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Author: Creation Date: Last Updated: Document Ref: Version: May 29, 2013 May 29, 2013
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Document Control
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Contents
Document Control.......................................................................................ii Overview..................................................................................................... 1 Century Date Compliance.....................................................................1 System Test Sequences..............................................................................2 01 - System Test Specifications < Opening Payable Periods >..................3 02 - System Test Specifications < Defining Banks >..................................4 03 - System Test Specifications < Defining Distribution Sets >.................5 04 - System Test Specifications < PO Invoice for Goods >.........................6 05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >...............................................................................................7 6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >................................................................................................. 9 7 - System Test Specifications < Employee Expense Reports >..............11 8 - System Test Specifications < Debiting Suppliers Liability >...............13 9 - System Test Specifications < Create Invoice Not Matched To PO >....14 10 - System Test Specifications < Supplier / Employee Refund >............16 11 - System Test Specifications < Entering Payments >.........................17 12 - System Test Specifications < Cancel Unpaid Invoices >...................18 13 - System Test Specifications < Invoice Distribution Correction >........19 14 - System Test Specifications < Void Payment >..................................20 15 - System Test Specifications < Payables Month-End Processing >......21 16 - System Test Specifications < Payables Close Period >.....................23 Defect Log................................................................................................. 24 Open And Closed Issues For This Deliverable...........................................25 Open Issues......................................................................................... 25 Closed Issues.......................................................................................25
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Overview
This System Test Script documents the steps needed to test the integration of application extensions with the target application system with respect to the Payables process. System testing measures the quality of the entire application system, using system test sequences and scripts. You must create scripts for all business processes based on the Mapped Business Requirements (BR.030). You should be able to reuse the test scripts you created during Test Business Solutions (BR.080); however, the focus of business solution testing is confirming individual business processes, while business system testing focuses on confirming the collective application system. For more information, refer to Business Mapping Test Results (BR.080) as a basis for business system test specifications. This system test will include the following types of testing: Integrated Business Processes Security Testing
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Payables Test Opening Payable Periods Defining Banks Defining Distribution Sets PO Invoice for Goods Prepayment (Supplier / Employee Advances) Prepaid Expenses, Rent & Other Advances Employee Expense Reports Debiting Suppliers Liability Create Invoice Not Matched To PO Supplier / Employee Refund Entering Payments Cancel Unpaid Invoices Invoice Distribution Correction Void Payment Payables Month-End Processing Payables Close Period
Description Opening Payable Periods Defining Banks Defining Distribution Sets PO Invoice for Goods Prepayment (Supplier / Employee Advances) Prepaid Expenses, Rent & Other Advances Employee Expense Reports Debiting Suppliers Liability Create Invoice Not Matched To PO Supplier / Employee Refund Entering Payments Cancel Unpaid Invoices Invoice Distribution Correction Void Payment Payables Month-End Processing Payables Close Period
Test er
Test Status Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active
Pass/Fail
Notes
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4.2
AP Invoice
- The Standard Invoice should pass validation - The Accounting Entries created DR. Asset Acc 1000 DR. Asset Acc 300 CR. LC Account 300 CR. Supplier Lib. Acc 1000
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5.2
AP Invoice
- The prepayment should pass validation - The Accounting Entries created DR. Supplier Prepay. Acc 1000 CR. Supplier Lib. Acc 1000 - The Invoice register printed
5.3
AP Invoice
- Choose Single Request, then (B) Ok - Select Report Name from LOV: (Invoice Register) - Enter the mandatory report parameters and specific your report by using the optionally parameters - (B) Press Ok - (B) Press Submit - (M) View > Requests > (B) Find to review your request status and the view the output
