TEAM 2: HEALTHCARE

TOTAL SMILES DENTAL GROUP

CATRINA COOK, CHRISTINE FRICKE, ROSETTA JONES, JESSE MONTIE, KAREN NOSTRANT, AND WILLIAM TIEMANN

LDR636-OA, SUMMER 2013 SIENA HEIGHTS UNIVERSITY AUGUST 2013

JESSE MONTIE

 Total smiles Dental group was formed over twelve years ago.

Total Smiles Dental Group has an office located in Chelsea and another in Dexter.

The offices are broken down into four different teams: Dr. team Hygiene Team Business Team Assistant Team.
(DEHART, D. & SCHROEDER, L., KAREN NOSTRANT 2013)

Dr. Team

Kelly Ann Scherr, DDS

Kok-heng Chong, DDS, MS

Dr. Mark Stanford, DDS

(DEHART, D. & SCHROEDER, L., KAREN NOSTRANT 2013)

Dental Assistant Team

Jessica Reno, Dental Assistant

Andrea Piros, Dental Assistant

Janet Kuras, RDH Ann Foglesong, RDH

(DEHART, D. & SCHROEDER, L., KAREN NOSTRANT 2013)

Business Team

Lisa Schroeder, Office Manager

Denise DeHart, Insurance and Billing Coordinator

Anne Miller, Controller

Morgan Leighton, Patient Coordinator/Dental Assistant

2013)

(DEHART, D. & SCHROEDER, L., KAREN NOSTRANT

Each team have different functions that pertain to their job classifications. Each team must be able to work together

When forming self managed teams these teams must be able to communicate With each other and work together in order to maintain a smooth running dental office. According to LACY,L., (1992). If teams follow eight steps and have the proper foundation Along with the culture then all teams can be successful. The eight steps are: Identifying the work unit, Forming the team, Identifying work group Activities, Identifying activities and relationships, Setting priorities, Restructuring activities, Determining implementation and implementing changes.

KAREN NOSTRANT

Effective Teamwork
Effective teamwork is essential for this dentist office in order for the patients to have a pleasant experience. There are steps that can be Taken in order to ensure that the patient has the best possible experience. According to Rita Putatunda, In order to have an effective team we need to have Good leadership, effective communication, defining expectations, defining clear cut roles Plan for conflict resolution and setting a good example for employees to follow Putatunda, R. (n.d.).

KAREN NOSTRANT

 This dentist office has no stakeholders or teams from outside sources.

(DEHART, D. & SCHROEDER, L., KAREN NOSTRANT

2013)

 This dentist office uses written and verbal Communication to get the job done.

( D E H A R T ,

D . & S C H R O E D E R , K A R E N N O S T R A N T

L . ,

2 0 1 3 )

 This dentist office uses continuous improvement through teaming.

By providing inter-office training, and dental seminars.

(DEHART, D. & SCHROEDER, L., KAREN NOSTRANT

2013)

TOTAL SMILES DENTAL GROUP

Provides gentle and cosmetic dentistry in a unique and caring environment.

JESSE MONTIE

Challenges
To provide excellent customer service to all patients. Remember that no one enjoys going to the dentist. Make sure everyone that walks thru the doors wants to return.

JESSE MONTIE

Employee Achievements
It is vital to reward outstanding customer service.
Employee of the month.

JESSE MONTIE

Dental Specialists
Dr. Scherr practices endodontics, minor oral surgery, crown and bridge work, dentures, and cosmetic dentistry including porcelain veneers. Dr. Chong specializes in treating complex dental conditions by replacing missing teeth with partial dentures, fixed bridges and/or dental implants. Dr. Stanford provides prompt, personal and painless dentistry. He handles emergencies and loves to care for the nervous patient.

JESSE MONTIE

View of Success

Making the patients happy and great dentistry. This view of success is shared among all staff within the organization.

JESSE MONTIE

A Well-Oiled Machine
All team members work toward a common goal, like the gears of a welloiled machine.

JESSE MONTIE

Relation between personal views and work ethic

Researchers acknowledge the importance of investigating the relationships among a combination of work commitment constructs and work outcomes.
"empirical research reveals an often disappointing correlation between work commitment constructs and dependent variables, such as performance, absenteeism, and tardiness ... (and therefore) ... a multivariate approach to work commitment research will advance understanding of how various pieces of the commitment puzzle fit together and how constellations of work commitment constructs influence outcome variables

JESSE MONTIE (CARMELI & GEFEN, 2005)

Happy Workers=Hard Workers

Do something you love and you will never work a day in your life -Confucius
If you like what you do, you will everything in your power to be the best at your job!

JESSE MONTIE (CONFUCIUS)

 Each employee has a specific job duty Each employee understands what their role is within the company

Each employee must follow their job responsibility

Each employees job contributes to the overall goal of the company

CATRINA COOK

CATRINA COOK

Strategic Planning
Local advertising Financial goals New Patient Goals New team members go through a working interview where they are allowed to show their skills and knowledge.

CATRINA COOK

Educational & Cross-Training Opportunities

Some staff members work at both dental office locations. To enhance educational training, staff can go to various seminars. Cross-training is available for staff to learn additional duties. Cross-training helps to sustain the teams production levels even when an employee is out due to illness, vacation or for educational purposes. It is also great that some of the staff rotate between the two offices. Instead of doing a task for someone or answering a question, first stop and ask a question. This will help the staff learn how to problem solve for the future. They also feel empowered.

