AIA Document D200 Project Checklist

PROJECT NAME: PROJECT NUMBER: DATE:

THE AMERICAN INSTITUTE OF ARCHITECTS -

Introduction

$ ; L 2 m

The Project Checklist is a project management

tool (see

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The Architects Handbook of Professional Practice under

Project Management). Some items may be inapplicable to a particular project, owner or architectural firm. Conversely, additional items may be required for a particular project, owner or firm. This list assumes the use of standard AL4 documents and MASTERSPEC@. If the project requirements preclude use of AL4 documents or MASTERSPEC~, the Checklist may require some alteration in terminology. The Project Checklist is a workbook that is intended to be used in its original form by the purchaser. Unlike other AL4 documents that have filLin areas andare sold with a limited license for reproduction, D200 does not carry any such license, and is not intended for reproduction in any form.

Copyright 1973, 1982,01995 by The American Institute of Architects, 1735 New York Avenue, N.W!,Washington, D.C. 200065292. Any further or secondary reproduction of any material herein or substantial quotation herefrom, storage in a retrieval system or transmission for reproduction in any form by any means, without the written permission of the AIA, violates the copyright laws of the United States and will subject the violator to legal prosecution.

Table of Contents

PRE-DESIGN

. .

. ......... ........ ........

........ .......

_ 3 3 6
7 9

Project Feasibility . Project Presentation Pre-Contract Project Administration Project Programming

10

SITE ANALYSIS Site Evaluation ..................... Envirorimental Impact Report Permits ...........................

. ........ ........ ........

11 !1 12 1.3

.........

SCHEMTIC

DESIGN

15

DESIGN

DEVELOPMENT

17

CONSTRUCTION

DOCUMENTS

I9

BIDDING

OR NEGOTIATION

.2 I

CONSTRUCTION

CONTRACT

ADMINISTRATION

.23

POST-CONSTRUCTION

SERVICES

27

AIA DOCUMENT D200 . !KOJE(:ICHE<:KI.ISf l 19% Ei)tllO~ . ALA * 6, I%li * II II: A\~lXI(:A.S 1251l71 IX OF ARCHITECTS. l-5 SEX YORK .QJlXlF. s w:. ~W..HISGIOS. 1) (:. I(ilKlh-il9l - WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.

D200--1995

PROJECT NAME: PROJECT NUMBER:

1. PRE-DESIGN: Project Feasibility

D Determine D Determine project. D Determine
l

if the Owner is financially sound. if the Owner is committed to completion of the

the impact of the following factors on project location:

Social Economic Growth Climate Solar Views Transportation Parking Support services Security on the following: Regulatory constraints Variances Special permits Special interest groups Deed restrictions Pending use controls Retroactive controls Special site constraints general time schedule for: Project authorization Project staffing Design Cost estimating Financing Documentation Design review/quality control Permit processing Phasing Special-order Construction Data and security hook-up Move-in Test operations Rental/sales/leasing furnishings and equipment

Request information
l

Determine
l

Identify special financial possibilities Absorption rate

D Analyze real estate market:

l

Capture rate

AIADOCUMENTD200 .PROJECTCHECKlIST*1995EDITlON*AL4'-01995 lTHEAMERKANINSTIlIJTE OFARCHIIECTS I~~~NEWYORKAVENUE,N.W,W&HINGTON,D.C. 2000~5292 l WARNING:Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.

D200--1995

PROJECT NAME: PROJECT NUMBER:

Market rent Cost and income projections Property Survey and soil reports Site preparation Predesign and programming Architectural Engineering compensation compensation

Develop estimates for total project cost including:

l

Special consultants On-site improvements Off-site improvements Permits Testing Inspection Construction Tenant improvements Furniture Equipment Telecommunications Security Landscaping Property taxes Insurance Mortgage loan fees Interim loan fees Interest payments Closing costs Post-design services Leasing agent fees Sales commission Contingency allowances systems

Develop estimates for annual project operating expenses including:

l

Debt service Utilities Facilities management Leasing Cleaning Maintenance Landscaping Exterior maintenance Property taxes

D200-1995

AIA DOCUMENT D200 * PROJECT CHECKLIST * 1995 EDITION - MA* * 01995 * THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE. N.W. WASHINGTON, D.C. 20006-5292 l WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.

