence the ring by pressing the Ignore soft key. The call will appear in the Session Manager until it stops ringing. If unanswered, it will be routed to voicemail, if available. Answer the call by pressing Start which places the active call on hold. To end the current call and answer the incoming call, press Ignore to open the Session Manager and press End to end the current call. Then press Start to answer the incoming call. Forward the call to another number by pressing the Forward soft key and entering the extension number. See Forwarding an Incoming Call on page 14.

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Microphone Mute The Mute soft key appears during active calls. Press this key to mute the microphone. You can still hear all other parties while Mute is enabled, but other parties cannot hear you. The UnMute soft key appears while Mute is enabled. To disable Mute, press the UnMute the soft key. Call Hold and Resume The Hold/Resume soft key appears during active calls. Press this key to place the highlighted call on hold. Press it again to resume the call. Keypad Lock Your keypad can be locked so you do not make inadvertent calls. From the Home screen, press the Feature soft key and select Keypad Lock. To unlock the keypad, repeat this sequence. Volume Adjustment Press the volume buttons on the left side of the handset to adjust the call volume of the active call. Press these buttons during ringing to adjust the ringer volume. Hands-free Options You can plug a headset into the headset jack on the right side of the handset. The headset icon will display. Bluetooth headsets can be used. Navigate to Settings > Bluetooth for pairing options. See the User Guide for additional directions. Transfer and Conference Calls During an active call, either the Transfer or Blind Transfer soft key will display. The key not displayed and the Conference options are listed as options on the Features shortcut menu. Blind transfer 1. Connect to the first party. 2. Select the Features soft key to open the Dialer (the active call is placed on hold). 3. Place a call to the target party. 4. The transfer is complete when the target party answers.

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Attended Transfer 1. Connect to the first party. 2. Select the Transfer soft key to open the Dialer. 3. Place a call to the target party. 4. When the party answers, you can explain that you are going to transfer the call to [the party on hold]. 5. Hang up your end of the call. The other two parties remain in call.If you want to remain on the call, do not hang up. Select the Conference option on the Features menu and all three parties are now connected. Conference call 1. Connect to the first party. 2. Select Conference from the Features menu. 3. Dial the next party. 4. Select the Conference soft key to join all parties in the conference call. You can also conference two separate calls by using the Join option on the Features menu. Conference Behavior When the Active Conference cell is highlighted, you can use the Mute key to mute your microphone. The Hold and End soft keys affect every participant in the conference call. When a participant cell is highlighted, you can use FarMute to mute the participant, the End key will disconnect the participant, Hold will place that participant on hold. Pressing the Feature soft key, Split option will split the conference into two separate held calls. Do Not Disturb (DND) DND sends all calls to Voicemail, if available. Navigate to Settings > Feature Settings > Do Not Disturb. Enable or disable as needed. Forward an Incoming Call While the handset rings, select the Forward soft key. The Forward-to-Dial screen appears. The screen displays the last number you forwarded calls to (either manually or automatically).

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To forward the call to a different number, enter the target number as you would through the Dialer. Forward All Calls 1. Navigate to Settings > Feature Settings > Forward. 2. Select Forwarding Type: Always, No Answer, or Busy. 3. Enter the number of the desired call destination. For No Answer, enter the number of rings before forwarding. 4. Press the Enable soft key. To disable call forwarding: Perform steps 1 and 2 above, but press the Disable soft key. Voicemail When Voicemail is configured, the Voicemail icon in the Status Bar indicates one or more new Voicemail messages. To listen to voice messages: 1. Select the Messages icon from the Home screen. Urgent, New and Old options are available. Select one of these options. 2. Press the Connect soft key, and then follow the voice prompts. Use the Clear soft key to clear Voicemail messages. Call Lists Navigate to Contacts/Call Lists > Call Lists. You can Sort, display by Type, Clear the list, or select a call and Dial the number. Select a call and press the OK key to view the call details. You may then Edit/Dial the number, Save the contact or Delete the call. Contact Directory Contacts can be dialed, added, edited, searched and deleted. Note that contacts can be added from the Corporate Directory if available in your facility. Navigate to Contacts/Call Lists > Contact Directory. A Corporate Directory option may be available. Use the Edit, Add, Search, and Delete soft keys to customize your contacts. Note that you can only Add and Search the Corporate Directory. Press the Encoding soft key to access special characters, other languages and capitalization options.

