NATIONAL FEDERATION OF JUNIOR PHILIPPINE INSTITUTE OF ACCOUNTANTS

THE ORGANIZATION OF ACCOUNTANCY STUDENTS IN CENTRAL LUZON Federation Year 2013 2014 R3: Reaching Greater Heights Celebrating Three Decades of Unifying and Empowering the JPIAn Spirit

REGION III COUNCIL

IMPLEMENTING RULES AND REGULATIONS ON COMMUNICATIONS AND MEDIA

REVISION HISTORY: Version No. 1 2 Date 11/5/2012 Revised By Zheena E. Ocampo Adrianne Harve Jane T. Villanueva Approved By Matthew U. Gopez Zheena E. Ocampo Noted By Conrad Allan M. Alviz Conrad Allan M. Alviz Details Initial Issue Second Issue

25/5/2013

Implementing Rules and Regulations No. 6 Communications and Media National Federation of Junior Philippine Institute of Accountants Region III Council

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NATIONAL FEDERATION OF JUNIOR PHILIPPINE INSTITUTE OF ACCOUNTANTS

THE ORGANIZATION OF ACCOUNTANCY STUDENTS IN CENTRAL LUZON Federation Year 2013 2014 R3: Reaching Greater Heights Celebrating Three Decades of Unifying and Empowering the JPIAn Spirit

REGION III COUNCIL

TABLE OF CONTENTS Background............................................................................................................................................................................................................................ 3 Objectives ............................................................................................................................................................................................................................... 3 General Guidelines ............................................................................................................................................................................................................. 3 I. Forms/Medium of Communication ........................................................................................................................................................... 3 Ii. Preparation and Exhibition of Visual Media ......................................................................................................................................... 5 Violations and Sanctions................................................................................................................................................................................................. 8 Enforcement of the Implementing Rules and Regulations ........................................................................................................................... 8 Amendments or Revisions ............................................................................................................................................................................................. 8 Separability Clause ............................................................................................................................................................................................................ 8 Repealing Clause ................................................................................................................................................................................................................. 9 Effectivity................................................................................................................................................................................................................................ 9

Implementing Rules and Regulations No. 6 Communications and Media National Federation of Junior Philippine Institute of Accountants Region III Council

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NATIONAL FEDERATION OF JUNIOR PHILIPPINE INSTITUTE OF ACCOUNTANTS

THE ORGANIZATION OF ACCOUNTANCY STUDENTS IN CENTRAL LUZON Federation Year 2013 2014 R3: Reaching Greater Heights Celebrating Three Decades of Unifying and Empowering the JPIAn Spirit

REGION III COUNCIL

BACKGROUND
Communication is essential in building relationships between Regional Executive Officers and its members both on a professional and social level. Communication is the primary means by which information is being obtained and exchanged on different arenas of the organization. It allows the members of the organization to maintain rapport and gain the information needed to run a smooth organizational operation.

OBJECTIVES
To promote the activities of the organization by providing consistent, timely and relevant information to all NFJPIA Region III members, alumni, sponsors and other stakeholders through the use of proper media. To allow every member to share their interest in a particular topic and express their opinion different matters concerning the organization. To distribute to all local chapters all the documents from the organization such as the NFJPIA Region III Constitution, Board Resolutions, Implementing Rules and Regulations, Newsletters, Waivers and other communication letters. To distribute to stakeholders, other than the local chapters, all necessary documents and other communication letters from the organization. To obtain feedback from the members on the activities conducted by the Regional Council to assess its turnout and so as to facilitate a room for suggestions and recommendations. To convey through visuals, the distinctive character of the organization and its activities to all members, alumni, sponsors and other concerned persons in the region. To reinforce group identity and loyalty through visuals as a symbol for association and developing a feeling of camaraderie and of team spirit. To build harmonious and tied relationship among NFJPIA R3 members by maintaining an open communication through any media accessible.

GENERAL GUIDELINES
I. Forms/Medium of Communication

The following are the forms of communications used by the Council and the general guidelines that must be followed regarding their respective uses: A. Mobile Phone/Text Brigade 1. All Councils activities, undertakings and other activities which are deemed relevant to the Councils operations shall be communicated foremost through text messaging and/or phone calls to the Local Chapter Presidents by the Regional Vice President for Communications, subject to modifications and approval by the Regional President. It is the duty of the Local Chapter President to relay the information needed to the LC officers and LC members. 2. The Regional Vice President for Communications shall maintain two networks, (TM with mobile number (+63) 905 595 2791 and TNT with mobile number (+63) 912 254 9830).

