Dinesh Pathrikar hails from a small village in Maharashtra ( India ),where his father was a teacher.

He took his basic education from the same village. After pursuing his further studies in science and obtaining a Masters degree in electronics, he was also a recipient open merit scholarship of Mumbai University. Now he is running his own Pvt. Ltd. IT firm with an ISO tag and was also selected for Quality Summit Award New York 2009. His enriched knowledge and vast experience during the last 18 years has come into forefront and he aims with this book is to map out the path for success to people with an entrepreneurs mind set.
TRUST ME, THIS BOOK WILL NOT DISAPPOINT YOU.

Copyright "PERFECT MANAGEMENT SYSTEM"(Business Edition) 2013 by Dinesh Gangadharrao Pathrikar. All rights reserved. Printed in India. No part of this material may be used reproduced in any manner whatsoever without written permission. Address : Dinesh Gangadharrao. Pathrikar MIDC Millenium Business Park, Mhape,Building No.1, Unit No107, Sector 2, TTC Industrial Area, Navi Mumbai 400 709, Phone No. 022 27781526, Email : team@perfectitnet.com

CONTENTS
Introduction ............................................................ 11

VISION
1. Company Profile ...................................................... 19 2. The Boss and Staff Chemistry ................................... 40 3. Company Growth & Technology .............................. 49 4. Customer Relationship Management ....................... 54 5. Daily Attendance , Salary Slip , Leave form ............... 60

6. Sale Purchase & Stock Book ..................................... 68 7. Marketing Strategies and Product Launch ................ 76 8. Earnings and Investments ........................................ 85 9. Data Storage Management ......................................100 10. Important Business Registration and Taxes ........... 105 11. Fitness , Diet & Meditation ...................................116 12. Job Allotment System ...........................................131 13. Race Against Time ................................................138 14. The Mask .............................................................148 15. Trust and Faith .....................................................152 16. Dream With Success .............................................157 17. Love or Attractions ...............................................161
Acknowledgement .................................................... 4 Dedication ................................................................ 5 Five Ways to Benefit from this book .......................... 6 Preface ...................................................................... 7 My Page ................................................................ 167 Personal Opinion about dream India ..................... 172 Last Word .............................................................. 204

P.M.S. Reference Manual ....................................... 184 Future Projects ...................................................... 201 Book Contents Summary ....................................... 205 Note Pad ............................................................... 206

Business

Edition

Th

Mis sio

n with Laws of

s s e c S uc

By
Dinesh Pathrikar
==1==

Authors Statement
Dear Reader, First of all thanks for purchasing this different concept book and if you are searching something new challenging concept in leading a life with success and satisfaction, then this book can provide a practical guideline to achieve the same. Achievements and work with balance have its own place in life. By giving an example of juggling of four balls in simple language, the author has tried to explain the importance of vision, finance, health and relationship. According to these four modules book flow has been constructed. Each module directly or indirectly links with work with balance process. PMS software is an unique self organizer and directly links with work with balance process with satisfaction. Finance module also focus on importance on ISO. Important business quality registration and more about tax registrations. How to handle Investments option is also given in same module. The author has given hi s personal opinion in separate modules. So while understanding the importance of work with balance process the rhythm will not be disturbed. This book mainly focus on surrounding experience sharing ,self satisfaction analysis and success ratio dependency. At last its simply an IT based new revolution for work with balance process.

==2==

To,
Subject : Personal Opinion about the Perfect Management System Book and Software. Dear Friends, This is in reference to the above subject, as everyone know that Boss and Staff understanding is the base for an ideal company or project. Int his regard I am collecting a fair opinion poll about Office Decision Support System. I am working on this unique concept since 2005. This book and the software are now in their final stage. The philosophy behind creation of this book and software respects differences of opinion, foster diversity in different fields, and encourage research in all domains, develop new ideas, various thinking and sustain peaceful coexistence of Boss and Staffs relationship. If administration has the midas touch of management, then an entrepreneur can create miracles. Here I have tried to focus more on root cause analysis in respect of various office issues. My main intention of this exercise is to collect fair feedback / acknowledgements from different personalities, so that I can update myself professionally. Criticism is hardly ever welcomed in any book. But without constructive criticism no field of science can grow. I used the word constructive criticism purposefully because any true critic would not find fault but would suggest some alternatives. Hence I request you, since it is purely an opinion copy, please go through this book / PMS software and suitably give your valuable suggestions for amendments if any.

With Best Compliments , Dinesh Pathrikar

==3==

Acknowledgement
I wish to thank to my Management King and my well wisher, Mr. Sameer Surve who played an instrumental role in guiding andhelping me in business analysis. I also wish to thank many of my Business friends, my team members as well as my brother Sanjay and Vijay. All of them have given valuable suggestions when this book was in the primary stage. I take this opportunity of expressing my gratitude to Professor Abhay Vasant Arolkar for his appreciation which encouraged me to complete this book. Many friends have read the earlier drafts and commented that the concept may be okay but some of them rejected the same painfully, but very few of them shared their views. I sincerely bow down my head each and everyone who directly or indirectly involved in this project as I am doing the said research since 2005. Without your active support, I would not be able to complete this project. My uncle, Mr. Vasant Pathrikar was generous enough in selecting a suitable market place for me in a good locality in the year 1990, on twin sharing basis. I am highly indebted to him for the initial support he rendered to me. My sincere thanks to each and everyone who were actively involved in helping me and giving valuable suggestion in compiling these reports and flow charts. I kindly request you to give your valuable feedback on office decision support system and software given with this book. My sincere thanks to HKTDC Hongkong who were kind enough in giving me a chance to launch my PMS Software and PERFECT MANAGEMENT SYSTEM book during ICT EXPO 2013 held by them. Last but not the least, I would be failing in my duty if I do not thank Mr. Suryanarayan Iyer for the timely support who assisted me in my ideas and thinking, without which I would not have been able to complete this project.

==4==

Firstly, I offer my obligations to God who bestowed me a human body and also gave me an inspiration to serve the humanity. Because of his grace I got a religious father who use to pray ardently to God for my welfare. This Book is respectfully dedicated to my beloved father late Shri. Gangadharrao Shankarrao Pathrikar who has blended me with time tested values and unique system of education. His inspiration and practical philosophy of success ; motivates my entire family and guides me in every step of life. NANA, you made my lifes foundation simply strong and unshakable.

==5==

Five Ways to Benefit from this Book

PLEASE READ THE SUMMARY FIRST : 1] READ FORMALLY Read the book without any prejudices so that one can understand the basic business principles in concern to work with balance process , importance of ISO, and business strategy in a planned manner. 2] READ THE BOOK IN ANY ORDER One can refer any of the chapters, each chapter has its own values embedded in it. 3] BE YOUR OWN COACH Discuss the basic work concepts with the concerned team members, one may be able to arrive with some practical solutions referring to this book and software. 4] MANAGEMENT SOFTWARE The software given along with this book is definitely helpful in organizing oneself in a professional way. Please go through the audio demo in the given CD, before you install it on your computer or laptop. 5] ROOT CAUSE ANALYSIS Focus on common office problems with unique solutions, concerning Vision, Relationship, Finance and Health. Secondly, I have also defined FIVE laws of success.

==6==

Dinesh Pathrikar is managing director of IT base Pvt. Ltd. Company(ISO certified). His company selected for international Quality Summit Award- New York 2009. His Education base from small village. Intension to write said book:To set any company properly is critical job, here I covered my 17 years business experience which mainly covers root cause analysis of boss and staff working system. In this regard demo CD software may helpful in organizing yourself. You will experience nothing less than heaven on earth.

Preface

Dear Reader, Before starting with Boss and Staff Chemistry world, I would like to focus certain questions with you. How does your Boss behave in office matters ? What does the Boss expect from his Staff ? How do you interact with your Boss and Colleagues ? What does your staff expects from the Boss or the Company ? How Performance analysis / Salary slip / Leave form / Attendance record are maintained ? How effective is the advance Planning and implementation of the Company ? How Rules and Regulations of the Company are framed ? What is the opinion of Boss or Staff about Growth and Technology ? These are frequently asked questions ( FAQ ) which arises in the minds of the boss or an employee. In this regard I had conducted survey in one of my project with self employed boss and his staff. Further, I also had an opportunity to interact with technical, non technical staffs, working in different categories of the company and gathered information regarding the merits and demerits in some particular cases. My main intention was to know the practical expectation about working analysis system from them. To summarize of the critical problems faced by them, I have come with some solutions, case studies and practical examples in different topics. I have done maximum research in Office Management System, concerning mainly with Boss and Staff working analysis system. This book covers all the related topics, questionnaire with practical knowledge which may give proper guideline to concerned user. Each topic has moral values embedded in this system.

==7==

P MS software may help user to solve day to day administrative problems in office or at least may give you some useful guidelines. Though organizing oneself mainly for key person ( Manager / Director ) is a need of any industry. Collective teamwork is far more important rather than working only as an individual. Work with balance is far more important rather than banking only on its commercial success. This book and software will give you some useful insights about the stark reality and I would recommend it preferably to budding businessman, managers, staff working in corporate offices, family members / life partner and mainly to those whose dream is to start his own business. Unique books on management makes anyone feel better, mainly gaining knowledge. Whether you wish to upgrade your personal skills, change in profession or jobs, improve the managerial style, become powerful communicator, or be simulated and inspired as you work. This book has power to arouse strong emotional responses and provides an uplifting, exhilarating experience of those willing to open their hearts and mind. Entrepreneurs are unique people, but they need all the help they can get. They also need both passion and clarity so trust this book, it provides both.

ACKNOWLEDGEMENT COPY As this is an acknowledgment copy, my intention is to share a practical business experience with concern. How to manage office properly is a problem of universe. In this regard I have developed Perfect Management System and software with root cause analysis. May the Wisdom and Knowledge found in this book enhance the lives of all who experienced the system analysis of the book. Experience has taught me that sometimes significant problems cannot be solved by a single mind. One should seek advise only from near and dear ones as it is not harmful. As the bees collects honey from various flowers and stores it as honey comb. Like the same I also collected some examples and case studies from different companies and also from various fields and activities and have put them together in this book for the benefit of readers. I hope every reader would like this book as everyone likes honey for its sweetness.

==8==

REQUEST To express my thoughts in a better manner I have taken support of few examples published in newspaper and web sites. Here these examples are not mentioned to hurt / offend any respectable person but purely to give relevance and better understanding of the topic. ( Mainly for root cause analysis ) I urge all readers to learn from the given examples, however directly or indirectly without intention. If I have offended any individual I sincerely apologize for the same. AUTHORS NOTE 1] At the point of style, an entrepreneur and their team can also be a male or female. To use he and she every time clearly fails to reflect this, but oscillating between he and she sounds silly, and endless repetitions of his or her ( Or her or his) are just pained ugly. Apologies to any purists. Today with your utmost cooperation we will create history in office decision support system. 2] My Perfect Management System is not only concerned with time management or only commercial success. If anyone works sincerely then they can earn money or success. In this perfect management system, commercial achievement is not everything. In a long run work with satisfaction and balancing four pillars of life viz. ( Vision, Finance, Health and Relationship ) is more important. So this is an entirely different heart touch perfect management system book. If everyone thinks money is a by product of sincere work action, then most of the understanding problem will get solved. 3] I wish to thank all those who contributed comments and suggestions on the draft of this book, all those who made many substantive and editorial suggestions that helped greatly to make this a better book.

Dinesh Gangadharrao Pathrikar

== 9 ==

Work with Balance

Entire book is divided into four modules ( Vision, Finance, Health and Relationship ).Practically all these modules are very important for sustainable growth and self satisfaction.There are too many Management books available in the market under various topics, ( Eg. How to earn money, Path of success, Time management etc. ). I think ; not a single management book has equally given importance on the above four modules. Logically I feel work with balance is just like juggling of four balls viz. ( Vision, Health, Finance and Relationship ) out of the four balls, three balls i.e. Vision, Health and Finance comprises of rubber ball and fourth one of Relationship is that of glass. Though vision, finance and health can be recovered even after a short period of time i.e. It could be bounced back towards oneself. But Relationship is so brittle that if it is not handled properly the relation is bound to break or could get shattered. Those who take full control of juggling these four balls for them success and satisfaction is a by product. Entire book philosophy moves through work with balance process. If anyone organizes themselves, then only rest can be controlled. Generally in most of the cases, more importance is attached to the ball of finance. But this book covers all the related topics, questionnaire which will give proper guideline to the concerned user.

==10==

Introduction
Hello ... I am Dinesh Pathrikar,
Born in a middleclass family that was primarily employed by Government offices, I broke the trend and became the first person in my family to chose an entrepreneurial route. So business concept was entirely new experience for me. Initially I faced a lot of hurdles, pitfalls and many adversities while starting my IT business. After seeing the stiff competition and market condition, I used to wonder how I would be able to survive in this big competitive business world but I kept on consoling myself by repeating the theme Winners Never Quit and Quitters never Win and hence I should not quit and try to overcome all the hurdles and slowly and steadily moved forward inch by inch. The first thing that struck me was that customer demands completion of work within the given time frame, if that is completed successfully then there are good chances that one may win his love and admiration. Customer needs reassurance on quality and time delivery. Accepting the challenges of work with both hands which makes a self creative identity. At the end of the day, human being is mortal, and not a machine. Sometimes it so happens that owing to enormous work in hand, or materials not being available in the market it is difficult to fulfill the commitment given to others within the given time frame, then its our responsibility to call the customer or concern and convey the difficulties, rather than to make the customer to initiate about the status of work. I strongly believe in the motto that Work is Worshipwhich creates a brand name in the market. When moving gets tough, the tough gets moving. I stand by all the decisions that I take either right or wrong and leave the result to the almighty God. Within a short span of time, I moulded my companys entire system and received and ISO certificate. Secondly, my firm also could bag the certificate for import/Export license, enabling us to expand our footprint in different geographical locations.

==11==

By achieving these system and certificates, the confidence level boosted up to enormous proportions. On account of this, we got a professional approach in the entire working system and could participate in international IT fairs ( Hong Kong, China , Middle east etc ). Participating in an international event was a first break through for my company. This was a memorable experience which I will be able to cherish throughout my entire life. Looking at my past, I might have erred in my decisions or calculations in business, which could have gone wrong. Further to add to my woes the staff whom I trusted the most betrayed me either by not giving proper feed back as to when the product is to be launched, thus resulting in financial crisis. Finally I resolved myself that this sort of mudslinging or blame gaming attitude would not prove fruitful and should be stopped. I derived a positive attitude and adopted the phrase that Failure is the stepping stone of success. The entrepreneur wants something grand but the customer won't respect for it , which means to say stay simple. An important work done or carried out by oneself might be easy, but extracting the work from others is really a painstaking job and achieving this or mastering this is surely an art. Considering all this, I decided to share my surrounding business experience with you. Most important thing I learnt, it is imperative to have proper doors of communication open in an organization. The staffs on the other hand should be able to express their opinion freely to their management. The management should also give a patient hearing and suggest the pros and cons regarding the work and if its found feasible by both of them, then they should implement it. Summing up it is felt that Boss and Staff chemistry is very important for an effective organization. Decision making plays a vital role in success. Sometimes in exceptional cases the result may go awry, then one has to take reverse gear in their basic action plan. As there is a saying one should cut their coat according to size of the cloth. Don't try to set an invisible target which one will not be able to achieve. By fluke chance some may gain success in some of their projects. The phrase Everyday is not Sunday ,rule applies so logical and practical thinking is a must for future stable development.Work with balance is a successful tip for any achievements.

==12==

If core concept of the company is clear, then success is assured by product to the concerned team.
Mission + Vision + Values = Success

Considering the above Golden thumb rule, I have derived 5 laws in Perfect Management System. LAWS OF SUCCESS First Law Second Law Third Law Fourth Law Fifth Law Work with balance is the basic law of success. Root cause analysis is required on important disputes. Business growth is proportional to Trust and Faith. Time management + Practicality = Growth with Satisfaction. Earnings and Investment is equally important for stability.

Proper vision and implementation is another important step towards concrete success. If one has a proper vision, then overall success is the by product of work action with real satisfaction. MY ROLE MODELS Ratan Tata, Narendra Modi, Sachin Tendulkar, Shahrukh Khan, Raj Thakrey and Sameer Surve, are some of the famous personalities whom I idealize the most I have learnt from their accomplishments how to handle pressure, reach greater heights and yet remain humble. I strongly admire Late Mr. Rajiv Gandhi ( Ex PM of India ) who brought IT for the first time in India during his tenure , despite strong opposition. Achieving the top respectable position is not a cakewalk. Only with smart work and determination, anyone could be able to reach this respectable position. Though to retain this reputed position is like balancing on a rope i.e. coordinating with family members, retaining good staff or friends and followers is an art of consistency. All these requires a cool mind thinking and mainly self opinion thought. Entrepreneurs focus should be on new and innovative or decent ideas, one that will really grow in thriving business. Now the rules of business are changed, one man army concept does not suit in many projects.Team work plays a vital role in overall development of an organization.

==13==

My main aim to write this book is to build an office decision support system powerful with root cause analysis. Family life and business administration are two different sides of the same coin. Coordinating and giving them by giving 100% time is the key to success. Though cosmetic surgery is not a permanent solution to the critical problems. Captain / Entrepreneur needs to focus on your practical actions not emotions with root cause analysis. That will help one to grow their business in a professional manner. Developed software mainly organizer that takes care of root cause analysis and other important issues. Actually everyday, life is a new thriller of suspense. To organize oneself is the need for any industry. The most important thing in life is to execute the ideas. Proper staff or workers team which has talent will not win every time, because here entrepreneurs role is also more important in execution. Here boss / captain and staff coordination is required in any winning combination. After reading the book and experiencing the software, one may get the real confidence. INTENTION OF THIS BOOK The intention of this book is to map out the path of success to people with an entrepreneurs mind set, whatever their current status or background. So they can add some ideas in their basic plan. Only skill and contact will not change the project scenario.I dont want the entrepreneurs and their teams to make the same mistakes like me in future. I know how much time is required in setting a new business, and I dont want to see their efforts to be wasted. Many entrepreneurs want to continue their monopoly business without required changes.As days and technology changes they are not ready to adopt the new change. Because they wish to continue the monopoly business for life time. Then due to adverse condition in business entrepreneur faces lot of problems. This book mainly deals with conventional approach regarding the dos and don't in work. It may give valuable ideas or hints which can be applied to ones own business.

==14==

Strongly believe, success in business means following the unique pattern. Means pattern that begins with self examination and grows naturally from there. Definitely this is not another book on theory or a biography. Here I am trying to explain how work with balance is important in practical life. Only self commercial success is not that much important. Satisfaction has its own place, though no doubt balancing the money in life have its own importance. My beloved Father and Mother have passed away from this World. If there is heaven, I wonder they will be looking down and feeling proud of what their son has accomplished. I hope so.

And now let me introduce.

Perfect Management System

==15==

Shake hand with Technology

Boss and staff understanding is a perennial problem in this universe. My comments on said issues are very specific. In this regard, I always lay more importance to root cause analysis with reconfirmation updates. Intention of this overall exercise is how to make an office decision support system powerful. In this regard, for organizing ourselves I have introduced a self developed software. Please study the simplicity of Perfect Management System software. This book, is not a biography of any person or so. Here with practical experience, I tried to define 5 laws of success through work with balance process. After reading some chapters and experiencing the self organized software, user feels many issues are related with their companys environment. Here I discussed different problems with an IT touch ideal solutions through Perfect management system. Basically to organize oneself is a need of any industry and for expected work analysis; please do shake hand with ideal technology.

==16==

==17==

VISION
Targeting a proper vision means doing virtual investment in ones own company. Every investment have decision making capability, time management and risk factor. Company vision means ,directly / indirectly the core concept of the company, which gives or reads a future picture of the entrepreneurs mind set is like a mind map. A good vision should be realistic and focused. It should give clear direction to the team members. A vision should give a good stretch and challenge to team members , then growth happens ultimately , here stretch means not to work under tension, simply one has to come out from his comfort zone only then achievement is possible.

This means Vision must have sound logic with companys strength and capability. Simultaneously those who work on vision with confidence, sincerity , practicality and with time tag implementation for them success is a by product. Considering technology and requirements of the company, the vision module is designed which mainly focus on flow charts, morals , good thoughts, ideal case studies etc. Business analysis, ideal technology, CRM and time management plays an ideal role in setting vision. If anyone doesnt know where to go ? What to do ? Then probably ones vision ends up somewhere else. When one needs more time to take decision then remember Even right decision could go against you when its taken too late so targeting time in setting a vision is very, very important step in life.

==18==

Chapter 1

Company Profile
Companys profile is a mirror of an organization which gives complete information about the nature of business activities, technical capability, cliental etc. To represent any ideal organization either medium or small; some terms and concepts are very much important. For example companys profile, core concept, strategy, responsibility manual, organization chart, proper staff agreement etc. are the part and parcel of a companys documentation requirement. Logically the organization of the company should be treated like a family and all staffs must observe and adhere to certain rules and regulations. If reader believes in implementing these norms then only some moral or outcome will come from this chapter. Companys presentation starts from business card, website, product brochure, letterhead challan, invoice etc. Very few related clients or people visit the companys premises, which means most of the matters are resolved by phone or email communication. So, all these presentations are very important to create the companys brand image. Most of customers or suppliers are not interested who is working from where ? What they require is proper care, services and attention. Entrepreneurs own identity leaves a footprint on the companys image. Companys profile and infrastructure are totally two different things. Dont get confused or mix the same with each other. While starting a new business companys profile and self personality plays a vital role with minimum financial capital. PERSONALITY Who says personality means good looks only ? Personality is proportional to how you represent yourself with surrounding atmosphere. Flow of tone / sometimes raising of voice / sweet conversion changes entire atmosphere of meeting or presentation.

==19==

Thus, How one interacts with others, people depending on any situation is important. Management research gives preference to an ideal personality. An ideal persons look is not given that much importance but his grasping in desired subject and smartness in work is mainly taken into consideration. [ See the data given below ]. BODY LANGUAGE :

SR.No.
1. 2. 3. 4. 5. 6.

PARTICULARS Result oriented work action. Dress, haircut, proper shaving are one part of body language. How one interacts to the situation with 100% involvement to concern personality. Ones passion, vision, time management and positive actions. Luck Factor. Total

PERCENTAGE 50% 10% 20% 15% 5% 100%

In above analysis, achieving at least 50% is in marketing / sales person hand; rest is product or service action. Success also requires a measure of luck, as the Golf player said: The harder I practice, the luckier I get . So work smart then be happy, this lucky rule applies to anyone. If anyone is able to achieve the above combination with better percentage, then success is a by product Though fitness and diet control plays a prominent part in personality development. CASE STUDY # 1 Sachin Tendulkar, Amitabh Bachchan, Lata Mangeshkar ................. all of them look ordinary but have an impressive and expressive personality. Observing their interviews is an unforgettable experience. Absolute commendable personality. If we remove their name or identity from their list, they may look ordinary. All have achieved a VIP status by sheer smart work, dedication and success has not come to them so easily.

==20==

Even today Madam Lata Mangeshkar has constraints in her eating habits,so as to keep vocal chords clear as well as she had to do riyaz daily. Similar is the case with Sachin Tendulkar and Amitabh bachchan who untiringly worked in cricket and the other in film industry. All the three have kept themselves fit but have never depended on their looks. In a same way companys profile is most important and an ideal personality is one of the requirement. If anyone of this is missing then one can imagine a person without his legs.

How to organize a company, staff recruitment their agreement, organization flow chart, responsibility manual, and reporting system. All these examples is given in this chapter for your kind reference. COMPANY PROFILE IN BRIEF : A specimen chart showing the person to whom to be contacted comes under brief company profile updates.

By looking at this chart, user gets an idea about overall structure of the company. Interested customers can visit the website for details if required. Its simply a brief about the company profile which comes under contact management.

==21==

DETAILED COMPANY PROFILE / BROCHURE For AMC contracts or other related presentations, a detailed format of company profile or brochure has been prepared. An example summary of an IT solution company is added for your kind reference. Globally Perfect Team is one of the leading IT solution company. We believe in cost cutting measures, increase in revenue and efficient management ; for this you require a flexible business online solution. Our IT services provides an excellent bridge for data exchange between different locations by interacting datas with different branches in India or abroad. MISSION Globally become professional market leader in unique IT solutions and services. COMPANY VISION Earn, learn and share what we have achieved is our basic thumb rule. We aim to provide fast implementation with satisfaction, so that our client could get the maximum profits in related projects. GOAL Our goal is to help customers and partners to achieve their business goals by delivering innovative proven IT services with comprehensive prices. ENTREPRENEURIAL BUSINESS Savvy professional with 18 years of experience in an IT solutions that has a direct impact on growth and profitability of the company. Possess an extensive background in IT and have master degree in electronics. Innovative and analytical thinker, adapting and transforming business strategies, objectives into viable business solutions. In this way as per company activity the detailed company profile has to be constructed in a professional manner. After reading the draft the concern will get an entire idea of the company activities. In this manner the concerned business profile or brochure has to be prepared.

==22==

WORK ACTION TARGET PLAN An important work done by oneself might be easy but getting the work done from others is really a painstaking job and achieving this or mastering this is surely an art of consistency. In this regards if user follows work action target plan ( Circle given below ) than chances of good result are there, proper company profile and ideal personality is a basic need. But if user is not following, work target process then company profile and personality is of no use.

LEADERSHIP Only one person cannot construct a great organization, till they have a proper team. If leader is getting right people then creating environment where they can give their best is his first duty. Leadership is a engine which drive an entire organization smoothly. Some important qualities of a successful leader are: 1) Leaders have to look positive, stay positive. Being visible at least in important activities which is an ideal characteristic of a leader. 2) Generating enthusiasm and leading from front and setting goals, all these qualities he must have. 3) Decision makers must do root cause analysis because it belongs to actual truth.