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Use the following as a guide when adding or editing a contact in the Contact Directory: Field/Option Description/Function
First Name/ Last Name Contact Speed Dial Index Label Ring Type Divert Contact Auto Reject Auto Divert IM Name Both names are searchable; the list is sorted alphabetically by last name. The phone number entered for the contact. Automatically assigned but can be changed overridden. Index numbers 1-10 will appear on the shortcut menu. Identify the contact with a short description, such as Sales. Choose a ring identifier from the dropdown list to specify a unique ring tone for this contact. Enter a number to divert calls from this contact to if Auto Divert is enabled. Enable this option to block all calls from this contact. Enable this option to divert all calls from this contact to the Divert Contact number(see Divert Contact). The Instant Messaging identifier for this contact.

Set Profile Your SpectraLink 8400 handset has four preset Profiles which can be customized for event notifications such as incoming calls or PTT sessions:
Normal Silent Meeting Custom Audible alerts All handset sounds are silenced Vibrates to notify you of incoming calls Can be tailored to specific needs

The chosen active profile can be changed from the Home screen by pressing the Profile soft key and selecting one of the options from the Profile shortcut menu.

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Using Microsoft Lync

Your system administrator will tell you if you are using a Microsoft Lync server and have the features described here. See the User Guide for additional information. Viewing Your Lync Contacts Your Lync Contacts are available by navigating to Contacts/Call Lists > Contacts. Contacts display alphabetically in your Lync Contact list. Press the Groups soft key to view your Frequent Contacts. You can call, send an instant message to, view in Groups and edit contacts on your Lync contact list.
Groups on Your Phone

The Groups soft key interfaces with the Lync client on your computer where groups are created and stored. You cannot create new groups or delete existing groups on your phone. You cannot move contacts from one group to another on your phone. Contact List

Presence icon Icon Description

Available Busy, In a Call

Icon

Description
Do Not Disturb Away, Be Right Back, Inactive

Icon

Description
Offl ine Unknown

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Adding Lync Contacts You can add Lync Contacts until the maximum number of 200 contacts is reached. 1. Open your Contacts list and press the Edit soft key. Then press the Add option. 2. Enter the contacts user name and press the Submit soft key. Deleting Lync Contacts Open the Contacts list and press the Edit soft key. Then press Delete.
Deleting Lync Contacts From Your Phone

When you delete a Lync contact from your phone, you also remove the contact from the Lync client list on any associated computer.

Sending and Receiving Instant Messages Navigate to the Contacts list, select a recipient and press the Instant Message soft key. The IM chat window opens. Use the keypad to enter your message and press the Send soft key or press the Quick Notes soft key and select a message from the list. Incoming IMs can be answered by pressing the OK key or the Start key. A chat window opens for your response. If you do not respond to an IM call within 20 seconds, it will appear in the session list as a held IM session. The Ignore soft key will close the popup window and add the IM call to the session list. Select the session cell to open the chat window. End an IM call, chat or session by pressing the End key.
Lync-hosted Conference Calls Not Supported

You cannot initiate, split, or end a Lync-hosted conference call on your Polycom phone.

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Updating Your Lync Presence Presence indicates your availability to other Microsoft Lync contacts. Change your presence by pressing the Profiles soft key and the My Status option. Then select your desired presence. Your new presence displays to everyone using the same system. When you change your presence on your phone, your presence will change on the Microsoft Lync client on any associated computer as well and vice versa. Signing out of Lync Once youve signed out, your line shows as unregistered, your presence is ofine, and you will be unable to use your phone. 1. Navigate to Settings > Feature Settings > Microsoft Lync > SignOut. 2. Press the SignOut soft key and confirm by pressing the Yes soft key.
Call Lists Deleted When You Sign Out

Once you sign out of Microsoft Lync on your phone, your call lists are deleted.

Signing Back Into Microsoft Lync Once you have signed in to Lync, you will remain signed in, even when you power cycle the phone, until you sign out. 1. To sign back in, navigate to Settings > Feature Settings > Microsoft Lync > SignIn. 2. Complete the required fields and press the SignIn soft key. If successful, your line icon will show as registered.
My Sign-In Credentials Dont Work

Be careful entering your password as too many attempts with an incorrect password may cause your account to be locked. If this happens, contact your system administrator.