PROJECT NAME: PROJECT NUMBER:

Insurance Accounting fees Security Inflation index Contingency Operations allowances personnel

Develop estimates for gross rental, lease or sale income including:

l

Space or function types Square footage Income per square foot Vacancy rate if any, including:

D Prepare cash flow statement D Obtain special tax considerations,

l

Tax incentives Building depreciation Furniture/equipment Deferred taxes Interest deductions Capital gain depreciation

AIADOCUMENTD200 l PROJECTCHECKLIST1995EDIiTON*AIA01995 OF ARCHITECTS, 1735 NEWYORKAVENUE,N.W,WWASHINGTON,D.C. photocopying violates U.S. copyright laws and will subject

lTHEAMERICANINSTITLJT'E
20006-5292 * WARNING:Unlicensed
PrOSSCUtiOn.

the violator

to legal

D200-1995

PROJECT NAME: PROJECT NUMBER:

Identify project team and what presentation will play. and roles. to Owner.

role each member

D Identify Owner team personnel D Submit project questionnaire D Identify Owner requirements the presentation. D D Identify presentation
l

and address prior to

Prepare agenda and story boards for presentation. site and configuration: Lighting Outlets-how Table Seating Size Natural light Blinds/curtains Special equipment Screen type and size format and media for this project: Drawings Renderings Models Photos Slides Overhead projection Video Computer-CAD-transport Slide or overhead projection 0 Extra lamp 0 Different lens 0 50 extension 0 Extra support Computer 0 Outlet type 0 Enlargement capability for projection on dress, speaking roles and seating. specific. 0 Table for support cord (for height adjustment) 0 Extra slide tray 0 Need to bring screen
l

many-where capabilities

Existing projection

Decide on presentation
l

equipment equipment required:

If presentation
l

is out of the of&e, determine

D D D

Brief participants

Set time limit on presentation. Request debriefing-be

0200-1995

AIA DOCUMENT OF ARCHITECTS, photocopying

D200 l PROJECT CHECKLIST l 1995 EDITION * MA l 01995 . THE AMERICAN INSTITI:TE 1735 NEW YORK AVENUE, N.W, WASHINGTON, DC. 20006.5292 l WARNING: Unlicensed U.S. copyright laws and will subject the violator to legal proeecution.

violates

PROJECT NAME: PROJECT NUMBER:

D Verify your ability to meet the professional liability insurance and licensing requirements of the project locality. D Determine
l

basis of services: services agreement management agreement services if B163, agreement

Basic services agreement Designated Construction Design/build Interior design services agreement

D Determine what constitutes additional or supplemental basic services agreement is used. D Determine designated if applicable. Direct selection Competitive Negotiated Single-prime Multiple prime Construction Design/build with the Owner. management bidding (open or closed) services based on AIA Document contract:

D Ascertain method for award of construction

l

D D

Review program requirements Determine

Owners time schedule for bidding and occupancy

D Determine Owners budget and determine its basis (e.g., cost estimate, available funds, fured limit of construction cost, etc.). D Determine whether project budget, schedule and program objectives are compatible and realistic. the compensation method for all services. Select and organize the design team, including structural, mechanical, electrical and special consultants. Inquire regarding consultants abilities to meet time schedule, liability insurance and licensing requirements; determine compensation. Prepare project estimating and budget worksheet:
l

D Determine D D

Time required for services Personnel time and production Cost of contemplated Compensation cost projections Cost of basic services for entire project additional services expenses etc.) to be used. required for additional services

Estimate of reimbursable Cost of special insurance Other costs (consultants,

D Verify form of general conditions D

Prepare Owner/Architect agreement form and submit to Owner. Have legal and insurance counsel review any modifications or specific provisions required by Owner.

AIA DOCUMENT D200 l PROJECr CHECKLIST l 1995 EDITION l AU@ * 01995 l THEAMERXAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W, WASHINGTON. D.C. 20006.5292 . WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.

D200-1995

PROJECT NAME: PROJECT NUMBER:

D Verify that the office has the means, space, equipment and personnel capabilities required to complete the project. Consider:
l

Conflicts with other projects New hiring Expansion Joint venture Branch office

D Review final agreement with legal and insurance counsel. Approve any modifications made by Owner, or renegotiate. D Verify that party signing for Owner is legally authorized the agreement. to execute

D Prepare three originals for signature, complete execution of the agreement and schedule or initiate the first formal phase of work. D Submit initial invoice to Owner; if applicable, include reimbursable expenses. D Submit information required by the agreement. to D Distribute executed originals and copies of the final agreement appropriate parties. D Assign project number.

D200-1995

AIA DOCUMENT D200 l PROJECT CHECKLIST * 1995 EDITION - MA l 01995 l THE AMERKAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W!. WASHINGTON, D.C. 20006-5292 * WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.