Implementing Rules and Regulations No. 6 Communications and Media National Federation of Junior Philippine Institute of Accountants Region III Council

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NATIONAL FEDERATION OF JUNIOR PHILIPPINE INSTITUTE OF ACCOUNTANTS

THE ORGANIZATION OF ACCOUNTANCY STUDENTS IN CENTRAL LUZON Federation Year 2013 2014 R3: Reaching Greater Heights Celebrating Three Decades of Unifying and Empowering the JPIAn Spirit

REGION III COUNCIL

3. All Local Chapter Presidents must surrender their mobile phone number to the Regional President, Regional Vice President for Communications and Regional Standing Committee for Publications and Communications as the Federation Year starts. 4. Each Local Chapter is encouraged to surrender to the Regional Vice President for Communications, another contact number of any Local Chapter officer aside from that of the Local Chapter President, for emergency purposes, e.g. the Local Chapter President became out of reach and/or change of mobile number. 5. The Local Chapter Presidents shall inform the Regional Vice President for Communications any change of mobile phone number for not more than 2 days after such change; otherwise, it will be assumed that the mobile phone number previously surrendered is still on active use. B. NFJPIA Region III G-Mail Group 1. The only official Google Mail (G-Mail) group maintained by the Council shall be named NFJPIA Region III with the official logo as its primary photo. 2. The Regional Executive Officers, Regional Standing Committees and Local Chapters shall maintain a G-Mail account for the Federation Year 2013-2014 with the following format of the user account: For the REOs and RSCs: nfjpiar3.position1314@gmail.com Example: nfjpiar3.vpcommunications1314@gmail.com For the Local Chapters: nfjpiar3.acronym1314@gmail.com Example: University of the Assumption nfjpiar3.ua1314@gmail.com 3. It will be highly discouraged by the Council to use ones personal e -mail account as a means of receiving and sending files. Only the official e-mail accounts of the Regional Executive Officers, Regional Standing Committees and Local Chapters shall form part of the NFJPIA R3 G-Mail group. 4. Administrators of the Local Chapters e-mail accounts shall be the President and/or any appointed officer/s in case the latter cannot be able to go online. 5. In posting messages in the G-Mail Group, it is encouraged to put an ATTENTION: ________ line in the beginning of the e-mail. This is to put emphasis to the intended recipient of the e-mail. In case of uncertainty as to whom to inquire about a certain matter, it is encouraged to put "Regional Executive Officers" in the blank. All officers are most willing to respond. 6. Any Regional Executive Officer who intends to send an e-mail to anyone in the G-Mail group shall put Emailing:___________________ in the subject line. This is to easily identify the purpose for which the e -mail is intended. 7. When uploading files in the G-Mail Group, it is highly recommended that relevant files are placed in one folder only, per event, in order to keep the files section organized. 8. All communication letters and IRRs will be sent through the G-Mail Account on PDF Format. Meanwhile, application forms or any other documents that needs to be filled up will be sent on MS Word/MS Excel Format. 9. The Council encourages e-mail administrators on sending matters irrelevant to the organization in the GMail Group.

Implementing Rules and Regulations No. 6 Communications and Media National Federation of Junior Philippine Institute of Accountants Region III Council

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NATIONAL FEDERATION OF JUNIOR PHILIPPINE INSTITUTE OF ACCOUNTANTS

THE ORGANIZATION OF ACCOUNTANCY STUDENTS IN CENTRAL LUZON Federation Year 2013 2014 R3: Reaching Greater Heights Celebrating Three Decades of Unifying and Empowering the JPIAn Spirit