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Push to Talk (if configured) The PTT feature allows the SpectraLink 8030 handsets to operate in a

Push-to-talk (PTT)

group broadcast where a single handset can transmit multiple The PTT feature mode, allows the SpectraLink 8400 Series to handsets listeners, in like two-way radio. to operate aa group broadcast mode, where a single handset can transmit to multiple listeners, like a two-way radio.

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Transmitter
Transmitter

Receivers

To set Push to Talk (PTT) options, navigate to Settings > Basic Settings > Preferences > Paging/PTT Config. Task Description/Function 8
English
Make a PTT broadcast Press and hold the Talk button. Wait for the display to show Transmitting and then speak into the microphone. Answer a PTT broadcast End a wait period Select a different PTT channel Hear a PTT broadcast while on a phone call End a PTT broadcast Change the PTT volume Start a telephone call during a PTT broadcast Answer a telephone call during a PTT broadcast Turn off PTT Press and hold the Talk button during the 10-second wait period. Press the End key. Press and release the Talk button. Use the and keys to highlight the desired channel. Press OK to select. Place the telephone call on hold. Now you can hear the PTT broadcast. Press the End key to exit the PTT broadcast and close the session cell. Press the up/down volume buttons on the side of the handset while transmitting or receiving a PTT broadcast. Press the Start key and dial the number. PTT transmissions will not be heard during the telephone call. Press the Start key. PTT transmissions will not be heard during the telephone call. Disable PTT in the Settings menu accessed through the Settings icon on the Home screen.

Receivers

Additional PTT information is available in the User Guide.

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Advanced Features

Use the Settings menus to take full advantage of the features available in your 8400 Series handset. Explore these menus and discover how to optimize your handsets usability. Note that menu options will vary depending on the settings configured in your facility. Basic Settings Navigate to Settings > Basic Settings for the following configuration options: 1. Preferences 2. Backlight Intensity 3. Backlight Timeout 4. Notification Profiles 5. Login Credentials 6. Location Information 7. Update Configuration 8. Restart Phone 9. Bluetooth Settings 10. Hearing Aid Compatibility

Preferences The first option on the Basic Settings menu is Preferences. Select it to access the following configuration options: 1. Language 2. Time and Date 3. Headset 4. Corporate Directory 5. Background 6. Screen Capture 7. Auto Answer 8. On-Hook dialing 9. Multi Key Answer 10. Presence 11. Paging/PTT Configuration 12. Calendar Settings

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Reader (8450/8452 only) Using the Barcode Reader (8450/8452 only)

2. Time and Date 3. Headset Memory 4. Background Using the Barcode 5. Screen Capture

7. On-Hook dialing 8. Easy Answer 9. Paging/PTT Config

The barcode scanner is located at the top rear of the 8450/8452 The barcode scanner is located at the top rear of the 8450/8452 handset. It is used in conjunction with an on-board application handset. It is used in conjunction with an on-board application or or a PC-based application. See your system administrator or a PC-based application. See your system administrator or consult the User Guide for complete information. consult your User Guide for complete information. Barcode reader

Barcode reader scan button

17

Barcode scan button

Scanner LED beam direction

Barcode symbol

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Battery Packs Your handset is powered by a removable Battery Pack that you will Chargers need to recharge periodically. You must fully charge your handsets Five types of Chargers are available. Contact your system Battery Pack before you use it for thewith first any time. on the administrator if you need assistance ofDepending these options. type charger youwill use, this might take several hours. The of Dual Charger charge the handset and a spare Battery Pack. The USB charger charges a single handset through the Type Talk Time Standby Time Charging Time* USB port on the right side of the handset. The Quad Charger can Standard 8 hours 80 hours 3.5 hours charge up to four Battery Packs at a time. The 12-Bay Charger (RS657) typical* is an assembly of three Quad Chargers and can charge up to 12 Battery Packs at 12 the same time. The Dock typical* charges Extended hours 120 Speakerphone hours 5 hours (RS658) the Battery Pack while also functioning as a hands-free device. Any Battery Pack for the SpectraLink 8400 Series Wireless *Using the Quad Charger Telephone can be charged in any SpectraLink 8400 Series Charger.