==23==

4) Pump Vision All actions, decisions and behaviors should follow core concept and strategy o f the company. 5) Evaluate, coach and mainly build self confidence in team members. If fruitful result are coming from his team then, leadership is a wonderful experience. CORE CONCEPT : If an entrepreneur dreams to build a world class organization, then it is not possible for him to carry on the work single handedly, as one man army has never been successful in volume based projects. Though he may be an expert in the engineering field, then he may be lacking in the accounts field or in the overall management field. To build a world class organization, proper coordination with efficient team management combined with mission, vision and values are required. These things are mainly possible through core concept. Core concept of the company brings about unique thinking of boss and staff to achieve common goal. Facing reality is one side of the coin of core concept and other side of coin is how to build the future foundation of mission, vision and values. Core concept is the mirror of a company. It must be understood by levels of the staff. Therefore core concept must be drafted in English as well as in local language also. Every organization must have a small core committee. All committee member must have right to speak. After all decisions had been arrived, then

Core concept, company strategy, quality policies, quality manual, organization chart, staff agreement, monthly report system has its own importance. Here I am giving some example just clear concept. So accordingly one can prepare or add new concept in your documentation or edit same as per your companys need.

==24==

As an entrepreneur is a self boss of its own. Only an entrepreneur can truly change the world. But there are certain limitations which does not suit as one man army creation. Team work and creating a team leader with working environment is one important action in company vision. All these are only possible in role of an entrepreneur. An entrepreneur needs two close team around him, a foundation team and dream team. Which should be built at different stages in a business. Certain roles and responsibility assigned to certain persons shows where the person is most suited.Then, an entrepreneur has to focus in detail. Most important is listen to the closest colleagues when they focus in detail. INNOVATION To innovate is to start or introduce something new. In broad way there are two types of innovation gradual and monumental. Gradual innovation is when there is an improvement in the existing product or technology. Monumental innovation is when a new technology, method or product is introduced in the market. Considering company's future, market demand innovation with R & D is a need of an hour. In short considering about the company's future entrepreneur has to make business plan with budget and benefits. All these things comes under vision and it should be discussed in a yearly meeting with proper time tag / dead line. HOW TO SET A GOAL By setting the goals and plans in writing may help oneself to crystallize a picture of what he wants, by remembering these goals via core concept which everlasting imprint them in ones mind.

==25==

To develop expertise in critical mechanical components ( New development and refurbished repairs ) using cutting edge technology to deliver affordable solutions with smooth implementation to exceed customer expectation which also includes continuous learning, futuristic thinking and sharing rewards with related team members.

Operate globally in Computer hardware and software solution by achieving world class excellence through unique planning and implementation.

1] Balance of 4 pillars of life :The key professional success is maintaining the balance viz. Relationship, Vision, Finance and Health. 2] Self Discipline : Organize ourselves to focus on our goals with an intend to improve output. 3] Take Responsibility and Ownership : Take full ownership of our performance and responsibility for ones work and result there of. 4] Face Reality : Strive to attain full consciousness of the environment surrounding us, stiff competition with vendors and customers which ultimately helps us to perform better. 5] Root cause Analysis : The basic behaviour of business. 6] Focus on output : New technology development or process on improvement within the given time frame is a need of the hour.

==26==

==27==

STRATEGY Strategy is executing one central idea, that will guide an organization and give a direction with sustainable competitive advantages.In other words strategy is nothing but certain specialization with facts and figures. Companys core concept, culture and strategy have its own importance of constructing an organization in an ideal way. In management terms strategy is a bridge between boss and staff understanding. Company strategy plays very important role in stabilizing a product. Though in developing strategy market condition, competition, brand name, customer needs and product central idea plays an important role. Entrepreneur has to see all this five condition before launching his product. MIND MAP Company core concept, strategy and culture tells more about entrepreneur thinking about company but in IT language mind map is an extract picture of company's vision which gives certain direction, inspiration about goals verses achievement to all concern team members of the company. A mind map is a logic diagram used to visualize an outline information.A mind map is often created around a single word or text, placed in the center, to which associated ideas, words and concepts are added. Major categories radiate from a central node, and lesser categories are subbranches of larger branches. Categories can represent words, ideas, tasks, or other items related to a central key word or idea. Mind maps can be used to generate, visualize structure and classify ideas and as an aid of studying and organizing information, solving problems, making decisions, and writing. Primarily mind map concept can be drawn by hand, either as "rough notes". Higher quality pictures can be used in presentation. After final changes the same concept can be used as and when required. An example of one company's mind map is illustrated in next page

==28==

==29==

Mind maps have many applications in personal life, family, education, and business situation. Mind maps can be used for: Solving problems, Outline / Framework design, Structure / Relationship representations, Anonymous collaboration, Individual expression of creativity, Team building or synergy of creating activity, Enhancing work morale. In addition to these direct use cases, the data retrieved from mind maps can be used to enhance several other applications, for instance expert search systems, search engines and search and tag query recommender. To do so, mind maps can be analyzed with classic methods of information retrieval to classify a mind map's author or documents that are linked from within the mind map. CULTURE AND TEAM MEMBERS After all business is ultimately about peoples understanding to achieve common goals and trust, in which culture plays a vital role. In an organization culture is generally related with belief, behavior, core concept and unique strategy. It is difficult to change a culture of an organization though an entrepreneur has to see the future goal and set some process and bottom lines dos and donts with certain values. Only than strong culture can be built. When leaders or entrepreneurs dont follow the culture they want, they get the culture that they definitely dont want. Its simply give and take policy. MANAGEMENT AUDIT Management analysis and improvement is a standard requirement of any audit which starts from : 1] Monitoring and measurement process of a product, 2] Customer satisfaction survey, 3] Internal audit, 4] Analysis of data, 5] Continuous improvement, 6] Corrective action, 7] Preventive action plan.

==30==

Then management audit is conducted by a team of experts who is responsible for various decision and timely action, cost cutting measures with improved technology for the steady growth of the company. The said audited data is compiled and analyzed. Thereafter conclusions are drawn in respect of the performances of the management. As per the requirement of the companys law, the management has to appoint financial controller and legal advisors or consultants from external sources on behalf of the company. COMPANY MANUAL ( Internal Documentation ) Core committee helps to prepare such documentation. It generally collects companys raw data and sorts and arrange the same. The final decision lies on the entrepreneur in editing / finalizing the entire documents. Quality manual, core function, checklist ,work instruction and records and registers are very important parts in maintaining the company in a systematic way and mainly its a heart of an ISO system.

Personality + Company Profile + Documentation = Successful Company

ORGANIZATION CHART One of the important requirement of ISO paper work. Practically useful to all company members. Generally the key information is given to HR department and the same can be edited as and when required. It displays the progress chart from generation to generation.

ORGANIZATION CHART
==31==

RESPONSIBILITY MANUAL Before fixing any responsibility, entrepreneur has to assign duties to the concerned person in writing about different task that they are supposed to carry out. They should be held responsible for failing in their duties. Only important updates concerned with ISO audit is added in this chapter. Entire ISO detailing would be a boring process for the end user, if all paper work was attached. One must try and understand the actual ISO audit process. In short ISO is a system not a one man army of any administrator. In short responsibility manual is a contingency of any action plan and a basic requirement of ISO. Following table gives an idea of basic requirement of ISO paper work or reports :

Manual Responsibility Technical Manual Quality Manual Quality Procedure Important Data

Important Information Growth Plan Standard Price List List of sales Parties List of Purchase Parties Export /Import File

Reports / Registers Enquiry Register Customer Complaint Book Customer Satisfaction Report Monthly Meeting Reports Order verses delivery reports

All information in manual or reports is one time job, after 2/3 years it can be upgraded or edited. Advantages of above manual or report is that, related person can take decision in absence of the entrepreneur also. Whereas the concept of a private limited company and proprietorship concern/partnership firm is totally different. A staff can resign from a job at any time because the staff is not the property of the organization. Working in an ISO environment certainly gives benefit to the organization. Appointment of staff, retaining of good staff, identifying Z players, are all related with Human Resource Development. If an entrepreneur dreams to build a world class organization, it is possible only through proper coordination with an efficient team. All these requires system and for this ISO is an ideal tool. Practically ISO is a system of contingency plan with standard procedure and quality maintenance system. MONTHLY WORK REPORT In order to get a fair idea as to what is going on inside the organization / company, a monthly reporting system needs to be generated every month for the work progress analysis. From monthly work report, the boss or the concerned head of the department gets an entire summary of work done in detail by monthly order. See the example given in next page:

==32==

MONTHLY WORK REPORT

MONTH :
Outstanding from debetors, Outstanding from creditors, Staff performance report, Attendance report summary, Present raw and finished stock summary, Last month sale and repairing material report, Last month purchase report, Party wise sale report, Monthly balance sheet Total expense of the firm, Reports like : Petrol, Mobile, Telephone / Electricity Bill verified and checked, All information is checked and verified at my level best.

Manager

Date _____________________ ==33==

Before appointing a new staff, the staff agreement is important for future understanding of employer employee relationship. Thereafter the training process is carried out, in respect of suitable candidates, who may be retained with good emoluments.

STAFF AGREEMENT
Staff agreement is very useful agreement between staff and the company, where by the staff agrees to certain norms and condition laid down below :

NAME : DESIGNATION : PLACE :

__________________________________ __________________________________

1. DATE : 2. OFFICE TIME : ____________________________________ 3. LEAVE : 1. An employee is entitled to avail the total number of leave as mentioned in the leave form. If a staff desires to proceed for a long leave, he should inform the management within seven days of taking leave. Incase of half day and 1 or 2 days leave, a prior notice is required. ( Note : Every staff should have a reliever or replacement, both staff and his reliever will not get leave at same time.)

2. POSTING ASSIGNMENT AND TRANSFER : The employees initial place of posting I may be either at our head office/ or at the factory premises ___________. The employee is also liable to be transferred to any place of business of the company. The employee is also liable to be deputed to any work or assign the work of any associate / sister concerns, subsidiaries or any other Companies / Concerns / Organization / Firms.

==34==

3.

WHOLE TIME SERVICE / EMPLOYMENT : The employee being in whole time service / employment of the company, shall not engage or associate himself directly/indirectly or in any other manner, what so ever, in any other post or part time or pursue any course of study without the prior permission. The employee shall devote his / her ability for the company and shall not directly or indirectly be connected with or be engaged in any other business or activities what so ever, without the prior permission of the company and shall not accept any emoluments, commissions or honorarium what so ever from any other party.

4. SECRECY / CONFIDENTIALITY : The employee shall always maintain high standard/degree of secrecy and keep as confidential the records / documents and such other information relating to the business of the company which may be known to the business of the company which may be known to him/her or confided in him / her by any means and shall use the same only in duty authorized manner in the interest of the company.

5. DISCIPLINARY ACTION AND TERMINATION OF SERVICE EMPLOYMENT ACCOUNT OF MISCONDUCT OR BRANCH OF ANY SERVICE CONDITIONS ETC. Staff agreement is an important work of the HR department or manager and generally it should be signed before appointment of staff or must be renewed every year, may be in the last week of march. With this agreement company timings, holiday list is to be attached to maintain companys rules and regulations. This agreement plays a vital role in boss and staff understanding in official action. Terms and condition in staff agreement are important, simply to maintain relation between boss and staff with ideal terms and which has to defined and signed as per company norms. To maintain certain rules and regulation in dismissal or appraisal, such a staff agreement plays a vital role.

==35==

HR NEED OF AN ORGANIZATION It is really tough to get a right team, though if one has got a right team, entrepreneurs job is to keep the team together and get motivated. Steadily improve their performance and prepare them to grow as a leader. All these concept requires a system, only then entire company can grow fast. All these things are maintained by HR only. Performance appraisal, new member performance review, growth plan, leave policies compensations, provident fund contribution, bonus, exit policy etc. All these things are requirements to keep the team together. This is a reason most of the ideal company appoints HR as a separate department or one manager for the same. EMPLOYMENT TERMINATION AND SEVERANCE AGREEMENTS At present World is suffering from recession but for small or medium size company, they are not able to get proper employees. Hiring of new staffs and training them is an up hill task. To achieve it, the boss needs tremendous patience and also perseverance. APPRAISAL Depending on companys rules and regulations appraisal should be given every six months or in a year. All this requires good software which gives an entire work idea of staff in last six months then what best one can give in next six months to the company. Give confidence to the staff members work as per terms and better idea of appraisal is not an issue. All this requires good interaction and trust on each other. Of course money does matter so pay to the staff as per talent as well as one can afford. After all sharing is caring, celebrating success is a happy memory to all concerns. Every staff member must maintain discipline and proper decorum. For simplicity disciplinary action format is given as reference and same can be edited as per need of the company.

==37==

DISMISSAL If entrepreneur wants to dismiss any staff from job, it is infinitely better that they leave on good terms rather than bad. There are two main reasons for dismissal, one is poor performance, the other is misconduct. In both cases, there are correct procedure to follow. Simply by giving warning time to time. Avoid personal criticism in both cases. In short company profile means defining a companys system in a professional manner.

==38==

Core concept, company strategy and culture of the company gives vital information about the said entrepreneurs future thinking or goal. Who says infrastructure is required while starting any new business? Company profile and infrastructure are totally two different things. Initially while starting a new business infrastructure is not required. Proper services / timely schedule delivery at the customers place and also talking politely without any intended offence is first step of branding oneself. Which place one is working from? Most clients are not interested to know about the said fact.Infrastructure gets generated automatically as a byproduct of work action. Desired result oriented services, powerful presentation skills, company profile and ideal personality of oneself are the ideal weapons to establish in the market. Opportunity never knocks every time. Timely decision will change the project scenario. Only after the business reaches a certain level, then the infrastructure assumes importance and is required for business expansion. Divide and rule is what history says but now practicality is unity and leading. After all proper presentation an practical implementation is a need of the hour in an industry.

==39==

Chapter 2

The Boss and Staff Chemistry

( Business Restructuring )
The boss and staff understanding chemistry is essential in todays competitive world. The Leadership of every organization expects consistently excellent results from the staffs, which will take an organization to a higher domain. Though practically business analysis is as: 1] Why in many new business , failures are coming ? 2] Why entrepreneurs are changing their business ? 3] Why entrepreneurs are closing their business ? Why ? Why? and Why? Directly or indirectly boss and staff understanding is one reason for the failure in business. Though one thing I observed that most of the businessmen basically dont want to do self business but after trying luck in; open market, competitive exam, overseas job opportunity. Frustration comes after seeing failures of opportunities for job in giant companies. After the doors of all good job opportunities gets closed, then he starts searching for an opportunity to start a business. Means considerable period of time has lapsed, his age and family responsibility also increases. So most of them either compromise in their present situation. In this condition mentally he is not prepared for doing any business. For earning money, for family requirements or keeping himself busy, doing business is a different story. In this condition getting success in business is not that much easy now. Intension to say is, decide the life path with option in your college age or at least before marriage. Definitely this action plan will give some time to entrepreneur to do the research in the interested business line, ultimately success ratio will give the satisfaction. History says in firm decision marginal success is there. Now look in the mirror and be honest. In which situation you had started business?

==40==

If one has chosen the route for business as an entrepreneur either forcefully or intentionally, though this chapter may be useful to you. Entrepreneurs are very special people with self thought and their charismatic attitude. An entrepreneur should set good objectives, so they must have certain good qualities or category across them. The main advantage of being an entrepreneur is they can work mainly as per their plan and vision. Practically entrepreneur is a boss of its own. Considering practical expectations of day to day working system requires certain transparency. Work expectation from staff or boss increases a lot. It is not possible to change overnight the business terms or conditions ( restructuring process ). First of all key persons involved has to study the working conditions and then implement it. Why boss and staff relationship gets strained with working responsibility and time management. In this regard root cause analysis has its own importance. Newtons third law of motion states that every action has an equal and opposite reaction but this law is not applicable. i.e. Action = Reaction fails in boss and staff work planning management. The boss as well as the staff strongly believe that inspite of doing hard work, the expected results are not forthcoming ? The staff indirectly expects appreciation or reward. For practical analysis, I met different companies key person or bosses and sought their valuable suggestions. The summary of the boss and staff discussion is arrived as under CONSTANT WORRY OF BOSS WITH HIS STAFF 1] If boss is not in the office, his main worry is that the staff would be idling and wasting their time. They could have arrived late or left office early. 2] Habitual absenteeism of desired staff when theres an important work or project is going on. 3] Most of the time staff forgets their work sequence, appointments, payment schedule, and customer feedback call etc. 4] If any staff resigns from job without any prior notice, then appointing a new staff is a biggest headache because, once again the boss has to start training him right from the start. 5] Sometimes staff takes a longer period of time to search computer file location or forgets to take regular backup. 6] Accounting systems not maintained properly.

==41==

STAFF GRIEVANCES WITH THE BOSS 1] Staff welfare is ignored or given least importance. 2] Less remuneration, no overtime and no job satisfaction play an important role in staff grievances. 3] Boss tells most of the work orally, or his communication may not be effective so it is difficult to keep a track record of the given work. 4] Sometime even a minor decision cannot be taken in the absence of boss. 5] The boss, many a times, absent mindedly keeps an important file or folder somewhere and later, shouts at his staffs for searching the documents. It so happens, that in a large organization, the concerned clerk /staff who is on leave, might have kept the documents in some place or taken suitable action, which the boss or his assistant may not be aware of, hence the boss fires the staff for no fault of theirs. 6] Sometimes staff agrees about forgetting appointments, payment feedback and also other related work sequence because of heavy work. Understanding between boss and staff plays a vital role in development of a company as well as oneself. To balance the Boss and Staff chemistry with office management system is really a challenging job and this is a common problem of the universe. Here I tried to share practical business experience, concerning work with balance process I derived five laws of success. Each law has its deep meaning and all five laws are mainly related to work with balance system. So it is important on believing rather than only reading. Laws of success detailing is given on next page :

==42==

LAWS OF SUCCESS First law : Work with balance is the basic law of success. Work with balance process is an of consistency. If one has the ability to maintain cordial relations with family as well as in the office, combined with sound health and investments, then success is assured by product. Second law : Root cause analysis is only required on important disputes. Root cause analysis is the first step towards ladder of success, which is a main pillar of solving major disputes. Third law : Business growth is proportional to Trust and Faith. Trust is required in business analysis. Faith is indirectly an invisible power. If both of them runs hand to hand, it gives mental satisfaction, confidence and achievements. Fourth law : Time management + Practicality = Growth with Satisfaction. Positive thinking, timely action plan and calculated risk plays a vital role in growth and satisfaction. Fifth law :Earnings and Investment is equally important for stability. Earnings and investments are two different sides of a coin. For growth and mental satisfaction earnings and investments plays an equal role in stability. The above laws of success are not only for boss or an entrepreneur but also for staffs and subordinates. All these laws directly indirectly link to work with balance process and satisfaction. If entire family and business is organized, only then expected result will come and one will mainly get the satisfaction. After all TRUTH is bitter it may hurt but after some time it gets cured...! But lie is like a sweet pain killer, it may give relief immediately but it has deep side effects later. In short root cause analysis and work with balance is only solution of problem. MY ROLE MY RESPONSIBILITIES In business, if there is no understanding between boss, manager and an employee then chances of growth are very less. Organization means group of people involved in achieving a common goal or purpose. In this regard entrepreneur has to design the role and responsibility of the companys policies together with an ideal working system. Following analysis is given below for ready reference.

==43==

Role Function Motivation

Entrepreneur
One who creates the vision.

Manager

Staff
One who gets the work done.
Drive toward perfecting ones craft or technical expertise.

Focus

Runs the mission and turns vision into action. Drive to know more, Drive toward order and results through be more and to expand ones reach processes and, systems. Focus is on the Focus is on the future plan and present and creating the Vision achieving results in the business through practical with certain goal. process. Whats never been done before? If we work as a team we can get this done. Views money in terms of Profit

Focus is on the present process with economical suggestion. Ive really got this process down to a, science. Views money in terms of Income

Thought Process

Relationship Views money in terms of Equity to Money

or investment

My role, my responsibility is a base of any organization. So its importance is unique. Logically manager is a bridge between boss and staff understanding. So all roles and responsibilities are different. SHARING THE PROCESS, PLANNING AND IMPLEMENTATION, STRETCH AND FUN, ROOT CAUSE AND SELF ANALYSIS are separate modules for an entrepreneur and manger. Experiencing the same will overcome the weakness of the staff or boss, and which in turn can convert into a strong achievement. Roles and responsibility output directly/indirectly self related with each other. To change ones nature is not an easy task, though its difficult to do the self nature analysis by oneself. Here I have given interesting case study in chapter Love or Attractions page no. 163. Self nature reflects on business understanding with concerns. Please refer chapter THE MASK for additional information.

==44==

Managers role is very important in boss and staff with direct or indirect feedback or communications in any company, following are some notifications to him. ACTION POINTS : MANAGERS SHOULD DO The main responsibility of a manager is to run companys mission, i.e. keeping a check on the daily work action plan and report to his boss. Though his duties can be summarized as follows : 1] Review past and present report analysis and prepare effective and achievable plans. 2] Identify the main objectives of the plan. 3] Delegating authority and responsibility to his subordinates. 4] Discussing related issues with his staff members and looking for opportunities. 5] Collecting information from different sources and to arrive at a suitable decision. 6] Ask for feedback in communication process. 7] Aims and objectives before starting or closing a meeting. 8] Maintain cordial relations with his superiors and subordinates to improve productivity of the organization. 9] To balance and carry on the Companys mission and vision through 4 important Ms namely Man, Machine, Money and Materials. WORK ENVIRONMENT Related tips of safety environment must be highlighted in concern area. This also includes first aid, awareness of safety concern, operation, temperature voltage etc. No one has ever won a game of chess by moving only forward. The same way in business sometimes one has to move backward, cross or straight to get the required result. Every ideal entrepreneur or key person must learn this strategy. Therefore all these things are directly or indirectly related with action plan strategy and satisfaction.

==45==

If an entrepreneur, manager and staff understands his role and responsibility then growth with satisfaction is assured. In broad look I am simplifying responsibility.

Staff

Manager

Entrepreneur

Considering companys working system and staff analysis, concerned work and responsibility is to be distributed. Role and feed back is very important. How to handle a team, in this regard I would quote an example of 2011 final match in 20 20 IPL Cricket. CASE STUDY # 2 The final IPL Cricket match between Chennai Super Kings and Kolkata Knight Riders was played in the year 2011. Chennai Super Kings scored a mammoth total of 192 runs in the limited 20 over thus setting a target of 193 runs to win for the opponent. It was certainly impossible for the Kolkata Knight Riders to achieve that target. Further to add to their woes the captain of the KKR team Gautam Gambhir got out to a fairly low start, and also the wickets kept on falling at regular intervals. But by sheer grit and determination among the team members and the captain constantly encouraging them what was impossible to achieve,was made possible. Finally KKR won the match and this brought fame and glory to the Captain Gautam Gambhir world wide. In the same way, I lay emphasis mostly on unity and team work, and if these two things are more prominent then chances of getting success are more. So in business an entrepreneur has to play the role of an ideal captain to construct the companys team with certain rules and regulations.

==46==

The practicality is that, whatever good an idea in a business is, if it wont fit into the market place as neatly as one may think, then it is the right time, to think onreverse gear attitude in business. This means the concerned said idea may not be rubbish, but it may be said the idea is untested and unrefined with the current market value. Same way whatever exciting ones product range is, rightful and motivated people will not come and work with them for peanuts. SUMMING UP Leadership is the engine that drives the vehicle called as an organization. Authority and responsibility should be delegated from top to bottom. If boss and staff will understand each others problem, then any one can expect some changes in the working environment. So get prepared to keep clarity from both the ends in short. I request you to overlook through the book formally without any prejudices so that one may be able to understand the basic business principles in concern to business restructuring. Chances of getting proper restructuring solution are there, which gives an idea on unique reporting system. The growth of the company must be steady, unpredictable growth without any facts and figures is dangerous to any organization.From this book updates, boss will get satisfactory attendance system, staff work and job card analysis with all related records. Company business restructuring is like an old building repairs considering architectural view point.

==47==

This chapter gives an idea why business analysis or business restructuring is required ? Main focus is on role, responsibility and worries of boss and staff understanding chemistry. The boss and the staff expects work analysis and results satisfaction from each other. Energy levels rise and fall with expectations. But every time history may not necessarily be right. Now, rules of the business are changed. If staff will try to see things from entrepreneurs point of view most of the problem will be solved. Any how if an entrepreneur wants to compete in the market with facts and figures. Innovation and ideal technology gives a clear picture of understanding and misunderstanding of boss and staff. For this please study yourself and apply the logic of management. Adding a new technology in present business is simply a part of business restructuring process.

==48==

Chapter 3

Company Growth & Technology

Companys growth is directly proportional to user friendly technology. Warranty terms, demonstration, intime service support and practical training is important in using any new technology. All these factors are important in maintaining any new system with technology. GOLDEN DAYS FAMILY CONCEPT During earlier days education was limited and not much importance was attached to business. Profit was also meager and competition was limited, and monopoly was frowned upon. Family used to carry on with their traditional business as done by previous ancestors and expected rest desired family and relatives to do the same. Even if one generation succeeded, every time the history would not be repeated. Now rules of the business are changed. Business with growth and technology has improved a lot. Most of the manufacturers are coming in direct contact with customers for sales and promotions, thus in most of the ideal product eliminating agent or agencies in sales process. Customer knows who the manufacturer is ? Online business options are also available with credit card payment facility. In this system most of the products are sold or launched from any part of the world. The same role has been followed by dealers and distributors network by keeping samples of required product in display. In all transactions, companies web based stock software plays a vital role in distribution channels and sales. In market, those who adopted this new technology, achieved fame for their brand.

