Professional Documents
Culture Documents
Introduction
1. 2. 3. 4. 5. 6. 7. 8. 9. Health and Safety Consultation Hazard Management Health and Safety Job Roles Health and Safety Policies Reporting Injuries and Accidents What Employers and Employees need to do? Investigation of Injuries Occupational Health and Safety Training Workplace Health and Safety
Conclusion
Although, the organizations still enjoy the right to manage and take the final decision, it cant be denied that consultation will always remain an inseparable part of health and safety management.
No law states the duration of the consultation or when organizations should consult but it should be a favourable time: as per law, they can be consulted in good time. Organisations must ensure that the concerned people have been given enough time for considering the issues that have been raised, keeping the workplace health and safety in mind. Although, the organizations still enjoy the right to manage and take the final decision, it cant be denied that consultation will always remain an inseparable part of health and safety management. Health and safety policies and regulations, as we know, are enforced by the HSE as well as the local authorities. When it comes to workplace health and safety consultation, organizations must not ignore the requirements stated under the law. Employers may need to consult: Employees directly Employees through designated representatives Both of the above
Hazard Management
Hazard management is a crucial stage in safety management and involves processes such as identification of hazards, assessment of risks, development of effective control measures, implementation of good health and safety strategies, etc.
Hazards are clearly defined as something that can pose potentially dangerous threats to the health, safety as well as the welfare of the employees at work.
Risk assessment involves information gathering along with decision taking. Other concerns that are involved with the process of risk assessment are:
The manner in which a particular work (or set of works) was organised The condition in which the work environment exists Layout of the work environment Different kinds of control measures that are currently available Knowledge and training required by the employees in order to carry out the work safely
While taking decisions in favour of better risk assessment, there cant really be one right acceptable answer. Assessment may encourage people to work and take decisions depending on their own analysis. Since they may have an idea of their own, risk assessment may vary from one group to the other but the basic motive remains the same i.e. achieving high standards of health and safety at work. Risk assessments should be made positively when an organisation or work environment witnesses some kind of change that may directly or indirectly affect the security systems of the organisation by also impacting the overall health and safety of people at work. Assessments can also be made whenever the organisation seeks new and vital information about workplace hazards.
Incorporating administrative and engineering controls Making use of personal clothing or equipment that is capable of providing protection till a better measure of control is taken Reviewing the work environment changes closely and the entire work system routinely
Responsible officer
They are responsible for providing a safe and secure workplace to workers by employing adequate resources. Implementation of the right kind of strategies and incorporation of the best resources can contribute to meeting health and safety objectives. The job of the responsible officers is to ensure that: Implementation of the right kind of strategies and incorporation of the best resources can contribute to meeting health and safety objectives. Suitable measures and policies in health and safety are developed and also implemented so that an effective risk management and health and safety policy can be assured. Adequate mechanisms are provided for enabling the implementation and development of trusted health and safety policies and procedures. Mechanisms are incorporated in order to encourage employees to consult health and safety representatives in case of any change or proposal that may directly or indirectly impact the health, safety and welfare of the workers. Managers concerned with health and safety within the organisation are provided adequate training and knowledge so that they can utilise best of their skills after being assisted for carrying out their roles and responsibilities effectively. Adequate mechanisms are provided for assessing the performance of the supervisors, representatives and managers with respect to health and safety. Finance and business plans are made keeping the health and safety of the workers in mind. Annuals plans on the health and safety are not only developed but also suitably implemented for meeting the objectives.
OHS coordinator
OHS coordinators play a crucial role in the implementation of health and safety strategies and techniques. Their job is to coordinate various facets of health and safety within an organisation. The job roles of OHS coordinators involve: Coordinating the functions like identification, development and implementation along with the review of the policies and procedures in health and safety to encourage best outcome. Helping managers and other officials in the processes of assessment, selection and identification of the preventive measures aimed at controlling
potential hazards and risks in health and safety. Helping managers to communicate and consult with both the employees and the representatives on various health and safety issues. Advising and monitoring of the technical and the legislative changes being made in connection with health and safety within an organisation. Supporting employees so that they can follow the health and safety regulations and procedures being carried out within the company. Providing adequate and suitable information to the workers as well as their representatives on concerns and issues relating to health and safety.
