91

To:
From:
Submitted by:
Subject:
CITY OF CARMEL-BY-THE-SEA
Council Report
November 5, 2013
Honorable Mayor and Members of the City Council
Jason Stilwell, City Administrator
Susan Paul, Administrative Services Director
Consideration of a Resolution Adopting the Inflation and City Population
as the Factors for the Purpose of Determining the City's Fiscal Year 2013-
14 Gann Limit, and Accepting the Calculated Gann Limit.
Recommendation(s): It is recommended that the City Council adopt the Resolution.
Executive Summary: In November, 1979, the California electorate adopted Proposition 4
which was codified into the California Constitution as Article XIII B and
provided for the establishment of a maximum appropriation limit for
California, and its cities and districts, commonly called the "Gann Limit."
This limit acts as a maximum limit that a city or district may spend in a
given fiscal year. This Resolution adopts the factors that are used in
calculating this limit, accepts the calculated limit, and declares that the
fiscal year 2013-14 appropriations do not exceed this calculated limit.
Analysis/Discussion: Article XIII B does three key things. Specifically, it:
Places annual limits (or ceilings) on the appropriations of tax proceeds
that can be made by the state, school districts, and local governments
in California. These limits are based on the amount of appropriations
in the 1978-79 "base" year, as adjusted each year for population
growth and cost-of-living factors.
Precludes state and local governments from retaining any "excess
revenues" {that is, revenues above each jurisdiction's state
appropriations limit).
Requires the state to reimburse local governments for the cost of
certain state mandates.
Each year, the State of California calculates and forwards to us the two
factors related to local population growth and statewide inflation, which
staff used to calculate the appropriations limit (attached).
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Gann Limit Staff Report
November 5, 2013
Page 2
For fiscal year 2013-14, we expect to realize $14,278,618 in tax revenue,
and based on our calculated appropriation limit of $27,142,183, we are
under the maximum limit.
Fiscal Impact: None.
Budgeted (yes/no)
Not applicable
Previous Council
Action/Decision History:
Funding Source( general fund, grant, state)
Not applicable
This calculation and approval is an annual exercise normally carried out at
the same time as the budget process. The City has always been under
the calculated limit.
Attachment:
Resolution
Reviewed by:
City Administrator
'
City Attorney D Administrative Services D
Asst . City Admin. D Dir of CPB D Dir of Public Svcs D
Public Safety Dir D Library Dir D Other D
City Engineer D
2
9
3
Carmel-by-the-Sea
Gann Limit Calculation
FYE 6/30/2014
Population Inflation All Property Tax- Property Tax- Property Tax - Property Tax - Sales & Use Business VLF TOT
Factor Factor Taxes Secured Unsecured Unila!:X Transfer Tax License Tax Tax
$ 15,741,192
2001-02 1.73 7.82 1.0969 $ 17,266,514
2002-03 1.35 -1 .27 1.0006 $ 17,276,873
2003-04 1.11 2.31 1.0345 $ 17,872,926
2004-05 1.56 3.28 1.0489 $ 18,746,912 $ 8,981,670 $ 2,724,900 $ 114,000 $ - $ 115,000 $ 1,845,000 $ 460,000 $ 45,770 $ 3,677,000
2005-06 1.015 1.0526 1.0684 $ 20,029,200
2006-07 1.0121 1.0396 1.0522 $ 21,074,725 $ 10,115,000 $ 3,050,000 $ 130,000 $ 30,000 $ 230,000 $ 2,050,000 $ 520,000 $ 305,000 $ 3,800,000
2007-08 1.0067 1.0442 1.0512 $ 22,153, 751 $ 11 ,105,200 $ 3,415,604 $ 147,960 $ 32,436 $ 204,000 $ 2,217,000 $ 555,400 $ 312,800 $ 4,220,000
2008-09 1.0156 1.0429 1.0592 $ 23,465,253 $ 11,282,220 $ 3,599,500 $ 140,000 $ 39,500 $ 113,000 $ 2,164,000 $ 630,000 $ 335,580 $ 4, 260,640
2009-10 1.0145 1.0062 1.0208 $ 23,953,330 $ 10,542,099 $ 3,869,050 $ 153,577 $ 39,602 $ 126,665 $ 1,619,968 $ 550,666 $ 352,139 $ 3,830,432
2010-11 1.0137 0.9746 0.988 $ 23,665,890 $ 10, 721,568 $ 3,824,941 $ 156,577 $ 39,849 $ 136,422 $ 1,805,510 $ 526,251 $ 353,246 $ 3,878,772
2011-12 1.0059 1.0251 1.0311 $ 24,401,899 $ 11,152,661 $ 4,264,610 $ 150,546 $ 22,514 $ 129,890 $ 1,722,659 $ 514,374 $ 170,338 $ 4,177,730
2012-13 1.007 1.0377 1.045 $ 25,499,984 $ 12,356,091 $ 4,215,825 $ 174,669 $ 44,529 $ 193,035 $ 2,251.453 $ 560,376 $ 297,067 $ 4,619,137
2013-14 1.00512 1.059 1.0644 $ 27,142.183 $ 14,278,618 $ 4,333,090 $ 172,533 $ 41,611 $ 162,384 $ 4,226,000 $ 497,000 $ - $ 4,846.000
94
CITY OF CARMEL-BY-THE-SEA
CITY COUNCU,
RESOLUTION NO. ___ _
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ADOPTING
THE PER CAPITA PERSONAL INCOME AND CITY POPULATION AS THE FACTORS FOR THE
PURPOSE OF DETERMINING THE CITY'S FISCAL YEAR 2013-2014 GANN LIMIT
WHEREAS, in November of 1979, the California electorate did adopt Proposition 4, commonly called
the Gann Amendment, which added Atticle XITI-B to the California Constitution; and,
WHEREAS, the provisions of that Article establish maximum appropriation limitations, commonly called
"Gann Limits," for public agencies; and,