REGION III COUNCIL

C. NFJPIA Region III Fan Page/ NFJPIA Region III Facebook Group 1. The only official Facebook fan page maintained by the Council shall be named NFJPIA Region 3 with the regions official batch logo (Sandiwa logo) as its primary photo. 2. The only authorized administrators of the page shall be the Regional President, Regional Vice President for Communications and Regional Vice President for Media. 3. All Local Chapters are required to make their respective Facebook fan page, with their logo as the profile picture. Each member of the Local Chapter is highly encouraged to like the official fan page of the LC, as well as the fan page of the Regional Council. 4. All members are encouraged to visit the fan page regularly so as to be updated about the events of the organization. 5. All Councils activities, which undergone several reviews and approval, shall be posted by th e Regional Vice President for Communications in the fan pages wall. 6. Pictures of all recently concluded activities of the Council shall be posted by the Regional Vice President for Media in the fan page. Pictures are allowed to be posted in the fan page provided that they are related to the Councils activities. 7. Posting of promotion materials, souvenir items, merchandise items, AVPs and advertising of the Councils sponsors shall be allowed. 8. Use of commentary deemed to be defamatory, obscene, proprietary, or libelous is strictly prohibited. Exercise caution with regards to exaggeration, colorful language, guesswork, obscenity, copyrighted materials, legal conclusions and derogatory remarks or characterizations. 9. Persons who are not related to the organization shall not be allowed to post comments, complaints and pictures in the fan page. 10. For questions regarding sensitive issues or complaints regarding the Councils activities, the members are encouraged to relay these complaints through direct messaging so as to prevent wrong impressions and conclusions regarding the issues. 11. A private Facebook group shall be maintained where in all REOs, RSCs and LC Heads are members. The only authorized administrators of the group shall be the Regional President, Regional Vice President for Communications and Regional Vice President for Media. Discussions can be made here provided no one should posts negative statements or questions. 12. Surveys shall be allowed in the fan page to decide on certain matters, activities or meetings. 13. Regional Officers and Regional Standing Committees profiles shall be available in the fan page for reference. II. Preparation and Exhibition of Visual Media

The visual identity representing the NFJPIA Region III translates on to several means on how to effectively communicate and promote the distinctive character of the organization and its activities. These include basic stationeries, business cards, envelopes, promotional material such as brochures, flyers, advertisements, posters, disclosures, etc.; forms, in-house printed stationery such as vouchers and bills, contracts, exhibitions and all promotional material in the visual media.

Implementing Rules and Regulations No. 6 Communications and Media National Federation of Junior Philippine Institute of Accountants Region III Council

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NATIONAL FEDERATION OF JUNIOR PHILIPPINE INSTITUTE OF ACCOUNTANTS

THE ORGANIZATION OF ACCOUNTANCY STUDENTS IN CENTRAL LUZON Federation Year 2013 2014 R3: Reaching Greater Heights Celebrating Three Decades of Unifying and Empowering the JPIAn Spirit

REGION III COUNCIL

A. Visual Identity through Official Papers It is crucial that the NFJPIA Region III Councils logo appears correctl y and consistently in every communication. Thus aside from the consistent use of this logo, here are some guidelines to be followed in order to facilitate in the proper preparation and timely exhibition of informative materials emanating from the NFJPIA Region III Council. (i) Batch Logo 1. There should be a unique batch logo for every Federation Year of Regional Executive Board. 2. The batch logo must exhibit the founding year, the chosen name, the color(s) and the 3 core values approved by the Board in their assembly. 3. Batch logo should at all times be accompanied by the NFJPIA R3 Logo in order to perceive the region which it signifies and to properly distinguish a different batch for every federation year. 4. The use of logo must be consistent and undistorted for all applications so as to have it uniformly used and to ensure that the audience experiences the logo in the same manner across all media. (ii) Letterheads 1. Letterheads must be prepared before any manuscript from the incoming executive board is to be disposed. 2. As a minimum, it must contain the following particulars: (1) National Federation of Junior Philippine Institute of Accountants and/or NFJPIAs Logo; (2) Region III Council and/or Region IIIs Logo; (3) Batch Logo; (4) The founding year together with the theme statement; and (5) the federation year. 3. Members of the Regional Executive Board and the Regional Advisers names must appear as part of the format to be used in any letter or circulars. 4. Letterheads must be simple so as to create an impression, but enough not to exaggerate the material. (iii) Certificates 1. Certificates should be given for every activity conducted by the Organization especially those participated by the Local Councils. 2. As a minimum, it must contain the following particulars: (1) National Federation of Junior Philippine Institute of Accountants and/or NFJPIAs Logo; (2) Region III Council and/or Region IIIs Logo; (3) Batch Logo; (4) The founding year together with the theme statement; (5) the type of certificate to be given; (6) the activity conducted; (7) when and where the said activity was conducted; (8) the date the certificate is to be given; and (9) the signatories. 3. Appearance of Sponsors Logo as part of the said undertaking shall be allowed. 4. Preparation and details of the certificates must be communicated to the Regional Vice President for Media for a reasonable time before its official use. (iv) Publications and/or Disclosures 1. Publications are encouraged to be released at least twice in a federation year (preferably during Regional Mid-Year and Annual Conventions). 2. Contents of such publications must be in line with the activities conducted prior to the event so as to serve as a report to the members of the organization. 3. Appearance of Sponsors Logo as part of the said undertaking shall be allowed. 4. Disclosures released during Mid-Year Conventions shall include all advertisement contracts collected and gathered prior to the event.
Implementing Rules and Regulations No. 6 Communications and Media National Federation of Junior Philippine Institute of Accountants Region III Council Page 6 of 10