==49==

TECHNOLOGYS EFFECT ON MARKET During 1985 to 1995 some of the companies minted or made money because of sole trading concerns and there were less or no competitors. In that period they have not changed themselves as per required technology. During recession and stiff competition employees were given an option either to go for voluntary retirement or opt for lesser payment. See interesting case study in this regard. CASE STUDY # 3 During the golden days of Premier Padmini and Ambassador cars, who manufactured and sold cars, made lot of profit due to their monopoly in their trade. They didnt take interest in additional lines or didnt adopt new technologies as compared with competitors. So growth of such companies was stinted. Old systems have become obsolete. Now a days sharp educated young professional team are interested in rapid expansion and fast growth. They are adopting proper outsourcing, online trading options with no self stock and, import and export process. They are cautious and calculated risk takers. They have learnt a lot of things from history and their advanced education system. SELF IMPROVEMENT PROCESS An ideal entrepreneur knows that the basic management principles of self improvement i.e. Feedback or remark given by key customers is the best opportunity to improve his product or services. In any case he never grumbles but tries to remove the related defect. ( Refer product launch chart page no. 72 ). Companys growth is proportional to management principles adopted by it, i.e. product launch strategies, inventory control, seminar, HR concept, customer relationship management, quality assurance and time bond services etc. To get things done, as per expectations, one needs to 1] Focus on goals, 2] Allocate specific task to team members, 3] Focus on the means and not on ends, 4] Create follow up system. All this requires a different mind set, so entrepreneur first organizes himself and then managing above things is not that much difficult. One should always keep a positive outlook that he will surely succeed.

==50==

Investment Collection Services Marketing

TECHNOLOGY OPTIONS In companies, workshops or offices ; work operations might be different but basic administrative working system is the same. In this regard good software is required.

Production Administration

OFFICE ADMINISTRATION :
PLANNING : Daily Monthly Yearly Appointments White Board World Clock File Tracking STD / ISD / PIN Code

OFFICE ADMINISTRATION Experience says nothing works without follow up, feedback and remark system. Daily, weekly or monthly meeting requires reminders and certain data for action plan.

Appointments, reporting system with reminders is an ideal way to complete any assignment. Means organizing oneself with facts and figures. Planning and implementation is an important part in any organization. In this regard good software is required.
EMPLOYEE ADMINISTRATION : Attendance system Salary Slip Leave Analysis Staff Memo

EMPLOYEE ADMINISTRATION As world believes, employees are the real strength and backbone for any organization. Working in timing analysis and pay roll affordable system is required. Once again refer software demo in this regard. PERSONAL ADMINISTRATION ( Self Organizer ) Personal administration link takes care of self development, reminders,communicator diary and appointments.

SELF ORGANIZER : Key Management Communicator Reminders

==51==

How to take work from staff / subordinates is really a challenging job, here I tried to develop a specific reporting system. Key information diary link is mainly required for taking care of bosss important information. ( e.g. All policies data, bank account, pan card, passport, loan details etc. ) For Further details refer manual. See interesting case study regarding diversification of new technological trends. Case study # 4 Mahindra and Mahindra Group of industries were original founders of tractors and jeeps. Now they diversified their fields viz. new range of cars and jeeps as well as Club Mahindra Holiday chain of resorts. In same way Godrej company diversified their various fields such as household products, pest control, air conditioners, refrigerators etc. Due to efficient team management and by adopting latest technology, the company of Mahindra and Mahindra and Godrej have retained their top position. SUMMING This means diversification or certain specialization is a need of an industry which may give an additional business line with unique new concept. Working on a new concept requires basic confidence, calculated risk taking mentality. In short all new project implementation gives satisfaction and one has done something new.

==52==

Company growth is proportional to result oriented friendly technology. If technology and practical implementation match together, then sustainable growth is possible. Business ups and downs, and stiff competition has to be considered and it is a part of business. Some money has to be spent on research and development, every time one cannot expect positive result. But working on a new concept may give additional business line and mainly gives self satisfaction. Taking calculated risk is one positive action towards the required goal. Logically Business is an art of science and an ideal entrepreneurs doesnt follow only theories, but they are more practical and logic analyzers. This means an ideal entrepreneur knows trying, trying and trying is only in his hand because they know if the project is really viable then last key of bunch may open the lock of success with satisfaction. Wait, watch and act is only in his hand. Remember history doesnt repeat itself every time. Now the rules of business are changed.Improved technology removes the bottlenecks between boss and staff.

==53==

Chapter 4

Customer Relationship Management

Most important objective of any business is to keep customer happy and maintain job satisfaction as per customers requirement. Defining Customer Relationship Management is a bit ironic as though it is seemingly not difficult to define, there is no universally accepted single definition. In fact, there are too nearly as many definitions of customer relationship management( C R M ). CUSTOMER RELATIONSHIP MANAGEMENT C R M Customer Relationship Management ( C R M ) refers to the methodologies and tools that helps business to manage customer relationships in an organized way. C R M processes that helps to identify and target their best customers, generate quality sales leads, plans and implements marketing campaigns with clear goals and objectives. C R M processes that provides employees with the information they need to know their customers wants and needs, and build relationship between the company and its customers. Customer relationship management software must have browser based applications that collect and organize information about customers. For instance, as part of their C R M strategy, a businessman might use a database of customer information to help and construct a customer satisfaction survey, or decide which new product their customers might be interested in. C R M is a business strategy which is directed to understand, anticipate and respond to the needs of an enterprises current and potential customer in order to grow the relationship value. C R M means customer service / satisfaction and market research. C R M is neither an implementation nor an event; it is a process sponsored from the highest levels of an organization, embedded into the corporate culture and pervasive throughout the organization.

==54==

C R M is not a final destination, it is a journey of continuous learning process of improvement and customer relationship evolution. Conveying to customers is one biggest headache for entrepreneurs managers, though politeness plays vital role in such type of communications. Some important conversations for rejecting or taking time on work from customer or concern is given for ready reference. Saying No in C R M code is also important to maintain relation with customer or so. a ] Sorry, I cant help you but getting that information would take, time right now my all staffs are too busy working on other stuff. Please cooperate with me and give me sometime or few days for practical analysis. b] I d like to help but I cant, and I want to avoid giving a negative reply in straight. c] My team has made some mistakes and had hidden from me, by the time I learnt about the problem, please try to understand. d] Just tell me straight exactly what you want me to do. e] I want you to consider my opinion before you decide what I am going to do. f] I felt a need to be the one who decides what Im going to do. g] I want all the team to discuss on this issue and come to give a firm decision, after that I will be happy to do it. In short C R M is a technology that is used to improve a process wherever the customer and the company interact with each other. Which ISO environment taught us how to match the situation is an art. There are three parts of applications in architecture of C R M. 1] OPERATIONAL C R M Operational C R M means supporting the front office business processes, which include customer contact ( sales, marketing and service ).Tasks resulting from these processes are forwarded to employees responsible for them, as well as the information necessary for carrying out the tasks and interfaces to backend applications are being provided and activities with customers are being documented for further reference. 2] ANALYTICAL C R M In analytical C R M, the data gathered within operational C R M are analyzed to segment customers or to identify cross and up selling potential. Data collection and analysis is viewed as a continuing and iterative process. Ideally, business decisions are refined over time, based on feedback from earlier analysis and decisions.

==55==

Business intelligence offers some more functionality as a separate application in most of the software. 3] COLLABORATIVE C R M Collaborative C R M facilitates interactions with customers through all channels ( personal, letter, fax, phone, web, e mail ) and supports coordination of an employees team and channel. It is a solution that brings people, processes and data together, so that companies can serve better and retain their customers. The data / activities can be structured, unstructured and is conversational or transactional in nature. CUSTOMER RELATIONSHIP MANAGEMENT C R M C R M working system includes, A] Front operations : Direct interaction with customers, e.g. face to face meetings, phone calls, e mail, online services etc. B] Back operations : Operations that ultimately affect the activities of the front office. ( e.g. billing, maintenance, planning, marketing, advertising, finance, manufacturing etc .) C] Business relationship management : Interaction with other companies and partners, such as suppliers / vendors and retail outlets / distributors, industry networks. ( Lobbying groups, trade association. ) This external network supports front and back office activities. C R M term is mainly used to learn more about customers requirement and behavior in order to develop stronger rapport with them. There are many technological factors to C R M, but thinking about in primarily terms is a mistake. The more useful way to tackle C R M is the process that will help to bring lot of multiple information about customers, sales , marketing effectiveness, responsiveness and market trends. Ideal entrepreneur always thinks competition is a part of business and its simply a mind game. In this regard companys core concept, strategy and culture plays a vital role in customer relationship management. Understand the companys limitations, how to market a product or service is the main art of C R M, first take an experience of self marketing of a said product only then hand over to the marketing team, then make a strategic plan. Brand cannot be created in one day. As the saying goes Rome was not built in a day. Be constructive and at ground level, stick to own values.

==56==

Dont enter the rat race at all, with others, if one wish to enter the race, please make the race with time. In short C R M means building a network, creating ones own market and understanding the needs of customers. All these things circulates through C R M and C R M is not a one day follow up system. C R M means remembering customers through follow up / feedback and with hi, hello communication process. Most important thing in customer relationship management is to judge a customers nature. Some customers are very fussy while parting with their money, for such customers one has to give them quotations and after final approval from them take some advance as token money as per companies norms. The balance is to be paid after completion of work. There are certain categories of customers who give us headache while payment collection or while carrying out repair jobs or product sales. An example of payment collection. Operator Calling from ABC Company and this phone call is regarding our balance payment, the statement has already been mailed to the account section, Customer Okay, I am having some confusion, I will go through it so please call after 3 days, Operator May I know whom am I speaking to and when should I call? After 3 days the same conversation Operator Calling from ABC Company, can I speak to Mr. X, Customer Yes X speaking, Operator Sir as per your commitment, this is regarding your balance payment. Customer Okay, I have gone through your statement, some of the invoices are found missing, please send us duplicate copy of your invoices missing copies along with delivery challans, Operator Calling from ABCYou might have received our duplicate invoices by now, Customer Yes, We got the copies thanks for the same, madam your check is ready and is awaiting for signature. I will call you as soon as the cheque has been signed. After two three days operator directly sends the delivery boy to collect the cheque without any prior call. ( Intension is not interested in listening new

==57==

Now the situation at the customers place was such that, boss being in the office, he had no other excuses than to hand over the cheque. This means strong follow up is required in such cases and which generally does not happen either from both ends. Here practically phone call for payment doesnt go from operator or so. This is one reason for payment collection. Here observation is that one side mis communication or improper followup for payment on the desired due date is not done on particular day and this is one main reason in delay for payment collection. After due date, mail of balance statement, formal phone call is to be followed. But generally this doesnt happen. This is one reason for payment delays. Though all customers nature is not the same as regards to the timely payments, there are some customers who pay the bill on the stipulated date. For such valued customers, a suitable cash discount or some personal touch should be given, which comes under the C R M policy to maintain or mainly increase customers database. How to follow up with customers is an art of consistence. One happy or satisfied customer gives reference to other customers. In this regard reminders / appointments and reporting system software is suggestible. SUMMING Remember, one satisfied customer is the main source of bringing another customer, so one has to study the customers nature by applying C R M rule. Customer care service plays an important role to retain customer with pride, after all customer is GOD. C R M term gives an effective output if used properly. Be practical all customers nature is not the same, identifying customers nature, mainly in giving or taking payment is more important. In short C R M is an art of consistency and requires self opinion and judgements to classify the customer grade.

==58==

N O I AT

VI

N O I S

FI N
E NC A

H
E A
H LT
==59==

( WORK WITH BALANCE )

One believes, if customer is a GOD; only then convincing power to customer will increase. Patience and Perseverance are far more effective than Power and anger. If anyone remembers their customer only for work, then it is the biggest mistake. Logically C R M means, building a network to create a market which comes under personal contact management, customized solution with follow up and feed back system. All these things require mission, vision, relationship, health and proper customer database. To retain customers is an art of consistency. Only C R M can retain the old customer and bring another customer.

R E L

Chapter 5

Proper attendance system, staff leave, work performance and salary structure is essential for flawless functioning of an organization. This will ensure the observation of discipline by the employees in attending to their duties, at the same time, employees also will be sure of receiving the accurate emoluments to which they are entitled as per the salary wage structure. This section deals with different ways to stream line this administrative aspect of the company. Detailed staff attendance system, staff leave, performance analysis and salary structure acts like the 4 wheels of the company. If any of the wheel does not function properly, whole system gets affected. Here the final decision lies in the hands of the boss who has to steer the company towards smooth success. Boss and staff have to coordinate with each other through root cause analysis to balance the four wheels of the vehicle called company.

ATTENDANCE SYSTEM :
Different attendance system are readily available in the market. In such small unit ( 5 to 25 staff ) at least one or two computers are always there. For them affordable attendance system is required which should be compatible to staff performance. Daily signing attendance register both LOGIN / LOGOUT system creates confusion in bosss mind, because many time staff takes advantage of the situation by adjusting late mark or overtime.The benefit of doubts goes to staff because most organization does not have strong evidence of support attendance system. So in any condition boss has to keep a trust on staff or has to rely on other staff.

==60==

Considering all loopholes, a simple web camera based performance attendance system is suggestible. Such a system gives the true validation of availability on work. The main features of attendance system are It operates with any web camera on PC, mainly user friendly and has a link to auto generate overtime, late mark, leave form analysis like

This type of attendance system works on PC time.If user wants to change date and time, for this also some tracking is given. Here auto generated attendance reports are not editable, but for practical attendance record only admin in charge can edit. This attendance system also takes care of marketing executive or a service engineer timings. For further practical information please refer manual page no. 170.

SALARY SLIP :
Staff salary slip acts like a most important wheel of the company, in this regard, I have taken utmost care to see all the routine flaws that have been removed by adopting auto generated performance based salary slip. Here auto generated salary slip, means salary slip as per company requirement or rules and regulations. All related information has to be primarily entered in master data. By a simple click on the mouse we get all kinds of information about the salary status.

==61==

It also takes care of loan and salary advances. If admin in charge wants to edit salary slip as per practical requirement, then only he has the right to do so with password. Now a days the modern trend of the management is to go in for quarterly appraisals, or monthly appraisals thus eliminating the yearly appraisals and increments but by granting them suitable incentives then and there. For further details on the subject please refer manual page no. 171 and 172. I am sure the system will be very fruitful.

STAFF MEMO :
Staff memo means taking a note of their excellent / poor performance work and taking to task for their bad performance. In short monthly performance of staff comes into picture, which is having manual incentive link to salary slip. For further details on the subject refer one example in manual page no 174. Behavior of the staff is final output in staff memo. For an entrepreneur or a manager it's difficult to remember good or bad work of staff at time of appraisal or dismissal. To keep a track of staff performance somewhere in a diary is a good habit in decision making. Communication in an organization is very important. The more they stay connected, the more they will involve in responsibility,the more they feel trust towards company's ownership. A research shows that employees prefer face to face meeting with their seniors but time constraints and size of the company (mostly) does not allow that to happen. The company memos are another way to communicate critical information to the company`s audience. Though how to write a memo guide line is as follows: First one need to insert the log of your company as an image as the header of your page. After this, one will need to create a title that will be read in all capital letters like, MEMORANDUM or CORRESPONDENCE. They should be centered at the top or aligned with the left margin. Now follow the title and insert a line of space then use the words TO, FROM, DATE and SUBJECT. Keep in mind that one can also substitute RE for subject in your company memo. With the correct information that will be followed by a hard retune. Staff memo is a document which is used to circulate information regarding the official activities and other matters or announcements, the aim of this is to notify about the activity or call meeting intimations to the staff members.

==62==

This memo can be circulated by email or any other short letter which requires an initial approval from every staff member's names mentioned on the memo. This information can be about an analysis, any competition strategies, business hours or any kind of manual and mechanical instructions that how to use a newly installed equipment in an office. Many staff memos has different shapes and formats as it usually depends upon the type of information and announcements. If the information requires more support, then one can attach the supporting documents and plans along with the memo.

HOLIDAY MASTER :
Every company must define holidays before start of the year. Every year a list of festival or public holidays should be added to the holiday master,which is one of the requirement for auto calculation in salary slip.

LEAVE ANALYSIS :
It is difficult for the manager or the boss to keep a track of the leave taken by their various staffs. The software should take care of all leaves availed by the staff and balance of leave that they have entitled to. The auto generated leave record gives effect in the salary slip of the concerned staff. A suitable provision for half day leave has also been incorporated. For further details on the subject refer one example in manual page no. 173. Leave management policies,holiday package and year holiday list (Department Leave Calendar) differs from company to company. Though HR or concern head has to classify an employee's compensation and benefits in accident leave or so. Annual leave, bereavement leave, compensatory leave, personal leave, sick leave etc. has to be highlighted in agreement or in appointment letter. In concern with leave analysis manually administered leave management system is difficult to track and often result or errors.

==63==

Though for leave management of the company, a simple customized software is suggestible which should track staff leave records easily.Leave analysis must give an effect in salary slip calculation. Means smooth automation of existing manual systems.

==64==

Detailed staff attendance system, staff leave, performance analysis and salary structure acts like the 4 wheels of the company. If any wheel does not function properly, the whole system gets affected. Here the final decision lies in the hands of the boss who has to steer the company in smooth success. In this book and software some perfect solution is developed to overcome this problem. Web cam based attendance system gives the evidence of attendance of staffs working in office, which increases the trust and confidence in the boss and staff working analysis. If late mark, overtime, leave analysis etc. have reconfirming ideal process then work analysis becomes more easier. In short, transparency plays a vital role in understanding of boss and staff relationship.

==65==

==66==

FINANCE
If entrepreneur or concern will read this finance module, then in real way at least profit will come in the picture, only then he will get breathing space or time to think about further investments. Money is an art of investment and indirectly a security bond of the family. Sometimes, money goes in experimenting mainly on some research and development projects. Though small and right time investment plays a vital role in commercial achievement. Dont expect immediate results every time.

Small and right time investment plays a vital role in commercial achievement. How to take calculated risk is only in ones hand. Arranging a finance management is one key stability and self satisfaction. Neglecting the same will give only worries in life. Earning is one part and expense is other part. In between earning and expense, investment comes. Try to understand insurance and savings is not an investment. Parking the money in long term investments is an art of consistency. Those who manage this part of investment they can pass any commercial exam.

==67==

Chapter 6

The systematic recording, reporting and analysis of financial transactions of a businessor A systematic record of the daily events of a business leading to presentation of a complete financial picture is known as accounting.

Stock Book :
As per American Institute of Certified public Accountants the art of recording, classifying and summarizing in a significant manner. The Indian system of accounting is as scientific and systematic as the one developed in the west and is certainly older. An account is a key of every organization. Deposit / withdrawal system of money is not a main basis of an account. In this regards for a long run entrepreneur must know the basic concept of an account to face any audit. The following information is just clear for the basic concept in an account. Before entering into actual stock book we will see basic of account. MANUAL ACCOUNTING SYSTEM 1] Manual accounting systems, although less common today, still the primary choice of record keeping for some small business. 2] In other cases a manual book keeping systems may be maintained in addition to a computerized system and thus provide an additional layer of internal control mechanism for the business.

==68==

3] Manual accounting and book keeping systems are the traditional form of maintaining business records and accounts. 4] They involve keeping various ledgers and files which typically include a cash book, sales and purchase day books and petty cash sheets. 5] Although the use of basic manual book keeping systems requires little knowledge or skill in accounting, they are the still preferred method of accounting for those who have used them in the past. 1 ) Stock Book : Besides cash transactions, purchase and sale of goods, an account for the bulk of other transactions such as separate books or registers are used to record credit purchases and credit sales. Only credit Purchases and sales are recorded in the purchases and sales books because cash purchases and cash sales must have already appeared in the cash book. The purchase book and sales book is totaled at the end of every month. This total shows total amount of goods purchased which is sold on credit. Purchase book is written up daily from the invoices received and sales book is written up daily from the copies send out. The invoices are consecutively numbered. The number of purchase invoice is noted in the purchase book. Like the same each number of the sales invoice is noted in the purchase and sale's book. Another point to remember is purchase and sale's of assets will not be entered in the purchase and sales book. To maintain record manually in purchase and sale's book is really a good habit which gives with practical facts and figure transaction analysis. Purchase and sale's book is requirement of many analysis in audit related queries . 2 ) Cash Book : The cash book means by to record all cash transactions whatever be their nature. When cash is received it is entered on the debit or left hand side in cash book and when cash is paid recorded on the credit or right hand side of the cash book. In cash book we record cash receipts and payments, bank receipts and payments, contra entries and cash discounts transactions. The cash book, though it serves the purpose of a cash book of original entry viz., cash journal really it represents the cash account of the ledger separately bound for the sake of convenience. In short cash book is a ledger as it contains a classified record of all cash transactions.

==69==

3 ) Bank Reconciliation Statement Now a days every organization are doing their activities ( Receipts and payments ) through banks. Every organization should maintain one general ledger for recording of banking activities in separate book. ( Cash book ) So statement in the bank book is as equal to the balance amount maintained in the cash book. This cash book mainly helps in bank reconciliation statement related queries. Debit Note : When the goods are returned to the suppliers, intimation is sent to them through one note called debit note.Debit note is reserved for a document evidencing a debit to be raised against a party. These debit notes serve as vouchers for these entries. A debit note is a statement sent by a businessman to another person, showing the amount debited to the account of the later. Debit notes are prepared in the same form as that of the invoice. Debit notes are entries appearing in the Purchase returns book. Credit Note : Customers who return goods should be sent a note called credit note. When goods are received back from a customer, a proper credit note should be sent to him. It is a statement sent by a business to another person showing the amount credited to the account of the later. Credit notes are serially numbered and are similar in form to the invoices. Credit notes are entries appearing in the sales returns book. To arrange the required material in stock book as per requirement is a challenging job to any company. It is very essential to take the assistance of technology to manage inventory job, in terms of stock number, value and location. In every company stock maintaining system is different, but basic concept of the overall process is same. DATA CORRUPTION 1] The risk of data corruption are much less with manual systems. There have been cases where months and years of data of worth, have been lost as a result of computerized file corruption. 2] Keeping manual books can avoid this problem, particularly if the records are stored securely in a fire proof environment. 3] Before entering into computerized account stock book one has to see the basic manual accounting system. Generally most of the entrepreneurs does not take interest in actual account.

==70==

4] Practically entrepreneur must know basic concept of account with legal terms. Some of the financial logical terms in accounting are : Capital Owners contribution in business. Assets These are resources of the business firms that are generally broken up into fixed asset ( machinery, buildings etc. ) which generally long term assets and current assets ( debtors, inventory etc. ) which are short term assets. Liabilities These are obligations of the business firm which can divided into long term liabilities. ( Debts etc. ) and current liabilities. ( suppliers, employee dues etc. ) Debtors These are customers of business who owe money to the firm. Creditors These are suppliers of the business to whom money is owed by firm. Profit = Sales Expenses. Depreciation Wear and Tear of an asset. Balance sheet Gives details of an asset, liabilities as on the desired date. Profit and loss A/c Gives the revenue, expenditure and the resultant profit of reporting period. Computerized book keeping system can provide a small business with several distinct advantages, compared to using manual books to record the enterprise transactions. Electronic or computerized book keeping systems usually have builtin error checking and reporting. Examples of such features are : 1] Prohibiting users from entering a transaction date in a future year. 2] Entering a sales invoice to a purchase account. 3] Excluding narratives and explanation when making an entry. 4] Making single sided journals. 5] Having the above and other controls in the program can prevent users from making basic errors in their work and help to maintain the overall integrity of the account data. In stock register, index of items is necessary to find out particular item. Accordingly all the items are to be entered with unique code numbers along with the description to facilitate easy location. Ledger is arranged alphabetically in stock register. Bin card is one friendly way of maintaining the stock at a glance. Generally Bin card should be kept below or near physical stock. Ideal format of bin card is given for your ready reference.

==71==

There is an option of physical verification and, tally with the bin card while checking stock. At the start of the financial year, the opening stock as per the bin card is taken into consideration as an opening balance. For every item the store manager has maintain the minimum stock level as well as the optimum level. This is one of the requirements even for an ISO audit. IDENTIFICATION AND TRACEABILITY The identification and traceability of the materials with a certain unique code is required before entering into the final stock book. The effective tracking of material is established through rack card system and labeling. The production process can be identified through batch sticker. Here implementing process is very important. Any item purchased and received from vendor is first entered in ward /out ward register. Then it should be inspected by Quality Assurance Department ( QAD ). After inspection if the QAD approves it, the quantity of items are retained by the user department but if there is any rejection on account of the material which is not meeting the required standard or because of any defect, then it is to be entered in the Rejection report. The Rejection report is to be handed over to the user department along with the rejected material, one copy of rejected report is to be given to accounts department for cost analysis and payments,and the last final copy is to be retained with the stores department. The standard format of the rejection report is given on next page

==72==

REJECTION REPORT ( Name of the Company ) SR. No. : ___________ DATE : ______________ Receiving Challan / Bill Date Part Name Receipt Qty. Part No. Reject Qty. P.O. No. Okay Qty.

Vendor : Reason For Rejection :

Scrap : _____________________________________________ Other : _____________________________________________ Approved By Name Quality Assurance Sign Rework Cell Sign Store Department Sign Corrective Action For Vendor : Date

Name

Date

Name

Date

Authorized Sign

All documentation and the final stock analysis requires some days. This is one reason for payment terms within one month or so with standard companies. NEW TECHNOLOGY IN STOCK ANALYSIS No doubt to maintain manual stock system is really a painful exercise and very time consuming. Now most of the company maintains webbased stock analysis system with bar code option.