WHEREAS, the City must establish a projected Gann limit for the 2013-14 fiscal year in accordance with
the provisions of Art icle XITI-B and applicable statutory law;
NOW, THEREFORE, BE IT RESOLVED that this Council does provide public notice that the attached
calculations and documentation ofthe Gann limit for the 2013-14 fiscal year is made in
accordance with applicable constitutional and statutory law;
AND BE IT FURTHER RESOLVED that the City does hereby declare that the appropriations in the
Budget for the 2013-14 fiscal year does not exceed the limitations imposed by Proposition 4;
AND BE IT FURTHER RESOLVED that the Council provide copies ofthis resolution along with the
appropriate attachments to interested citizens ofthis city.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-
SEA this 5th day of November 2013 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNICL MEMBERS:
ATTEST:
Daryl A. Betancur, CMC
Deputy City Clerk
SIGNED,
Jason Burnett, MAYOR
95
To:
From:
Submitted by:
Subject:
CITY OF CARMEL-BY-THE-SEA
Council Report
November 5, 2013
Honorable Mayor and Members of the City Council
Jason Stilwell, City Administrator
Susan Paul, Administrative Services Director
Consideration of a Resolution Amending the City's Position Classification and
Salary Plan by Adopting the Job Description and Salary Schedule/ Range for the
Senior Human Resources Analyst and Salary Schedules/ Ranges for the Building
Officiat City Clerk and Deputy City Clerk Positions
Recommendation(s): Adopt the attached Resolution (Attachment I) amending the City's Position
Classification and Salary plan by adopting the job description and salary range
for the Senior Human Resources Analyst and salary ranges for the Building
Official, City Clerk and Deputy City Clerk classification. The Job Description for
the Senior Human Resources Analyst is contained in (Attachment II).
Executive Summary: The classification of Senior Human Resources Analyst does not currently exist.
Staff is proposing the establishment of the classification to allow for flexibility in
hiring personnel to support the Human Resources function in the Administrative
Services Department. The Department's adopted budget includes the position
of Human Resources Manager. The position is currently vacant. The
establishment of the Senior Human Resources Analyst classification will provide
the Department the flexibility to hire at either the manager or analyst level.
Staff is proposi ng the City Council adopt the job description and set the salary
range.
The Building Official position was funded as part of the Fiscal Year (FY) 2013-14
operating budget. The position is currently vacant. Prior to commencing the
recruitment to fill the vacancy staff reviewed the job description and salary for
the position. As a result of this review, staff is recommending that the salary be
revised to reflect the market for the position. This position provides oversight
of the City's building and safety and code compliance function and is
responsible for a range of management, technical and professional work.
The position of Deputy City Clerk was approved by the City Council as part of the
Fiscal Year (FY) 2013-2014 operating budget. This work is currently being
performed by a temporary employee. In order to recruit an experienced City
Clerk or Deputy City Clerk staff is recommending that the salary ranges for the
positions be set commensurate with the market. The recommended action will
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Position Classification Staff Report
November 5, 2013
Page2
enable the City Administrator to bring onboard professional st aff as a regular
employee to perform the various duties, responsibilities, and activities of the
City Clerk's Office.
Analysis/Discussion: The adopted FY 2013-2014 budget provides funding for t he proposed changes.
The addition of the Senior Human Resources classification is designed to provide
for flexibility and greater operational efficiency in staffing. Recommended salary
changes for the Building Official and Deputy City Clerk reflect the market
compensation for the technical and professional work required of the positions.
City Council
Commissions
City; Attorney City Adllllmstrator
Marketmg Community Services

Services
Human Resources
M<!r_or Sr. Anol vst
Chref Ftnanc1al
Man;H!f' r
Information
Technology
Publtc Safety
Ambulance
Fire
Pollee
Public Services Library
Public Works
Forest, Parks, and
Beach
Facllitles Mamtenance
C1t;y Enl,lineer
Planmng
BUJidmg Safety
Building Official
Community Planning
and Burlding
Code Compliance
The addition of the Senior Human Resources Analyst classification is designed to provide
the Administrative Services Department with the flexibility of hiring at either the
Manager of Analyst Level to fill the current vacancy. The recommended salary changes
reflect the market for the positions of Building Official, City Clerk and Deputy City Clerk
and will allow the City to recruit to fill the current vacancies utilizing a competitive
salary. The positions are depicted on the chart above.