PROJECT NAME: PROJECT NUMBER:

1% PRE-DESIGN: Project Administration

D Determine the first phase of work as defined in the executed Owner-Architect agreement:
l

Notes

Feasibility/market Financial feasibility Budget feasibility

studies

Assistance in preparing financing applications special applications Assistance in selecting consultant Programming fee: Profit Direct expenses Consultants

and/or any other

Assistance in preparing initial agency permit applications for EIR report Assistance in special studies or analysis prior to. programming

D Allocate architectural
l

* Indirect expenses
l

D Compare architectural fee with offtces hourly costs and establish the number of work hours for each phase of work:
l

Programming Site Analysis Schematic Design Design Development Construction Documents Bidding or Negotiation Contract Administration Post-Construction services

D Prepare a project schedule based on the project objectives and architectural fee. Distribute the project schedule to all project participants. Create a project record book in accordance Develop project accounting procedures. Maintain weekly project expense reports. Determine monthly calendar date for submittal of invoices from consultants. D Create project filing system in accordance 0: Prepare project directory. D Distribute project directory. D Distribute copies of the Owner-Architect consultants for review. D Verify consultant D Prepare consultant professional agreements agreement to all project with office standards. with office standards.

liability coverage. and obtain signatures. agreements.

D Distribute executed consultant

AIA DOCUMENT D200 - PRQJECTCHECKLIST * 19% EDITION * AL4 - 01995 - THE AMERICAN INSTITUTE 01. ,~RCHITECTS. 113j NEW YORK .~VESCE. x.X!. WASHINGTON. D.C. 20006-5292 * WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.

D200-1995

PROJECT NAME: PROJECT NUMBER:

D D

Determine the extent of Owner, Architect and consultant responsibilities relative to the building design program. Reconcile the building design program with the Owners budget. Advise the Owner if budget and program are not compatible. and furnishings. of

D Verify the Owners list of building functions and spaces. D Verify the Owners list of equipment D When applicable, propose user surveys. D to the Owner the implementation for growth projections. responsible for functional

Identify the Owners requirements

D Identify the Owners representative relationships and their hierarchies. D Identify specific departmental D

and room occupancies. criteria and proceed with a

Create room function and relationship user survey. interaction interaction Create a room-by-room

D Create a departmental D D D D D

matrix. diagram.

Create a bubble diagram of the departmental and room-by-room interaction matrix with important relationship rankings. Determine the Owners spatial requirements. electrical and other Determine preliminary structural, mechanical, engineering systems.

Create horizontal and vertical diagrammatic block plans with relative spatial requirements. Identify all rooms, corridors, and vertical circulation; provide exit analysis. Review the diagrammatic the Owner. block plans and program with to proceed.

D D

Obtain the Owners written authorization

10

D200-1995

AIA DOCUMENT D200 l PROJECT CHECKLIST . 1995 EDITION * AIAm * 01995 . THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE. N.W, WASHINGTON, D.C. 20006-5292 * WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.

PROJECT NAME: PROJECT NUMBER:

2. SITE ANALYSIS: Site Evaluation

D Request land survey from the Owner. D Review the topographic and boundary survey Check major features through on-site observation. D Determine zoning requirements. showing major site features and surrounding D Secure photographs influences.

D Secure available USGS maps of the site. D Secure any maps or photos produced the site. D Secure an aerial photograph surroundings. by local or state agencies of

of the entire site and its data from the weather

D Obtain seasonal climate and microclimate service. D Obtain seasonal solar orientation D Prepare solar orientation data. diagrams.

D Determine drainage, erosion control and storm water detention requirements. D Obtain consultant site data requirements. and D Prepare a list for the Owners review of testing companies laboratories that may be used to analyze the site.

D Assist the client in securing necessary soil and related site tests and required investigations. D Determine availability, quantity and quality of existing site utilities. D Verify from local and state agencies what special site investigations are required. D Have the design team and all consulting staff visit and examine the site. Confirm that all site data has been reviewed by all responsible parties prior to proceeding with site design. D If required by the contract, construct survey a model of the topographic

THE AMERICAN INSTITUTE AIA DOCUMENT D200 . PROJECT CHECKLIST * 1995 EDITION - MA l 01395. OF ARCHITECTS, 1735 NEW YORK AVENCi. N.W. WASHINGTON, D.C. 200065292 * WARNING: Unlicensed photocopying violates U.S. Copyright laws and will subject the violator to legal prosecution.