==73==

The result are very encouraging. Previously the web based stock handling system was associated with big companies only. But today even small firms, such as a medical store has also this technology. In this system stock accuracy is assured. In short affordability with atomization is the need of the hour for any industry.

==74==

Stock Yard
This chapter mainly focus on knowledge of basic accountancy in concern with stock book.World wide stock analysis plays a vital role in distribution network. ISO methods are very useful in maintaining the stock. Advanced technology have its own impact in marketing and sales impact.

==75==

Chapter 7

Marketing and sales are totally two different terms. Without ideal marketing concept, selling any product in quantity or giving a desired services is like driving a car at night without headlights. In this chapter it is attempted to clear the confusion between marketing and sales, the scientific term and the expectations. Actually marketing is a difficult subject to cover in one chapter because marketing itself is a misunderstood term. It is proper commercial discipline that involves at a huge range of customers. After reading this chapter at least the concept of sales and marketing will be clear. The basic definition of marketing is, a science of creating image of the product or services, whereas regular sales starts with certain strategy. The image created by marketing is utilized to sell the products again and again. Through marketing, one can ascertain the customers requirements and their expectations. Thus marketing is an investment to retain ones valued customer. By fulfilling the customers requirements, one will create goodwill with the customers. In other words, old customers can bring in another new customer. It is like a return on investment for them. SALES Sales mean goods manufactured are to be sold on cost plus profit as early as possible, rather than the goods lying in our godown or warehouses. The function of sales commences immediately after manufacturing ends.

==76==

This means that everyday someone is selling something to somebody, either a new idea, or a service or product. So one should not confuse with marketing and sales concept. Actually marketing activity is to be carried throughout the year by adopting various techniques. To build a brand name, one needs a unique strategy i.e. clarity of thought with action plan. Before the product is to be launched entrepreneur has to consider 1] 2] 3] 4] 5] What an entrepreneur wants to achieve ? What information has been gathered by an entrepreneur ? What assumptions has an entrepreneur made ? What is the action plan ? What result is an entrepreneur expecting ?

Now the Rules of the business are changed .This means different marketing strategies/techniques and preproduct launch theme is the basic requirement to enter the market. Logically, an entrepreneur has to understand marketing is an earning/learning process for the company; in short marketing is the science of investment. This means for getting required results from sales team some unique process is to be followed through marketing process. Marketing is not a magic or definitely not a hype. Marketing is an information gathering process, mainly for branding the product or creating a basic image for the product in the market. If the product is really good and the entrepreneur expects tremendous achievement or some miracle in respect of the sales for the said product, then sorry it is not going to happen easily.Truth is bitter but fact is fact. PRODUCT LAUNCH CONCEPT : Product launch or launching any new concept in the market is entirely different theme. All these requires not only confidence on self product, but also calculated risk taking mentality. The ideal product launch flow chart may give to the user some insights in their current marketing / sales strategy.

==77==

Pre - Product Launch Flow Chart

Series )

From the above process entrepreneur will get practical feedback about their product, pricing, policy or other related plans. After approved satisfactory response from the market entrepreneurs has to do some unique planning. Following international product launch strategies data may help you to launch product or services. Accordingly concern can decide production plan in investment,in raw material or so on. Professional approach plays a vital role in launching the product. Before any product launch, manufacturer has to think about product life cycle and their yield. Make a detailed project report. One must understand the customers need of the desired products or services and then convert such needs into wants.

==78==

This requires certain marketing strategy. Thus sales and marketing are two entirely different move but marketing requires unique thinking action plan. One of the important part of marketing is that a product features with its advantages and benefits. After proper convincing approach, time is to be given and if there is still no reply from the designated customer then next option is to convince the customer with a positive approach. If a product is good but though there are no desired sales as per expectation in market then, entrepreneur is held responsible. Thus he has to adopt some strategy to move the product.Now study the following ratings which is have graded under unique marketing concept PRODUCT LAUNCH RATINGS
1. 2. 3. 4. 5. 6. Product comparison with competitor ( Product simplicity and advantages) Presentations of product Exhibition and Seminar concept in product launch Product Advertisement Sales and support terms in product launch Luck factor 45 % 10 % 10 % 10 % 20 % 5%

A good product can also fail, if it is not launched properly. If the entrepreneur sells his product as early as possible then the above product rating chart will definitely give some indication to him. In this regard, now please study the above comparison in detail. 1] PRODUCT COMPARISON WITH COMPETITOR (45%IMPORTANCE). If the product quality is superior, only then the said company will sustain in the market. If the competitor is promising the same quality or at a lesser price, then not only something superior should be given in our product as well as the brochure but also that superior things should be highlighted. One has to face stiff competition and challenges in the market and this automatically forces to fight back in any condition. In sales, dealers discount, or seasonal greetings is to be given to customers because it is an important part of any business and indirectly helps in creating a brand.

==79==

2] SALES AND SERVICE SUPPORT NETWORK ( 20 % IMPORTANCE ). If the product support is not proper, then there is no use of advertisement and sales team. Entrepreneur has to take this factor into account. If one is advertising and sales support is not there, then it would mean waste of ones money on advertisement. Sales and support network are the two sides of the same coin. Most manufacturers take help of the online marketing in sales. In this concept less manpower is required, as credit card payment facility is one key to sell genuine product from any part of the world. After sales service is required and for this most the OEM prefer authorized service centers or proper tie up. 3] PRESENTATIONS OF PRODUCT ( 10 % IMPORTANCE ). One of the important keys of product launch is to have proper presentations and brochures. Demo CD, and online website updates or other related media also plays an important role. Manufacturer should clearly describe the product in simple terms so that the target of audience will be able to understand. Presentation must be neat, clean with contact specification. A brand name, companys logo, terms and conditions, are important in representing the product. 4] EXHIBITION AND SEMINAR CONCEPT ( 10% IMPORTANCE ). If one has a good product, this concept is really fruitful. No doubt this concept requires investment, presentations etc. Now a days the users have become smart enough to always keep options with respect to the product. If the product is really good in exhibition, user will usually pick up the brochure and contact the said manufacturer or dealer at a later convenient date.

5] PRODUCT ADVERTISEMENT ( 10% IMPORTANCE ). Advertisement is also one of the essential part of any business. This is evident in TV advertisement. Branded companies spend heavily on their advertisement regularly. Their intension is only to place their product before the customer, so that their customer will not forget them. One has to just apply the same logic to our product range advertisement.

==80==

6] LUCK FACTOR ( 5% IMPORTANCE). Company strategy and culture also plays an important role in product launch. Luck factor is also important to a certain extent. Directly or indirectly luck factor is related to the supreme invisible power. PRODUCT LIFE CYCLE Every product has its own life cycle. Not a single product will give any one a same income. From the sales figure entrepreneur gets an idea about the life cycle of the product.

Product Life Cycle

PRICING STRATEGIES Bottom line of the company is influenced by pricing decision, which also determines whether the company will succeed or fail. There are three important questions that are needed to be asked while deciding a pricing policy. 1] How much does it cost the firm to make the product ? 2] How much competitors are charging for similar product ? 3] Whether the customers are prepared to pay ?

==81==

PRICING DECISIONS AND METHODS Pricing is the second P in Marketing.After the product launch,it is important to take a decision on the price of a product. Taking a right pricing decision is not a simple task. The first and foremost difficulty for an organization lies in creating a product that provides value to the customer. Pricing is flexible in nature. Marketer has a wide scope to make changes in the prices depending on a quantity of goods and services, quality, place of payment, and demand for the product etc. The various pricing methods commonly used by industrial marketers are marginal pricing, cost plus, and supplydemand pricing. THE SECRETS OF E SUCCESS Online business now is a need for any organizations. From company website, user gets an idea about different products. Dynamic website is the most preferable way in launching the product. Due to globalization, the company is able to carry on business from any part of the world. In short technology plays an important role in companys development. After all marketing is a matter of skills and its a live interaction to handle ones client without any retakes. Convincing the clients as well as 100 % involvement, trust, faith, reality and action plans are the key weapons for a marketing person. BRANDING STRATEGY CIRCLE As marketing means an investment then important meaning of marketing is also building brand to stay in competitive market. Brand is only created by an image.An image requires trademark,product imagery and associative imagery. All combined gives an output in sales figure in feature. Marketing strategy circle is given as

==82==

THE REAL BUSINESS PLAN IN MARKETING Real business plan in sales must havemission statement, tactical sales plan, strategic alliances, delivery plan and financial projections. Long term selling attitude must be focused within personal contact management to sell. Brochures, videos and so on are never a substitute for human to contact. When one gets the right time to speak to a person, introduce their product formally and ask for a brief meeting. This is the first step to launch a new product or regular services in market. Once their marketing team is graping sale, then entrepreneur you need business plan i.e. real business plan. One has a real idea of what their market is and who their rivals are going to be. One has to be actual and several to potential customers and should have some idea of how much they are likely to buy and when. Then one needs to plan their recruitment strategy, their cash flow and stock. Practically customer needs reassurance on quality and in time delivery. Now a days most of the ideal entrepreneur has laid focus more on social media, consumer empowerment and digital marketing. E Marketing is an ideal tool to interact with required customers with facts and figures. After following the requirements of marketing strategy then branding take place. After this process of branding, entrepreneur has to think of selling his product both at national and international market. SUMMING Entrepreneur has to seek the most valuable advice of experts or consultants mainly in multiskilled marketing, franchise, dealers and distributors network process. Only optimistic view of an entrepreneur and marketing team can change company scenario.

==83==

Once again clarifying that in marketing and product launch the Rules of the business are changed. Now marketing lays stress not only on sales figure but also on customer relationship management, customized solution, feed back, time management etc.C R M plays a vital role in word of mouth advertisement practically free of cost. In simple language marketing is an earning / learning process for the company ; and marketing is science like investment. This means for getting the required results from sales team some unique process in marketing is to be followed.

==84==

Chapter 8

Basically finance is a branch of economics. Finance is the most important pillar of any organization. Finance is like an oxygen or a vitamin pill without which no industry can survive. In this regard; entrepreneur must know the basic laws of accounts and finance to save an organization from financial crisis in case of any eventualities in business. I am neither an economist nor a financial advisor to advise anything about earnings and investments. Though surrounding experience has helped me to handle finance in a better manner. Most of the books on finance are readily available in the market. But I am confident this chapter has its own value addition. LEGAL FINANCIAL FUNDAMENTALS Common personality understands only credit or debit practical meaning but in accounts, credit / debit and other logical in accounts is described as After studying important terms in accounts, following books of account will clear more ideas how books of accounts are normally maintained Cash Book To cash the transaction of business, Bank Book To record the cheque transactions of sales in business, Sales Register To record the transactions of sales in business, Purchase Register To record the purchase / expense truncations of business, Journal To record truncations / entries which cannot be recorded in the above books of accounts. Ledger May be bifurcated into customer ledger, creditors and general ledger.

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Cash Flow Statements Cash flow is the movement of a cash into or out of business, project, or financial product. Cash flow statement shows how changes in balance sheet accounts and income affects cash and cash equivalents, and break even the analysis down for operating , investing ,in financing activities.Here intension is, every entrepreneur must know this basic book of account concept and his company must maintain manual records though whatever software his company may have. From this books of account any audit could be faced with confidence.

Particulars Assets Liabilities Owners Equity Income Expenditure

Increases Debit Credit Credit Credit Debit

Decreases Credit Debit Debit Debit Credit

A Companys business account laws starts from 3M MEN , MONEY, AND MATERIAL 1st Law of Finance Breakeven point in an organization is required, at least to run the company smoothly. 2nd Law of Finance Forecast of sales / Purchase is required. 3rd Law of Finance Payment collection and outstanding ratio should be maintained. To cover the liabilities from any catastrophic loss, business should be insured. If these three laws are practically implemented only then profit ratio will come in picture, only then an entrepreneur can think about investments. Money management and peoples management are the two important factors in day to day business. Assets and liabilities must be effected in accounts, which is the backbone of any entrepreneur.

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LIFE BOOK Basically life book is a combination of personal and official data concerned with finance. Ready reckoner is prepared for getting entrepreneurs financial status, prevailing with market conditions.

Name :__________________________________________ Date :________________________

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Present Age Retirement Year Retired age monthly income expected Cash in hand Urgent Responsibility, Funds Requirement Present Property Value Fixed asset value Gold in hand Value Total policies current value Total loan ( Personal + Commercial ) Total asset value

From life book table, the user will get an idea of his finances, investments, ( Assets and Liabilities ) and responsibilities. Directly or indirectly this life book concept or analysis helps any one by inspiring us in day to day activities with a peaceful mind. Arranging personal finances is a key to stability and satisfaction. Neglecting the same will only add worries in the life. For the benefit of user life book is also available on site. Investment calculation There are 3 factors in any business of wealth Time + Return + Amount = Wealth Creation. If any of the factor is less or more it will affect wealth. Earning and investment requires time management which plays important role in self development. For investment as such there is no age limit. Work out the above life book with retirement age, one will get a clear self investment picture. Hence life book gives an important hand to arrange once personal finance with stability and satisfaction. 3M financial law detailing is given as

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FIRST LAW OF FINANCE BREAKEVEN POINT OF ORGANIZATION Breakeven point is the key management term of an organization. Here said term is used as monthly budget of any company. Investment in business is a different issue. At glance user may not be able to work out the breakeven point, if investments are not considered in accounts. For any organization to survive, an entrepreneur must derive the breakeven point analysis given below.

Sr. No.

Particulars

Amount

1. 2. 3. 4. 5. 6.

Total staff monthly salary Rent or loan installment Phone, Electrical and Mobile expense ( Approx.) Petty cash monthly requirement Related fix expense Other important expenses

From this; breakeven point or monthly budget of an organization, one will get a clear picture. The key planning management is an essential part in any business, in this regards many software are available in market. Refer one of the demo given in a CD with this book. SECOND LAW FINANCE SALE / PURCHASE PREDICTIONS Monthly sales / purchase stock analysis play a vital role in any business development. Keeping unwanted stock is like blocking money in business. Now a days most of the ideal entrepreneur has a tie up with other companies which maintains on line stock book system for sales and distribution. In short web based application is an essential part in business development. To maintain the details of stock and to give an upto date analysis of finance of the sales and purchase ratio, most companies are preferring web based application to analyze details of their stock. To maintain a stock at glance most of the manufacturers or distributors use bin card.

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THIRD LAW OF FINANCE PAYMENT COLLECTION AND OUTSTANDING RATIO Payment of sales and purchase ratio is the soul of any business. Payment terms are to be strictly adhered for keeping good will in the market in the long run. Collection of payment is not an easy task; it certainly requires an ideal communication skill and an art of sense. Please refer the example given in C R M chapter. 4, page no.56. If entrepreneurs follow the three financial laws, then one will be able to realize and see profits in an actual way. Only then they can get breathing space or time to think about further investment. However every investment has a hidden secrets in it ( Plus and Minus points ) only right time decision and calculated risk capability plays an important role in investments. SOME OF THE INTERESTING INVESTMENT PLANS ARE 1] REAL ESTATE INVESTMENTS Real estate is one of the successful investment, it includes property purchasing as a sort of an investment. Commercial real estate consists of office buildings, retail outlets, hotels and motels, warehouses and other commercial properties. An ideal location of any commercial residence property with proper connectivity may give very good profit if property is purchased under construction mode or so. Land building flat, commercial office or industrial shed gives confident revenue. If property is title clear and having good connectivity, then real estate investment is not a risky move. Only first invest in such property which may assure some revenue. If the user is taking at least some bank loan then its totally the banks responsibility to see the legality of the property. After all real estate investment is not a risky move. 2] POLICIES / MEDICLAIM / MUTUAL FUNDS It is advisable that one should take at least one insurance policy. To have insurance policy and to have adequate insurance polices are two different points. Normally every person has an insurance purchased. However an insurance purchased is not a matter of adequacy. There is a sad story running all over the world. In United states, a person who has no insurance is called a Dead man. Insurance is necessary in everybodys life to run smoothly and steadily. Its like everybody wants to go heaven, but no one wants to die.

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Some of the interesting policies are : There are lots of lucrative insurance policies in the market viz. Child policies, Pension plan, Market plus, Money back. One needs a knowledgeable advisor for its growth in wealth. As history tells in the long run wealthy people have good financial advisors and planners and they are well paid by the businessmen. Life insurance is the foundation of any plan. No financial plan is complete without life insurance because it's the cheapest to buy. Though kindly pay the premium before due date or else one may lose the insurance benefit. Generally it is advisable to take at least a goal based insurance policy of a bigger amount. For factory, machinery, car and raw materials insurance also plays an important role in confidence and stability as insurance premium is less, entrepreneur must be insured and be secured. For additional information refer interesting key information link of the given software. 3] TERM PLAN A term plan is a risk coverage financial insurance product. It is one of the safe move to insure the life which provides a financial coverage for a human life. On the death of covered person (life insured),a lump sum amount is paid to the family members. The financial coverage can be bought by paying relatively less premium amount. Here this term plan insurance has to be taken in early age which will give less premium amount minimum medical test. 4] PUBLIC PROVIDENT FUND ( PPF ) Presently, it is one of tax free secure option in investments. Adults in the family must have a PPF account. Its a 15 years scheme and 8% tax free interest is assured. It mainly comes under section 80 C tax rebate. PPF can be opened easily in post office or State Bank of India. For children PPF is useful for educational purpose. This is a very useful move and everyone must have a PPF account in their portfolio. However calculated risk and inflection also plays an important role in any investment because PPF interest is started from 16% in the year 1992. Now its 8% and may further get reduced, so your planning must consider this fact also. Considering inflection if PPF plan works then, PPF may be a good move in an investment option. Although as per need financial adviser plays an important role in investments.

==90==

5] OTHER INVESTMENT Gold, silver or other related customized investment also is a part of one investment. Gold and Silver has traditionally been considered an attractive investment in India and its excellent performance in recent years has substantially confirmed the wisdom of that tradition. As gold is required in many traditions so collecting 1 gm gold in particular duration is really not a bad move. In such investment process money does not gets blocked at a time and E Gold funds may be good option in investments. 6] SHARE MARKET Now a days rules of the share market have totally changed. In the olden days brokers in share market was the main hero or villain. They used to run the share market either by inflating or deflating subject to their whims and fancies. If they wished to bring down a particular entrepreneur's company they could do so easily with ease by bringing down the prices of the shares completely, or jack up the prices of certain products. Now the market trend has changed it is open to all, even one person can take one share also. Online trading Demat accounts have made share deal transparent so I suggest if you have required time and spare money then definitely they can take calculated risk in such investments. But as rule never play gamble, which may result in giving troubles to you and your family's assets. Those who want to start their own business but due to lack of manpower or infrastructure if it is not possible for them. After studying basic fundamentals of market, share market may be an ideal move to start their business on their own terms. After all share market is mental business for calculated risk taking personalities which requires alertness every time. As technology have positive and negative effects in fund transfer. Though share market is one man army business to create anown image on world map. Apart from that no need to worry as SEBI is always there for supporting its users. ( SEBI Securities and ExchangeBoard of India. ) 7] MONTHLY INCOME SCHEME ( MIS ) This may be the safe way of investing your money particularly after the age of 60 years. Each member of family is allowed to invest 4.5 lacs and get Rs.3000 / per month secured returns.

==91==

After six years one can break the policy and reinvest in the same scheme. Considering inflection if MIS plan works above, then MIS may be an investment option after the age of 60. 8] SENIOR CITIZEN INVESTMENT PLAN After retirement age, most of the investment looks risky considering age factor and functionality preferring senior citizen investment plan is really a good move. You can transfer some PPT amount, some life insurance policies amount, share market returns can be invested in this plan. In this plan the present rate of interest is about 9.5% and the maximum amount one can invest is Rs. 15 lacs. Here financial advisor only guides the future rate of interest in core financial investment.

Planning and implementation are two different sides of one coin. Ideal investments requires planning, implementation and time management. In planning priority factor plays an important role in earning all these things with a cool mind thinking. Investments needs support of vision plan priority and priority makes different achievement returns. All this requires self confidence, logic and long term cool action plan.

==92==

EARNING INVESTMENT AND IMPLEMENTATION First important thing is that the entrepreneur has to seek an ideal location or premises to start his own business. This is a very important key moment and it should be done before purchasing self residence property. But most entrepreneur take first residence property and try to set a good business, all these things requires money management. If business is settled then other factor can be possible with priority investment management. From the above information at least a user will get the confidence where to focus in an investment, though an investment is one important requirement to run the show. Some entrepreneur's does not mold as per the requirement of time. Therefore they might face the recession effect. HOW TO OVERCOME THE RECESSION As finance is one important pillar in work with balance process and investment is basic requirement. To run the show smoothly. Recession or financial crisis can attack any time if businessman works carelessly or in overconfidence. Some useful hints to improve functionality in business are as follows 1] E TRANSFER This facility in your account is a very convenient way to transfer money from one account to other account. This account system has its own advantages as well as some disadvantages. Though one can prefer to view only facility account.( With multicity clearing utility ) But now a day's government insist on paying the taxes through E transfer facility. In this regard, suggestion is to open only one separate account with e transfer utility ,the same account can be used for tax transfer purpose or other related utilities. Handling to handle a new technology, certain precautions needs to be implemented. E transfer in any one account have its own tracking number primarily for this tracking no one is only an evidence of customer's details. This tracking number is very important in maintaining account in ledger system transfer in concern with an account.

==93==

2] CHEQUE BOUNCE ISSUE Cheque may be dishonored or bounced due to anticipating receipts against we may issue cheques. Many a times entrepreneur or accountants forgets to write the particulars on the counter foil which creates an impression that there is sufficient funds lying in our account resulting bouncing of cheques. One may adopt a cheque book binding system ( see diagram ) where carbon is attached to it. Due to carbon copy most of the cheques issued will be remembered. Online only view transition option is also available in all banks. Apply the same with mobile transaction alert. 3] OVER DRAFT FACILITY Overdraft facility against bank loan is not suggested. But to avoid cheque getting bounced, a user can keep LIC policies or fixed deposits as collateral for enjoying this facility in the company's current account or personal account. Case of urgency, the said facility can be utilized with resulting in minimum bank interest. 4] CREDIT / DEBIT CARD FUNCTIONALITY If the user uses the said card properly, time and energy could be saved, rather than pay cash or cheque. This means paying for petrol, phone, mobile and electricity bills by credit card is really worth. Here a word of caution is to pay the entire bill before due date to save heavy interest from bank, as bank sends e mail of credit card statement every month before due date. Most of the user really like functionality of credit card. But some how get nervous to use the same card with different worries. If certain precautions are taken then there is nothing to worry in using credit card. In each technology there are some loop holes or some limitations. Though at some extent, debit card are more safe because money is deducted from his account after the card is been used and the concerned user knows the payment limit while using the same. In a credit card , the bill comes after one month.

==94==

So remembering the usage of card entry might create confusion. Though now a days card protraction plan is also coming. So how use this technology is in once one's hand. Following are some of useful tips while using the credit card. 1] Credit card number and at the back 3 digit number is very important. Either remember the number or keep somewhere else. ( Many time continuous use by swapping the card in a machine, 3 digit number erases ) 2] In any finance analysis budget is very important, follow the same in purchasing. Whatever credit card bill you are getting all payment has to be done one time. This means no minimum credit card installment system offered by bank. 3] Now a days every card swiping, user is getting SMS of amount as per you swipe. If you're not getting SMS, register a complaint in the same provided facility. 4] Don't increase credit card limit necessary. 5] Don't use credit card in ATM. For such use rate of interest is more. Use credit cards in swapping purchasing. 6] Main advantage of credit card is it's easy to handle cash transition without carrying any currency and user is getting one month for paying the same. 7] For word of caution after one or two year replace the same bank credit / debit card with a new number. If these certain instructions are followed, then I don't think there's any worry to use credit card. Carrying money may be a worrying process but credit / debit card may be more safe to carry. 5] MONEY CRISIS Generally after paying yearly taxes, diwali bonus or other such issues, financial crises may occur in a company. This means money is utilized unknowingly, but due to paucity or shortage of funds or credit crunch money crises occur. In this regard, proper provision needs to be maintained to overcome such adversities. A certain provision of our money is to be maintained in separate saving to meet future exigencies such as tax, diwali bonus, TDS etc. Simultaneously user will earn interest too. The above fund management may be suitable to small organizations. After all key planning management is required to overcome any financial crisis.

==95==

LOAN EQUATION If a project is really result oriented; then taking loan may not be harmful. Doing business on loan requires practical approach and self confidence. By the way why to take a loan altogether is different subject to discuss, but if the user has an ultimate project and due to financial crises it should not be delayed. If an opportunity knocks at your door, then surely one must grab it. Maintain your company's reputation so that the banks offer loan facility. In this regard key planning management is required. Never get confused with investment and saving. Remember savings is for future contingencies whereas investments are for future securities. Considering the above updates I am suggesting following port folio of investment. Since there is no pension, P.F., gratuity etc. for entrepreneurs, they have no choice, but to invest in any of the above schemes for future sustenance.

IDEAL INVESTMENT PLAN

1] Every year provident fund (PF) investment should be 5% of your savings. 2] Investment in property should be more than 20% of your savings. 3] Medi claim and life insurance with accidental insurance is a must. 4] Property insurance, vehicle insurance should be a must. 5] Share market and mutual fund investment shouldn't be greater than 15% of your savings. 6] Gold and Silver investment is 10% of your savings. 7] Here 5 % income of savings , I kept for unexpected expense. 8] Cash in hand / savings account balance should be maintained 25% of your savings. 9] While traveling in a car, train or by bus, one has to face enormous risk of their life and limbs. It is advisable to take personal individual accidental insurance policy for 25 lacs. The insurance yearly premium may amounts to approximately Rs. 3000/ only.

