Creating a Formal Word 2010 Document

Cover Page Page Numbers Headers & Footers Document Inspector Section Break Table of Contents Importing Excel Spreadsheets Inserting Images and Clip Art

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Word Window
1. Launch Microsoft Word 2010. 2. Using the picture below, find the following elements on the Word Window. A. Tabs Each set of primary commands is identified by tabs. (Example - Home tab) B. Ribbon a wide toolbar like band that runs across the entire Word window. The Ribbon organizes all of Words primary commands. Tabs

Ribbon

Creating a Cover Page

1. Start with a blank presentation. Click on the File tab, select New and choose Blank document.

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2. Click on the Insert tab and click on Cover Page. 3. Look at the selections and choose an appropriate cover page.

Type Text in Cover Page

1. Click on areas in the cover page where text can be inserted and type desired text.

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Page Numbers
Page numbers are set up in the header or footer of the documents pages and automatically adjust as the number of pages increase or decrease. 1. To add page numbers click on the Insert tab and select where the page numbers should appear.

2. The style of the page numbering system can be changed by clicking on Format Page Numbers. Numbers, letters or Roman numerals are available.

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Create Headers and Footers

1. To add a header to a document click on the Insert and click on the Header icon. A drop down menu will display multiple header styles. Select one.

2. The header will appear at the top of the document and it will be in Header Edit mode. While in this mode, text and graphics can be added to the header. To exit, double click in the nonheader (anywhere but the header or footer) area of the document.

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6 3. 4. To create a footer, click on the Insert tab and choose Footer. To keep the document consistent and professional looking, it would be wise to select the style of footer that matches the header.

5. The footer will appear at the bottom of the document and it will be in Footer Edit mode. While in this mode, text and graphics can be added to the footer. To exit, double click in the nonfooter (anywhere but the footer or header) area of the document.

6. To remove a header/footer, click on the Insert tab and choose Header/Footer then select Remove Header/Footer.

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Document Inspector
1. Older documents may contain information in the header or footer that cant be seen. This can be verified by inspecting the document. Click on the File tab and under Info, click on Check for Issues and select Inspect Document.

2. After running the inspection, a dialog box will display the results and any unwanted material can be removed.

Section Breaks
1. If the document is using a cover page or a table of contents, it may be necessary to have the page numbers begin after those pages. This can be accomplished by using section breaks.

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8 2. Go to the bottom of the page just before the page numbering should begin. Click on the Page Layout tab and select Breaks. Click on Next Page on the dropdown menu.

3. Double click on the header or footer (whichever has the page numbers) and there will be a tab on the dotted line of the header that says Same as Previous. This means the sections are linked and the numbering system will continue even though there is a page break. This link needs to be broken. 4. While in header/footer edit mode click on the Header & Footer Tools Design tab. Click on Link to Previous to break the link between the sections.

5. New page numbering can begin from the page break until the end of the document or the next page break. Please refer to the page numbering section to start new page numbers.

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Table of Contents
1. Word offers an automatic table of contents feature. The document will need to be prepped before it can be activated. Scroll through the document and highlight headings that should be featured in the table of contents. While in the Home tab, click on either Heading 1 or Heading 2 depending upon what level or sub-level is appropriate for that heading.

Then Select Heading 1 or 2 Highlight Heading

2. Once the document has been gone through and the headings have been designated appropriately, create a blank page. (Preferably after the cover page and before the body of the document.) 3. Click on the References tab and select Table of Contents and choose Automatic Table in the dropdown menu. (Select either Table 1 or Table 2. One is called Contents two is called Table of Contents.)

Click here for table of contents selections

Either automatic table can be selected

4. The table of contents will be created and automatically populated with all of the heading information and page numbers. Any time new headings are added to the document, the table of contents needs to be updated. Click on Update Table in the References tab.

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Importing a Table from Excel

1. An Excel spreadsheet can be inserted into a word document. Open an Excel spreadsheet and highlight all information. Then choose Copy by right clicking or using the keyboard shortcut Ctrl C. Now go back to the Word document and locate where the Excel spreadsheet should be displayed. Click on the Paste icon in the Home tab. Choose Paste Special in the drop down menu.

2. A Paste Special window will appear. Select Microsoft Office Excel Worksheet Object and then click OK.

3. The Excel spreadsheet will have the same appearance in Word as it did in Excel.

McHenry County College

Enrollment Dollars By Processor
Name Joe Shabadoo Harry Paris Mister Sunny Emp # 16 25 29 Qtr1 Qtr2 Qtr3 Qtr4 Total $6,354.00 $4,846.00 $3,958.00 $8,284.00 $8,484.00 $5,858.00 $5,858.00 $4,555.00 $9,595.00 $5,859.00 $4,879.00 $3,432.00 Total $0.00

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Inserting an Image or Clip Art

1. Click on the Insert tab. 2. Click on the Picture icon.

A file browser window will open. Find a photograph and click Insert.

3. Click on Clip Art. A menu will open on the left side of the document. Type in the search box the type of clip art needed. (Example: sunset) 4. A series of clip art examples will be displayed below the search box. Click on any of the selections and it will be added to the document. Click on Clip Art

Search box Photo Click to add clip art

Clip Art

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