NATIONAL FEDERATION OF JUNIOR PHILIPPINE INSTITUTE OF ACCOUNTANTS

THE ORGANIZATION OF ACCOUNTANCY STUDENTS IN CENTRAL LUZON Federation Year 2013 2014 R3: Reaching Greater Heights Celebrating Three Decades of Unifying and Empowering the JPIAn Spirit

REGION III COUNCIL

5. Preparation and details of the publications must be communicated to the Regional Vice President for Media for a reasonable time before it is presented to the Board for further modifications and approval. B. Visual Identity through Virtual Media Any informative announcements concerning the organization through social media must be carried out by the Regional Vice President for Communications. The Regional Vice President for Media shall be accountable for the design and creation of the following mentioned visual media, each of which is subject to presentation to the Regional Executive Board for further modifications and approval before its official use. (i) Announcements/Advertisements via Posters 1. Posters or any graphical representations as medium for announcements and/or advertisements by the organization shall be allowed provided that it is approved by the Regional President. 2. As a minimum, it must contain the following particulars: (1) National Federation of Junior Philippine Institute of Accountants and/or NFJPIAs Logo; (2) Region III Council and/or Region IIIs Logo; (3) Batch Logo; and (4) the subject of the announcement and/or advertisement. 3. Use of annotations deemed to be defamatory, obscene, proprietary, or libelous is strictly prohibited. Exercise caution with regards to exaggeration, colorful language, guesswork, obscenity, copyrighted materials, legal conclusions and derogatory remarks or characterizations. 4. Appearance of Sponsors Logo as part of the said undertaking shall be allowed. 5. Preparation and details of posters must be communicated to the Regional Vice President for Media for a reasonable time before it is presented to the Board for further modifications and approval. (ii) Audio Visual Presentations 1. Audio visual presentations as medium of information and promotion by the organization shall be allowed provided that it is approved by the Regional President. 2. Contents of the AVP must be of relevance for its intended purpose. 3. Use of annotations deemed to be defamatory, obscene, proprietary, or libelous is strictly prohibited. Exercise caution with regards to exaggeration, colorful language, guesswork, obscenity, copyrighted materials, legal conclusions and derogatory remarks or characterizations. 4. Appearance of Sponsors Logo as part of the said undertaking shall be allowed. 5. Preparation and details of AVPs must be communicated to the Regional Vice President for Media for a reasonable time before it is presented to the Board for further modifications and approval. (iii) Souvenir and Merchandise Items 1. Souvenir and merchandise items offered by the organization shall be allowed provided that it is approved. 2. Design of souvenir and merchandise items must be of relevance for its intended purpose. 3. Use of annotations deemed to be defamatory, obscene, proprietary, or libelous is strictly prohibited. Exercise caution with regards to exaggeration, colorful language, guesswork, obscenity, copyrighted materials, legal conclusions and derogatory remarks or characterizations. 4. Preparation and details of souvenir and merchandise items must be communicated to the Regional Vice President for Media for a reasonable time before it is presented to the Board for further modifications and approval.

Implementing Rules and Regulations No. 6 Communications and Media National Federation of Junior Philippine Institute of Accountants Region III Council

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NATIONAL FEDERATION OF JUNIOR PHILIPPINE INSTITUTE OF ACCOUNTANTS

THE ORGANIZATION OF ACCOUNTANCY STUDENTS IN CENTRAL LUZON Federation Year 2013 2014 R3: Reaching Greater Heights Celebrating Three Decades of Unifying and Empowering the JPIAn Spirit

REGION III COUNCIL

VIOLATIONS AND SANCTIONS

The above mentioned forms of communication shall be used to exchange information within the Council. The Council maintains the relevance and reliability of these media through the strict implementation of its rules and regulations. Violators of these general guidelines shall be reprimanded by the Regional President for the 1st offense and the violators shall be subject to probationary membership for the 2nd offense.

ENFORCEMENT OF THE IMPLEMENTING RULES AND REGULATIONS

A. It shall be the primary duty of the Regional Vice President for Communications, Regional Vice President for Media and the Council to effectively enforce the provisions of this Implementing Rules and Regulations. The Council also has the sole right to interpret the contents of this Implementing Rules & Regulations and their decision will be binding and irrevocable. B. The Regional Adviser or his duly designated representative shall act as legal adviser to the Regional Vice President for Communications, Regional Vice President for Media and the Council and shall render legal assistance as may be necessary in carrying out the provisions of this Implementing Rules and Regulations.