Charging Icon Charging Icon The charging The charging icon icon on on the the handset handset indicates indicates the the charging charging status status of Accessories the Battery Pack in the handset: of the Battery Pack in the handset: These accessories are designed to enhance you Battery Pack charging, Battery Pack fully charged, 8400 Series Wireless Telephone. For more inform handset in charger handset in charger your reseller, or visit http://www.polycom.com/forms/contact_polycom Contact your system administrator if you need additional charging devices. Spare Battery Spare Battery Spare Battery Dual Charger Pack charging Pack slot chargingPack charging Battery Packs should be fully charged before slot slot Spare Battery first use. Pack charging slot

Battery Pack Battery Pack Battery Pack charge LED Handset charge LED charge LED Handset Do not remove the Battery Pack to power off charging slot Handset charging slot charging slot Battery Pack the handset. Log off or power off the Handset charge Handset Handset charge charge LED LED if charge Handset handset and then remove the Battery Pack LED LED charging slot you need to replace it. Handset charge LED Dual Charger The Dual Charger is designed to charge the Battery Pack while keeping the handset operational. You can charge one Battery Pack by placing the handset in the front charging bay, and charge LED Battery Pack charge Handset charge a second Battery Pack in the rear slot. 19 charging LED LED Battery Pack charge Battery Pack Handset charge charge Handset charge Blinking Charging n/a Blinking Blinking Charging Charging n/a n/a 23 Solid green LED Fully Charged Battery Pack Properly seated charge Handset seated charge Solid green Solid Fully green Charged Fully Charged Properly seated Properly

While the handset charging in standby mode, it will display Using the Dual is Charger the icon. When the shown handset is fully charged, to the Thecharging Dual Charger (DCA39), next, is designed charge fully charged iconwhile will display. the Battery Pack keeping the handset operational. You can charge one Batteryis Pack placing handset in the front When the handset fully by charged orthe is removed, the Battery charging bay, and charge a second Battery Pack in the rear Pack in the rear slot will begin charging. charging slot.

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LED
Blinking Solid green Off

Battery Pack charge

Charging Fully Charged Not seated or empty

Handset charge
n/a Properly seated Not seated or empty

Note that the time it takes for the Battery Pack to charge will be lengthened if its charging cycle is interrupted by the placement of a handset in the front slot.

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Quad Charger USB Charger

USB Charger Pack Plug the charger into a wall socket. Carefully open the hinged cover on the right side of the handset, near the bottom and plug in the USB cable. The charging icons will display as described above for the Dual Charger. Speakerphone Dock ual Charger Quad Charger

Quad Charger

The Quad Charger is used in facilities where other types of chargers are not efficient. The Battery Pack snaps into the charging slot. The LED above the occupied bay indicates the charging status of the Battery Pack in the bay. A ashing light indicates that the Battery Pack is charging. When the light is a steady green, the Battery Pack is fully charged. If the light is off, the bay is empty, the Battery or there is no Charger Extended Battery Pack Pack is not seatedUSB ttery Pack power to the bay.
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12-Bay Charger The 12-Bay Charger is an assembly of three Quad Chargers and is used in high-volume mobile environments. It is usually mounted on a wall in an accessible area. The LEDs above the charging bays operate as described for the Quad Charger.

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Speakerphone Dock
Speakerphone key Mute key Volume keys

The Speakerphone Dock combines the features of a speakerphone with the functionality of a charger and gives you all the features of the wireless handset while you are stationary. When the handset is placed in the Dock, audio comes through the speaker and may be adjusted with the volume buttons on the front. Use the speakerphone key to get a dial tone or end a call. The Speakerphone Dock operates as a charger for the handset and for a spare Battery Pack. Follow the instructions for using the Dual Charger. Always be sure the handset has a Battery Pack in it before placing it in the Dock. The handset will malfunction if it is docked without a Battery Pack.
Online Reference

The SpectraLink 8410 Speakerphone Dock Quick Start Guide is your complete reference for utilizing all of the features of the Speakerphone Dock. Go to Polycom.com and select your region. Point to the Support tab and click the Voice option. Select Wi-Fi Communications and the SpectraLink 8400 Wireless Telephone option.