Doc Ref: Scenari o Step 5.4 Test Step Event Payment Due Create Payment to Supplier AP Payment (N) Invoices > Entry > Invoice Batches > (B) Actions > Pay in full Action or Path Test Step Details - Enter Payment Information: - Payment Type: Quick - Payment Bank Account: Select Bank Account - Payment Document: Select Payment Doc. - Document Number: Last available document - Payment Date: - Supplier Name: Appears by default - Supplier Site: Appears by default. Save the Payment - (B) Actions: Choose Format - (B) Actions: Choose Create Accounting - (M) Tools: View Accounting - The Payment saved - The GL Accounting Created and correct DR. Supplier Lib. Acc 1000 CR. Bank cash clearing Acc 1000
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6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >
Scenari o Step 6.1 Test Step Event Receiving Request for Prepayme nt to Supplier Enter Prepayme nt to Supplier AP Invoice (N) Invoice> Entry> Invoice Batch Role Action or Path Test Step Details - Enter Batch Name (All Rent Prepayments will be entered in one batch in the beginning of each year using Macro Upload Excel sheet, which will be designed by Oratech) - Enter Prepayment Header Information: - Type: Prepayment - Supplier Name: - Supplier Site: - Prepayment Date: - Prepayment Amount: - Description: Prepaid expenses for 12 Months from MMM-YY to MMM-YY - Enter Prepayment Distribution Information: - Type: Item - Line Amounts: - Line Account: Prepaid Expense Account. Save the Prepayment Query on the Required Batch Query on the Required Prepayment Review the Prepayment (B) Actions: Validate the Prepayment (B) Actions: Create Accounting Enter Payment Information: Payment Type: Quick Payment Bank Account: Payment Document: Payment Date: Supplier Name: Appears by default Supplier Site: Appears by default. Save the Payment (B) Choose Actions: Format (B) Choose Actions: Create Accounting Enter Supplier Name / Number: Enter Supplier Site: Payment Method Recurring Calendar: No of periods: First Period: Invoice Number: Alphanumeric (The invoice number generated will contain this number concatenated with the period name) Distribution Set: Rent Expenses Enter the invoice Currency & Payment Term: Prepayment Saved Prepayment Status Never Validated Expected Results Actual Results Status
6.2
6.3
AP Invoice
AP Payment
(N) Invoice> Entry>Invoic e Batch > (B) Actions > Pay in full
Prepayment Saved Prepayment Status unpaid GL Accounting Created Prepayment Saved Prepayment Status Available GL Accounting Created
6.4
AP Supervisor
Doc Ref: Scenari o Step Test Step Event Action or Path Test Step Details Enter the First Amount: Save your Work Inquiry on your Recurring Invoice Enter Number of Invoices to be created: (One) (B) Press Create Recurring Invoices Name your Batch (B) Ok Save your Work
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Actual Results
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6.5
AP Supervisor
6.6
Invoicing
AP Invoice
(N) Invoice> Entry> Invoice Batch (N) Invoice> Entry> Invoice Batch
6.7
AP Supervisor
6.8
Payment Due
AP Payment
Inquiry on the Batch Name (the one previously named during the recurring Invoice Creation) Review the Invoice Created Save the Invoice Query on the Required Batch Query on the Required Invoices Review the Invoices (B) Actions: Validate the Invoices (B) Actions: Create Accounting If there is a number of invoices you can select more than invoice and (B) Press Actions, Choose Validate & Choose Create Accounting for the number of invoices at once Query on the Required Batch Query on the Required Invoice (B) Actions: Choose Apply/Unapply Prepayment Mark the Check Box then enter the amount you want to Match. Then (B) press Apply button (B) Actions: Create Accounting
The Recurring Invoices created No of remaining Periods in the Recurring Invoices Template decreases by one The Invoice Created Correctly The Invoices Validated The Accounting created and correct
The Invoice is Fully Paid The Prepayment Invoice is Partially Applied The Accounting Created and correct
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7.2
AP Superviso r
7.3
Payments to Employee
AP Payment
(N) Invoice > Entry > Invoice Batch (B) Actions > Pay in full
Prepayment Saved Prepayment Status unpaid GL Accounting Created and correct - Prepayment Saved - Prepayment Status Available - GL Accounting Created and correct -
7.4
AP Invoice
Doc Ref: Scenari o Step Test Step Event Action or Path Test Step Details Select the Expense Template: Travel Exp Select Meals: Enter Amount & Select Account Transportation: Enter Amount & Select Account Hotel: Enter Amount & Select Account Save your work Select Request Name: Expense Report Import Enter Report Parameters: Batch Name: Source Payables Expense Reports GL Date: (B) Ok, (B) Submit Query on the Required Batch Query on the Required Invoice Review the Invoice (B) Actions: Validate Invoice (B) Create Accounting (M) Tools > View Accounting Enter Payment Information: Payment Type: Quick Payment Bank Account: Payment Document: Payment Date: Supplier Name: Supplier Site: (B) Press Enter / Adjust Invoices Select the required Invoices to be paid Only the Remaining unpaid Amount Appears for this Employees invoices Save the Payment (B) Press Actions: Format (B) Press Actions: Create Accounting -
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7.5
AP Superviso r
(N) Others > Requests> Run (N) Invoice > Entry > Invoice Batches > (B) Actions (N) Payments > Entry > Payments
7.6
AP Superviso r
The Invoice Validated The Accounting Entry Created The Payment saved The Accounting Entry Created
7.7
Payment Due
Payments to Employee
AP Payment
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8.2
Validate Credit Memo & Create Accounting Payment Due Payments to Supplier
AP Supervisor