AMENDMENTS OR REVISIONS
A. The Council shall be vested with the exclusive power to revise and amend the Implementing Rules and Regulations B. Any amendments to or revisions to this Implementing Rules and Regulations may be proposed by any member of any local chapter upon a written request of such member, stating the reasons thereto. C. Any request for amendments and revisions as well as proposed amendments must initially be reviewed by the Regional Vice President for Communications and/or the Regional Vice President for Media, whoever is deemed necessary to review such then to be forwarded to the Regional Executive Officers for discussion, editing and final approval and to be noted by the Regional Adviser. D. The Regional Executive Officers shall have the right to debunk any proposed revisions and amendments, submitted to them by the Regional Vice President for Communications and/or Regional Vice President for Media, which are deemed unnecessary. The final decision on any inclusions and exclusions to this Implementing Rules and Regulations must be determined by the majority votes of all Regional Executive Officers in which the Regional Vice President for Communications and Regional Vice President for Media are included. E. Amendments to particular provisions in this Implementing Rules and Regulations shall be allowed provided that such amendments will be communicated to stakeholders at least two weeks before it could take effect.

SEPARABILITY CLAUSE

Implementing Rules and Regulations No. 6 Communications and Media National Federation of Junior Philippine Institute of Accountants Region III Council

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NATIONAL FEDERATION OF JUNIOR PHILIPPINE INSTITUTE OF ACCOUNTANTS

THE ORGANIZATION OF ACCOUNTANCY STUDENTS IN CENTRAL LUZON Federation Year 2013 2014 R3: Reaching Greater Heights Celebrating Three Decades of Unifying and Empowering the JPIAn Spirit

REGION III COUNCIL

If any clause, provision, paragraph or part of this Implementing Rules and Regulations shall be declared unconstitutional or invalid, such judgment shall not affect, invalidate, or impair any other part hereof, but shall be merely confined to the clause, provision, paragraph or part directly involved in the controversy in which such judgment has been rendered.

REPEALING CLAUSE
Any rule and regulation or resolution or part/s thereof inconsistent with the provisions of this Implementing Rules and Regulations are hereby repealed or modified accordingly.

EFFECTIVITY
This Implementing Rules and Regulations shall take effect immediately two (2) weeks after its presentation and approval from the Assembly. Prepared by:

___________________________________ Adrianne B. Harve VICE PRESIDENT FOR COMMUNICATIONS University of the Assumption Approved by:

___________________________________ Jane T. Villanueva VICE PRESIDENT FOR MEDIA Wesleyan University - Philippines

___________________________________ Zheena E. Ocampo PRESIDENT Systems Plus College Foundation

___________________________________ Francis Xavier W. Ferrer VICE PRESIDENT FOR ACADEMICS Systems Plus College Foundation

___________________________________ Emil Julius T. David VICE PRESIDENT FOR NON ACADEMICS Holy Angel University

___________________________________ Leila Victoria R. Antonio VICE PRESIDENT FOR FINANCE Wesleyan University - Philippines

Implementing Rules and Regulations No. 6 Communications and Media National Federation of Junior Philippine Institute of Accountants Region III Council

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NATIONAL FEDERATION OF JUNIOR PHILIPPINE INSTITUTE OF ACCOUNTANTS

THE ORGANIZATION OF ACCOUNTANCY STUDENTS IN CENTRAL LUZON Federation Year 2013 2014 R3: Reaching Greater Heights Celebrating Three Decades of Unifying and Empowering the JPIAn Spirit

REGION III COUNCIL

___________________________________ Enrico C. Rivera VICE PRESIDENT FOR MEMBERSHIP Tarlac State University

___________________________________ Adrianne B. Harve VICE PRESIDENT FOR COMMUNICATIONS University of the Assumption

___________________________________ Jane T. Villanueva VICE PRESIDENT FOR MEDIA Wesleyan University - Philippines

___________________________________ John Kendrick H. Pajarin VICE PRESIDENT FOR AUDIT Colegio de San Juan de Letran - Bataan

___________________________________ Roy James S. Enrile SECRETARY GENERAL Baliuag University Noted by:

___________________________________ Conrad Allan M. Alviz, CPA, CISA ADVISER SGV & Co.

Implementing Rules and Regulations No. 6 Communications and Media National Federation of Junior Philippine Institute of Accountants Region III Council

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