==96==

==97==

INVESTMENT MAGIC Time management and decision making plays a vital role in stabilizing investments. Keeping the money in savings account is not at all suggestible. Money must rotate, mutual funds or Systematic Investment Plan( SIP ) is an ideal methodology to park the money in long term returns. Discussing investments with the concern or with consultant is an ideal move. Not a single bank gives 15% interest in savings account. Only calculated risk approach in mutual funds and SIP can give the desired result in investments. In this chapter different investment options are given, though any how investment is a need for long term returns which always gives satisfaction to concerns. SUMMING Between earning and expense savings comes. But saving is not an investment. Investment requires a logic and calculated risk taking capability. Those who understand investment logic only they can super pass any commercial exam. After all money talks.

==98==

Definitely finance is an important pillar of work with balance process. If anyone will work , they will earn money, but how they derive this money is most important. The real satisfaction of money depends on honest and how one works in a present situation. No doubt money is like an oxygen for survival. Money is , at once, an art of investment and indirectly a security bond of the family. Sometimes, some expense of money goes in experimenting mainly on research and development methods. Don't expect immediate results. Small and right time investment plays a vital role in commercial achievement. At least how to take calculated risk is in one's hand only. Apply with full mind the formula JUST DO IT in investments.

==99==

Chapter 9

Data Storage File Managements

Arranging important data and storing it in the computer in a systematic manner is the first step towards organizing of oneself. Storing physical documents and important computer backup system differs from organization to organization. Now the problem arises in searching the data as to where important documents has been store ? Lots of time and energy is wasted in searching important data files or documents. This creates unnecessary tension between boss and staff. In the olden days prior to the introduction of computers, people used to work manually. The same habit continues even today even after introduction of computers i.e. writing on the scroll book. In this regard some solution is given in this chapter. DATA STORAGE MANAGEMENT How to store a data physically and logically is a common problem of the universe. This chapter gives certain hints about the storage of data for reference purpose. Keeping an alternative arrangement / contingency plan is a must. In short storing and retrieving a data is an art of consistency. For tracking or analyzing a data user friendly backup/restore software is required. An ideal letter drafting is a requirement of any office. One software demo is given in CD for your kind reference.

==100==

Arranging office requirement and mainly organizing oneself is a most important part its an art of consistency. The key planning management is a need of an hour and in this the related office management software must take care of the following requirements. 1] Day , month and year planner with reminder option. 2] Appointments and reporting system is one of the important link in locating work sequence priority. 3] Important documents like company's registration certificate, license passport etc. are to be scanned and stored for future reference. 4] Key Information diary Bank account number, LIC policies due date reminder and other important information will get on our finger tips. 5] This link also takes care of most of the HR requirements viz namely date of joining and retirement , leaves, loans and advances etc. 6] Address label of clients has also been incorporated in this software. Data bank in digital diary link in PC. 7] Reminder of birthdays of staff and clients is one used link which is mostly used for personal touch data management. 8] The said software also takes care of STD / ISD codes, pin code number of the city. 9] New ideas and viewing under time management system. 10] Day to day work, reminders and key reports in front of the screen is one of the requirement in data management. 11] Replying to the e mails or letter as quickly a s possible. A few ready made sentences which solves the basic problem of answering the emails or letter very quickly have been stored for ready to use. 12] Every year the data stored in this software should be reviewed and updated in a systematic manner i.e. year wise folder, is created automatically. Then the user will be able to search the data in a professional manner. Following table gives an idea how the data is stored and searched with atomization process. If one will look upon the above requirements ,here directly or indirectly most of the documents or updates, user requires in day to day working need. If he can arrange all the data at one time in a user friendly software, then the required needs can be available on finger tips.

==101==

For important documents must be kept in some plastic folders in a safe place. Xerox copy and scanned copy PDF useful document in most of places so every time original document file will not disturb. For original important document and investment papers bank locker is one way of safety storage. Passport and other important cards must be use safely, now a days many bankers offering security services with some additional charges , mainly they are offering some help line no if any thing goes wrong here strongly suggestion is to keep contingency plan in storage of data or paper.

==102==

FILE LEDGER SYSTEM For Searching, retrieving and saving the files of word and excel with back up and restore a unique software is suggested. The following table may give a brief idea. Further clarification of file ledger system is given on page no. 180.

SR. No. 01 02

PARTY NAME

DATE

SUBJECT

BUTTON View View

SUMMING UP Kindly refer the chapter The Race Against Time where in the article that An early bird catches the worm has been mentioned and one should not miss an opportunity in business, hence I suggest you, store all the relevant information in separate files to avoid confusion in unnecessary searching and waste of time. The intention of this exercise is to keep one's mind calm and cool which acts like the situation that may demand, and you can do so politely because the required data is available at your finger tips with easy backup and storage option in a professional manner.

==103==

If everything works with the computer as for there is no such problem to handle all the desired hardware or software. But problem may occur due to virus. Due to voltage fluctuation some data might get lost. Those who face through this problem, they know the importance of data. Data backup management is art of contingency. Lot of software are available in restoring the data in safe mode( with automatic daily backup option ). Choosing data backup option as per need is only in user's hand. In same way original manual documents has its own importance. Better keep it safe from kids, termites and water, in this regards keeping a scan copy imprint is first basic step to save such documents.

==104==

Chapter 10

Imp. Business Registrations and Taxes

This chapter may be useful to newcomers who are desirous of starting their business venture with a professional approach / outlook. If they are looking for quality and international business standards, then quality must be strictly adhered to obtain different quality certificates. Information on various certificates that needs to be obtained is given below for ready reference. ISO CERTIFICATION www.iso.org/ ISO ( International Standard Organization ) is the world's largest developer and publisher of international standards. ISO is a network of national standards institutes of 160 countries, one member per country, with a Central Secretariat in Geneva, Switzerland, that coordinates the system. ISO is a nongovernmental organization that forms a bridge between the public and private sectors. On the one hand, many of its member institutes are part of the governmental structure of their countries, or are mandated by their government. On the other hand, other members have their roots uniquely in the private sector, having been set up by national partnerships of industrial associations. ISO standards provide technological, economic and societal benefits.

==105==

For everyone, international standards contribute to the quality of life in general by ensuring that the transport, machinery and tools we use are safe. An ISO standard carries the ISO logo and designation, International Standard . Therefore ISO enables a consensus to be reached on solutions that meet both the requirements of business and the broader needs of society. ISO is an unique system to maintain a quality with international standard. STRUCTURE OF DOCUMENTS The standard structure document set of ISO is classified as :

In short ISO is an universal approved standard system which provides specifications, guidelines or characteristics that can be used consistently to ensure that materials, products, processes and services are fit for their purpose. International Standards ensure that products and services are safe, reliable and of good quality. For business, they are strategic tools that reduce costs by minimizing waste and errors, and increasing productivity. They help companies to access new markets, level the playing field for developing countries and facilitate free and fair global trade. Following popular standard of ISO is given on next page.

==106==

INDIAN STATISTICAL INSTITUTE ( I S I ) www.isiweb.org/ I S I mark is a certification mark for industrial products in India. The mark certifies that a product conforms to set of standards laid by the Bureau of Indian Standards, the national standard organization of India. The I S I mark is by far the most recognized certification mark in the Indian subcontinent. In short I S I means formulation of Indian standards for products and services by bringing together and coordinating various interest groups like manufacturers, consumers, technical experts, testing personnel and others interest. The product certification scheme is basically voluntary and aims at providing quality, safety and dependability to the ultimate customer. Presence of certification mark known as standard mark on a product is an assurance of conformity to the specifications.

==107==

The conformity is ensured by regular surveillance of the licensee's performance by surprise inspections and testing samples, drawn both from the factory and the market. Bureau of Indian Standards has granted more than 30,000 license to manufacturers covering practically every industrial discipline. The certification allows the licensees to use the popular I S I mark, which has become synonymous with quality products for the Indian and neighboring markets over the past more than 40 years. When the large majority of products or services in a particular business or industry sector conform to international standards, a state of industry wide standardization can be said to exist. This is achieved through consensus agreements between national delegations representing all the economic stakeholders concerned suppliers, users and often governments. They agree on specification and criteria to be applied consistently in the classification of materials, the manufacture of products and the provision of services. In this way, international standards provide a reference framework, or a common technological language, between suppliers and their customers which facilitates trade and the transfer of technology. SIX SIGMA CERTIFICATION www.sixsigma,in Six sigma is a proven disciplined approach for improving measurable results for any organization. Six sigma project success stories exist from organizations including manufacturing, service, nonprofit , government, research and healthcare. Six sigma Certification requires completing an actual Six sigma project. Six sigma offers both live and online programs. Indian statistical institute ( I S I ), a unique institution devoted to the research, teaching and application of statistics, natural science and social science. Founded by Professor P. C. Mahalanobis in Kolkata on 17th December 1931, the status of an institution of national importance by an act of the Indian. ESC REGISTRATION ELECTRONIC AND COMPUTER SOFTWARE EXPORT PROMOTION COUNCIL www.escindia.in Electronics and Computer Software Export Promotion Council (ESC), sponsored by the Government of India is India's largest Electronics and IT trade facilitation organization.

==108==

Ever since this promotion council helps an Indian businessman to take business at international level mainly through different international IT Fair, business to business meeting or so. Here from the Indian government some discount is also offered to take the business at international level export most of our commodities. There are export promotion councils for every major trade under Ministry of Commerce, Government of India. TAXES IN INDIA For kind reference a brief information about the taxes in India is given below. TAX REGISTRATIONS All taxes payable to the Government must be strictly compiled with Section 3 of the Maharashtra VAT Act 2002, provides for turnover limits for liability to pay tax as well as for registration. The registration number, which was earlier referred to as Registration Certification No. ( R. C. No. ) has been changed to TIN (Tax Payers' Identification Number) and hence the R. C. No. is now referred to as VAT TIN (Tax Payers' Identification Number). This change is effective from 1 4 2006. The limits for registration are as under : SERVICE TAX www.servicetax.gov.in, www.servicetax.net Service tax was introduced in the year 1994. Initially only 3 services Stock broker, insurance and telephone were brought into tax net. Over the years the number of services taxed, has grown to about 116 till 2011. Voluntary compliance is the basic tenet of service tax in India. Service tax is levied under the provisions of the Finance Act, 1994. With the finance act, 2012, all services except those which specifically excluded in the negative list notified or exempted by law. They are covered for the levy of service tax. Initially the levy of service tax was 5% ,which gradually increased to 8%, 10% and is now presently 12%. Though the rate had come down to10% for the last two years. At the time of inception there was no small scale exemption whatsoever, under the service tax regime. The small scale exemption was introduced during the F. Y. 200506, setting the threshold limit to Rs. 4 lakhs. Subsequently, the threshold limit was raised to Rs. 6 lakhs, 8 lakhs and finally setting at Rs. 10 lakhs as of now.

==109==

Whereas the service tax payments are to be made quarterly or monthly, as applicable, the service tax returns are required to be filed every half year. There is a facility to claim credit for excise duty / service tax paid, across goods and services, which has to be taken into account before paying the duty tax. You may avail the input credit in rpef paid service tax that you may have paid such as service tax paid on telephone bills, mobile bills etc. You are also eligible to take input credit in respect of the Central Excise duty paid. You can utilize the credit for payment of central excise duty on your manufactured product or service tax on output service. Credit can be availed on the basis of proper and complete records and documents maintained in assurance with the requirementof the law. MAHARASHTRA VALUE ADDED TAX www.mahavat.gov.in VAT (Value Added Tax) is a multistage tax system for collection of sales tax. The system envisages levy of tax on the sale at each stage and contemplates allowing the set off, tax paid on purchases. Thus, tax is getting paid on the value addition in the hands of each intermediatory vendor. The process covers whole chain of distribution i.e. from manufacturers till retailers. Prior to 1 4 2005, the system for levy of tax in Maharashtra was, in general, single point tax system. As a consequence to national consensus for introduction VAT, the earlier Bombay Sales Tax Act, 1959 is replaced by Maharashtra Value Added Tax Act, 2002. The Act has come into force with effect from 1 4 2005. Thus, from 1 4 2005, sales tax is being collected under VAT system in Maharashtra. Maharashtra value added tax, which indirectly is concerned with sale tax of the state. Taxes depend on category of goods, 4%, 5%, 12.5% etc. Sales Tax Authority should be paid by monthly, quarterly, half yearly depending on the annual turnover. Now a days it is compulsory to make payment by e payment and submit the returns online monthly/ quarterly / half yearly within a specific period. Under MVAT Act, 2002,sales tax is payable on all sale of goods effected from the state, whether such goods are manufactured or resold or imported outside the state of Maharashtra or purchase from registered or unregistered dealers in Maharashtra. There is no concept of 'resale' or 'second sale' under MVAT Act, 2002. In many cases purchase invoice is not obtained and sales have been effected along with cheque payments. It is advisable to pay MVAT on URD purchase.

==110==

SET OFF ( INPUT TAX CREDIT ) Section 48 of the MVAT Act provides for grant of input tax credit to any registered dealer in respect of any tax paid on his purchases subject to conditions provided in the rules made in this behalf by the State Government. The provisions for grant of setoff are contained in rules 52 to 55 of the MVAT Rules, 2005. There are changes in rules from time to time. EXCISE DUTY www.cbec.gov.in Excise duty on most commodities ranges between 0 to 16%. Only on seven items duty is imposed at 32%, viz., motor cars, tyres, aerated soft drinks, air conditioners, polyesters filament yarn, pan masala and chewing tobacco. Duty is charged at 30% on petrol with additional excise duty at Rs. 7 per litre. The said rates are subject to exemptions and deductions there on as may be notified from time to time. Central VAT (CENVAT) is applicable practically to all manufactured goods, so as to avoid cascading effect on duty. Small scale sector is exempted from payment of excise duty from annual production up to Rs.10 million. PAN CARD IMPORTANT UPDATES www.utitsl.co.in Permanent account number ( PAN ) refers to a tendigit alphanumeric number, issued by the income tax department of India. It is a must to have a PAN number for all those who file their income tax returns, from 2005 onwards, it has been made mandatory by the income tax department to quote the PAN on return of income as well as on all correspondence with any income tax authority in the country. Also, it is compulsory to quote PAN card in all documents pertaining to financial transactions. Likewise, PAN has to be mentioned for making a time deposit exceeding Rs. 50,000/ or more in a bank, as well as to open Demat account. IMPORT / EXPORT www.importexportplatform.com When importing /exporting goods there are many rules and regulations to be followed. The Customs Authority levies import duties and taxes for all goods from abroad.

==111==

FOREIGN TRADE POLICY 2010 / 11 IMPORT / EXPORT commerce.nic.in/trade/national_ftpp.asp Import Export Certificate /code ( Application by form Aayaat Niryaat Form ANF2 A' )is necessary for importing / exporting companies while import / export goods.The said certificate issue by Government of India ( Ministry of Commerce). They give us Certificate of importer exporter code (IEC). For developing an ideal infrastructure without world bank loan , I worked out a summary of project report. Please refer www.perfectitnet.com

==112==

Important Business Registrations and Taxes are two sides of one coin. Here legality plays an important role in handling these things. This chapter may be a guidance for entrepreneur who is a newcomer in business. It may help him to take the business at a higher level with facts and figures. Quality certificate information is useful to any entrepreneur. Quality has its own importance. As everyone believes achievement is proportional to quality. If anyone is looking for quality with national and international business standards, this chapter may help a concerned person. Directly or indirectly taxes are benefitted to the nation. If anyone is recovering the taxes from customers, then one has to pay the recovered tax to the government. If everyone thinks in this manner, only then the future scenario of the country will change. At least most of them wish to pay their recovered taxes, due to paucity of funds taxes paid delay occurs in business. In this regards a suitable provision has to be maintained to apportion a certain sum of money to be deposited in a separate savings bank account. In this regard simple provision and action plan is required.

==113==

==114=

HEALTH Who says good health means only controlling diet, going to gym, walking, weight loss and gain or so. My definition about health or fitness is some what different. Overall fitness depends on working environment either in office or home, choice of food, 100% tension free involvement of work satisfaction and after balancing this, actual result will come of the exercise. Work pressure is one part and controlling work sequence gives enjoyment and mainly reduces stress. In this condition everyone feels life is a weightless walk. Variance of + 5 kg weight is not a very serious issue only if anyone enjoys freedom of life with responsibilities.

No doubt, ideal fitness and meditation has its own importance. I have given some instruction with tips to keep yourselves fit with enjoyable mood. Eating variety of food is an enjoyable experience. Daily having only carrots or radish is not a permanent solution in diet. Directly or indirectly variety of liking food enhances work efficiency. Only when and what to eat is a magic of balanced diet. This module mainly focus on how work load sequence and job satisfaction is very important in maintaining fitness, exercise and diet.

==115==

Chapter 11

One day cricket match or IPL 20 20 matches, the spectators expect quick results, rather than going for a 5 days match. The same logic is being applied by people in real life too ; they expect quick results or success in short span of time. For that they are ready to do any type of hard work under pressure resulting in skipping of meals, eating of junk food etc., thereby causing illness such as heart attack, blood pressure, diabetes etc. Earlier people used to eat at a fixed time doing exercise regularly and proper sleep for 8 hours resulting in staying fit without any disease for more than 50 years, but now a days the trend is to make extra quick buck, people resort to working late thereby over straining themselves, unhealthy eating habits and lack of exercise resulting in contagious disease at as an early age of 30 years. Family life gets disturbed on account of over straining, extra hour working in office with lot of stress, and not able to concentrate much on their children's education and other welfare activities. On account of such stress, some of them may be forced to take medicines such as anti depressant pills, balm, brufen, combiflame and sleeping tablets. In a competitive business world, which is added with so many responsibilities, one has to apportion certain times towards health. Initially, on account of the young blood, one's health may be the sound and the body too could easily with stand such work pressure. As the year progresses, one may not be able to give maximum output result. And when he tries to overcome this, he fails in his health. No doubt this chapter may be irrelevant to some of the readers. I certainly do not claim to be a doctor, neither a physiotherapist, nor a nutritionist or health instructor.

==116==

But over the years of experience I strongly feel that fitness is one of the most important pillar to work with balance process. Here I have come up with my own experience, guideline of experts in fitness field on how meditation, exercise and balanced diet are helpful and this may be useful to you in the long run. As the saying goes 1] Breakfast should be like a King, 2] Lunch like a Prince and 3] Dinner like a Pauper. Now a days the above rule is not applied in modern business world. Owing to time constraints people has no choice rather than junk food. If food is a requirement of an hour then sometime match and mix with availability of food is a better need rather than to stay hungry. Fitness analysis basically moves around through meditation, physical exercise and balanced diet. If these three basic things are cleared then reducing/ gaining/balancing weight is not a problem to anyone. How in detail we will see basic concept of 1] Meditation, 2] Exercise or Physical Activity, 3] Balanced Diet. Now these things are benefitted in detail is given as MEDITATION Meditation is one of the five principles of yoga. It is an important cool and calm exercise to achieve mental clarity and health. Meditation helps people to overcome anxiety and stress and creates a more balanced life. As one prepares for meditation one needs to create some personal space that is free from any technology or other distractions. During the meditation session one should not watch television, listen to music or talk. One should simply use their own mind to remain calm and relaxed. Meditation is hard to learn, to begin your meditation sit comfortably in a neat and clean room. Close the eyes and start controlled deep breathing.

==117==

Take slow deliberate deep breaths in and out in a rhythmic pattern. Then one can start to clear their mind. This technique will also be used in helping to calm down and reduce stress during the situation of high anxiety. There are various meditation techniques for beginners to try and learn. The more one meditates with practice ; it gets easier and easier to do. As one trains their mind to relax , it will simplify the meditation process. One should try to give minimum 15 20 minutes every day for meditation. Meditation will help to keep one centered and focused and will create a calm and peaceful life. Some of the health benefits of meditation are listed below : 1] Reduction of free radicals : Unstable oxygen molecules that can tissue damage. 2] Improved blood pressure. 3] Low skin resistance : Low skin resistance is correlated with higher stress and anxiety levels. 4] Improved flow of air to lungs resulting in easier breathing. This has been very helpful to asthma patients. 5] Slows down the aging process. 6] Greater creativity. 7] Decreased anxiety. 8] Decreased depression. 9] Decreased irritability and moodiness. 10] Improved learning ability and memory. 11] Increased self actualization. 12] Increased happiness. EXERCISE OR PHYSICAL ACTIVITY The evidence is growing that physical activity is important, and this evidence is more convincing than ever! People of all ages who are generally inactive can improve their health and wellbeing by becoming active at a moderate intensity on a regular basis. Physical activity is generally safe for everyone. The health which benefits you to gain from being active are far greater than the chances of getting hurt. Here are some things you can do to stay safe while you are active. Brisk walking is one of the easiest exercise to stay fit. One may have a busy life, but try and introduce physical activity in life.

==118==

This form of aerobic fitness can lift your mood, make you physically fit, and improve the quality of your life. Studies on the psychological effects of exercise have found that regular physical activity can improve your mood and the way you feel about yourself. Researchers have found that exercise is likely to reduce depression and anxiety and help you better to manage stress with exercise which promotes better sleep too. Before you start; wear the right pair of walking shoes and comfortable clothes. Also remember to carry and drink water while you walk, to hydrate yourself. In short a person's age or physical limitations, one must consult with a health care provider before beginning an exercise program. Besides exercise, mental fitness also have its own importance so now a days some executives are favoring the mind parlor concept. A physician or therapist can offer guidance and suggestions regarding physical activities best suited for an individual needs. This is especially important for those with disease conditions or for adults who have been living an inactive or sedentary lifestyle. DAILY EXERCISE SCHEDULE Here some valuable tips are given for the weight reduction and keeping the body fit and healthy. 1] 20 minutes brisk walk / climbing the staircase up and down for 20 minutes. 2] 2 minutes skipping. 3] 10 to 15 minutes of yoga mainly with breathing exercise like Kapalbhati and pranayam. 4] 10 to 15 minutes meditation. Try to do the above simple exercise regularly ( By consulting your doctor for do's and don'ts ) for 15 to 20 days and then see the drastic change in your working environment. I admire Mr. Madhukar Talwalkar of TALWALKAR GYM mainly concentrating on fitness, who believes that fitness is important pillar of work with balance process and aging does not matter in working process.

==119==

DAYS FITNESS ANALYSIS

Every night make a habit of brushing your teeth, also keep two glass of hot water in copper vessel during night time. Regularize your bed time ; sleep early and wake up early at a fixed time. After waking up drink a glass of water stored at night in copper vessel and then brush your teeth. Follow the daily exercise schedule. Then your regular prayers to keep your mind calm. After that take nutritious breakfast and for 15 minutes watch TV news or read newspaper to keep you updated. While going to office, review the day's program stored in your pocket diary. Back from office : All office work / tension should be kept at back of the mind resulting in family life not getting hampered /disturbed. Make a fixed time for entertainment and news which should be followed by all members of the family . At the end of the day, chalk out the next day's program in your pocket diary. Here intension is self fitness as well as work with balance process with confidence. BALANCED DIET Now a days, there are many health problems that people are experiencing, which are arising due to several reasons. For most of the problems, the correct solution is a balanced diet. Many people have a misconception that a balanced diet means to avoid eating specific food stuffs which may prove harmful to the body. It actually means to eat all types of food, but in a balanced amount which will provide all necessary nutrients to maintain a healthy body. In a balanced diet carbohydrates, proteins, fats, vitamins, minerals plays a vital role to develop a healthy body. Detailing of each is given for your reference. In the same way calorie also gives an important role in diet analysis. An ideal calorie content table is given for your kind reference. The enjoyment of liking proper nutritious food in proportion taken with certain timings is one important step in balanced diet. Following the same gives real enjoyment and satisfaction.

==120==

IMPORTANCE OF WATER FOR HUMAN BODY

WATER SOLUBLE VITAMINS Casually most people are not taking much amount of water which actually is required to their body, this means only when needed they are drinking water. From the above figure you will get an idea how much amount of water is needed which is important to a human body. Most of the health problems directly or indirectly is linked with water. In short water plays an important role to maintain a healthy body. Water Soluble vitamins cannot be stored in the body, so one need to get them from food every day. They can be destroyed by overcooking. These are easily absorbed by the body but human body doesn't store large amount of water soluble vitamins. Bcomplex vitamins and vitamin C are watersoluble vitamins that are not stored in the body and must be replaced each day. These vitamins are easily destroyed or washed out during food storage and preparation.

==121==

They are eliminated in urine so, our body needs a continuous supply of them in diets. Proper storage and preparation of food can minimize vitamin loss. To reduce vitamin loss, refrigerate fresh products, keep milk and grains away from strong light, and use the cooking water from vegetables to prepare soups. An excess of water soluble vitamins should not result in any side effects as they will disperse in the body fluids and excreted in the urine minerals. There are 6 important nutrients that our body needs. Every nutrients has an important role to play for the proper functioning of the human body. 1] CARBOHYDRATES Carbohydrates provides the body with a source of fuel that is required to carry out daily activities. Our body needs a constant supply of energy to function properly and a lack of carbohydrates in the diet can cause tiredness or fatigue, poor mental function and lack of endurance and stamina. Carbohydrates are also important for the correct working of our brain, heart and nervous, digestive and immune systems. Fiber, which is also a form of carbohydrate, is essential for the elimination of waste material and toxins from the body and helps to keep the intestines diseasefree and clean. Carbohydrates are the essential part of a healthy diet and should make up 50 % of our daily calorie intake. The majority should come from complex carbohydrates, preferably the whole grain varieties, as well as large intake of fruits and vegetables. Simple carbohydrates of the refined kind, including refined flours and sugar should be limited. They have no nutritional value and are generally high in sugar and fat. TO MAKE IT REALLY SIMPLE ABOUT CARBOHYDRATE FOOD Good carbohydrate foods are wheat, jowar , ragi, wheat germ, brown rice, yam, barley, oats, corn, whole grain cereals such as wheat flakes, muesli, all bran brown breeds, root vegetables such as carrots ,turnips, beetroot and radish etc. Badcarbohydrates are sweets, sugary breakfast cereals, cakes, pastries, syrup, table sugar, fizzy drinks, biscuits ,chocolate etc.