D200-1995

11

PROJECT NAME: PROJECT NUMBER:

D Determine
l

format and content

requirements:

Legal requirements

of format and content

Public agency checklists Samples of similar reports in public records

D Determine the structure of the report; include general and specific environmental issues. D Report on topics relating to:
l

Aesthetic enhancement Neighborhood Enhancement and local enhancement of neighborhood or local economy

Land use improvements Traffic flow and parking improvements Site accessibility including ADA compliance Air quality protection or improvements or improvement Microclimate, air motion and humidity improvements Water quality protection Improved surface water flow

Improved ground water retention Earth slide and erosion prevention or enhancement Plant life protection Historic preservation Archeological protection Noise abatement Hazardous materials Glare and reflectance Tax revenue increase Improved Improved market for utility
services

* Animal life preservation

l

or enhancement

prevention

Natural resource development

market for local services or local security improvement enhancements impact considerations relating to:

Neighborhood

Health and recreation

Local ethnic values recognition Acquisition of property Relocation of tenants or Owners Effect of the project on other real property Demolition Construction of the facility development Future related or contiguous of existing structures/tree salvage and removal

D Identify environmental
l

* Operation
l

12

D200-1995

AIA DOCUMENT D200 l PROJECT CHECKLIST - 1995 EDmON AL4 m l 01995 . THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEWYORKAVENUE, N.W, WASHINGTON, D.C. 2000~5292 l WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.

PROJECT NAME: PROJECT NUMBER:

D Prepare a directory of governing agencies and their representatives names, addresses, and phone numbers. Include a section that lists applicable codes, regulations and ordinances that pertain to this project. D Identify applicable revisions or changes to codes, regulations and ordinances. D Identify the full approval process and prepare a sequential schedule indicating each agencys approval, timeframe and deadline. D Identify team members D D responsible for governing agency contact. to identify special problems. Meet with agency representatives

Meet with the Owner to review all ambiguities and contradictions in the applicable codes, regulations and ordinances. Map out a strategy to address these issues. Assist the Owner in completion of applications for approval.

