Commission Sensitive

August 19, 2003 Staff Meeting Notes

1. The Commission is planning to issue another interim report in September, giving it an

opportunity to authoritatively assess how the agencies are doing. A letter to the heads
of all of the major agencies announcing the forthcoming report will be sent today.
The letter will ask for agencies' policy decisions on all access issues remaining for
pending document requests, i.e., how and whether the agency intends to respond. The
letter will also state that the Commission is identifying certain categories of
documents that are overdue, and will use whether and how these documents are
produced as a litmus test of the agencies' cooperation. The specific documents will
be discussed with the agency POCs. The agencies will have until COB September 5
to produce the requested documents. TASK: Philip asked each team to provide the
front office with a list of categories of overdue documents (and document request
# if possible) which are the litmus test of agency cooperation for their team.

2. A draft schedule of public events and Commission meetings was handed out
(attached). There are several policy roundtables and hearings scheduled to keep the
Commission engaged with the public. TASK: Philip asked for input on the topics
and schedule as soon as possible from team leaders.

3. TASK: Philip asked for revisions to team monographs to be given to the front
office by Friday, August 22. They will be available to all teams.

4. Philip talked about the purposes behind writing the monographs: The monograph is to
provide an extensive report of what we've learned, and the audience is a specialized
community. The degree to which the monograph will be classified depends on the
subject matter; the most important thing is to memorialize what we learn. The
monographs will serve as the base of knowledge from which to write the overarching
public report. Philip said the sooner a rolling draft of the team's monograph can be
written, the easier it will be to incorporate, and the more influence it will have, in the
larger report. He also said that near the end of the report writing process, the staff
will be brought in to go through the draft final report, before it is given to the
Commissioners. Regarding substance of the monographs, he said a major aspect
should be to explain for relevant agencies what jobs people had and have, what were
the conditions and expectations for working in that job, including culture, trade-offs,
hierarchy of values, technology, and risk management. How has that position
changed post-9/1 1? We can't critique them if we don't understand them.

5. Barbara Grewe from Team 6 gave a short presentation on her team's work, focusing
on the major questions, "What should be the domestic intelligence agency, how does
FBI work with state and local law enforcement?" They have identified 5 major FBI
field offices in which to conduct interviews: Washington, NY, Miami, Phoenix, and
San Diego, plus 5 others from which to request documents. Barbara said that Team 6
is working with Team 2 on the issue of legats overseas.

Commission Sensitive
 Commission Sensitive

6. Sam Brinkley also gave a short presentation on Team 7's work, saying that they have
two distinct monographs they are working on, one focusing on the Aviation Security
System pre-9/11 and on 9/11, and the other focusing on TSA, and transportation
security as a whole. They are looking at lessons learned, risk management, and
allocation of resources. Other issues include defining the metrics of success for
aviation security, talking to current and past Red Teams, and a reenactment by TSA
of the aviation security system on 9/11.

7. Dan Marcus spoke briefly about the interview process. He said it is the
Commission's general policy to record interviews, for accuracy and historical
purposes, but if a witness doesn't wish to be recorded, we will respect those wishes.
Since topics of interviews are not given in agency interview requests, teams should
provide general topics if asked by the POC or witness.

8. Emergency evacuation plans from Tracy (attached) were handed out. She is still
working on K. Street's. TASK: Provide input if you like.

9. Stephanie said that interview handbooks would be finished this week.

Commission Sensitive
 INTERNAL WORKING DRAFT

NATIONAL COMMISSION ON
TERRORIST ATTACKS UPON THE UNITED STATES
September 9 Working Dinner (DC)

September 10 Commission Meeting (DC)

September 22 Possible Working Dinner (DC)

September 23 Commission Meeting, Press Briefing (DC)

October 14-15 Hearing (DC): Organization of the American Government

for the War on Terrorism

November 7 Commission Meeting (DC)

November 19 Hearing (NJ): Emergency Response

November 20 Commission Meeting, CFR Briefing (NYC)

December 8 Hearing (DC): Security and Liberty

Afternoon Commission Meeting

Januarys Commission Meeting (DC)

January 26-27 Hearing (DC): Borders and Transportation

February 10-12 Hearing (DC): Law Enforcement, Intelligence, and

Homeland Security Inside the U.S.

February 23-24 Hearing (DC): Safe Havens and Permissive Environments

March 1 Commission Meeting (DC)

March 22-24 Hearing (DC): The War on Terrorism and America's

International Policies

March 30 Commission Meeting (DC)

April 13 Commission Meeting (DC)

April 28-29 Hearing (DC): September 11

May 11 Commission Meeting (DC)

May 18-19 Commission Meeting (DC)

INTERNAL WORKING DRAFT