==122==

2]

PROTEINS Proteins play a major role in ensuring your health. There are innumerable functions of proteins in the body. Well, the primary function of proteins include building and repairing of body tissues, regulation of body process and formation of enzymes and hormones. Proteins aid in the formation of antibodies that enable the body to fight infection. Protein is one of the most important components of every cell present in the body. Human body requires protein for the purpose of maintenance and healthy growth. Proteins are the essential part of a healthy diet and should make up 20% of our daily calorie intake. Milk and milk products like curd, paneer, tofu , [ Cheese ( High in fat too ) ] , pulses, sprouts, egg, chicken and fish are very good sources of protein. FATS Fats along with proteins and carbohydrates are one of the three nutrients used as energy sources by the body. By supplying energy, fats saves proteins from being used for energy and allow them to perform their most important role of building and repairing tissues. In addition to supplying of energy, fats also can help in forming structural material of cells and tissues such as the cell membrane. They are also stored beneath the skin helping to insulate us against the cold. Fats also carry the fat soluble vitamins A,D, E and K into the body and help in the absorption of these vitamins in the intestines. Total fat is the sum of saturated, monounsaturated and polyunsaturated fats. Intake of monounsaturated and polyunsaturated fats (E.g. Flaxseeds, almonds, walnuts, rice bran oil etc.) can help to reduce blood cholesterol and other heart related health problems when substituted for saturated fats ( E.g. Ghee, butter, cream, coconut, fried foods etc. ) in the diet. Fats are the essential part of a healthy diet and should make up 30% of our daily calorie intake. Do not think that by avoiding fat in your diet you will stay thin and elegant !

3]

==123==

If you eat too much carbohydrate and protein, you will convert some of it into fat, so you will put on weight. You must balance the amount of energy containing foods with the amount of energy that you use when you take an exercise. 4] VITAMINS Vitamins are natural substances found in plants and animals and is known as essential nutrients for human beings. The name vitamin is obtained fromVital Amines. Human body uses these substances to stay healthy and support many functions of the body. Vitamins do not provide energy ( calories ) directly, but they help to regulate energy producing processes. With the exception of vitamin D and K, vitamins cannot be synthesized by the human body and must be obtained from the diet. Vitamins are one of the most essential nutrients required by the body and can be broadly classified into two main categories i.e. watersoluble vitamins and fatsoluble vitamins. MINERALS Minerals have two main functions in the body. First of all, many minerals are responsible for building the structures in the body like bones and teeth. Secondly, minerals help to regulate body process. Minerals can be classified into macro elements and micro / trace elements.

5]

To get a balanced diet and nutrition it is important to choose foods from all groups in correct proportion. A simple and effective way to make sure that you eat a balanced diet is to aim that every day meals contain : 1] 25 percent carbohydrates ( E.g. Whole mix grains, whole wheat bread, brown rice etc. ) 2] 25 percent fiber ( Fruits and vegetablesif possible of different kinds.) 3] 20 percent protein ( Low fat proteins e.g. Low fat milk, egg whites, sprouts etc. ) 4] 30 percent essential fats ( E.g. Flaxseeds, almonds, rice bran oil etc.) If anyone follows three steps of daily exercise ( Meditation, exercise or physical activity and balanced diet ). Experiencing the same gives a solid confidence and weightless walk theme to any personality.

==124==

IDEAL BODY WEIGHT ( IBW ) ACCORDING TO HEIGHT FOR MEN AND WOMEN

Height 5 Feet ( 150 cm ) 5 Feet 2 inches ( 155 cm ) 5 Feet 4 inches ( 160 cm ) 5 Feet 6 inches ( 165 cm ) 5 Feet 8 inches ( 170 cm ) 5 Feet 10 inches ( 175 cm ) 6 Feet ( 180 cm )

IBW ( Kg ) ( Men ) 50 52 55 57 60 62 65 67 70 72 75 78 80 82

IBW ( Kg ) ( Women ) 45 47 50 52 55 57 60 62 65 67 70 72 75 78

RECOMMENDED DIETARY ALLOWANCES Recommended Dietary Allowances ( RDA ) is the average of daily dietary intake level that is sufficient to meet the nutrient requirement of nearly all ( 9798 percent ) healthy individuals in a particular life stage and gender group. Your calorie requirement depends on lots of factors like age, gender, height, weight, activity level and also the climate and environment you live in. Group Man Energy ( K cal ) Sedentary Work 2425 Moderate Work 2875 3800 1875 2225 2925 1240 1690 1950 2190 1970 2450 2060 2640 2060 Particulars Protein (gm) 60 60 60 50 50 50 22 30 41 54 57 70 65 78 63 Fat (gm ) 20 20 20 20 20 20 25 25 25 22 22 22 22 22 22

Heavy Work Woman Sedentary Work Moderate work Heavy Work Children 1 3 Years 4 6 Years 5 9 Years Boys 10 12 Years Girls 10 12 Years Boys 13 15 Years Girls 13 15 Years Boys 16 18 Years Girls 16 18 Years

==125==

Sedentary Worker Clerks, school teachers, officers, bank staffs etc. Moderate Worker Postman canteen / restaurant workers etc. Heavy Worker Farmers , stone crushers and menial workers etc. For food selection following chart may be useful when ,how and mainly what to eat.

The Food Value Of Snacks

FOOD
Samosa ( One Big ) 65 gm Bhel puri ( 1 Plate Small ) Sandwich ( 2 ) ( 65 gm ) with butter Pizza 1 Slice ( Medium ) Popcorn 1 Cup plain Hamburger 1 ( 1 Big Boy ) Chicken Nuggets 6

CALORIES ( K Cals)
210 130 195 150 25 570 323

Sweets
RECIPE NAME
Sheera Rice ( Kheer ) Carrot Halva Sweet Lassi Caramel Custurd Mava Pedha Kaju Katli

COOKED WEIGHT
145 gm ( 3/4 cup ) 150 gm ( 1 bowl ) 95 gm ( 1/2 bowl ) 200 ml 220 gm ( 1 cup ) 2 pc 2 pc AMOUNT ( gms ) 100 25 10 100

ENERGY ( K Cals )
283 270 272 160 320 300 100 ENERGY ( K Cals ) 46 100 100 90 20

FOOD GROUP Veg D Sugars Oil Except banana, jackfruit, chickoo, grapes, mango and custurd apple

All the above data is universal and given for reference purpose only.

==126==

HEALTH REPORT
Name : Age : Height : Health Status :
Yrs. ( cm )

Sex : Blood Group : Actual Weight : Ideal Weight :

( kgs ) ( kgs )

I am Overweight [
Particulars
Body Mask Index ( BMI ) Hemoglobin Blood Pressure Sugar Total Cholesterol

] Underweight [
Your Readings

] OK [

Ideal Readings
18.5 to 24.9 For Female : 12 16 For Male : 13 18 120 / 80 Fasting :< 110 2 hours after meal : < 150 210 mg / dl

Complaints / Remark :

==127==

HEALTH REPORT Health has direct impact on the working condition. Once in a year it is advisable to go for a basic health check up at least after the age of 30 35 yrs. The amount may not exceed more than Rs. 200 to 300. This report will act as a safety and precautionary measures to you and your family, by taking medical claim policy in the long run. Standard format is given for your kind reference. VEG OR NON VEG FOOD In a 21st century,veg. or non veg food is not a big matter of discussion. Based on one's customs and religion people are habitual to consume non vegetarian food. The entire world feels due to growing age factor, digestion poses a problem. Therefore as per the age limitations one may have restrictions to take non veg food or atleast not to take non veg food during night time. Alternate to non veg food one can take soyabean, mushroom, brinjal, paneer corn etc. which may give a taste feel like non veg based veg food. During my posting outside India, at times there is no other alternative but to take non veg food. FITNESS To keep fit is a need of an hour. If one believes in regularity, the following tips are really useful. The following tips are to be adhered to. 1] 2] 3] 4] Having 8 hours of sound sleep Work smart and hardsleep is assured. Good respiratory system is directly / indirectly proportional to breathing techniques of yogapranayam and kapalbhati. Keeping the bowels clean makes one's body fit as a fiddle Follow water therapy. Morning minimum 30 minutes exercise Will keep you fit for the day.

To be fit physically as well as mentally, one need to do daily meditation for 15 to 20 minutes; then exercise and throughout the day liking nutritious food which always gives an enjoyment mood and satisfaction mainly with good health.

==128==

When you stay better, you feel better and when you feel better, only then you perform better. Taking out some valuable time for yourself is very important. With some discipline and preplanning of work ; nothing is difficult to do on regular basis. SUMMING UP May be up to 30 years body can withstand most of the work pressure . As age advances his health starts deteriorating viz. blood pressure, diabetes shows their effect on working system. So one should understand this fact. It is best advisable to go in for light stretching exercise, 20 min brisk walk , some important steps in yoga with 10 minutes meditation which is really more than enough to maintain health in a better manner with an enjoyable mood. Eating variety of food is an enjoyable experience. As eating the same type of food gets monotonous. Prefer to have different choices of food , and it has any long as it has no bearing on the weight. Only what to eat and when to eat, this standard norm is to be maintained. Directly or indirectly variety of food enhance anyone's work efficiency efficiently. Once again health is yours, so choice is yours. Don't forget that Health is Wealth !

==129==

IDEAL FITNESS CYCLE

God has already booked the return ticket of life span. But the suspense here is that no one knows the confirm return ticket date of departure from the world. This means everyone have to face the joys and sorrows in their life. Sometimes ones life may end peacefully or struggles may galore, thereby resorting to take medicines, injections and saline etc. Let us resolve to have a cheerful life as long as one may live. My dream about myself is to work and stand independently till the last breath of life if God permits me without any hindrances. In this regard I have made some health strategy on fitness by devoting minimum 20 to 30 minutes on daily exercise. After all life is ours, therefore decision on health must be ours only.

==130==

Chapter 12

Entrepreneur is desirous to select the right person, at the right place, and at the right time. Correct job allotment is extremely important for the success of any organization which is directly or indirectly linked with office work. One cannot conclude each time, whether the boss or an employee is correct or incorrect. It is the same misunderstanding on specific issues which generally creates a problem. Many times such issues can be solved by talking to each other considering root cause analysis. GENERAL PROBLEM FACED IN MOST INDUSTRIES ARE 1] 2] 3] 4] 5] 6] Why there is no work output ? , Why less production ?, What about payment collection ? , Why do people forget work sequence ? , Why the order is not executed ?, Why the given work is not completed ?,

These are the common frequent questions to any entrepreneur or a manager. By applying the proper logic one has to do root cause analysis of the above questionnaire. In this regard the common problems has been found which is given on next page :

==131==

1] 2] 3] 4] 5] 6] 7]

No written communication of job by manager with staff, No feedback system, No responsibility about job allotment, No tracking system about jobs which are okay or bad, No survey of stock taking, monthly production sales, No work meeting Daily / Weekly / Monthly , No consensus from either side.

JOB ALLOTMENT SYSTEM Every company must have some system in job allocation considering need of working environment following responsibility manual has to construct. All this things related root cause analysis of job distribution network of company. Generally HR of company looking this matter. Policy Statement Procedures Responsibilities of supervisors and managers Responsibilities of employees Professional employee work allocation Academic employee work allocation Supervisor and manager training Managing work allocation concerns Work allocation disputes Typical business processes generally consist of a number of interrelated activities that are undertaken to achieve business goals. Process management technologies such as work flow systems provide a means of automating the coordination and scheduling of constituent activities. The successful completion of these activities depends on the availability of required resources, most important of which are the processing agents. (systems and / staff or people ) In job allotment following flow chart gives confidence and work output analysis.

==132==

( Job allotment sequence Flow chart )

==133==

This means everybody is working according to his own whims and fancies. For the company data available mainly for job allotment some unique software is required. ( Refer one example in demo Page No. 160 ) At the end of the session core committee members has to take daily / weekly / monthly meeting to discuss work load priority. Then manager will distribute or assign the daily work note in the required sequence. The advantage of job distribution with daily work note sequence is that all staff members gets an idea of the daily work routine. FOLLOW UP/ FEEDBACK SYSTEM Nothing works without follow up and feedback system. In this regards some software is required which should be taken into account about grievances of staffs / vendors work analysis data with results. The standard format of follow up and feedback system is as Yearly meeting which must have a years target project, events and other developments , Monthly meeting which will give monthly work priority analysis, Weekly meeting weekly important work analysis, Days calendar with appointments and reporting system's scheduler. Generally daily 5 minutes meeting is required with the concerned team member, this meeting focuses only on day's work, not on solution or suggestion of any problem. All data must link with the desired mainly with reminder system of follow up and feed back. The desired problem shows actual result with root cause analysis. All data and reports is really useful for the HR department. After compiling the result of actual growth, delay in project could be measured. Related software must have this links to measure output or result. DAILY WORK NOTE Doing self work or independently working may be an easy job. But getting the work done from others, or subordinates is an art of consistency. In this regard such a software is required where the boss or staff does not have excuses in work analysis status. Here practicality and reality gives a picture of root cause analysis in desired work issue. Following table gives a clear picture of work analysis.

==134==

DAILY WORK NOTE

Date : Staff Name : SR. NO. JOB DATE
01. 02. 03. 04. 05.

( Name of the Company )

TARGET DATE

PARTICULARS

STAFF REMARK

Authorize Sign :

From this system my company got very good result, because of the efficient managers and staffs, they have no excuse of forgetting their work sequence. The above daily work note format is given on site. Entrepreneur should have a fair knowledge of all activities going on inside the company with reports and action plan. All companies work system is of more or less the same type. With practical experience in regard once again one should refer a software which should have a time management and project analysis reporting system. JOB RESPONSIBILITIES As per the need of company, job responsibilities varies. Standard format of job responsibility. Manager, secretary or operator concern with C R M is as : 1] 2] 3] 4] Maintains and develops relationship with existing clients via telephone calls and e mails. Listening to customer's requirements then follow up all sales enquiries either by phone, fax or by mail. Arrange meetings with potentials customers and prospects for new business. Monitors and reports various competitor activities, important trade exhibitions, event dates, place and timings report and forwarding the same report to the management. Attending the team meetings and sharing best practice with peer members. Attending training or related workshop to develop relevant knowledge and skills. Maintains uptodate information of all customer interactions in the C R M database.

5] 6] 7]

==135==

Reviewing own sales performance with view of aiming to meet and exceed the targets. 9] Feedback, remark and various difficulties on present product range report to management. Job responsibility process is one of the standard requirement ISO manual. Self employment, itself requires certain mind set. Allotting job sometime may be an easy job, but having following basic qualities in an entrepreneur is a deadly combination. If entrepreneur wants to lead the team, it must have the following qualities. Entrepreneur's self confidence, trust and faith changes the project scenario Anything which one don't like or love which is termed as stress and which is indirectly proportional to work output. Here an entrepreneur's job is to develop a team with an open mind and motivate his staff. Only then one can accept the desired output and accordingly a leader can be developed. Competition is a mind game . Entrepreneur is the mirror of the company so he must have the following qualities. ENTREPRENEURS ARE ALWAYS CONFIDENT They are born optimists ; they simply know ' I can do it ! '. Competition is a part of business so not to have fear about the same. Their focus is on, how different we are in business, so ' JUST DO IT ' considering the values and culture. ENTREPRENEUR MUST HAVE A MAGIC BAG OF ENERGY Entrepreneur is a team leader or captain of a project. So they must have full enthusiasm, optimistic view and time management. So they sleep somewhat less than normal. They enjoy success with their team members. ENTREPRENEUR ARE AMBITIOUS Entrepreneurs are always ambitious. They discuss the projects with their close friends and relatives. Means they are always in search with their required solutions. Means they listen and give their self opinion to others.

8]

==136==

 ENTREPRENEURS ARE ALWAYS BUSY PERSONALITIES Not only they are going to change things, means they interested in detailed focus, so that they can do changes within a certain time limit. Enjoyment, less thinking and active work mood makes them happy and satisfied. ENTREPRENEURS ARE CHARISMATIC PERSONALITIES Successful entrepreneur creates employment opportunities, choice and wealth. They inspire their friends and relatives. An ideal entrepreneur truly wants to change their world. They are creating their own team around them. An entrepreneur may want something grand but your customers won't respect you for it. So try to be simple. Now entrepreneurs can compare self nature with the above matter and decide in which category you are coming. Once again only success is entirely a different story. No doubt success requires time management and risk taking capability. Only through efficient management chances of success are there. Work with balance success is a real achievement in life. As health is wealth so first and foremost for an ideal entrepreneur health is important and this depends on his work loads sequence and mental satisfaction. Time management and organizing ourselves is an important part in life. Now think and decide. SUMMING Most of the entrepreneur works for all 365 days either in home or at office without taking sufficient rest, but reluctant or hesitates to go to the movies on Monday or working day afternoon. Why ? Why one can't bring their kids in an office on some festivals or on an occasions? , if they can take work at home. Apply the logic and find solution to come out from this self job analysis zone. Mainly balancing the four pillars of life through self work analysis is most important in maintaining and enjoying the health.

==137==

Chapter 13

While talking over the phone, generally these words are being uttered frequently. Sorry, I am busy, Lot of work is pending, so I will call you later, I am pressurized with lot of work and do not have sufficient time to breathe also, so see you later, I am busy ! I am fully busy !! We are listening to these typical excuses since childhood. Oh ! Time! Time ! ! and time !!!, Talking is different and actual utilizing the time is different. No doubt time is extremely important, but one cannot be busy all the time. Bill Gates, Ratan Tata , Birla and other such famous personalities have been utilizing their time to their desired optimum. Race against time is a mission for the person to complete his daily work routine in time bound manner with utmost satisfaction. But race for the work must be accompanied with certain specifications. Only just doing an errand race without any mission of work is called a Rat race. Most of the time race is due to forgetting work sequence or forgetting the related work urgency which comes under duplicity of work or so. Most of the time one may pretend to be busy, neglecting his top priorities. If a person is not organized in maintaining very important paper work and top priorities he seems to look extremely busy only in maintaining a simple work sequence. Those who believe in planning, they at least follow the principles of time management.

==138==

Planning the work schedule properly with proper management of time will lead a stable and a successful life. Though once race is against time, but it should be with facts and figures and mainly with feedback and remark option. In this regard user must have one file in which he has to accumulate his personal data in the format given below. This is the first and most important step of time management mainly to organize oneself. All Insurance policy numbers and premium amount with their due date. Medical claim policy updates. All saving / fixed /current account numbers with various banks. All credit / debit card number ( 16 bit number ) with bank phone number. 5] Xerox of pan card. 6] Xerox of passport. ( When it is to be renewed? ) 7] Ration card xerox. 8] Driving license xerox. 9] Other investments. 10] Loan details. 11] Birthdays of friends and relatives. 12] Note of the year's important events. By feeding all the personal information data in one's laptop or PC or in a diary, the user will get all the information at his finger tips, avoiding unnecessary worries and wastage of time searching for it. Or else regular work load sequence might get disturbed. All information should be kept handy either in personal diary or any other confidential file as a back up support. All the relevant information storage of different software are available. One example of software is given on page no. 181. Here user has to only fill the related key information data only once for life time benefits. Kindly refer the chapter Data Storage Management where how to store all the relevant information to avoid confusion in unnecessary searching and waste of time, has been mentioned. This good habit will avoid unnecessary wastage of time. Keeping a personal data in hard and soft copy is one step towards organizing oneself. 1] 2] 3] 4]

==139==

Money is a by product of work action. It's simply a number count. Money will follow automatically considering one's sincerity and work potential. See the world famous poem given below.

Money is not everything in life work with balance is most important part of life. In short money is a by product of work action. Therefore work hard and smart by keeping faith in God.

==140==

PLANNING Chalk out your work plan and duties to be assigned to the subordinates. Find out whether they have carried out the work as per your desired plan. If not, remedial action is needed to be taken accordingly. For that purpose the user should have a manual or computer operated software which will take care of reminder, feedback, remark etc. of their work. To organize ourselves is the prime requirement in any industry. If anyone organizes, then only he can concentrate on his work as well as health. Forgetting work sequence or making mistakes is a common problem of universe. But continuous repetition of the same mistakes decreases one's confidence level. Working with a cool mind and remembering the following sentences definitely builds one's confidence level. Mistakes increases one's experience and experience decreases their mistakes. Means they learn from their mistakes; and then only others will learn from their success.Organizing oneself is a need of an industry. Success comes only from choosing the accurate path HOW TO PLAN A DAY ( GET SET AND GO ATTITUDE ) 1] Healthy mind means a healthy body. Keep yourself fit by doing 30 minutes exercise daily. 2] Maintain a small pocket diary for daily office work. 3] Call for quick meeting of staff by allotting them the day's work. 4] Arrange the work as per your priority, then start your work by sequence. 5] Check your mails / bank transactions ( Online banking is an option ) and important updates. 6] Don't start any journey / your work immediately. Don't hurry at first. You must plan the route for your work / as where to go /what work you have to do? What are the documents needed to be carried? 7] Estimate the time we will be required to complete the work? Whether any other work can be carried out which falls on the same route. 8] Before returning for the day, tick mark on the work completed in your pocket diary. 9] Competition of work by sequence gives satisfaction and mental happiness. Work analysis and action plan is an important part in any organization. All these must support with contingency plan.

==141==

After following get, set and go attitude of the day Good results are generated at the end of the day only if good thoughts are generated at the beginning of the day. Be cool and apply the logic of creation, there will be chances of getting good results. Arranging one's routine is an art and it's the requirement of an ideal personality. After the important updates an entrepreneur's main duty is to make a strategy as per the vision. One requires a cool mind, firm and quick decision, one can't predict the result because life itself is a game of trust and faith. At certain extent firm decision, faith or luck factor plays a vital role in day to day commitments. RACE WHILE DRIVING No doubt work sequence has its own importance, but small mistakes may create more delay. To take judgement of other vehicle or person on the road is one practical definition of driving. But for completing the desired day's work, most person make a hurry while driving, either to reach the office or residence in time. Many a times the said hurries causes more delay or sometimes minor /major an accident takes place. Just glance through the following tips of driving : 1] Before starting the journey on the vehicle, formally ensure the condition of air in all the tyre regarding air pressure, fuel indicator meter and mirror alignment. 2] A word of caution is, drive cautiously by adhering to the standard traffic rule and symbols. 3] After fuel filled, it's a habit to check air in the tyre. ( As most of the petrol pumps offer free air ) 4] Avoid talking on the mobile phone as far as possible or use bluetooth only for taking incoming calls. 5] Avoid giving lift to strangers mainly for safety reason and if eggs or some dirt are thrown at the vehicle glass, don't start the wiper. The above principles are only supplementary, and following same will definitely save your crucial time and increases confidence level. Whereas the main motto should be to complete the work within the given time frame with enjoyment or tension free atmosphere. Remember balanced working is far more important than engaging in RAT RACE.

==142==

After all many times self driving is an unforgettable experience in saving time without depending on availability of a driver. Even though after taking all care in self driving, sometime minor or major accident happens which mainly due to other's faults or so, which unnecessarily decreases the confidence level of the self driving vehicles owner. Though kissing of the two vehicle is due to bad road condition or in traffic jams or due to unavoidable work urgency of other vehicles , such minor accidents happens which is really part and parcel of daily working race. Don't take tension of minor accidents. In such condition one should understand the reality to save each other's time. Intension is due to such unnecessary quarrels more traffic jam happens which results in wastage of time of both the vehicle owner and others. After all self confidence and following standard norms of driving with traffic rules saves each others time . CONFUSED SITUATION ( MAKE A TOSS ) Sometimes a confused state of mind occurs when two or more jobs need priority as both/all the seems equally important. In such circumstances, prefer to go for a toss, finally the end result is left to the invisible power. In this regard, I am giving an example as self case study. CASE STUDY # 5 I narrate an incident occurred on 26th July 2005 when heavy rains lashed throughout Mumbai INDIA. The rains were incessant and there was no stoppage of rain. I was seated in my car and had some important assignment. At one junction, I was puzzled whether to proceed to the particular work place or not, I preferred to go for a toss and result was not to venture. So I did not proceed but within a few hours I came know, that every where it was stranded and there were no cars / taxis / buses/trains etc. There was complete water logging throughout Mumbai. The rest is history which appeared in newspapers and TV channels. On being confused, deciding on the basic heads or tails for small issues may not be a bad option. It will certainly not disappoint you and would give certain direction for the desired work as well as confidence.

==143==

SUMMING Thus life keeps moving according to a pattern of time. There is birth, growth and death. No one can stop the needle of time. Only time can give an answer of the unsolved problems. Working with the time is in one's hand. If any one organizes with facts and figures with contingency plan then in real way work load sequence and health will balance. Time management and action plan is the only solution of all questionary. In a long run or so no one drive a vehicle only in one gear apply the same principle of changing gear in real life for smooth and successful journey.

==144==

This chapter summarizes that better planning and time management is directly proportional to work load sequence. Those who match work load with desired planning, the chances to get good result are there. Only thinking in any project will not give any result. Timely implementation will change the scenario of the project. No doubt core concept, culture and belief have its own importance, but without mission, vision, and target it amounts to driving the car at night without headlights. Directionless hard work has no meaning. Intention of the said time management exercise is to keep a contingency plan of all important data at your finger tips with easy backup and storage option. This is the first step of organizing oneself. If anyone wish to compete in the race , please do the race with time and if anyone wants to compete, please compete with yourself. Both things are correlated with each other. There is no use of running fast when you are on the wrong side of the road. So first choose the correct path in your life and then move forward, backward, cross like chess game. Choosing the correct way requires logic, brain exercise, R D and mainly time management.