AIADOCUMENTD200 .PROJECTCHECKUST*1995EDITlON'ALA~* OFARCHIIECTS ~~~~NEWYORKAK?NUE,N.W,WASHINGTON,D.C. photocopying violates U.S. copyright laws and will subject

~~~~~"IIIEAMERKANINSVI'U~ 20006.5292 - WARNING:Unlicensed to legal prOBXtiOn.

the violator

D200-1995

13

PROJECT NAME: PROJECT NUMBER:

3. SCHEMATIC DESIGN
D Periodically review internal office budgets and production schedules; compare with actual progress. D Submit monthly or periodic invoices to the Owner for payment; include reimbursable expenses. D Obtain the name of the Owners authorized D Update and distribute project directory D Assign staff to the project. D Distribute project schedule to Owner, project staff and consultants. D Review all data furnished, including building design program, budget, project budget, legal, site, code, space and special Owner requirements. D Prepare functional space plans. D Provide engineers and consultants and functional space plans. with pertinent program data representative.

D Analyze comparative systems with engineers and consultants; select systems to be used in the project. Determine system space and location requirements.
l

Structural Mechanical Electrical Other consultants as the

D Require all consultants to produce their schematic plans following the same format, scale, and drawing positioning architectural drawings.

D Create or obtain lists of special building equipment and fixtures required by the Owner that may affect consultants work; distribute the lists to appropriate consultants. D Review architectural schematic diagrams with consultants. Conduct one or more consultant coordination meetings regarding system compatibility. D Confirm that the selected engineering are compatible with one another. Site plan with diagrammatic relationships Principal floor plans General descriptive views or elevations Illustrative sketches, models or renderings, if required and construction to include: systems

D Prepare basic Schematic Design documents

l

indications showing horizontal

Sections through the site showing vertical relationships

Calculate areas and volumes, and analyze plan efficiency of the design by usable area, area per person or other method. Prepare a general description and equipment outlines. of the project, including materials

Begin research on materials, equipment, fixtures and building systems. Create a products and materials file. Start project outline specifications.

AIA DOCUMENT OF ARCHITECTS, photocopying

D200 l PROJECT CHECKLIST l 1995 EDITION * AI& l 01995 l THE AMERICAN INSTITUTE 1735 NEW YOMA~J~LIE, N.VZ. WASHINGTON, D.C. 20006.5292 - WARNING: Unlicensed U.S. copyright laws and will subject the violator to legal prosecution.

violates

D200-1995

15

PROJECT NAME: PROJECT NUMBER:

D D

Obtain and review statements each consultant.

of probable construction

cost from

Prepare an estimate of probable construction cost based on all available data. Include appropriate contingency to cover future development of the project. If requested by Owner, provide a detailed estimate and/or life cycle costing as an additional service. Select construction
l

cost estimating system:

Square foot unit cost Square foot cost according to building type Volume unit cost Systems estimate Quantity survey

Submit Schematic Design documents to the Owner. (These documents may include, but may not be limited to, drawings, descriptions, calculations, outline specifications, colors, materials and statements of probable construction cost.) Plan appropriate presentation media. Prepare presentation of optional design features and variations. evaluate changes and comments.

D D

D After presentation,

D Document revisions to scope of the work and review with the Owner. D Obtain Owners written approval of Schematic Design documents. D Obtain Owners written authority to proceed Development phase. to the Design

D Submit monthly or periodic invoice to the Owner for payment; include reimbursable expenses.

AIA DOCUMENT OF ARCHITECTS,

0200 l PROJECr CHECKLIST - 1995 EDXION * A!A* l 01995 * THE AMERICAN INSTITUTE 1735 NEWYORKAVENUE, N.Q!, WASHINGTON, D.C. 20006.5292 - WARNING: Unlicensed U.S. copyright laws and will subject the violator to legal prosecution.

16

D200-1995

photocopying

violates

PROJECT NAME: PROJECT NUMBER:

4.

DESIGN DEVELOPMENT
issues on Schematic Design checklist.

D Review unresolved

D Periodically review internal office budgets and production schedules; compare with actual progress.
l

Review and update schedule of completion dates for this and all subsequent phases. Inform the project team and Owner of any revisions. Review and update staff time and production Adjust number and type of staff as required. Distribute updated project schedule consultants. to Owner, staff and cost projections.

Update and distribute project directory

D As documents develop, confer with and obtain preliminary review from regulatory agencies such as:
l

Building department Fire marshal (state & local) Dept. of Health Dept. of Education Zoning commission Planning commission Design review board Other:

D Identify all documents

with project number and date.

D Submit monthly or periodic invoice to the Owner for payment; include reimbursable expenses. D Obtain Owners approval of expenditures for any models, perspectives or renderings required for the project. D D D Review the building design program and verify compliance. Recheck Schematic Design documents for code compliance. Obtain Owners approval in the event that additional consultants are required.

D Receive results of all investigations and tests, including soil borings. and analysis. If necessary, request additional information. Forward final information to appropriate consultants. D Review all other data received from the Owner and consultants. If necessary, request additional data. if any, for document develop a

D Obtain Owners standards and requirements, format and other presentation materials.

D In consultation with the Owner and consultants, checklist of special systems.

