Time Management

CIPM MODULE

Time Management
What? - Time Management refers to managing time eectively so that the right time is allocated to the right activity. - Eective time management allows individuals to assign specic time slots to activities as per their importance. - Time Management refers to making the best use of time as time is always limited.

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Why? - Enables you to complete your project on time and with all goals being met - Successful condence - learn by doing - Keeps you on track and focused - Makes you deliver what you promised - Keeps you on budget and being able to manage other people

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RESOURCES
http://www.mindtools.com/pages/main/newMN_HTE.htm http://blog.penelopetrunk.com/2006/12/10/10-tips-for-time-management-in-amultitasking-world/ http://www.nickyjmoran.com/simple-project-planning-for-creative-minds/ http://timemanagementninja.com/2012/05/why-managing-your-time-makesyou-more-creative/

Time Management
SIMPLE WAY - Nicky Moran

You start the process by thinking about your end result and then work backwards Ten Steps to a Well Planned Project You will need some Post-it notes, a notepad and a pen. Use one Post-it note for each step, so you can move them around as you think through the details. 1. Imagine that your project has been a huge success. Close your eyes and visualise or imagine what would be happening. Take time to notice what you see and hear or who is involved. Indulge in this picture for a while have fun and enjoy any feelings that come up for you.

Time Management
SIMPLE WAY - Nicky Moran

2. When you open your eyes, write down anything that you remember of the imagined scene in as much detail as possible. 3. Now write down a more specic outcome that you want to achieve. Write it as a SMART objective i.e. Specic, Measurable, Achievable, Realistic and Time-bound, eg. I want to sell 1,000 books by June 2013 or I want to be interviewed on Woman s Hour by December 2012 . 4. Next, on separate Post-it notes, write down any actions, in any order, that you need to take along the way to achieve this outcome.

Time Management
SIMPLE WAY - Nicky Moran

5. And now, similarly, write down any skills that you need in order to achieve the outcome. 6. Write down the milestones that you will need to reach along the way in order to achieve the main outcome. 7. Reviewing these action steps, ask yourself whether you could delegate some of them, and, if so, who to.

Time Management
SIMPLE WAY - Nicky Moran

8. Move the Post-it notes around into a logical sequence that will work towards achieving your desired outcome, ie a successful project. Add any additional steps that come to mind. 9. On each Post-it note, write a rough date by which each needs to be done.

Time Management
SIMPLE WAY - Nicky Moran

10. Transfer your notes onto a simple project plan with a time line. See the example below. Project outcome: To complete a book and sell 1000 copies by June 2013

REMEMBER TO DOCUMENT

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http://stealthisprocess.com/the-kit/

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http://99u.com/articles/7009/Do-It-Yourself-Project-Management-(And-HowBehance-Does-It)
There is no silver bullet for project management.

Project Management at Behance

see the comments section

Our project management system uses three key elements: Google Docs spreadsheets,Zendesk help desk software, and our own Action Method task management system.

http://www.asana.com/

Time Management
Shipit A project management strategy by Seth Godin If you pick up a pen (not a pencil) and answer these questionshonestly, of courseyou will be well on your way to either (A) a successful project, or (B) the realization that the project is doomed and shouldn t be started (which is a very good thing to know in advance).

Describe the project Assign accountabilities Document your fears (twice!) Find edges Identify customers List people to include (and exclude) Describe perfect Quantify `good enough Imagine failure Make it more / make it less Thrash early Ship it!

http://www.sethgodin.com/sg/

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Quotes: Time is money. Benjamin Franklin The bad news is time ies. The good news is you re the pilot. Michael Altshuler The purpose of time management and getting more done in less time is to enable you to spend more face time with the people you care about and doing the things that give you the greatest amount of joy in life. Thanh Pham

Time Management
Find a way to time manage your project - research tools to help you - post-it notes, apps, google, MS Project Please make sure that you have something in place for your projects. Part of the assessment. Present this in your documentation for project development.