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Battery Packs

Battery Pack

Extended Battery Pack

USB Ch

Your handset is powered by a removable 18 Battery Pack that you will need to recharge periodically. You must fully charge your handsets Battery Pack before you use it for the first time. Depending on the type of charger you use, this might take several hours. Type
Standard Extended

Talk Time
8 hours 12 hours

Standby Time
80 hours 120 hours

Charging Time*
3.5 hours typical* 5 hours typical*
*Using the Quad Charger or the 12-Bay Charger

Battery Packs

For optimal Battery Pack performance, fully charge your handsets Battery Pack before you use it for the fi rst time.
WARNING

Do not remove the Battery Pack to power off the handset. Log off or power off the handset and then remove the Battery Pack if you need to replace it.

Battery Pack Removal and Replacement To remove the Battery Pack, slide the latch up. The Battery Pack releases outward.

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To remove the Battery Pack, press up on the latch on the back of the handset. The Battery Pack releases outward. To replace, slide the tab of the Battery Pack into the bottom slot Tab Battery Pack Removal latch To replace, slide the tab of the Battery Pack into the bottom slot of the handset cavity. Gently press the top of the Battery Pack until it snaps into place. The Battery Pack should snap into position with minimal pressure, as shown next. Bottom slot

To replace, slide the tab of the Battery Pack into the bottom slot

of the handset cavity. Gently press the top of the Battery Pack until it snaps into place. The Battery Pack should snap into Battery Pack Removal and Replacement position with minimal pressure, as shown next. To remove the Battery Pack, press up on the latch on the back of the handset. The Battery Pack releases outward. To replace, slide the tab of the Battery Pack into the bottom slot
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of the handset cavity. Gently press the top of the Battery Pack until it snaps into place. The Battery Pack should snap into position with minimal pressure, as shown next.

Battery Pack Removal latch

Battery Pack Removal latch

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NOTICE FOR SPECTRALINK 8440/8450/8452 PHONE USERS

OFFER for Source for GPL and LGPL Software You may have received a Polycom SpectraLink 8400 Series Wireless Handset from Polycom that containsin part some free software (software licensed in a way that allows you the freedom to run, copy, distribute, change, and improve the software). A complete list of all open source software included in the Polycom SpectraLink 8400 Series Wireless Handset, as well as related license and copyright information, is available at http://downloads.polycom.com/voice/voip/offerForSourceVoiceProducts.html. You may also obtain the same information by contacting Polycom by regular mail or email at the addresses listed at the bottom of this notice. For at least three (3) years from the date of distribution of the applicable product or software, we will give to anyone who contacts us at the contact information provided below, for a charge of no more than our cost of physically distributing, the items listed in Polycom Voice OFFER of Source for GPL and LGPL Software, which is available at http://downloads.polycom.com/voice/voip/offerForSourceVoiceProducts.html. Contact Information for Requesting Source Code Polycom Voice Open Source Manager 200-3605 Gilmore Way, Burnaby, BC Canada V5G 4X5 Tel: 604-453-9400 Fax: 604-453-9449 E-mail: OpenSourceVoice@polycom.com