D Define actual occupancy for each area, check against program, and forward to consultants. D Request that the structural engineer(s) their review of applicable regulations. investigate and report on

AIA DOCUMENT D200 * PROJECT CHECKLIST * 1995 EDITION l MA l 01995 l THE AMERICAN INSTITL~ OF ARCHITECTS, 173 j NEW YORK AVENUE, N.W. WASHINGTON, D.C. 20006-5292 * WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.

D200-1995

17

PROJECT NAME: PROJECT NUMBER:

D Request that the mechanical and electrical engineers:

l

contact utility companies and public authorities and initiate approval process;

for all services

investigate and report on their review of all applicable local, public and utility regulations; notify the Architect of space and location requirements systems; and prepare estimates of probable operating costs with recommendations for implementation. for

D Review engineers estimates of probable operating costs and forward to Owner. Obtain Owners approval of the selected fuel source(s). D Prepare site plan indicating building location(s) improvements. D Prepare other necessary documents sections, schedules and notes. D Prepare area calculations D Prepare building volume calculations. D Prepare a preliminary Project Manual. D Update materials, equipment, futures and building systems file. D Direct consultants to prepare design documents as required to illustrate and describe their portions of the project. D Require all consultants to produce their design documents following the same format as the architectural drawings. D D D D D Conduct one or more group coordination consultants. Reach agreement on structural, mechanical, building systems. Confirm that the selected engineering are compatible. meetings with electrical, and other systems cost and site

to include: plans, elevations,

(net and gross).

and construction

Direct consultants to provide preliminary construction estimates for their portions of the project.

Update the statement of probable construction cost. If specifically requested by the Owner, provide a detailed cost estimate as an additional service. documents. presentation materials. Plan and prepare appropriate

D Submit Design Development D

D After the presentation, identify changes, repercussions, contradictions or conflicts and discuss with Owner. D D D D Confirm with the Owner which contracting used. procedure will be

Obtain Owners written approval of Design Development documents. Obtain Owners written authorization Documents phase. to .proceed to Construction

Submit monthly or periodic invoice to the Owner for payment; include reimbursable expenses.

18

D200-1995

AIA DOCUMENT D200 . PROJECT CHECKLIST. 1995 EDITION l AL4* -01995 * THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W, WASHINGTON, D.C. 20006.5292 - WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.

PROJECT NAME: PROJECT NUMBER:

5. CONSTRUCTION DOCUMENTS
D Review unresolved issues on the Design Development checklist.

Notes

D Periodically review internal office budgets and production schedules; compare with actual progress, D Review and update schedule of completion dates for this and all subsequent phases. Inform the project team and Owner of any revisions. D Establish a clear chain of command Construction Documents phase. and response for.the

D Review and update staff time and production

l

cost projections.

Adjust number and type of staff as required. Distribute updated project schedule to Owner, project staff and consultants. who are not experienced

D Schedule training sessions for personnel in applicable production methods. D Update and distribute project directory. D Identify all documents

with project number and date.

D As documents develop, confer with and obtain further review from regulatory agencies such as:
l

Building department Fire marshal (state & local) Dept. of Health Dept. of Education Other:

D D D D D D D D

Check with the applicable regulatory agencies and establish schedule for submission and/or review. Coordinate Coordinate the work of all team members, drawings with Project Manual. cost estimate and advise the including consultants.

Update preliminary construction Owner of any changes.

Submit monthly or periodic invoice to the Owner for payment; include reimbursable expenses. Review the program and verify compliance. Re-check Design Development documents for code compliance. of the Develop a list of required drawings; check requirements Owner and governing bodies.

D. Prepare a one-fourth size mock-up of all project drawings, their sequence, and the information to appear on each sheet. Distribute copies to concerned parties for review, then distribute final copies to all staff as a supervisory guide. D D Determine the final printing system. Determine specific drafting systems appropriate to parts or all of the project and include them in the mock-up set.
l

Computer

text and/or CAD graphics

Manual drafting Photo drafting Overlay drafting Keynotes

AIA DOCUMENT OF ARCHITECTS, photocopying

D200 . PROJECT CHECKLIST . 1995 EDIIlON 1735 NEW YORK AVENUE, N.W, WASHINGTON, U.S. copyright laws and will subject

* THE AMERICAN INSTITUTE AIAe -01995 D.C. 20006-5292 * WARNING: UnliCSnSed to legal prosecution.

violates

the violator

D200-1995

19

PROJECT NAME: PROJECT NUMBER:

Notes Linked notes and/or details with CSI numbers (ConDoc)

Full sheets of reusable standard or typical file data Paste-up

D Review the completed working drawing index with all concerned parties. Obtain feedback and make revisions as necessary D Determine the completion date of the limited architectural plan base sheet(s) for consultants use. D Develop title block format (check requirements licensing laws and governing bodies). of Owner, floor

D Develop format for door, window and finish schedules. D Establish a checklist and timetable for the clients applications approvals and permits from governing bodies. D If applicable, determine unit prices. alternates, cash allowances and for