==145==

==146==

RELATIONSHIP
As relationship is a most important pillar of work with balance process in life and if one thinks logically the ball of relationship is made up of glass then its importance assumes to be very special. Trust is knowing relationship .... faith is believing in relationship. Best relation dont need money, no terms and conditions or assurance or agreement. They need two wonderful people one who can trust and other who can understand situation.

Though heart is not a rock and practically emotion is not a countable term, means those who can control their emotions in a professional way, only they are suited to handle any situation efficiently. Sincerity, honesty, positive thinking and ideal working condition is in ones hand, and life is a game of trust and faith in relationship. Relationship is like a bird, if anyone holds tightly it dies , if anyone holds loosely it flies but if anyone holds affectionately it remains with them forever. This means the test of relationship increases.... Either it becomes more sweet or gets more salty or bitter .... Depending on what you add daily to it ......

==147==

Chapter 14

The Mask
There is a vast difference between reel life and real life. Bollywood movies are hit due to the different styles of acting of an actor. All actors and the related team members work under the guidance of the director. Here an actor or an actress sometimes has to undergo a number of retakes before the directors final approval of the film thus getting an huge applause, resulting in name and fame and also at times winning a National Award. But real life differs from the above principles, means there are no retakes. One fatal error might discourage oneself. Dictionary meaning of mask is different from that of mine. I wish to state that mask should give 100% involvement suited to different conditions and environment. My mask is 100% involvement in handling different types of situation at various locations, in the field of communication. 100% devotion towards official or household duty or with friends and relatives in a polite manner gives the required result of mask. This means that one has to give a patient hearing to what your opponent says, then act accordingly. Adjusting or handling in two different situations itself is an art for a successful entrepreneur or concern. Do not be carried away by good looks or by sweet talks or by emotions. Face reading is an art of judging a man's / woman's mind. Though all fingers are not in the same length, but when they are bent they stand equal. Life becomes easy when one bends and gets adjusted to each other.

==148==

Practicality and adjustment is a part of life, as long as the values remain same. Be a person, but don't try to prove it. Ability to listen to anything without losing a temper is a reflection of self confidence. This means mask and face reading analysis may give the required end results in root cause analysis. i.e. working with a cool mind. In such a situation I rememberthe lines given by Mr. O.G. Mandino to control our emotions.

==149==

Cheating others is only a temporary phenomena and will not work during the long run. Who is cheating whom ? can be answered by oneself or those who interact more with concerned personality viz. Staff member in office , nearest and dearest at home. After all we are human beings and not an ideal machine. Many times in life also, emotions cannot be controlled. Accepting the practical fact is only option which lies in ones hand. As the saying goes time and tide waits for no one. Thinking only on past will not give a required solution. So be practical and give 100% in any situation. SUMMING Personal judgment and attitude has its own importance in root cause analysis and setting a goal. In short 100% involvement is required to judge the face reading of a concern. All these things are proportional to root cause analysis of dispute issues (If any). Which gives a good result, confidence and satisfaction. Practically in real life, some specific emotion goes beyond control. Then in such situation emotion must come out ( mainly if any beloved member passes away from this world or so ) in this condition emotion must come out, only then stress will be reduced. In such unavoidable situation only self responsibility and faith on invisible power will show the way. Time and work as per condition gives an answer of the unsolved problem. Otherwise life which is settled may also gets disturbed.

==150==

( Work Analysis or Mask )

In my terminology, mask means giving 100% involvement at desired situation or location. Because human being itself is made up of emotions, those who can control their emotions with practicality only they are suited to handle the situation efficiently. Logically my dreams are worthless, my plans are dust, my goals are impossible. All are no value unless they are followed by positive action. My action is my 100% involvement. Acting is reel life and real life involvement is different. My involvement is my mask at the desired location, practically real involvement is proportional to the growth and stability. Means try to choose the right type of mask and take command of the situation. For an entrepreneur or concerns 100% involvement is a must.

==151==

Chapter 15

Trust And Faith

Trust and Faith means belief, confidence, and credibility logically; trust and faith meaning is somewhat different. In a long run neither a single business nor a personal life analysis could run without trust and faith. Both work looks very simple but both the words are totally different in meaning. If trust and faith is supported with smart hard work then many times luck also favors. At some extent luck has its own place. TRUST Trust indicates a sense of assurance based on strong character, ability, truth shown by someone or something over the period of time in adverse situations. Trusting is knowing ... Trust can be taken for granted only when backed by proof. Trust should not be blind at least in business, but without trust one cannot complete any work as required. FAITH Faith indicates persistent action, devotion and direction and it is indirectly linked with invisible the power.Believing in God without proof is one definition of faith. Let us analyze trust and faith in detail. Faith is when you believe in something or someone will do something for you. Faith, by its very definition,requires no proof. Lack of trust between the subordinates or managers is one element of dispute on any issue...... Trust depends on two C's : 1] COMPETENCY, 2] CREDIBILITY. Both c's is proportional to qualification and confidence in the abilities. Sometimes blind trust is required but to some extent, mainly in effective communications and action plans. This type of trust is used sometimes in project work. For such type of work analysis boss entrusts the work to the most competent person to get the work done properly. i.e. he has full trust on him. Some companies however resort to carrots and stick approach instead of creating self commitment among the staffers.

==152==

This trend should as far as possible be avoided and we should have trust in them. How to build a Trust ? Communication and root cause analysis is required, say what you want to say accurately without fumbling and do go in for assumptions every time, secondly, listen to what others say or wishes to convey and give them chance to speak. Some solution is likely to come out of the problem. All combine analysis is building trust on each other. Blind trust is a risk. Trust is a powerful word and without trust it is difficult to run a show, though any how blind trust is a risk. This means sometimes, somewhere casually or formally cross checking is required without hurting the concerned. Intention of this exercise is trust and faith are two different sides of one coin. And to build a team, trust is required. Faith is always applied to God and is something much deeper than trust. WORK ANALYSIS IN CONCERN WITH TRUST AND FAITH In a company, mainly boss is the one who leads the team with proper trust and dedication. Boss has to only look for feedback in proper form. Periodic meeting is only solution of root cause analysis as to why the desired work is not completed. My well wisher and guide Mr.Sameer Surve, laid stress on the principle of hard work, God give us the strength of the result of hard work for which we rightly deserve. Now I am also following the same principles. Trust depends on the person / vendor to whom work has been assigned. If I want the work to be carried out to the full satisfaction, take calculated risk on him with certain projects / work either by showing 100% or 0% trust in achieving the work. Then wait and watch for the result. If still results are not found satisfactory then enquire about the cause for the delay in the work process. If the delay is really genuine, then give some more time to complete the work in allotted time frame. If one is found lazy or giving cock and bull story then terminate the contract by taking back the goods / material in whatever manner

==153==

Some persons / vendors take advantage of one's goodness, but as the saying goes, once bitten twice shy. It is a part of business. Now one should become more cautious and working with I S O tag also teaches a lot. Do not be depended on source only, i.e. don't keep all the eggs in one basket, keep some alternatives for quality services in hand. This way, one will have an efficient developed team and due to their unflinching support you will be able to withstand all the obstacles in your projects. On account of this your confidence level will rise and company will be ready into the next phase comfortably. Actually life itself belongs to trust and faith, though logically meaning is entirely different. FAITH AND FAST Opinion about Fasting differs from person to person, religion, caste etc. and they should have full faith in the Almighty God. Many personalities say there is a strong relationship in fast and faith. They have full faith in the invisible power so they are doing fasting. In the words of James Batch Fasting is an effective and safe method of detoxifying the body a technique that wise men have used for centuries to heal the sick. At least once in week fasting helps the body to heal itself and stay well. Effective statement of Jalaluddin Rumi about fast, Fasting is the first principle of medicine. Fasting cleanses the soul, raises the mind..... kindles the true light of chastity. James Balch. If one gets food regularly in time, he will not know the importance about food but if the stomach is half empty or full empty, then one will have the feeling for those who live below poverty line. How should one do the fasting is totally a different issue. Laying stress on stomach is important. Change in food habits may also shed an extra unwanted fats. Saints and seers have mentioned that fasting controls our anger. One relates with the invisible power through fasting. World believes in the scientific reason of fasting, but following same from bottom of one's heart is an unique experience of life. After all trust and faith is one part of work with balance process. SUMMING Faith and self credibility increases the confidence level to tackle any situation with confidence. All these require positive thinking and faith on invisible power. But I am against on having belief in blind faith. In this regards I want to add an example . After completion of all hard work if in the end result are not properly coming then generally the remark is that the luck factor may not be good.

==154==

Then assume that the luck factor is an invisible power. Only then the definition of God will be completed in simple term. Sincerity, honesty, positive thinking and an ideal working condition are in one's hand, and life itself is a game of trust and faith. God has given us this beautiful life. So one has to show trust in his planning, as implementation and working accordingly is in one's hands. In the 21st century in a blind way, I am not firm believer of God. Be rest assured, an invisible power exists and one should have faith in this regards. This means someone is running the show of this entire world. This is a simple definition of my GOD which is directly / indirectly an invisible power in an universe.

==155==

Sincerity, honesty, positive thinking and an ideal working condition are in one's hand, and life itself is a game of trust and faith. God has given us this beautiful life. So one has to show trust in his planning, as implementation and working accordingly is in one's hands. In the 21st century in a blind way, I am not firm believer of God. Be rest assured, an invisible power exists and one should have faith in this regards. This means someone is running the show of this entire world. This is a simple definition of my GOD which is directly / indirectly an invisible power in an universe.

==156==

Chapter 16

Dreaming is the future picture of what one keeps in his mind. Positive thinking with practical analysis may give a tentative picture of ones dreams and also indirectly gives confidence and inspiration in life. In daily working system good planning with proper implementation shapes a future dream project. Dreams give positive energy and the required direction to one's life and one have to strive hard to make the dreams come true. My dad's dream was that, someone from the family should start an industry but unfortunately nothing materialized during his life time. When I revisit the past I feel his dream has come true. Now that I have become at least an ideal entrepreneur. Calculated risk and the luck factor plays a vital role in self development. Implementing the same gives the required picture of the project in one's dreams. Only viewing dreams and not doing any constructive work will not yield anything just as history repeats itself. See the example of Ganpat vani given on the site. www.perfectitnet.com Greed for money or making a quick buck with a lavish living without bothering the pros and cons and their family,that amounts to gambling. Without paying money, some people always try to dupe others by telling cock and bull stories. In such situation, possibly luck factor plays a vital role to help such people for duping others for a short period of time only.

==157==

Chapter 16

Dreaming is the future picture of what one keeps in his mind. Positive thinking with practical analysis may give a tentative picture of ones dreams and also indirectly gives confidence and inspiration in life. In daily working system good planning with proper implementation shapes a future dream project. Dreams give positive energy and the required direction to one's life and one have to strive hard to make the dreams come true. My dad's dream was that, someone from the family should start an industry but unfortunately nothing materialized during his life time. When I revisit the past I feel his dream has come true. Now that I have become at least an ideal entrepreneur. Calculated risk and the luck factor plays a vital role in self development. Implementing the same gives the required picture of the project in one's dreams. Only viewing dreams and not doing any constructive work will not yield anything just as history repeats itself. See the example of Ganpat vani given on the site. www.perfectitnet.com Greed for money or making a quick buck with a lavish living without bothering the pros and cons and their family,that amounts to gambling. Without paying money, some people always try to dupe others by telling cock and bull stories. In such situation, possibly luck factor plays a vital role to help such people for duping others for a short period of time only.

==157==

The phrase Everyday is not Sunday and the rule money is the root of all evils applies. Honest living, believing in traditional norms with a firm belief in oneself will help you in taking calculated risk on required issues. This directly or indirectly gives a positive picture of our dream and our goal to success. No doubt money is like an oxygen for survival, but success is assured by taking calculated risk and proper vision only. As the saying goes No Risk, No Gain , Life is short come on take chances , Grab the opportunity and take the risk, your whole life will change completely. These phrases are usually addressed in seminars by famous personalities / politicians or actors in movies mainly to gain applause from the crowds. Please do not misunderstand the risk concept. Calculated risk factor plays an important role in business restructuring and taking the business into next orbit. In the words of Swami Vivekananda, Heights of great persons, reached and kept were not attained by sudden flight. But they, while their companions slept, were toiling all through the night. For example Tata, Birla and Godrej owners of different companies have utilized their time of 24 hours to the optimum. In the same way one's dream should also utilize the time effectively. CASE STUDY # 6 In Indian cricket team Yuvraj Singh was also popular but Sachin Tendulkar is the world's pride. Its your choice whom you like. One takes sheer risk and others take calculated risk. Here for Yuvraj I haven't used the word gamble but he prefers to take risk. Now how to play business in cricket, lies in one's hand whether to go for sheer risk or for a calculated risk ?

==158==

SUMMING UP 1] In business ; before starting any project, make a project report of the work which is to be allotted / completed within the given time frame. Of course subject to alternatives, if the project does not materialize. 2] Practical thinking of the required project is important. You should be able to proudly say t hat, I have taken 100% calculated risk. Everyone likes to earn money and this is possible only by adopting certain business rules with honesty and sincerity. Positive thinking with implementation creates positive environment for our project, which ultimately gives us commercial success and satisfaction. 3] There is a close relation between proper planning, positive thinking and implementation in the desired time frame. 4] In short mean to say is positive thinking ,calculated risk taking approach improves self confidence and gives tentative picture in a dream. Negative thinking decreases the confidence level which gives an adverse affect in the dream or in any project. So make the project effective and viablewith good plans.

==159==

One has to believe the fact, that life is a challenging race of success and failures. Dream gives inspiration and a tentative picture of one's life. Everyone's future is uncertain and one never knows what is going to happen tomorrow? Don't get over excited, depressed or frustrated from quick success or failures. Plan yourself with an optimistic view, success will definitely knock at the door. Logically dreams give positive energy and at some extent success in practical project.To do something unique for my country with the help of Information and Technology is one of my dream. I have developed sufficient zeal, enthusiasm and confidence in me. Considering all the aspects taken my vision will become successful one day.

==160==

Chapter 17

Love or Attraction of male with female or viceversa is quite natural. This natural phenomena has being going through the ages after Adam and Eve came into existence and is being continued even till the present generation. Let us discuss some case studies. CASE STUDY # 7 There have been ample gossips appearing in the newspaper as well as in television about former exAmerican President Bill Clinton with Monica Lewinsky, secondly about Andhra Pradesh Chief minister Late Shri. N.T. Ramarao with Parvathi, Dilip Kumar with Vijayantimala, Amitabh Bachchan with film actress Rekha etc. These so called cheap rumours of love stories appearing in television, newspapers, media, etc and many of it have made them a subject of gossip. Media wants such news, so they try to locate on famous personalities. Some of them may be true. Even the public seems to be interested in such ugly gossips and also news media. This directly or indirectly increases their TRP to make them on top slot rating. Same is the case with reality shows appearing in different TV channels. These subjects are discussed in office during working hours. Now days the topic is of gay boys and spinsters, whether they can live together as life partner or not ? The court has ruled it in their favor. Though love , attraction or living together is not at all the subject of book. Book ideology supports an entrepreneur and its team expectation with working environment. But I wish to highlight that, all staff members refrain or avoid such gossips and enhance or improve the productivity of their work. In the same way some colleagues also discuss their various personal love and affair problems in office during working hours, which hampers their work, causing wastage of time, mistakes in work etc.

==161==

Romance of boss with staff, staff with co staff, doctors and nurses etc. All these have an adverse impact on productivity and concentration, which thus disturbs the other staff members and colleagues. Some of these romances / love ends in a happy note or happy married life, while others get deprived a lot, which frustrates and affects their mental life and career. All these effects on work and their personal life. Love marriage or arrange marriage is entirely a different subject, in one chapter it is not possible to cover all related queries. As relationship is the most important pillar of balancing the family. So choosing a life partner is most important fact. Generally marriage is one time assignment of life. So choose a life partner in arrange marriage or love marriage with certain cool ideology and culture. The following data is given for reference. NEW GENERATION HOROSCOPE As in 21st century no one believes in horoscope, numerology or astrology blindly. Though astrology is based on some scientific and mathematical calculation hence older generation or some parents prefer to go in for match making for their sons and daughters. The following data would be useful for both younger and elder generations in respect of marriage matching, knowing more indirectly about the person before personal meeting or interaction.

Above data / link is useful to both the generation because it has IT links, basic requirement of astrology / numerology as IT as progressed a lot. So on has to take the advantage as per requirement.

==162==

Though self sacrifice and common understanding is very important that flows from culture to culture analysis. No doubt love is blind, and as saying that marriages are made in heaven. But behind every successful man there is a woman who plays a vital role in the entire family's upliftment. SELF NATURE ANALYSIS Self nature plays vital role in entire family and in business development. If it is very difficult to change or understand self nature by one self. To understand self nature topic I am forwarding you my interesting case study. CASE STUDY # 8 My mother passed away , when I was just 3 years old. This untimely demise of my mother gave reverse effect in my life. As I am youngest amongst five brothers and one sister, my father and all of them gave me extra love, affection and care at a fairly young age. On account of this pampering the nature and behavior with others became stubborn and couldn't be adjusted easily and when I started my business I faced teething problems. After marriage, it is the venetian love and also some time bitter affection that I received from my wife that changed my entire career. Here bitter affection means, if she feels due to my nature things are going wrong, for example if I fail to fulfill my simple family commitments without prior apology or if time is given to family members and no updates or feed back about delays in commitments. All such issues comes under bitter affection. In spite of this we love each other because we are responsible father and mother and we know Mr. Perfect or Mrs. Perfect will find in only love stories, pictures and dreams. Though Self nature is not a subject to be covered in one chapter. Nothing more to add on dispute issue of self nature analysis because no one can read a woman's nature. Though once again repeating behind every successful man there is a woman who plays a vital role in the entire family's upliftment. Now I have toned down a lot. Also I could never forget the support that I received from my father, brothers and sister duringmy childhood. Due to their support and unconditional love I am seeing this beautiful world. Each and every human being is having different problems in their lives. Here quarreling or shouting at each other is not a solution to any problem or issue.

==163==

Understanding their grievances with a cool mind can solve their problem to a larger extent. Just imagine yourself in that person's situation and you can judge accordingly which improves the root cause analysis with each other. Business activity and family life is very important part for an entrepreneur. Balancing both, the business life and the family life, is like tight rope walking and the by product of the same is the desired success with satisfaction. So my advice is to carefully choose your life partner suited at least near to your religion or culture an need not focus on beauty unduly. If there is no understanding from both ends then the meaning of WIFE may be termed as

W I F E

= = = =

Worries, Invited, For, Ever.

Relationship is the main pillar starting with wife. Wife can make or break the entire career. If moral values remains same or does gets disturbed then at least giving a formal idea on disputed issues to wife or direct indirect updates in different cases is the practicality to maintain the tensionless atmosphere. Quarreling with nearest and dearest is not real battle to any concerns. In short an entrepreneur or concern has to take care of relationship glass ball to win the actual battle in life. RULES AND REGULATIONS FOR A HAPPY FAMILY 1] Understanding each other's work sequence with responsibility. 2] While going out to work in the morning avoid any confrontation. 3] No arguments in front of your kids or relatives. 4] Try to solve the family problems with life partner as well as children with a cool mind either in the evening, at night or on holidays. 5] Help all family members without any expectations.

==164==

Comparatively in love marriage bonding of relation finds to be very less. This may be one of the reason for the failures of love marriage rather than arranged marriage. Best relation don't need money, no terms and conditions or assurance or agreement. They need two wonderful people, one who can trust and other who can understand the situation. Affection shows human mentality but situation shows human reality. Try to be good in any situation. So never walk away from closed ones, when one sees some fault, be cool and realize the fact that, no man is perfect and it is the affection that matters. Here only moral values are important in solving any dispute. Control the temper and don't flare up. Peace of mind is an ideal gift which we can give ourselves, just by expecting nothing even after doing everything. COMPARE YOUR FRIENDSHIP LIKE Friendship or certain relationship should be considered like two eyes of functionality. Just like, the two eyes blink together, move together, cry together, see things together, sleep together, though they never see each other. SUMMING UP Being a human being, fulfilling the responsibilities and expectation is more important, because in life we all have to play the role of either a father/mother/brother/sister, a friend or a relative and all these things has its own importance. If anyone wants to build their carrier then after balancing a basic responsibility of the family, he must get some cool alone moments at least once in a week, just to make strategies and action plan.

==165==

As readers might think, what is the relevance and use of this chapter of love and attraction with the working system and why it has been added in this book ? Many a times mistakes in office environment occurs in misunderstanding either with male or female personality. After reviewing the history, it is clear. Keep a safe distance whether emotional or otherwise to avoid unnecessary involvements. My intention in whole exercise proves that relationship is a most important pillar in work with balance process, which directly affects a lot on working environment and for building a future. Simply love and attraction are two different poles.

==166==

Dinesh Pathrikar is managing director of IT base Pvt. Ltd. Company(ISO certified). His company selected for international Quality Summit Award- New York 2009. His Education base from small village. Intension to write said book:To set any company properly is critical job, here I covered my 17 years business experience which mainly covers root cause analysis of boss and staff working system. In this regard demo CD software may helpful in organizing yourself. You will experience nothing less than heaven on earth.

My Page

I am in the IT profession since 1993.During this period I have faced many adverse situations while running my business. Over a period of time I have gained sufficient experience, and hence I could find an effective solution in handling team members, staffs and vendors efficiently. If the mission, vision, and values are clear then the chances of growth along with mental satisfaction are more. This should be supported by follow up or feedback system otherwise the entire system will go awry. Company's success is directly proportional to the boss and staff understanding chemistry which is facilitated by the office decision support system. My main intention is to bring about clarity in office management system. I have been working on this project since 2005 and have developed perfect management system software which is not only user friendly but also supports root cause analysis on different issues. This software highlights the basic requirement of small and medium office. It removes the bottleneck between boss and staff and their expectations from each other. Surroundings experience is my first business teacher and generally, I discuss confusing issues or problems with only ideal friends and close relatives, so that chances of getting better solutions and options are brighter which gives me confidence. The book's ideology is sharing experience with each other. To explain point, I have taken assistance of some case studies or related examples. In many case I have not found appropriate examples to explain practicality in documentation. In such situations I have taken help of my company examples or some solution in confusing issues.

==167==

After all life is challenging and most difficult school, as one never knows what level of class he is in and what exam he has to appear for the next, neither he can cheat himself because nobody else will have the same question paper. So naturally every persons questions and answers are different. Before venturing into some challenging project of the needy customers, I always prepare a sketch of basic requirement and their expectations and always start with a confident note Assign me a task where others have failed in their project or give any critical project. If I am fully convinced that I could undertake this new task, or assignment then I try to analyze the root cause of the failures. From this I derive the customer's expectation and their confidence to complete the work/job within the time bound commitment. In this way I am taking the project and completing with time tag with self opinion. The logic that Everything is easy, whenever you are crazy and Nothing is easy when you are lazy because life itself is a game of challenge and trust. My keen observation is that Successful personality or entrepreneurs never relax in their chair, but they relax in work, they sleep with dreams, awake with commitment and work as per vision. I have always noted that friendship and my beloved team members are my greatest assets in business and the practical approach to my employees which always creates profit. I always start the day with a positive energy by convincing myself A] I am the best, B] I can do it, C] I am always with truth. S o God will show me the way, D] Today is the best day of my life, E] I am in the final round of the battle. The above approach gives me a positive energy and alertness of the situation every time.

==168==

Every winning combination celebration with concerned team is a different experience of sharing an award. Positive approach in surroundings effects a lot in work output analysis or so. Behavior is greater than knowledge because there are many situations where our knowledge/technology of any person may fail. In this situation only behavior can control the situation.This means work with balance is very important. Trust, faith, self confidence and practical reality are the basic needs for achieving success. As a human being I feel it is my moral responsibility to impart my talent and knowledge to the rest of the world through this book and software. Your valuable feedback is very much desired. Broad lookout and behavior is directly indirectly linked with once education and family culture. In short to penetrate family culture in a generation parents has to sacrifice mainly by giving time and sharing their thoughts with each other. SUMMING UP My philosophy of life is very simple, I always give first preference toWork with balance process. After that I am doing the required hard work. Actually completion of work sequence is proportional to work satisfaction. If a work is not completed within the time frame, then chances of other works also gets disturbed, to come out from this work analysis I made a simple policy, simply divide the work sequence Self dependant work, Other dependant work. I am 100 % responsible for self dependency of work sequence only if natural disaster or surrounding things supports me to complete the work sequence. For work dependency on others, I can only use time management with follow up and feedback system.

==169==

I know every thing will never go as per my plan because I am neither a magician nor an astrologer. But practically I know I am an ordinary person. So I can only predict the result of the work with contingency plan. This working system creates positive energy around me to fight back from any condition and makes me ready to handle any situation with positive attitude. After all I strongly believe life is a game of one time unforgettable experience only. So accepting the challenges in life is in my hand without expecting specific result which makes my life very simple and confident. From this book I got an opportunity to interact/express my business views, international standard specification mainly with the management system. Commercial success is one part but in a long run work with balance have its own importance in day today's life. The entire book focus on how to organize oneself, the management software, the personal opinion and about the tax system and infrastructure in India. From my childhood I am having a dream to do some thing go express my thought. Rest we will create history if we work together. Though I strongly believe Perfect management system is a by product of my work with balance process. This means family culture, advanced educational system and surrounding experience sharing and root cause analysis is required. Our generation demands change in system and if required rules and regulations can be updated with certain norms. This can be possible only by Act rights to equality to all, friendly education system with strict conditional rules and regulations.