(N) Invoice > Entry > Invoice Batches (N) Payments > Entry > Payments
The Credit Memo Validated The Accounting Entry Created The Payment Amount will be the Net of the Invoice and the Credit Memo The Payment saved The Accounting Entry Created
8.3
AP Payment
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9.2
AP Invoice
- The Standard Invoice should pass validation - The Accounting Entries created DR. Expense Acc 500 CR. Supplier Lib. Acc 500
9.3
AP Invoice
9.4
Payment
Apply
AP
Doc Ref: Scenari o Step Test Step Event Due available Supplier Prepayme nt to invoice Payment Entry > Invoice Batches Action or Path Test Step Details (B) Invoices and Query on the Required Invoice Review the Standard Invoice (B) Actions: Choose Apply/Unapply Prepayment Select the prepayment you want to use (in case there is more than one prepayment) - Choose the Check Box then enter the amount you want to apply to invoice - (B) Press Apply - (B) Actions: Create Accounting - The Prepayment is Fully Applied - The Accounting Entry Created DR. Supplier Lib. Acc 1000 CR. Supplier Prepay. Acc 1000
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10.2
AP Supervisor
10.3
Payment Due
AP Payment
(N) Invoice > Entry > Invoice Batches > (B) Action > Pay in Full
The Payment Amount is Defaulted The Supplier is Defaulted The Payment Saved The Accounting Entry Created
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12.2
AP Superviso r
- Choose Single Request, then (B) Ok - Select Report Name from LOV: (Invoice Register) - Enter the mandatory report parameters and specific your report by using the optionally parameters - (B) Press Ok - (B) Press Submit - (M) View > Requests > (B) Find to review your request status and the view the output Choose Single Request Select Request Name: (Payable Accounting Process) Enter the Request Parameters: Enter the Period From & To Period Select Document Class: (All) Submit Transfer to GL: Yes Submit Journal Import: Yes Validate Accounts: Yes Summarize Report: Yes (B) Ok to return to main form (B) Submit to run the request (N) View > Requests (review the request status)
12.3
AP Superviso r
- GL Accounting Entries created for all invoices - All AP transactions for the period range specified posted successfully to the General ledger
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13.2
13.3 13.4
AP Invoice AP Invoice
(N) Invoice > Inquiry (N) Other > Request > Run
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15.2
AP Supervisor
15.3
AP Supervisor
15.4
AP Supervisor
- Select Request (Payables Accounting Entries Report) - Enter the request parameters - GL Transfer Status (All Accounting Entries not transferred to GL) - (B) Ok > (B) Submit Choose Single Request Select Request Name: (Payable Accounting Process / Payables Transfer to General Ledger) Enter the Request Parameters: Enter the Period From & To Period Select Document Class: (All) Submit Transfer to GL: Yes Submit Journal Import: Yes Validate Accounts: Yes Summarize Report: Yes (B) Ok to return to main form (B) Submit to run the request (N) View > Requests (review the request status) Choose Single Request Select Request Name: (Payables Transfer to General Ledger) Enter the Request Parameters: (B) Submit Request Select Another Request Name: (Mass Additions Create) to transfer AP Assets lines from Oracle Payables to Oracle Assets Enter the Request Parameters: GL Date: Select Asset Book Name: (B) Submit Request Select Another Request Name: (Mass Additions Create Report) to review the result of Mass addition you previously submitted Enter the Request Parameters: Select Asset Book Name: (B) Submit Request
Doc Ref: Scenari o Step Test Step Event Action or Path Test Step Details 15.5 View Mass Additions Lines FA Supervisor (N) FA> Mass Addition > Prepare Mass Addition (N) View > Requests (review the request status) Select the book you want to query lines in Select NEW in the queue field If you want to check some specific lines, enter other criteria to limit your search Invoice Number: Line Number: Supplier Name: Supplier Number: Source Batch: Creation Date: Invoice Date: (B) Press Find to your asset lines Select Request (All Month End Reports) Enter the request parameters (B) Ok > (B) Submit Important reports include: 1- Posted Invoice Register 2- Posted Payments Register 3- Accounts Payable Trial Balance
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Actual Results
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15.6
AP Supervisor
- The Reports Printed and available for Reviewing in report set for errors
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16.2
16.3
AP Manage r
- Run The Unaccounted Transactions Sweep Program, use this program to redate accounting date of the open transactions to the first day of the next open period, that in case your business allow to change the transaction date (the opened transactions couldnt be transfer to GL because there is unrealizable hold) - Close the current period - Open the next period
- The previous period has a status of Closed - The New opened period has a status of "Open" - Payables Transactions entry and posting should be allowed to the open accounting period
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Defect Log
Defect ID Number Test Step Referenc e Module Name Defect Description Resolution Re-Test By Re-Test Date Pass/Fail Status (open, closed, in process)
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ID
Issue
Resolution
Responsibility
Target Date
Impact Date
Closed Issues
ID
Issue
Resolution
Responsibility
Target Date
Impact Date