D Obtain Owners instructions on insurance, bonds, construction agreements and bidding procedures. D Submit copies of General and Supplementary Conditions for Owners review, or obtain Owners specific contract requirements. D Determine what items, if any, are to be furnished by the Owner, and those items not to be included in the contract. D Verify Owners acceptance and electrical systems. D Obtain schedule materials. of the proposed designs for mechanical

D Monitor approval and permit process. for delivery and installation of Owner-furnished for coordination. issues.

D Assemble final drawings and specifications D Revise documents D Determine whether jurisdiction. as required.

D Conduct team meetings to resolve coordination

D If project will be bid, assemble bidding documents. prevailing wage rate statutes apply in project

D Prepare final calculations of net and gross areas and volumes. D Obtain each consultants portion of the project. D Prepare final construction final construction cost estimate. cost estimate for their

D Prepare testing and quality control program budgets and assist Owner in selection of testing agency. D Submit drawings, Project Manual, construction area calculations to the Owner. D Review list of potential bidders with the Owner. D Obtain and review qualification statements from interested bidders. and D Place Architects and engineers seals on the documents obtain signatures required by reviewing authorities. D Assist Owner in filing documents D D Obtain Owners written authorization Negotiation phase. cost estimate and

For final approvals and permits. to proceed to the Bidding or

Submit monthly or periodic invoice to the Owner for payment; include reimbursable expenses.
AIA . 01995 l THEAMEKILAN INSTII1:1R IX. 20006-5292 l WARNING: Unlicensed to legal prosecution.

AIA DOCUMENT OF ARCHITECTS,

D200 . PHOJECTCHECKLIST - 1995 EI)lllON 1735 NFw YORK AmNIX, N.V%, WASHINGTON. U.S. copyright laws and will subject

20

D200-1995

photocopying

violates

the violator

PROJECT NAME: PROJECT NUMBER:

1 6. BIDDING OR NEGOTIATION
D Review unresolved issues from Construction Documents phase. bid

D Review and update project schedule. D Investigate whether other major projects have concurrent dates, or if other factors require bid date modification.

D Consult with the Owners legal counsel on the existence of any special laws regarding the bidding process, construction documents and forms of agreement. D Identify the Architects and Owners respective responsibilities in advertising for bids, receiving bids, bid evaluation and negotiation. D For open bidding, publish advertisement for bids (in some cases, Owner may publish). If separate prime contracts are to be awarded, separate advertisements may be necessary D Obtain and review qualification statements bidders. from interested

D For bidding by invitation, notify selected bidders. D D D D D If the construction contract is based on negotiation, assist the Owner in negotiating with prospective Contractor(s). Prepare register of bid documents. to bidders and obtain deposits. Issue documents to plan rooms. prepare a report and distribute copies.

D Distribute bidding documents Hold a pre-bid conference,

Record responses to bidders requests for clarification in the form of a written addendum distributed to all bidders.

D Upon return of documents, refund bid security to bidders who either withdraw or are disqualified. D Evaluate proposed substitutions and requests for product approval; notify bidders of accepted substitutions by addendum. D D Confirm participation of prospective bidders. Prepare a bid tabulation form.

D Assist the Owner in the receipt, tabulation and analysis of bids; check bids for irregularities. D Advise the Owner on selection of alternates and obtain Owners approval. D Assist the Owner in the process of acceptance D or rejection of bids. Notify bidders of acceptance or rejection; obtain return of bidding documents from unsuccessful bidders. Return their deposits and bid securities. (Hold bid security of lowest bidders until execution of the contract). Request and receive submission of post-bid information.

D Assist Owners legal counsel in preparation of construction contract(s). If separate prime contracts are to be awarded, obtain assistance of consultants. D D Schedule times for confirmation of required Owner and Contractor insurance coverages. Obtain from the Contractor performance bonds, labor and material payment bonds, and any contract bonds required by statute. Review and forward copies of bonds to the Owner.

AIA DOCUMENT DZOO l PROJECT CHECKLIST * 1995 EDITION l AL4 * 01995 * THE AMERICAN IhVlTUTE OF ARCHITECTS. 1735 NEW YORK AVENUE, N.W, WASHINGTON, D.C. 20006-5292 l WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.

DZOO-1995

21

PROJECT NAME: PROJECT NUMBER:

D Obtain the Contractors certificate of insurance. forward copies of the certificate to the Owner.

Review and

D Obtain a copy of the property insurance policy from the party responsible for obtaining such coverage. Review and forward copies to the other party D Identify and review any atypical insurance arrangements between Owner and Contractor. Include descriptions of such arrangements in the contract.

D Assist the Owner in preparing and sending to the Contractor(s) notices to proceed with the work. D Provide the Contractor with all necessary contract documents. D Obtain Owners written approval to proceed with Construction Contract Administration phase. D Submit monthly or periodic invoice to the Owner for payment; include reimbursable expenses.

AIA DOCUMENT

D200

* PROJECT CHECKLIST

1995 EDITION - ALA * 01995

* THE AMER&4N

INSTITUTE

22

0200-1995

OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W, WASHINGTON, DC. 200065292 l WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.

PROJECT NAME: PROJECT NUMBER:

7. CONSTRUCTION CONTRACT ADMINISTRATION

D Review unresolved issues from Bidding or Negotiation phase.

