Learning Microsoft Word 2007

By Greg Bowden

Chapter 16

Using Styles

Guided Computer Tutorials

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© Greg Bowden

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 Chapter

16
Using Styles
STYLES are a collection of formatting information about text. They are stored in the
STYLES group of the HOME tab and in the STYLES TASK PANE. STYLES can be applied to
text at any time, you can use QUICK STYLES built into Microsoft Word or you can create
your own. The default Word style is NORMAL.
The major advantage of using STYLES is that once text has been set to a STYLE, when that
STYLE is adjusted all the text set to that STYLE is automatically adjusted as well.

Loading a Sample File

1 Load Microsoft Word or close the current file.
2 Select OPEN from the OFFICE BUTTON and access the CHAPTER 16 folder within the
WORD 2007 SUPPORT FILES folder.
3 Select the GOLF RULES file and open it as a READ ONLY file.
4 The file contains rules and etiquette for a golf club. Your task will be to format it
using styles.

Using Preset Styles

You will use one of Microsoft Word’s preset QUICK STYLES to format the main heading.

1 Highlight the heading, MANICURE
GOLF CLUB.

2 Try some of the QUICK STYLES in the

STYLES group of the HOME tab then
select one to format the heading,
such as HEADING 1.

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Learning Microsoft Word 2007

Creating Your Own Styles

Often the STYLES provided by Word do not suit all situations. Word allows you to create
your own STYLES.

A Setting the Formats

The first step in creating your own styles is to apply the formats that you want.

1 Highlight the first sub-heading,

LOCAL RULES, and set its FONT SIZE
to 12 POINT and its STYLE to BOLD
and ITALIC.

2 You want to record this format so that the other sub-headings can be set to the
same style.

3 Click on the arrow next to the

STYLES group name in the HOME tab
to open the STYLES TASK PANE.

4 The styles used so far in the

document are listed.

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 Using Styles 16
5 Click on the NEW STYLE button at
the base of the STYLES pane and
the NEW STYLE dialogue box will be
opened.

B Saving the Style

The style should be given a name so that it can be referred to.

1 Call the style:

Sub-Head
and set the STYLE TYPE box to
CHARACTER.

2 Notice that the formats you set are

displayed under the DESCRIPTION
frame.

3 The style will be added to the QUICK

STYLE list in the RIBBON, but only for
this document. Select OK to save the
style.

4 There are two main types of STYLES in Microsoft Word:

Paragraph Style indicated by the ¶ symbol. These styles can control all aspects
of a paragraph’s appearance such as font, size, line spacing, tabs
stops, indents, alignments, borders, etc.
Character Style indicated by the a symbol. These styles apply to any of the
formats from the FONT command, such as font type, size and
style. It is used to format specific words or headings.

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Learning Microsoft Word 2007

4 The SUB-HEAD style is added to the

STYLES pane and the QUICK STYLES
list, and the text is set to the style.

C Applying Styles
The new style can now be applied to text.

1 Highlight the second sub-heading,

BREACH OF RULES, then click on
SUB-HEAD in the STYLES pane or the
QUICK STYLES list in the HOME tab.

NOTE: The BREACH OF RULES sub-heading will take the format of

the SUB-HEAD style. It is personal choice whether you use the
STYLES pane or the STYLES group of the HOME tab to set text
to a style.

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 Using Styles 16

2 Highlight the third sub-heading,

COURSE ETIQUETTE and apply the
SUB-HEAD style to it.

NOTE: You can press CTRL+Y to quickly apply the previously used
STYLE.

D The Advantages of Styles

One of the main advantages of styles is that you can make changes to them and all the
text set to that style is updated within the document. Let’s alter the format of the SUB-
HEAD style to illustrate this.

1 Move the pointer to the right of the

SUB-HEAD style in the STYLES pane,
click on is arrow and select MODIFY.

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Learning Microsoft Word 2007

2 Set the FORMATTING section to 14

POINT and DARK GREEN.

3 The format is displayed in and under

the DESCRIPTION frame. Select OK
to complete the change.

4 The format of all three sub-headings

is adjusted.

Creating Styles for the Numbered Points

The points under each sub-heading should be formatted to have ‘hanging indents’.
There are two different types of points, one with numbers the other with letters so we
will create a STYLE for each and apply them to the rest of the document.

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 Using Styles 16

A Setting the Format

1 Highlight the first point under

LOCAL RULES by clicking to the left
of it.

2 Set the FONT SIZE to 12 POINT and

the ALIGNMENT to JUSTIFY.

3 Set the TAB box to HANGING INDENT

(6 clicks) then click at 1.0 cm in the
RULER to create the hanging indent.

4 Click on the NEW STYLE button in

the STYLES TASK PANE, call the style
Point Text
Leave the STYLE TYPE as PARAGRAPH
and select OK.

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Learning Microsoft Word 2007

B Applying the Style

1 Highlight the first line of point 2

(‘Hazards: The only....’) and set its
STYLE to POINT TEXT.

2 Highlight the STAKED TREES

paragraph (point 3) and set its
STYLE to POINT TEXT.

3 Highlight points 1 and 2 under

BREACH OF THE RULES and set their
STYLE to POINT TEXT

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