Managers
Managers have vast responsibilities and they are required to ensure that: They can effectively and dedicatedly carry out their job roles and responsibilities as per the health and safety regulations, policies and procedures. Proper and suitable implementation of the procedures and policies that further ensure health and safety. Health and safety risks and potential hazards have been identified, analysed and successfully controlled. If there is any deviation from a decent health and safety standard, it is rectified as soon as possible. Employees, supervisors and the representatives have sufficient knowledge for carrying out the roles and responsibilities assigned to them for achieving high standards of health and safety. Employees as well as their representatives are consulted before any safety and welfare proposals are to be considered. Changes, work policies and work practices must be reported to them as well. Employees, supervisors and representatives should be advised on each vital stage so that the concerns affecting the health and welfare of the employees take into consideration.
Supervisors
As the name suggests, supervisors are people within an organisation who are entrusted with supervisory responsibilities. They must specifically ensure that: They can successfully carry out all their job roles and responsibilities conforming to the health and safety policies and procedures. The areas that fall under their control witness successful and effective implementation of policies and procedures relating to health and safety. The preventive measures taken in favour of risk control in their own areas of responsibilities are successfully implemented, constantly monitored and properly maintained. The employees that work under them are well trained, properly informed and well guided with all the vital instructions required by them for carrying out their roles and responsibilities effectively and safely.
Employees
Employees too have a well defined set of responsibilities. They are required to take care of their own health and safety along with that of their colleagues. They must ensure that: Any signs of potential risks and hazards are immediately reported to the concerned authorities. They obey the health and safety instructions and guidelines specifically aimed at their health and safety protection at the workplace. They make use of machines, equipments or systems that have been provided to them for ensuring their health and safety while they are at the workstation. They dedicatedly assist in the implementation of measures taken with respect to risk assessment, risk control and hazards management. They provide valuable feedback on concerns and issues that may directly or indirectly impact their health and safety. They are not affected by drugs or alcohol at work as it may further have an impact on the health and safety of their own and of their colleagues.
Health and safety policies and procedures need not be expensive or complicated. They must aim at promoting most efficient and safe working practices that can not only save money but also save lives.
Businesses must ensure that they have drawn up a bespoke health and safety
policies and procedures keeping the employees and workplace in mind. They need to ensure that all essential concerns have been pondered upon so that nothing imperative is being missed during the preparation of the policy. Organisations must inform and suggest the arrangements that they have made in attaining the health and safety objectives. Such policies should also include the different functions of the departments and the responsibility of the people involved. More and more businesses are now focusing on educating their employees on the health and safety hazards and human resource departments have a crucial role to play in this.
Accidents and injuries taking place in the workstations must also be recorded so that: Proper information is collected and can later be put into use by the authorities or the organisations whenever required You can do your bit to prevent potential health and safety hazards It can also be used as an aid in risk management; it is an essential management tool that can help you with related issues You can be assisted in the development of the most convincing solutions to the potential risks in the future You can control the rising costs resulting from the accidental losses, ill health and injuries, the consequences of which are often tough to bear
Hence, organisations must aim at keeping a record of: Injury Accidents Dangerous hazards and occurrences at workplaces Reportable death Occupational diseases
Since most (if not all) of these will lead to workers staying away from workplaces for a good number of days, they should be immediately recorded and reported. Records should also be produced when HSE or any local authorities ask for them.
Here is a list of incidents that must be reported at the earliest Organisations must keep in mind that they will need to report death incidents if they take place as a result of a workplace mishap. Since both deaths and accidents are something that happens unexpectedly, every little detail may have to be reported to the authorities depending on the severity of the incident. Before reporting them, you must consider the following Organisations must keep in mind that they will need to report death incidents if they take place as a result of a workplace mishap. Since both deaths and accidents are something that happens unexpectedly, every little detail may have to be reported to the authorities depending on the severity of the incident. The manner in which the tasks were being carried out Equipments, machinery or systems that were used for completion of the work Condition of the area, premises or site where the accident, death or injury took place
If you feel that any of the factors that have been mentioned above are in any way related to the incident, make sure that you report it to the enforcing authorities. If you dont do so, it will be treated as an offense under the law which may also be punishable.
