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If youre like most people, youre always looking for ways to save time, even when using Microsoft Office software. Keyboard shortcuts could be your new best friend when it comes to time management.
Not everyone uses shortcut keys to save time, but some people find them easier to use than a mouse, especially when spending long stretches of time at the computer.
No matter which Microsoft Office program youre working in, right-clicking is one of the greatest shortcuts available. KeyTips. Introduced in Microsoft Office 2007, KeyTips are built-in keyboard shortcuts available in all programs that have the Ribbon or the Ribbon and Quick Access Toolbar. In Office 2010, KeyTips are also available in the Backstage view. Press Alt to display a letter or number by each Ribbon tab or Quick Access Toolbar command. After you press a letter or number, you get new KeyTips letters and numbers to access each command in the location you selected.
Pressing Alt displays KeyTips that you can press to quickly access any command. Quick Access Toolbar. Add the commands you use all the time to your Quick Access Toolbar in all Office programs that have the Ribbon. Just right-click almost any Ribbon command, and then click Add to Quick Access Toolbar. This is also a great way to create custom keyboard shortcuts for your favorite commands across all Office programs, since the KeyTips for your Quick Access Toolbar items remain the same as long as the command remains in the same position in the Quick Access Toolbar. Custom keyboard shortcuts on the Office Ribbon. You can even change shortcut key combinations or create new ones of your own. Heres how to do it in the latest versions of Microsoft Office. In Microsoft Office 2010:
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Whether you want to work more easily and efficiently in Internet Explorer, streamline your Microsoft Office Home and Student 2010 experience, or key international characters into your email messages to Europe, youll find lots of shortcuts to help you. Here is a sampling of commonly used standard-keyboard shortcuts, many of which work across all Office programsfrom Outlook to Access and from Visio to PowerPoint. You can find a more complete list of built-in keyboard shortcuts for a particular application by searching keyboard shortcuts in Help.
Rename a file or folder Find out when the file or folder was created, by whom, and how big it is Display the Start menu
Press Ctrl+Esc. In Windows 7, you can also press the Windows logo key. Press Alt+Tab, and then hold down Alt while pressing Tab to reach the desired file or program. Press Ctrl+Z. Press Ctrl+Y. Press F7.
Undo an action Redo an action Check the spelling of titles or words in any Office application with the Spelling & Grammar checker Create a shortcut on your desktop to your favorite file or folder
In Windows 7: Right-click the file or folder. On the shortcut menu, click Send to, and then click Desktop (Create shortcut). In Windows Vista: Right-click the file or folder. On the shortcut menu, click Create Shortcut. Drag the new shortcut to your desktop. Press Alt+Print Screen, and then press Ctrl+C to copy and Ctrl+V to paste. In Windows 7, press Ctrl+Alt+Delete.
Lock the computer, switch users, log off the computer, change a password, start Task Manager Lock the computer Quit program
Copy selected text Cut selected text Paste selected text Bold text Search for text in a document
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Find and replace text in a document Got to a page, line, or bookmark in a document Italicize text Underline text Subscript text Superscript text Center text Align text left Align text right Justify text Decrease the font size
Press Ctrl+H. Press Ctrl+G. Press Ctrl+I. Press Ctrl+U. Press Ctrl+equal sign (=). Press Ctrl+plus sign (+). Press Ctrl+E. Press Ctrl+L. Press Ctrl+R. Press Ctrl+J. Press Ctrl+Shift+less than sign (<). If your mouse has a scroll wheel, you can also press Ctrl and scroll down. Press Ctrl+Shift+greater than sign (>). If your mouse has a scroll wheel, you can also press Ctrl and scroll up. Press CTRL+SHIFT+F, and then use the arrow keys to reach the new font. Press Ctrl+Shift+P, and then use the arrow keys to reach the new font size. If your mouse has a scroll wheel, you can also press Ctrl and scroll up or down. Press Ctrl+Enter. Press Ctrl+N. Press Ctrl+O. Press Ctrl+W. Press Ctrl+S. Press CTRL+P. Press ALT+Ctrl+I. In Windows 7, this keyboard shortcut opens the integrated Print and Preview window, which you can also access by pressing Ctrl+P. Select the shape, and then press Shift+Arrow. Select the shape, and then hold the Alt key while you press the Left Arrow key or the Right Arrow key.
Create a page break Create a new document Open the My Documents window Close a document Save a document Print a document Preview what you're about to print
Move to the last empty or non-empty cell to the right or left Press Ctrl+Shift+Right Arrow or Left Arrow.
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Erase data in the current cell Insert a return within a cell Return to the beginning of the row Advance to the next worksheet Go to the previous worksheet Enter the date Enter the time Find out about the style within the cell Display the Format Cells dialog box Apply the general number format Apply the currency number format Apply the percentage number format Apply a border Remove a border Hide the selected columns Hide the selected rows Unhide hidden rows within a selection
Press Backspace. Press Alt+Enter. Press HOME. Ctrl+Page Down Ctrl+Page Up Press Ctrl+Semicolon (;). Press Ctrl+Shift+Colon (:). Press Alt+Apostrophe (). Press Ctrl+1. Press Ctrl+Shift+Tilde (~). Press Ctrl+Shift+Dollar Sign ($). Press Ctrl+Shift+Percent (%). Press Ctrl+Shift+Ampersand (&). Press Ctrl+Shift+ underscore (_). Press Ctrl+0 (zero). Press Ctrl+9. Press Ctrl+Shift+opening parenthesis.
1. Go to the webpage that you would like to make your home page. 2. Open the Tools menu, and select Internet Options. 3. Under Home page , on the General tab, click Use Current.
Use the History function if you visit a few select sites constantly
1. Press Ctrl+H to open the History pane. 2. Select the site that you would like, right-click the site, and then select Add to Favorites.
1. Right-click the command bar. 2. Point to Customize. 3. Click Add or Remove Commands.
Press Alt+Home.
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Switch between tabs Move forward through the items on a webpage or the Address bar Move back through the items on a webpage or the Address bar Find on this page Stop downloading a page Use zoom on a webpage
Press Ctrl+Tab. Press Tab. Press Shift+Tab. Press Ctrl+F. Press Esc. Increase zoom (+ 10%): Press Ctrl+plus sign (+). Decrease zoom (- 10%): Press Ctrl+minus sign (-). Increase to 100%: Press Ctrl+0.
Find more Internet Explorer 8 keyboard shortcuts. For Outlook keyboard shortcuts, read the Outlook team blog. Shortcuts arent limited to Word, Excel, and Internet Explorer, of course. Ample time savers are built into many popular Microsoft programs, including Access, Visio, and PowerPoint. For Outlook keyboard shortcuts, read the Outlook team blog. Another convenient way to save time is to add Office.com and Microsoft Answers to your Favorites in Internet Explorer, so youll always have ready help nearby. The more you use these tools and make Microsoft work for you, the more time you can save. Have fun exploring the options available to you! Adapted from an article written by Liz Eustace based upon an original piece from Microsoft Home Magazine.
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