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Warranty The software included in this Product (including, without limitation, firmware and all updated thereto, including any software that may be downloaded electronically via the internet or otherwise (the Software) is licensed, not sold. Customer shall not reverse compile, disassemble, or otherwise reverse engineer, embed with any other software product, or modify in any manner with respect thereto, the software in whole or in part. LIMITED WARRANTY. Polycom warrants to the end user (Customer) that this product will be free from defects in workmanship and materials, under normal use and service, for one year from the date of purchase from Polycom or its authorized reseller. Polycoms sole obligation under this express warranty shall be, at Polycoms option and expense, to repair the defective product or part, deliver to Customer an equivalent product or part to replace the defective item, or if neither of the two foregoing options are reasonably available, Polycom may, in its sole discretion, refund to Customer the purchase price paid for the defective product. All products that are replaced will become the property of Polycom. Replacement products or parts may be new or reconditioned. Polycom warrants any replaced or repaired product or part for ninety (90) days from shipment, or the remainder of the initial warranty period, whichever is longer. Products returned to Polycom must be sent prepaid and packaged appropriately for safe shipment, and it is recommended that they be insured or sent by a method that provides for tracking of the package. Responsibility for loss or damage does not transfer to Polycom until the returned item is received by Polycom. The repaired or replaced item will be shipped to Customer, at Polycoms expense, not later than thirty (30) days after Polycom receives the defective product, and Polycom will retain risk of loss or damage until the item is delivered to Customer. EXCLUSIONS. Polycom will not be liable under this limited warranty if its testing and examination disclose that the alleged defect or malfunction in the product does not exist or results from: Failure to follow Polycoms installation, operation, or maintenanceinstructions. Unauthorized product repair, modification or alteration. Unauthorized use of common carrier communication services accessed through the product. Abuse, misuse, negligent acts or omissions of Customer and persons under Customers control; or Acts of third parties, acts of God, accident, fire, lightning, power surges or outages, or other hazards. WARRANTY EXCLUSIVE. IF A POLYCOM PRODUCT DOES NOT OPERATE AS WARRANTED ABOVE, CUSTOMERS SOLE REMEDY FOR BREACH OF THAT WARRANTY SHALL BE REPAIR, REPLACEMENT, OR REFUND OF THE PURCHASE PRICE PAID, AT POLYCOMS OPTION. TO THE FULL EXTENT ALLOWED BY LAW, THE FOREGOING WARRANTIES AND REMEDIES ARE EXCLUSIVE AND ARE IN LIEU OF ALL OTHER WARRANTIES, TERMS, OR CONDITIONS, EXPRESS OR IMPLIED, EITHER IN FACT OR BY OPERATION OF LAW, STATUTORY OR OTHERWISE, INCLUDING WARRANTIES, TERMS, OR CONDITIONS OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, SATISFACTORY QUALITY, CORRESPONDENCE WITH DESCRIPTION, AND NON-INFRINGEMENT, ALL OF WHICH ARE EXPRESSLY DISCLAIMED. POLYCOM NEITHER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY OTHER LIABILITY IN CONNECTION WITH THE SALE, INSTALLATION, MAINTENANCE OR USE OF ITS PRODUCTS. SERVICE AGREEMENTS. Please contact your Polycom Authorized Reseller for information about service agreements applicable to your product. SOFTWARE SUPPORT. Polycom will provide support for software running on the Product if all of the following conditions are satisfied: The product is under warranty or is covered by a Polycom service contract; The product is operating on a Polycom-approved partner platform; and The product software is the current major version or the next preceding major version (software revisions are labeled as x.y.z, with the first two digits designating major versions). Requests for software support should be made through the Polycom Reseller from whom the product was purchased. LIMITATION OF LIABILITY. TO THE FULL EXTENT ALLOWED BY LAW, POLYCOM EXCLUDES FOR ITSELF AND ITS SUPPLIERS ANY LIABILITY, WHETHER BASED IN CONTRACT OR TORT (INCLUDING NEGLIGENCE), FOR INCIDENTAL, CONSEQUENTIAL, INDIRECT, SPECIAL, OR PUNITIVE DAMAGES OF ANY KIND, OR FOR LOSS OF REVENUE OR PROFITS, LOSS OF BUSINESS, LOSS OF INFORMATION OR DATA, OR OTHER FINANCIAL LOSS ARISING OUT OF OR IN CONNECTION WITH THE SALE, INSTALLATION, MAINTENANCE, USE, PERFORMANCE, FAILURE, OR INTERRUPTION OF ITS PRODUCTS, EVEN IF POLYCOM OR ITS AUTHORIZED RESELLER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND LIMITS ITS LIABILITY TO REPAIR, REPLACEMENT, OR REFUND OF THE PURCHASE PRICE PAID, AT POLYCOMS OPTION. THIS DISCLAIMER OF LIABILITY FOR DAMAGES WILL NOT BE AFFECTED IF ANY REMEDY PROVIDED HEREIN SHALL FAIL OF ITS ESSENTIAL PURPOSE. DISCLAIMER. Some countries, states, or provinces do not allow the exclusion or limitation of implied warranties or the limitation of incidental or consequential damages for certain products supplied to consumers, or the limitation of liability for personal injury, so the above limitations and exclusions may be limited in their application to the customer. When the implied warranties are not allowed to be excluded in their entirety, they will be limited to the duration of the applicable written warranty. This warranty gives the customer specific legal rights which may vary depending on local law. GOVERNING LAW. This Limited Warranty and Limitation of Liability shall be governed by the laws of the State of California, U.S.A., and by the laws of the United States, excluding their conflicts of laws principles. The United Nations Convention on Contracts for the International Sale of Goods is hereby excluded in its entirety from application to this Limited Warranty and Limitation of Liability. COPYRIGHT. All rights reserved under International and pan-American Copyright Conventions. No part of the contents of this manual may be copied, reproduced, or transmitted in any form or by any means, or translated into another language or format, in whole or part, without written consent of Polycom, Inc. Polycom and the logo design are registered trademarks of Polycom, Inc. in the United States, and various countries. Do not remove (or allow any third party to remove) any product identification, copyright or other notices. The software contained within this product is protected by United States copyright laws and international treaty provisions. Polycom, Inc., retains title and ownership of all property rights with respect to the software within this product. LIMITATION OF WARRANTY: Products purchased hereunder may include an Application P rogramming Interface, including, without limitation, the XHTML based API and the OAI API or any ot her API that may included in future software releases, which is resident on the Product and which enables external, third party control of the application-specific elements of the Product and provides t hird-party applications developers with tools for integration with the Product (the AP I Software). Polycom does not and cannot warrant that: (i) certain performance or results may be obtained using the API Software; (ii) the API Software is appropriate for Purc hasers purpos es or particular application; or (iii) the API Software is error or bug free of that it will provide uninterrupted usage. ACCORDINGLY, THE API SOFTWARE AND ITS DOCUMENTATION IS LICENSED "AS IS" WITHOUT ANY WARRANTY AS TO THEIR QUALITY, PERFORMANCE, MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE AP I SOFTWARE IS ASSUMED BY PURCHASER. SAFETY AND REGULATORY INFORMATION. For complete safety information, consult the Safety Guide for SpectraLink 8000 Series Wireless Telephones. For country certification and regulatory information, see the SpectraLink 8400 Series Regulatory Information leaflet. Please contact your Polycom Authorized Reseller for assistance.