Deaths
In what cases should an unfortunate incident like death be reported? Here we have them, for you When they result from injuries or accidents that took place at the workstation When an employee is found sustaining some occupational injuries When it is found to result from a suicide having a connection with the work environment When it is found resulting from an act of physical violence to employees taking place in the workstation
Here are the injuries that are commonly included in work related health and safety reporting Amputation Fractures Dislocation of knee, spine, shoulder, hip Permanent or temporary loss of sight Injuries leading to unconsciousness, illness, etc; also includes situations like hospital admittance for over 24 hours Any kind of health concern or illness that requires instant medical treatment
or has an adverse effect on health Injuries relating to the eye; also includes injuries resulting from penetration Loss of consciousness resulting from substances impacting the skin or leading to health issues as a result of indigestion, absorption or inhalation
Apart from these, if workplace injury stretches to over 7 days, it must be reported. However, in most cases, injuries stretching to over 3 days will only need to be recorded.
Occupational diseases
Occupational diseases must be reported by employees or employers so that the concerned authorities can take desired action and plan their approach accordingly. Occupational diseases need to be reported when the doctor provides a written diagnosis in which it is stated that the worker has been found suffering from a health issue having connection with the work activities. In a few cases, occupational diseases and other work related accidents or injuries should be anticipated and reported at the earliest so that actions can be taken in advance. It will also ensure that a well thought out and suitable strategy is implemented to prevent similar incidences from taking place in the future.
Dangerous hazards/occurrences
Dangerous occurrences are obvious and most of the times, unavoidable but one must keep in mind that not all of them can be reported. Only few of the dangerous occurrences can be found having relevancy with workplaces, let us list out some of them below: Collapse or failure in lift and of lifting equipments Electrical circuits leading to fire or an explosion causing death, injury and major accidents Release of some harmful biological agent causing health issues like some severe illness or leading to death Accidental release of substances that may cause damage to the health of the workers
Organisations that are involved with filling, supply, export and distribution of flammable gas must have special considerations for this one. If any employee has suffered injury or if death has taken place having a connection with the activities being carried out in the workplace, it should be immediately reported. Organisations must be cautious beforehand and it also requires them to provide a detailed report on potentially dangerous fittings or appliances that can lead to accidents, injuries and even death. The major causes for the concern can be: Accidental leakage of harmful gas Inadequate gas combustion Removal of products in gas combustion Issues can also arise from improper installation, construction, servicing and modification.
them Ensure that employees have access to proper toilets, drinking water, washing facilities, etc. See to it that the employees have insurance backing them up in case they face an injury or accident at work. Insurance must also cover them up in case of health issues such as a severe illness. Electronic copies of the insurance certificates must be displayed. ensure that the major injuries or deaths are reported at the earliest so that authorities can investigate as per requirement
Investigation of Injuries
What is meant by investigation in health and safety?
Investigations are usually aimed at finding out what actually happened, why and how. They are also carried out in order to prevent the similar occurrences from taking place in near future. When such things result in damage of property or lead to an injury, it must be investigated. Investigation levels and procedures may very well vary depending on the severity of the occurrence. The amount of information that will be gathered will depend on the fact whether the mishap can be termed as a major or a minor one. When it comes to workplace safety, supervisors, managers, HSRs and the committee members may be required to actively and dedicatedly participate in the investigation. The course of action and the future development depends on various other factors. Investigation levels and procedures may very well vary depending on the severity of the occurrence. The amount of information that will be gathered will depend on the fact whether the mishap can be termed as a major or a minor one.
underlying issues in the plant equipment, work environment or the materials that have been brought into use. They must also have a look at the practices in management and the system of work being carried out within the organisation. If a particular work has been covered by the approved codes of work practice or the regulations then it must adhere to the requirements of maintaining the standards. In case of injuries that resulted from manual handling, an ideal investigation must also focus on bringing the risk factors involved, into the picture.
Procedure of investigation
The procedures required for carrying out the investigation comprises of: Gathering of relevant information Analysing the information and the data available Drawing logical conclusions Making important and reliable recommendations
Investigators must keep in mind that they should not jump into conclusions even before they have gathered relevant data and information related to the injury or the occurrence.
Investigators must keep in mind that they should not jump into conclusions even before they have gathered relevant data and information related to the injury or the occurrence. They must also keep their eyes and mind open and willingly explore all the possible causes. Investigators must also refrain from misguiding the entire team with their personal remarks. Investigation should be based on logical aspects like facts, possible causes, etc. Also, the investigation procedures must commence as soon as possible and immediately after the occurrence as a delay can lead to alteration of proofs, sites, etc. Before the investigators can gather relevant information, it is important to examine the site. All the necessary steps must be taken in order to preserve the evidences so that the witnesses can be identified as soon as possible.