JESSE MONTIE

Use of Staff Meetings

Staff meeting are held at the individual offices to cover things pertinent to that location. Give positive feedback to team members when they perform excellent work or have completed some cross-training. When staff members return from a seminar, have them do a short presentation about what they learned and how they might be able to apply it at their office(s). Ask for feedback or updates on how things are going with the office, patients and personal. When the staff feel that their voice is heard and the company is investing time and money into cross-training or education they have an increased level of job satisfaction and perform better as a team player. Have an agenda and ask for items of discussion from the staff.

JESSE MONTIE

Team Conflict
How to handle conflict within your team as the Team Leader
Talk to each of those involved on an individual basis. Conduct a meeting with both individuals involved with being the mediator. Ask for their opinion on how to resolve the problem. Research for different solutions. Ask the two individuals to work together on an assignment with direct supervision to prevent arguments.

JESSE MONTIE

Working with Clients

How does the team interact with clients
Many patients dislike the dentist so the team ensures they are comfortable during their visit. Hygienist go through different treatment plans with patients during each visit. Front desk goes over payment plans.
Patients over their insurance limits. Patients that do not have dental insurance. Treatments that are not covered by insurance.

JESSE MONTIE

S.W.O.T
Strengths
Experience. Passion for their job.

Weakness
Keeping patient schedule filled. Computer issues.

Opportunities
Always accepting new patients. Part of the medical field so always a need for dentistry work.

Threats
Slow economy. Lack of insurance being provided by employers. Insurance coverage is low compared to expense of dental work.
JESSE MONTIE

Team Building Exercise

What type of exercises can a leader implement for team building success?
Monthly staff meetings to discuss problems and new ideas. Blindfolded Triangle
Team forms an equilateral triangle with a piece of rope in their hands while blindfolded.

Paper & tape building

Team builds a structure with tape and 50 sheets of paper.

Building toy sailboats

Race them down the river

JESSE MONTIE

Team Building Purpose

What purpose does team building exercises serve for the organization?
Builds motivation Increases moral Builds trust between co-workers Increases production

JESSE MONTIE

Ineffective Team Member

What steps do you take in dealing with a team member who is ineffective or not pulling their own weight?
Recognize the problem. Have a one-on-one discussion with the individual. Compliment the individual on the things they are doing well at and than address the problem. Discuss possible solutions with the individual. Assign task to the individual that they will be held accountable for, both success and/or failure. Give the individual time frames to accomplish task.

JESSE MONTIE

Team Success
What actions or support help make the team function successfully?
Give expectations of time and quality of task to be completed. Lead by example. Keep all team members informed on status of organization. Address problems as soon as they arise. Be open to any and all suggestions on possible solutions to any problem.

JESSE MONTIE

References
Carmeli, A., & Gefen, D. (2005). The relationship between work commitment models and employee withdrawal intentions.Journal of Managerial Psychology, 20(1), 63-86. Retrieved from http://search.proquest.com/docview/215870126?accountid=28644 Confucius. (n.d.). Retrieved from http://wiki.answers.com/Q/Who_wrote_this_quote_do_something_you_love_and _you _will_ never_work_a_day_in_your_life DeHart, D. & Schroeder, L. (July 2013). Interview on Teamwork at the Total smiles Dental Group. Chelsea, Mi. http://www.totalsmilesdental.com/ Kinsman, M. (2002, Jul 06). Downsized companies use team-building exercises to boost morale, stem worries. Knight Ridder Tribune Business News. Retrieved from http://search.proquest.com/docview/464263814?accountid=28644
JESSE MONTIE

References
Kirtley Johnston, M. (2007). The Influence Of Team-Building Exercises On Group Attraction. Journal of Organizational Culture, Communication and Conflict, 11(1), 4352. Retrieved from http://search.proquest.com/docview/216586378?accountid=28644 Lacy, L. (1992). Self-managed work groups step-by-step. The Journal for Quality and Participation, 15(3), 68.Retrieved from http://search.proquest.com/docview/219115898?accountid=28644 Levin, R. (n.d.) Systems for success: 7 steps to team building - Dental Management Articles -PPD Magazine. Premium Practice Dentistry PPD Magazine. n.p. Retrieved from <http://www.ppdentistry.com/dentalmanagement/article/s4s-7steps>. Levin, R. (n.d.). Principles of TEAM building - Dental Economics. Dental Economics - Practice management & office management for dentists. Retrieved from <http://www.dentaleconomics.com/articles/print/volume-95/issue9/features/principles-of-team-building.html>.
JESSE MONTIE

References
Meyers, B. (2009). Strategic Planning, Clean up in aisle 4!: Finally a roadmap for achieving your organizational vision. Lansing, Mi.: Wilderness Adventure. Mayhew, R. (n.d). The Importance of Cross-training in Improving Team Performance Chron.com. Small Business - Chron.com . Retrieved from <http://smallbusiness.chron.com/importance-crosstrainingimproving-team- performance-33216.html>. Putatunda, R. (n.d.). Buzzle.com Retrieved from http://www.buzzle.com/articles/effective-teamwork.html

JESSE MONTIE