==170==

Considering the work responsibility, I wish to live my life within my own set of principles. I always prefer to take challenging jobs and also wish to complete mainly with enjoyment. If work is suited to my taste and moral values, only then I accept the proposal or else I simply refuse rather than dilly dallying. I believe truth can walk naked but a lie always needs to be well dressed. My dream is to place a self identity on the world map. I do not believe or know much about my reincarnation and my past or future. God has given me a second chance in life to do something good for mankind in this human life because life will never be the same again. The ideology of this book is a base of certain values. If anyone understands the said fact, only it benefits more. This wisdom is revolutionary; Freedom, democracy and new to live. I don't know how the concerned user will take this book opportunity and software in their working process, though my self is doing research 2005 and still up to 2013. In this period I developed lot in my business analysis. Simply it was an unforgettable journey of my work with balance process. Nothing more to add. I will persist. I will win.

==171==

The matter in this module is specifically my personal opinion and thought about dream India. In this regard, by collecting valuable feedback from different unique personalities. All citizen should contribute something good for their country instead of blaming only the government. My main intention is to give something back to the society. Some of us wants to do something worth for India. But they can't. I think this book is an opportunity to share the self views about the required infrastructure. After unique suggestion I will edit the present site matter and finally prepare a worthy project report with facts and figures.

PERSONAL OPINION AND DREAM INDIA

==172==

TRAFFIC JAM SOLUTIONS

Businessman, workers and other employees have to reach their office or destination in time. It happens that many times they get stuck in traffic jam unnecessarily for hours thereby lot of manpower, money and energy is wasted. These traffic jams or accidents are resultant of haphazard parking in a crowded area and also a steep rise in number of vehicles where there is want for parking. After studying and viewing most of the advanced countries parking system, where they have constructed parking towers or other system in market area, which streamlines their parking to some extent. Now here the question lies whether the same would be feasible in India? The answer to this question lies in our hands. Though parking is the need of an hour and people find it extremely difficult to park their vehicle in crowded areas. So the government has to act on it on priority basis. First of all we will go through the problem of traffic jam and parking solution. A brief project report analysis is given Requirement Parking towers, drainage system, road ways, flyovers, street light etc. Finance arrangement 1] Traffic is one important factor and it has to be controlled by some unique solutions. One important suggestion is to remove all toll charges and keep only speed breakers with RF ID sensors to each entry of open toll gates ( Mainly for tracking the vehicle location ). Revenue of toll charges could be recovered by price hike of petrol and diesel charges by 50 paisa to rupee per liter to all vehicles. I think this recovery may be more than present entire toll collection ratio. 2] The government has started with a scheme to Build, Operate and Transfer (BOT).

==173==

3]

In concern with the same, by giving additional FSI and also by applying certain formula to any construction company, additional revenue could be generated for construction of the parking towers, which may be one solution to such projects. Infrastructure. ( Please refer infrastructure tax table )

OUTPUT Ultimately government will earn some additional revenue from pay and park system. Economical and secured pay and park system is the most convenient method to any user. Now a days to complete the daily work routine in hurry or in a confused state of mind and mainly due to high speed of vehicles, most of the accidents occurs on the highways unfortunately by going to opposite side of the road as the road divider is very small which results in frequent accidents. Simple solution may be to build a wall at least 2.5 feet height on the divider, so that one side vehicle journey may become safe and at night reflection of the headlights from the opposite side can be avoided. As government levies toll charges from vehicle owner then to some extent emergency contact details on toll slip, free air for tyres of the vehicle and rest room facility should be provided in specific area which will give a full confidence while driving the vehicles and indirectly reduces the possibility of an accidents. SPECIFICATION GUIDE LINE R. F. ID ( Radio frequency ID cards ) vehicle detector, laser marking number plate, on road clear lane marking, flyovers, skywalks, one way traffic system. All these things can be controlled through GPRS control room. GOAL All these things requires dedicated forecasting vision. In all this project comparative investment is not a very big issue. But unique planning and the required data collection is very important. Directly/indirectly traffic jam is a main problem of universe. Certainly no one is thinking on this main issue. That's why many unforgettable incidents happen in traffic jam. So either today or tomorrow Government has to work on priority basis. Our generation demands change in system without overloading present working system. In India, Gujarat state just started developing infrastructure, so one day entire India will change into a modern and developed India.

==174==

TAX AND INFRASTRUCTURE

I am not a right person to give my comments on taxation, as this has been designed by experts and economists. Though somehow my inner consciousness tells me that with the present population in India; we can use this as an asset for creating an ideal infrastructure, without borrowing much loan from the world bank. Our tax system is very complicated viz. MVAT, CST, EXCISE , INCOME TAX, OCTROI, SERVICE TAX , CESS ,etc, etc. First of all this has to be simplified comparatively. One thing I observed is that; most of other developed countries don't have such complicated tax system as in India. For creating this dreamful infrastructure everyone has to contribute. As John F. Kennedy Late President of USA had quoted Don't ask what the country can do for you? But just tell what you can do for the country. For revenue generation mainly for an ideal infrastructure I am suggesting the following payment collection system

Sr.No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

Particulars Number of personal bank accounts in India. Number of giant companies Number of medium companies Number of small company Number of farmers College students School students Number of cars Number of two wheelers Builders additional FSI collection

Rev. Collect. Per No. / Yr. Rs. 100 Rs. 1 Lakh Rs. 10,000 Rs. 1000 Rs. 10 Rs. 10 Rs. 10 Rs. 100 Rs. 50

Table 9
==175==

IMPORTANCE OF EDUCATION

Personally I believe that education is very important for self development and broad outlook analysis. If everyone starts educating oneself or at least from his family then ideal thinking level will be developed from the bottom of the country. Why students from 10thor 12th standard come under depression? Why suicide cases of these standard students are increasing? Is 10th or 12th board exam everything in life? How much theoretical knowledge of one's education is used in practical life ? As Rome was not built in one day; the same way experts or professional in any field cannot be developed in just 4 / 5 years. Same in a sport an ideal sports person cannot be developed in 4 / 5 years. Though I am not an expert for discussing anything about education system yet somehow my inner consciousness tells me that education system is lacking. By keeping in mind the future of the students,and his performance report interests and extracurricular activities. After 7th standard the system of education can be categorized as follows. CATEGORY First Second Third OPTIONAL BUT MAIN SUBJECTS FOR CARRIER MAKING : Engineering, R & D and Bio Medical Analysis. : Fine arts, Mechanical, Drama, Accounts, Psychology, Politics. : Sports, Embroidery work, Tailoring, Hair Cutting, Catering Agriculture. ==177==

All revenue collection shown in table no. 9 must be effected through e transfer, only. i.e. through schools,colleges , panchayat or personally. This means any government staffs are not re quired in this type of payment collection system. NOTE: In most of the cities or towns. Pan card /adhar card compulsion to every citizen is going on. Government can use the same identity card for revenue transfer updates. For infrastructure fund collection shown in table no. 9 is appropriate, just to show the payment collection head. All specification output project report is required. For additional revenues or tax can be collected from construction companies or so. (Please refer traffic jam solution link). The amount collected has to be utilized carefully for the benefit of mankind. Though controlling population, education and certain rules and regulations play a vital role in maintaining any technology and infrastructure. India is an agricultural based country, but still most of the farmers are dependent on nature for rain. In some countries the season of monsoon is not there, but still they are independent on their basic needs for water. Still I appreciate the thought of Shri.Sharad Joshi the leader who spoke on behalf of the farmers regarding how to conserve rain water, meaning thereby to the block the rain water in river and improve basic water level of soil. He introduced this concept before 20 years. But overall in a very limited progress. In technological field an Indian's brain is really ruling the world in different field. Which means with an ideal technology if north side sweet water if moved through different rivers to all states. Then India can become independent in an agricultural need. Once again all these thing require risk tasking capability and specific tax sharing/saving scheme and an ideal project report. Then with minimum world bank loan such scheme could be made possible. By all means information and technology definitely plays a vital role. This tax collection ratio is mainly for creating infrastructure like roadways, flyovers, skywalk, street light, proper drainage system, parking towers etc.

==176==

SEXUAL CRIME
( ROOT CAUSE ANALYSIS )
Love or Attraction of male with female or viceversa is quite natural. This natural phenomena has being going through ages right from the creation of Adam and Eve came into existence and is now disgusting ; as it has converted into rape, sexual crime or one sided love story. Who is responsible for all these crimes? Our system or culture. Primarily to some extent I feel; both are responsible. But, every time what system can do? Culture starts from home, school or colleges. In this period only some observation and strict rules has to be made or followed. For a growing child parent's responsibility is more. In this period parents only can guide their children with open minded attitude. Flow of money and latest fashion of clothes worn by female sex may tempt the opposite sex towards rape and crimes. This means I am not against the fashion of which cloth to wear ( its purely once choice of human right ) but when and what to wear is one's own commonsense to present one selves according to the needs and wants of the situation. One has to understand the said fact from the bottom of the heart. Rest depends upon the system with strict rules and regulations. After all rape is a big offense and if it is proved then as early as possible hang the person till death is one suggestion. Or such rules or regulations should be maintained so that no one will think about sexual crime even in dream also. FORMAL UPDATES ABOUT HISTORY In Mahabharatha Lord Krishnasaved Draupadi from cruel Dushashan by providingthe continuous flow of sari. In this shameful situation, if Lord Krishna had given some weapons to draupadi for self defense the epic would have been different. If history would have been like this then today's feminine generation could take a moral to fight against such unavoidable situation which can maintain their confidence level and esteem. Though history is history, preparing all today's feminine to fight in self defense situation is the need of the hour. In short our generation demands and some drastic changes in system with strict rules and regulations with equal rights to all.

==179==

JOURNEY OF THE SOFTWARE AND BOOK

Books are good friends for those who like reading. Due to modern technology and wireless network laptop has become my best friend. Whenever I remember some useful quotes or some interesting topic, I note it down in my laptop. The journey of said book and software has become very interesting to me. From 2005 onwards my aim and ambition was to develop software, mainly for enhancement of my company with immediate data processing and records on finger tips. In this regard I have tried many a times to develop this software, but somehow failed miserably, I was totally depressed and sad; but somehow my inner conscious mind told me that I could make it, since I had full knowledge of office requirements and system. As the saying goes Try, Try you will succeed. In connection with advance management training I got enrolled in an institution named as Pathik Human Resource Development. There my mentor and guide Mr. Sameer Surve showed me the path of Success and how to complete the projects in time. My project comprised of an office decision support system. For completion of the project Ire had to interact with lots of team members, gathered information and useful tips from eminent personalities which I could incorporate in my software; finally my dream came true.

==180==

Due to my roaring business on account of software and latest technologies adopted by me, I had become more engrossed in my office work hence I could not concentrate or interact much with my family members. In concern with this problem once again I have done more research on work with balance of vision, finance, health and relationship. At last in concern with this all information I have gathered in perfect management system book. This book is a team effort in sharing experience. The entrepreneurial surrounding experience is mine. Balancing the four pillars of life has been lucidly explained in my book for the benefit of readers.

==181==

In all groups IT (information & technology), yoga, management skills, psycology must be made compulsory. After passing 12th standard exam specialization in certain subjects is to be considered. In this combination third category or passing grade students who are considered to be dull, excel in a particular field which will make them grow up more with self confidence. Now we will see another side of education. Whatsoever the market condition; but due to their proper education an entrepreneur or a manager runs the company properly due to their administration. In the same way country needs family planning holder educated leader. Implementation is really very difficult but Government can make the rule from now onwards the leader must have a basic degree and they must get retired after 60 years like other Government servants. This means after 65 years leader can work as a social worker or can do some consultancy role for their party or one suggestion the cabinet must have some experienced and old leaders 30 % and young leaders 70 % combination. Control of family planning and compulsory education to all will change the entire scenario of our country. Once again repeating, criticism is hardly ever welcomed in any field. But without constructive criticism no field of science can grow. I used the word constructive criticism" purposefully because any true critic would not find fault but would suggest some alternatives. All these things at least require 10 years of vision with unique thinking and calculated risk capability attitude and an unique project report. Our generation demands change in the overall system, mainly equal rights to all without disturbing the present system for effective growth.

==178==

NEW COMBINATION RESULT ORIENTED RACE

Hare and Tortoise Part 1 Every body knows the story of the hare and tortoise and the Moral of the story of hare and tortoise is Slow and steady wins the race. In an IPL 20 20 cricket match playing slowly and steadily will definitely lose the game. Present generation has come with some new management strategies. In concern with this the second part of the hare and tortoise race story is as under. Hare and Tortoise Part 2 During the second race hare wins the race on the ground level and this time the hare does not make any mistake of taking a nap in his winning combination. Thus the tortoise gets angry and challenged the hare for one more race and achieved the final target by crossing the river. At last both understood their limitations of each other and then they became good friends. Then in one of the big team competition both hare and tortoise jointly participated the competition. The tortoise could not climb up the steep hill and the hare helped the tortoise in climbing up the hill for which the tortoise was very happy. In the water race competition, though water level rose up the tortoise took the hare on its back and crossed the water. Therefore both won the combined competition very easily. The moral of the story is that each individual is brilliant in his own field; but unless they're able to work in a team with each other's support one'll always be able to complete the job ,because there will always be situations at which you'll do poorly and someone else does well. In short, team work is very important to complete job in time. This moral is really applicable to any industry or office.

==182==

==183==

==184==

Perfect Management System

( Reference Manual )
Perfect Management system software gives professional solution related to boss and staff administration queries. It's an ideal requirement for small and medium size company. The said software is USER friendly with guidelines to proper planning and implementation. This TRACKS the data of all important DUE DATE's of investment/loan and other related issues with an ideal REMINDER system. The final outcome related to our daily office queries of work; lies on the management's shoulders. They can plan and implement all important works from the given software. The content flow of Office Management Decision Support System is as follows

CHART NO. 1
Before installation please try to understand in short the AUDIO HELP manual given in the CD. MASTER RECORD ENTRY Master record entries are one time entries. Enter all master records relating to company's attendance ( IN / OUT ), holidays, client and staff details. Here user can use the same software with different sister companies, relating to their staffs attendance, salary slip, reminders etc.

==185==

HOLIDAY MASTER A separate yearly list of holidays is prepared in advance taking into consideration of the various holidays given to the staffs. For ready reference I have given some holiday list and after obtaining thefinal approval from the management in consultation with the union leader, it is fed into the holiday master.

Let us summarize the chart No. 1 in detail. EMPLOYEE ADMINISTRATION This module covers following links. 1] DAILY ATTENDANCE Attendance system confirms the presence of a staff in office, through PC web camera or any other mode of attendance.

==186==

Condonation of late mark, the reason for being late is to be entered in remark's column. Regarding overtime or sometime other outdoor work assignments, management's decision either to grant OT or condone late mark is final. 2] SALARY SLIP Salary slips takes account into various factors viz. Basic Pay, DA, HRA, OT, and other fringe benefits along with deductions towards income tax, professional tax, loan and advances and other deductions. After taking into account late attendance, overtime and other miscellaneous deductions all these are fed into the computer for final pay slip. Secret password is assigned to the concerned officer. Salary slip format is given

==187==

==188==

==189==

3]

LEAVE ANALYSIS Leave allotment differs from company to company. Secondly, yearly allotted leaves is to be filled in staff master and entries in the leave form gives automatic balances lying in the credit. This module links with salary slip. There is provision for availing half day casual leave also. STAFF MEMO / POST APPRAISAL Monthly/ Yearly staff work performance can be viewed depending on the priority work assigned to him and suitable grades viz. Excellent /good / fair and poor, could be attributed to them. Suitable incentives immediately for their splendid performance rather than waiting for the yearly appraisals. Staff / Workers is incorporated in his salary slip, secondly in his work. The

4]

==190==

OFFICE ADMIN 5] DAILY PLANNER Daily Planner PC diary with reminders and details of assignments is incorporated in this software. This same diary also has a provision for monthly / yearly / planner with holiday master. This is an improvised version of outlook.

==191==

6] MONTHLY PLANNER Forecasting of important meeting, feedbacks with remarks for the particular month is to be entered in monthly planner. Export and print option is available.

==192==

7] YEARLY PLANNER Summarized plan for three years is incorporated in this software. By this user can chalk out future plan by taking into consideration about the performance of the staffs during the previous years.

==193==

8] APPOINTMENTS Appointment with vendors are entered in this software along with Date and Time which is to be fixed for the meeting. After the conclusion of the meeting feedback column is prepared in the software regarding outcome of the meeting or whether it is postponed to later date or so.

==194==

9]

WHITE BOARD ( SCRAP BOOK ) On opening the computer, a screen is displayed on your right hand side named as white board, where user can view important work sequence.

10] COUNTER The total time taken for a particular meeting is denoted by this COUNTER. By this the user gets an exact idea of how much time he / she has consumed.

==195==

11] FILE LEDGER SYSTEM This is a friendly method of tracking important or any word and excel files ( docs. , xls ) in a professional way. Data is stored automatically in party wise folder and can be retrieved easily as and when required.

12] VIEW LEDGER User will get an idea about the file which he / she requires by clicking VIEW button. File locator / tracker table can be viewed in this software as given below.

The file ledger system software automatically creates year folder and saves data in that particular year.

==196==

13] LETTER DRAFT THEME A list of official phrases has been prepared for saving our precious time rather than drafting a detailed letter every time. These phrases will maintain the drafting flow in a professional manner. A provision has been made to add any other phrases he or she desires.

14] SELF ORGANIZER To extract work from your subordinates or staff, boss must organize himself in a planned manner. Only then follow up and feed back can be implemented. This module takes care of reminders and appointments ( personal or official etc. ). For detail see PMS software.
Party Name Phone Number Mobile Number

Fax Number

EMail ID

WebSite

==197==

15] KEY INFORMATION DIARY A separate Key Information Diary along with personal bio data mainly takes care of the boss all secret and personal information (e.g. All polices data, bank account numbers, pan card and passport etc.). In short it's a contingency plan of important information.

16] LOAN / INVESTMENT DATA FINDER Here user can store all the scanned copy of passport, pan card, ration card etc. details directly related to him and can be retrieved or its copy could be taken as and when required. Here this software takes care of the expiry date of passport and driving license also.

==198==

17] POLICY This link takes care of all policies taken by an individual for himself as well as his family members. In this software user gets PC reminders of premium due date automatically.

IMPORTANT INFORMATION This link takes care of personal account, investment locator and other related data. NEW IDEAS Any new ideas applicable to us is stored in important information link and can be implemented at a later date. Additional features like STD / ISD Code ,Telephone diary, World Clock, ( Different timings of 8 countries ), summary of savings and current bank account have been added in this software.

==199==

INSTALLATION The given CD installs the software automatically with auto run process. The set up may take some time if supporting software's are not there in your default PC. ( E.g. Crystal report, windows framework etc. ) Here we tried to configure software with standard process. Though practical requirements are : Date must be DD MM YYYY format and time of PC clock should be set properly. Mainly important for attendance records and reminders. 2 ] Web Camera is used for capturing photo at the time of check in / check out in attendance system. PC SHARING To understand boss and staff work analysis , PC sharing is required. If boss or staff wants to add or edit the work it is possible with permission option; here this thing is possible with remote desktop connection utility. SOFTWARE REGISTRATION This software given along with this book is only a demo version given fully in detail. For software's final registration a serial number and net connection is required. Otherwise this software will work only as demo version but with entire detailing. HARDWARE REQUIREMENT 1] 1 GB RAM, 1 GB Hard disk , Web camera. 1]

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Future Projects
I am working on the following projects : 1] ONLINE REPORTING SYSTEM Online reporting system is a web based software, so entrepreneur or desired personality can take control of his/her work sequence and guide the concerned team members for further course of action from part of the world. How to allot different types of work, is problem of the universe. Online reporting system takes care of work sequence, planner ( Daily, Monthly, Yearly ) and reminder through schedule SMS appointments etc. This unique software system also takes care of practical work analysis within the proper time frame. Forgetting the appointments or work sequence is a common problem. In this software I tried to take control on this problem. Reporting system takes care of remembering the work of vendors, staff and related personalities. To view the strategies, feedback and current action plan is the main intension of this software. Present reporting in PMS is not web based and I am working on web based reporting system with advanced email communication system. 2] MY NOTES I have always played the role student as well as that of a lecturer. So I am quite familiar with both the requirements and the problems being faced while teaching or while imparting the notes. LECTURER / TEACHER SECTION PROBLEM A] How to cover the entire syllabus within the given time frame. B] What to teach in the current lecture ? What examples, case studies, or morals is to be discussed ? This means many a times, in same class examples are being repeated once again or omitted. C] How to match the wavelengths with different categories of students? D] Now a day's the trend in most of the teachers, is using of laptops for teaching purpose.

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But how to save and retrieve required information quickly with simplicity is their main problem. STUDENT SECTION NOTES REQUIREMENT A] How to save or retrieve any notes with simplicity ? B] Student always requires reminder, time counter and planner for reading or locating the notes. C] To remember laws, definition or some important information, continuous reading or mugging is required. A software I wish to devote on simplified learning through record and play system. Here simple voice analyzer plays an important role in remembering notes. Now present PMS software file tracking system may be used for only saving or searching data I wish to lay more emphasis notes issues.

DREAM INDIA ( INFRASTRUCTURE AND SELF RESPONSIBILITY ) One of the important dream project. The key of the project is without overloading the present tax system, infrastructure can be developed. All these mainly requires specific vision and calculated risk taking capability attitude by Government. FIRST STEP Educational compulsion to all citizens is first and the most basic need in this project. Strict control over pollution is the second major need. Mixed religion should be the strength, not the weakness. So everyone must have pride of their self religion and other religion also. But in many cases condition found here is somewhat different, due to political background or so, some public show pride of self religion only outside their residence. To come out from this confusion, government must make certain balance rules to maintain equal rights to all citizens. From this unity and equality will grow in each and every hearts of citizens. This rule is the main basement of dream India.

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SECOND STEP Ideal planning with implementation, following strict rules and regulation with self responsibility is another need of the project. Once again I am repeating the statement made by President John F Kennedy Don't ask what the country can do for you ? But just tell what you can do for the country. If the above two steps are followed then 50 % battle to make ideal India will be over. My brief personal opinion is already added in one of the module. In this project I want your help and valuable suggestion in detailing only then the project will get completed touch with facts and figures. 3] FOR THE BENEFIT OF MY COUNTRY AND FOR USERS AT LARGE SCALE, I AM WORKING ON THE FOLLOWING ONLINE PROJECTS VIZ. A] Vehicle tracking system In coordindiation with GPRS system, economical vehicle tracking system. ( Without toll gate option ) B] Eye scanning process To keep a track on thieves and terrorist groups from any part of the world. Presently on the above projects , I am working on most economical and reliable technology with foreign know how.

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SECOND STEP Ideal planning with implementation, following strict rules and regulation with self responsibility is another need of the project. Once again I am repeating the statement made by President John F Kennedy Don't ask what the country can do for you ? But just tell what you can do for the country. If the above two steps are followed then 50 % battle to make ideal India will be over. My brief personal opinion is already added in one of the module. In this project I want your help and valuable suggestion in detailing only then the project will get completed touch with facts and figures. 3] FOR THE BENEFIT OF MY COUNTRY AND FOR USERS AT LARGE SCALE, I AM WORKING ON THE FOLLOWING ONLINE PROJECTS VIZ. A] Vehicle tracking system In coordindiation with GPRS system, economical vehicle tracking system. ( Without toll gate option ) B] Eye scanning process To keep a track on thieves and terrorist groups from any part of the world. Presently on the above projects , I am working on most economical and reliable technology with foreign know how.

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Last Word
This Book is an effort to share my surrounding business experience and knowledge with concerns. I have briefly discussed Office Management Decision Support System eliminating most of the problems which have occurred and tried to arrive at some reasonable solution according to the best of my knowledge and experience. If work understanding between boss and staff is proper, it gives better result and growth of the company. I am only an ordinary person, not a scholar in this subject. I earnestly request you to please send me your valuable feedback on the book and software. It will help me in going a long way to further improve the system. As I am doing my research in root cause analysis of Office Decision Support System since 2005. At times during this period I could not concentrate or devote much time towards my office work or other related activities, but because of the excellent team work from my staff members both hardware and software division who managed the operations flawlessly. I am extremely grateful for their excellent support they have extended to me in building an organization, which I am proud of all my team members. After all, I believe in Team work. Time management through success is totally different, if one will work properly then any management therapy will say success is a by product. My main focus is balancing the four pillars of life, after that success will give more satisfaction in life. I am always delighted to get comments from readers. Is there anything I have missed? What's your experience about finding and building a business? How is business a analysis in concern to work with balance process ? What is your personal opinion about the ideal infrastructure in India and rules and regulations in this regard. Please get in touch with me.

www.perfectitnet.com
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Book Contents Summary

Case Study 1 About famous personalities ................................................20 Case Study 2 The final IPL cricket between CSK and KKR ...........................46 Case Study 3 The Golden days of technology ............................................50 Case Study 4 The Diversification in technology ..........................................52 Case Study 5 Confused situation make a toss ..........................................143 Case Study 6 About Yuvraj Singh and Sachin Tendulkar ............................158 Case Study 7 Rumors about Ex President of America Bill Clinton with Monica ........................................................161 Case Study 8 My Mother is the foundation of life ......................................163 Body Language ........................................................................................... 20 Staff Agreement sample copy .....................................................................34 My role, My responsibilities ........................................................................43 Bin Card ( ISO Req. ) ................................................................................... .72 Rejection Report .........................................................................................73 Product launch flow chart .......................................................................... .78 Product launch ratings ................................................................................79 Life Book .................................................................................................... 87 Investment plan ......................................................................................... 96 Day's fitness analysis .................................................................................120 Veg or Non Veg food ..................................................................................128 Daily work note .........................................................................................135 Money ......................................................................................................140 My Emotions ............................................................................................149

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Notepad

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