Written report
Preparation of report is an important part of any investigation. Investigators must prepare a written report which would serve two major purposes: As a record and proof of the investigation For consideration by the management as they can easily locate what they have been trying to know
The investigation must also mandatorily include the draft prepared previously stating the sequence of the events and explaining to all those who were unaware of the development of the investigation and hardly knew all that happened. Investigators must also ensure that they have stated or identified the source of evidence in their report along with the reasons that suggested the conclusions investigators reached over.
OHS training must also form an integral part of your training plan.
to: Amount, duration and level of training required Requirement in terms of in-house or off-site training People conducting training and whether the training type will focus on individual or group
Organisations must ensure that the trainers are equipped with updated information, qualification, skills and experience. They must be aware of the modern training techniques and a decent access to all the vital resources. The composition and the overall scope of the training must be kept in mind. Organisations must ensure that the trainers are equipped with updated information, qualification, skills and experience. They must be aware of the modern training techniques and a decent access to all the vital resources.
Training Evaluation
Health and safety training is incomplete without an evaluation. It is important for the organisations to assess how well a particular training session could meet the expectations and move one step towards the common aim. So what should the evaluation in health and safety include? Here they are: Review of each and every employees work progress Level of acquisition of the knowledge and skills Enhancement in competencies and knowledge of workforce in general
Organisations must provide some time gap between the training and the evaluation so that they can closely analyse the outcomes and find out whether the objectives have been met. Benefits achieved by the employee after the training may not be enjoyed immediately after the training has been conducted. The impact of training reflects in the tasks, roles and responsibilities that are being carried out by trainees at work.
Follow-up training
Follow-up training is usually required even after a training session on health and safety has already been conducted. In order to ensure that the employees remain updated on their skills and can best utilise them at work, organisations may want to consider having follow-up training time to time. Follow-up trainings play a pivotal role in allowing trainees to revise their specific knowledge and skills. Continuation of training programmes also allows the supervisors and managers to stay updated and broaden their knowledge and skills relating to health and safety. Follow-up training sessions should not be overlooked as they do impact the manner in which the jobs are being carried out within an organisation.
Health
Health and safety regulations for the workplace cover a wide array of issues to promote safe working environment. As employers or as employees, our duty is to know all the requirements of the workplace regulations so that the potentially dangerous health and safety hazards can be avoided. organisations must ensure that the temperature maintained within the workplace is a decent one and up to the mark. It must also be ensured that the environmental factors such as heat and humidity are not made to combine with the personal issues of employees. Even though the individual preferences cant always be taken into consideration, having a decent maintenance of temperature in the workplace is mandatory.
Temperature: In order to ensure that they can focus on their tasks well,
Ventilation: Organisations must ensure that the workplaces have adequate ventilation facilities. Furthermore, ventilation facilities should be capable of keeping a check on the dilute and humid air and it should be giving workers a great sense of freshness. Ventilation should help in releasing foul air and keep the surrounding hygienic. Even though windows and various other openings can give way to good ventilation, mechanical ventilation systems should be allowed and with proper maintenance. Work Environment Hot or Cold: When conditions in the workplaces seem to move away from what they call comfortable, risk to the health and safety of the workers naturally increases. Issues like stress resulting from heat, uncomfortably low or high temperatures and various other concerns should be checked in time so that the best preventive measures can be taken. Exposure to extremely high thermal radiation and relatively higher levels of humidity should be controlled with the help of proper and suitable health and safety measures.
When the organisations are assessing the risks to the health and safety of the employees working in a cold or hot environment, they should consider both the
environmental and the personal factors. Personal factors mostly include the kind of clothing that rests on the body, physical activity, exposure and duration. On the other hand, environmental factors include radiant heat, an ambient temperature, rain, velocity of wind, etc.
Lighting: Lighting is one aspect that helps a lot in the performance and
productivity but it is also an important factor in health and safety at workplaces. Organisations must ensure that the lighting is adequate so that the workers can move around freely and work comfortably. Light fittings should be installed in a way such that they dont lead to any hazards. Arrangements should be made for a good and suitable solution to sudden loss of light. Automatic emergency lighting would serve the purpose hence organisations must mandatorily get them installed at the earliest.