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Position Classification Staff Report
November 5, 2013
Page3
The proposed salary ranges for the positions are as follows:
Building Official (Range 366)
I 82,896 I 87,036 I 91,380 1 95,952 1100,752 1103,776
City Clerk (Range 364)
82,080 86,184 94,492 95,016 99,768 102,756
Deputy City Clerk (Range 316)
64,596 67,824 71,208 74,772 78,516 80,880
Senior Human Resources Analyst (Range 362)
I 81,264 I 85,322 1 89,592 I 94,068 I 98,772 1101,736
The funding for the positions outlined above was included in the FY 2013-14 adopted
budget. The positions will provide professional, technical and management expertise in
functions related to; building services, city clerk, and human resources.
The City' s process for creating positions includes, adopting the job description and
setting the salary range is established in the Carmel Municipal Code (CMC) and is set
forth below:
The City Council adopts a Position Classification Plan (CMC 2.52.020) . The Plan includes
the duties and responsibilities of authorized positions; a base for establishing an
equitable pay plan; and needed information in recruiting, selecting, promoting,
transferring, and training employees or making organizational changes. (Ord. 87-1 2,
1987).
The City Administrator has responsibility for administrating the plan (CMC
2.52.040(A)) .
CMC 2.52.520 (B) calls for a salary resolut ion. A salary resolution adopted by the City
Council establishing the legal current salary range from the salary schedule for each
class of position. The salary resolution is adopted annually or periodically by the City
Counci l upon review and recommendation of the City Administrator in accordance
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Position Classification Staff Report
November 5, 2013
Page4
with the provisions outlined in CMC 2.52.510. Other amendments may be made
from time to time, as required, by the City Council. (Ord. 87-1 2, 1987).
The City Council approves jobs, positions, and funding (CMC 2.52.040(0)). The City
Administrator proposes new positions and revised class specifications to the City
Council and takes appropriate action in related salary matters on direction from the
City Council.
CMC 2.52.030(E) defines "Job description" as a written description of a class,
identifying factors and conditions which are essential characteristics of the class,
including the title, examples of duties and responsibilities which are typical of
positions in the class, any factors or conditions which distinguish it from other
classes, and necessary or desirable qualifications to perform the duties of positions
in the class. (Ord. 87-1 2, 1987}.
The Code establishes the City Administrator as the appoint ing authority
(2.52.090(A)). The "appointing authority" is the City Administrator for all positions
except elective positions, City Attorney, City Engineer, and City Treasurer. The City
Administrator has responsibility for employment, promotion, demotion, transfer,
discipline, and dismissal of employees either directly or upon recommendat ion of a
department head.
Fiscal Impact: See below.
Budgeted (yes/no)
Yes
Previous Council
Action/Decision History:
Funding Source( general fund, grant, state)
General Fund
The City Council adopted FY 2013-14 Operating Budget in June approving the
funding and positions.
Attachment:
Resolution amending the Classification and Salary Plan
Reviewed by:
City
Asst. City Admin. D
Public Safety Dir D
City Engineer D
City Attorney
Dir of CPB
Library Dir
D
D
D
Administrative Services 0
Dir of Public Svcs D
Other D
99
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2013-
ATTACHMENT I
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AMENDING THE POSITION CLASSIFICATION AND SALARY PLAN BY
ADOPTING THE SENIOR HUMAN RESOURCES ANALYST JOB DESCRIPTION
ANDSALARYSCHEDULEffiANGEANDSALARYSCHEDULESffiANGESFOR
THE POSITIONS OF BUILDING OFFICIAL, CITY CLERK, AND DEPUTY CITY
CLERK
WHEREAS, the City Council approved the positions of Building Official and Deputy City
Clerk with the adoption of the City's Fiscal Year (FY) 2013-14 operating budget; and
WHEREAS, the Carmel-by-the-Sea Municipal Code requires that the City Council adopt a
Position Classification Plan and Salary Resolution (CMC 2.52.020 and CMC 2.52.520 (B); and
WHEREAS, upon review and recommendation by the City Administrator in accordance with
the provisions outlined in CMC 2.52.510 the aforementioned plans may be amended by Council
action; and
WHEREAS, the City Council in accordance with (CMC 2.52.040 (D)) approves jobs, positions
and funding includingjob descriptions and salaries; and
WHEREAS, the Position Classification and Salary Plan must be adopted in order to implement
adding the positions approYed with the adoption of the City' s FY 2013-14 operating budget.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
CARMEL-BY-THE-SEA does hereby:
Amend the Position Classification Plan by including the job description for the Senior Human
Resources Analyst; and
Amend the Salary Plan by establishing the follov.ring salary schedules/range:
95,952 100,752 103,776
90,492 95,016 99,768 102,756
74,772 78,516 80,880