D Update project directory D Review and update project schedule. D Develop and implement a system of routing and distribution project correspondence and submittals. D Create construction
l

for

contract administration and meeting reports

files to include:

Correspondence Schedules Field reports

Project photography Phone log Requests for Information Construction Supplemental Submittals Agency inspections, Owner-Architect Owner-Contractor Schedule of Values Observations of contractor performance Certificates of insurance Property insurance policy Contract bonds Project close-out and site observation permits and approvals Applications for payment agreement agreement(s) (RFIs) Requests for Proposals (RFPs) Change Directives (CCDs) instructions Change Orders Quality control reports

Consultant agreement(s)

D Assign contract administration responsibilities.

D With the Owner, review and approve or take other appropriate action on Contractors list of subcontractors and suppliers. D Notify the consultants subcontractors. of selected prime contractor(s) submittal schedule. meeting. and

D Obtain and review Contractors

D Establish a time for the preconstruction

D Establish site observation and project meeting schedules; coordinate with agency inspection requirements. D If required, notify the Owner to submit applications gas, electric, water, telephone and other services. for permanent

D Have Owner file a copy of all property insurance policies with Contractor.

AIA DOCUMENT D200 - PROJECT CHECKLIST * 1995 EDmON * AIAe * 01995 * THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE. N.W. WASHINGTON, D.C. 2000&5292 * WARNING: UnliCenSed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.

D200-1995

23

PROJECT NAME: PROJECT NUMBER:

If the Owner does not intend to purchase property insurance, have Owner notify Contractor in writing. If the Contractor elects to purchase such insurance, initiate appropriate change order. Review construction Owner. budget (including contingencies) labor and materials. to the Contractor. with the

D D D D D

Review Owner-supplied

If required, send the notice to proceed

Keep Owner informed on the progress of the work. Prepare a field report for each visit to the site. Obtain and review the Contractors updated progress schedule and advise the Owner of potential revisions to anticipated occupancy date. Prior to the first application for payment, receive, review and approve, if appropriate, Contractors schedule of values. Receive and review the Contractors respond appropriately applications for payment;

D D

D Verify requirements, if any, for reduction in retainage and have Contractor submit consent of surety documentation. D D D D D D D Submit monthly or periodic invoice to the Owner for payment; include reimbursable expenses. List tests required for the project and note their approximate in accordance with current construction schehule. Obtain and review required test reports. Receive submittals; review, take appropriate the Contractor. Maintain submittal log. Review Contractbrs appropriately. proposed cost for changes and respond action, and return to dates

Receive from the Contractor notification of substantial completion and list of items to be completed or corrected. Respond to the Contractors repaired or completed. punch list of remaining work to be request for a reduction of prep&-e a

D Inspect the project to confirm substantial completion. D D

If applicable, review Contractors retainage.

D When the project is judged to be substantially complete, Certificate of Substantial Completion. D If reproducible record drawings are required, provide the Contractor with appropriate media. D D Request that the Contractor

submit project close-out documents.

Review the close-out submittals for completeness. has obtained a certificate of occupancy

D Verify that the Contractor or occupancy permit.

D Review the Contractors request for final inspection and conduct a field inspection of the project to confirm completion. D Prepare a final field inspection D report. Review the Contractors application for final payment, including required attachments such as waivers of lien and consent of surety documentation.

AIA DOCUMENT

D200

* PROJECTCHECKIXT

* 1995 EDITION * AL4* * 01995

* THE AMERICAN INSTITLJTE

24

D200-1995

OF ARCHITECTS, 1735 NEW YORK AVENUE, N.SV, WASHINGTON, D.C. 20006-5292 l WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the vi&or to legal prosecution.

PROJECT NAME: PROJECT NUMBER:

D Issue a final certificate for payment, D Submit [final] monthly or periodic invoice to the Owner for payment; include reimbursable expenses.

D Assemble and file for future reference complete project and cost records for both construction and professional services, D Archive project information and materials according to type; indicate duration for archival retention (prior to discard). D Prior to expiration of the one-year period of corrections, obtain the Owners authorization to conduct an inspection to determine if any work is required by the Contractor to remedy defects.

AIA DOCUMENT OF ARCHITECTS, photocopying

D200 l PROJECT CHECKLIST. 1995 EDITION . AIA* - 01995 * THE AMERICAN INSTlTL~ 1735 NEWYORKAVENLJE, N.U?, WMHINGTOX, D.C. 20006-5292 l WARNING: Unlicensed

violates

U.S. copyright

laws and

will subject

the violator

to legal prosecution.

D200-I

995

25

PROJECT NAME: PROJECT NUMBER:

8.. POSFCONSTRUCTION

SERVICES

Notes

D Perform post-construction services in accordance with the Owner-Architect agreement. Such services may include:
l

Maintenance

and operational

programming

Start-up assistance Record drawing Warranty review Post-contract evaluation

AIA DOCUMENT OF ARCHES photocopying

D2W . PROJECT CHECKLIST l 1995 EDITTON * AIA * -01995 l THE AMERICAN INSTIT!JTE 1735 NEW YORK AVENUE, N.W, WASHINGTON, D.C. 2ooO&5292 l WARNING: Unlicensed violates U.S. copyright laws and will subject the violator to legal prosecution.

D200-1995

27