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Contact Information

Please contact your Polycom Authorized Reseller for assistance. Polycom, Inc. 6001 America Center Drive San Jose, CA 95002 USA http://www.polycom.com
Copyright Notice
2011, 2012 Polycom, Inc. All rights reserved. POLYCOM, SpectraLink, the Polycom logo and the names and marks associated with Polycoms products are trademarks and/or service marks of Polycom, Inc. and are registered and/ or common law marks in the United States and various other countries. All other trademarks are property of their respective owners. No portion hereof may be reproduced or transmitted in any form or by any means, for any purpose other than the recipients personal use, without the express written permission of Polycom. All rights reserved under the International and pan-American copyright Conventions. No part of this manual, or the software described herein, may be reproduced or transmitted in any form or by any means, or translated into another language or format, in whole or in part, without the express written permission of Polycom, Inc. Do not remove (or allow any third party to remove) any product identification, copyright or other notices.

Notice
Polycom, Inc. has prepared this document for use by Polycom personnel and customers. The drawings and specifications contained herein are the property of Polycom and shall be neither reproduced in whole or in part without the prior written approval of Polycom, nor be implied to grant any license to make, use, or sell equipment manufactured in accordance herewith. Polycom reserves the right to make changes in specifications and other information contained in this document without prior notice, and the reader should in all cases consult Polycom to determine whether any such changes have been made. NO REPRESENTATION OR OTHER AFFIRMATION OF FACT CONTAINED IN THIS DOCUMENT INCLUDING BUT NOT LIMITED TO STATEMENTS REGARDING CAPACITY, RESPONSE-TIME PERFORMANCE, SUITABILITY FOR USE, OR PERFORMANCE OF PRODUCTS DESCRIBED HEREIN SHALL BE DEEMED TO BE A WARRANTY BY POLYCOM FOR ANY PURPOSE, OR GIVE RISE TO ANY LIABILITY OF POLYCOM WHATSOEVER.

1725-36982-001 Revision D