Cleanliness: Workplaces should have a special focus on the cleanliness. It should be kept in mind that the furniture, fittings and furnishings are maintained and kept neat and clean. It is also important to keep the walls, surfaces and ceilings clean so that accidents and injuries resulting from them can be avoided. Removal of waste and cleaning should be carried out on a regular basis depending on the requirements for cleanliness in the work area. Organisations should not hesitate in arranging a casual cleaning system at least twice in a day. Waste should also be stored suitably so that infection and diseases can be kept under control. Room Dimensions: Workrooms should be spacious and decent in size so that the workers can move around safely without them leading to a chaos. Depending on the layout, type and the nature of the work to be carried out by the workers, workplace areas should allow enough mobility keeping away any scope for suffocation.
the work they are required to do. Employees should be made to sit in such a way that they can leave the workstation instantly in case of any emergency. If the work requires the employees to sit for long hours then they should be provided a comfortable seating. For the employees who are not capable of placing feet straight on the floors, arrangements for foot rest should be made. Seating must allow the workers to have suitable support for their back so that the related and health issues can be avoided in the long run.
Safety
Maintenance: Equipments and systems in the workplaces should be maintained so that they remain efficient without actually posing a threat to the health and safety of the workers. In case a fault comes into view, it should be immediately attended. Employees should also consider reporting the issue if they happen to take note of it beforehand. It will ensure that the best health and safety welfare measures are taken that are further capable of preventing the hazards.
Floor Routes: This includes fixed ladders, doorway, stairs, gateway, etc. Traffic routes must be sufficient so that the vehicles and the people can move around comfortably and safely. One of the best ways to ensure safe mobility is to keep the path of the pedestrians and vehicles apart. This is also mandatory under the regulations covering the security at gates and doors of workplaces.
Since it can become extremely tough for the drivers to see what lies behind the vehicle while they are reversing, the best way out is to plan the traffic routes that wont at all require them to reverse. Driving through the loading areas and utilising the one-way systems can be a good solution. It is also important to ensure that the speed limits of all the vehicles are set in advance and they are being followed along with other traffic rules. In order to let the pedestrians and drivers know where they are required to go, route markings along with signs should be provided for guidance. Make sure that the crossing points are marked and visible clearly. They should also be warned of any potentially dangerous hazards so that they know it very well where they are required to go and what set of rules should apply to the routes they are supposed to undertake. Traffic and floor routes must have the capability to bear the load and heavy traffic. Surfaces in use must not have holes. They should not be slippery and uneven at the same time. Maintenance systems should be flexible and open to providing immediate repair facilities whenever required. Open sides of all the staircases must be fenced decently and handrail can also be provided on both the sides, in case there are possible haunting risks. Make sure that the access from one floor to the other should not be through steep stairs and ladders as they can pose threat to the safety of workers using them.
Dangerous Falls: Falling into the potentially dangerous substances can have dire consequences hence one must ensure high level of security and protection. If there are any dangerous substances in the pits or tanks, they should be fenced properly. Companies must also take special measures to prevent falls that can result from height; conforming to the work at height regulations is important. Protection Against Breakage & Poor Quality Materials: Walls, partitions and doors must be made up of quality materials; they should be safeguarded against any form of breakage. If a breakage occurs then it should be marked so that the people who can possibly come in contact with it stay alert well ahead.
opened comfortably. On opening, they must not pose any threat to the safety of the workers around. They must be regularly checked for any undue risk and must be designed in such a way that they can be opened and cleaned with ease.
Gates & Doors: Gates and doors in the workplaces must be suitably constructed. They should be fitted with quality and safety devices. Make sure that the power
operated doors can boast of exclusive safety features so that people can prevent getting trapped or stuck. They should be capable of being stopped instantly in case any emergency occurs. They must boast of a control that is both accessible and identifiable.
properly and they should be fully equipped with safety devices necessary for the access. It is mandatory for them to have the safest and secured emergency stop controls which should be maintained from time to time.
Conclusion
Organisations must abide by the regulations and the approved codes of practice that suggest volumes about the workplace health and safety hazards and the ways to control the evolving risks in the same. Proper maintenance of workplace health and safety calls for dedication, awareness, suitable strategies implementation and observation. Sources to consult shall depend on the type of the information that is required. We hope that our ebook compilation successfully and flawlessly acts as an effective guiding tool for all those who have a crucial role to play in the workplace health, safety and welfare. When we have employers and employees, both working hand in hand to solve issues and successfully implement the hazard management programmes, it can ultimately prove to be an effective process.